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CM 1984-09-25 Minutes of September 25, 1984 The City Council of the City of Coppell met in regular session on Sepember 25, 1984, at 7:30 p.m. in the Coppell High School Administration Building. The following members were present: Andrew Brown, Jr., Mayor Bunny Thompson, Mayor Pro Tem Dale Ware, Councilman Lou Duggan, Councilman John Bailey, Councilman Walter Pettijohn, Councilman Also present were City Manager Ron Ragland, City Secretary Dorothy Timmons, City Attorney Larry Jackson and City Engineer Wayne Ginn. The meeting was called to order and everyone asked to stand while City Manager Ron ~.Ragland gave the invocation. Following the invocation, Item Nos. 3-B and 3-C were requested to be removed from the consent agenda; therefore, each item was considered O separately. ~L~ITEM NO. 3-A: Approval of Minutes ~:~Councilman Ware moved that the reading of the minutes be waived and that they be approved ~:~as submitted; Councilman Pettijohn seconded and motion carried 5-0. ITEM NO. 3-B: Approval of bills Following discussion on this item, Councilman Duggan moved that the bills be approved for pa~ent; Councilman Bailey seconded and motion carried 5-0. ITEM NO. 3-C: Approval of an ordinance granting a variance to the sign ordinance as ~'~ requested by Triland Development, Inc. and approYed by Council on 8-28-84. Following discussion on this item, Councilman Ware moved that this ordinance, Number 287-A-3, be approved; Councilman Bailey seconded and motio~n carried 3-2 with Councilmen Ware, Bailey and Dug§an voting for the motion and Mayor Pro Tem Thompson and Councilman Pettijohn voting against the motion. ITEM NO. 4: Consider renewal of an agreement with the Baptist'Foundation for the lease of a 3.595 acre park located on Bethel Road This agreement is a renewal of an agreement previously held with t~e Baptist Foundation and would again be for a three-year time period with a 60-day termination clause rather than the previous 90-day clause. Following discussion, Councilman Pettijoh~ moved that this agreement be approved; Councilman Ware seconded and motion carried 5-0. ITEM NO. 5: Public Hearing to consider a zoning change request of Tristar/Thompkins Joing Venture for a zoning change from "MF-2", Multi-Family and "R", Retail to "C", Commercial for property being described as follows: Being a 5.54 acre tract and a 6.07 acre tract located in Abstracts 1139 and 1442 at the southeast corner of the intersection of MacArthur Blvd and Sandy Lake Road (tabled from 8-28-84) Mr. Brian McDaniels made the presentation to the Council and requested that the public hearing on this matter be left open as it presently is and to be continued to the October 23rd Council meeting. Mayor Brown asked for those persons in the audience that might wish to be notified of this change. There were none. Councilman Pettijohn then moved that the public hearin9 on this item be continued to October 23, 1984; Councilman Ware seconded and motion carried 5-0. ITEM NO. 6: Consider approval of a final plat on The Meadows, Section V Prior to this presentation, Councilman Duggan excused himself from the Council due to a conflict of interest in this matter. Mr. Brian McDaniels made the presentation to the City Council Minutes September 25, 1984 Page 2 Council. He stated that the developer of this property would pay for the paving of one-half of that portion of Samuel Boulevard that adjoins this property as well as sidewalk facilities being installed as per the subdivision ordinance as the lots are built upon. The developers committment to their portion of the paving of Samuel Boulevard will be furnished to the City in writing prior to a construction permit ~.~ being issued. Following discussion, Mayor Pro Tem Thompson moved that this plat be approved as recommended by the Planning and Zoning Commission; Councilman Bailey seconded and motion carried 4-0. Councilman Duggan rejoined the Council at this point. ITEM NO. 7: Presentation by Environmental Dynamics, Inc. on the proposed streetscape requirements and adoption of a streetscape plan. Mr. Tom Shelton, Mr. Richard Odalezill, and Mr. Michael Stephens made the presentation to the Council. Mr. Shelton stated that this presentation is the preliminary phase and that the completed plan will be presented at a later date. No Council action was required on this item at this time. ITEM NO. 8: Consider proposed amendments to the subdivision ordinance Mr. Tom Shelton also made the presentation on this item and stated that with Council consensus, this information would be made available to the City Attorney for the drafting of an ordinance at the next Council meeting. It was the consensus of the Council that this ordinance be prepared for the October 9, 1984 Council meeting. ITEM NO. 9: Consider awarding a bid for the construction of Heartz and Vanbebber Roads City Engineer Wayne Ginn and Mr. Kevin Pfeiffer made the presentation to the Council. Mr. Ginn recommended that the bid from Midwest Bridge Corporation in the amount of $1,294,801.0~-~ be approved. Following discussion, Councilman Ware moved that the recommendation of the ~ city engineer be accepted; Councilman Duggan seconded and motion carried 4-1 with Council- man Pettijohn voting against the motion. Construction is estimated to begin immediately with the detours being in place in approximately 30-60 days. ITEM NO. 10: Consider awarding a bid for the construction of the Denton Tap water line City Engineer Wayne Ginn recommended that this item be tabled until the October 9, 1984 Council meeting as his firm has not yet been able to verify the bids received. Mayor Brown stated that this item would be tabled as recommended by the city engineer. ITEM NO. 11: Consider approval of the recommendation from the Park Board for placement of donated park equipment City Manager Ron Ragland informed the Council that those items to be donated from the school district included one chin-up bar, two swing sets, one horse ride, and one horizontal ladder. He also informed the Council that it is the recommendation of the Park Board that these items be placed in the leased park area on Bethel Road. Discussion was held concerning the financing of repairs to this equipment as well as the actual relocation process. Following discussion, it was the consensus of the Council that the recommendation for placement of the equipment be accepted, but that a civic club in town handle the actual relocation process and that no City funds be used for repair of the equipment. ITEM NO. 12: Consider recommendation of the Park Board concerning park fee assessment ~ program Following discussion on this item, Mayor Pro Tem Thompson moved that any action on this item be tabled until the Park Board Chairman can be present to make a presentation and recommendation on this subject; Councilman Bailey seconded and motion carried 5-0. City Council Minutes September 25, 1984 Page 3 ITEM NO. 13: Consider approval of an ordinance prohibitng parking on the west side of Mockingbird Lane City Manager Ron Ragland made the presentation on this item. He stated that this ~'~ request is being made as a safety measure to facilitate better access for emergency and fire equipment. Following discussion on this item, Councilman Ware moved that this ordinance, Number 317, be approved; Councilman Duggan seconded and motion carried 5-0. Council also instructed that the police department notify all residents on this street of the proposed change. ITEM NO. 14: Consider approval of a resolution endorsing and supporting the Highway 360 Project Mayor Brown informed the Council that endorsement of this project would benefit the ~.City even though this project does not actually encompass any land within Coppell. It will provide for a north-south major thoroughfare on the west side of the D/FW Airport (~)and would improve the traffic flow through our City. Councilman Ware then moved that k~this Resolution No. 092584.1 be approved; Councilman Bailey seconded and motion carried ~.~5~0. ~:~ ITEM NO. 15: Consider approval of a resolution endorsing and supporting the Beltline ~Project Mayor Brown informed the Council that this project would result in improvements to that portion of Beltline Road from its intersection with Denton Tap Road east to Stemmons Freeway. Councilman Ware moved that this Resolution No. 092584.2 be approved; Councilman Bailey seconded and motion carried 5-0. ITEM NO. 16: Consider approval of a resolution endorsing and supporting the Denton Tap Road Project Mayor Brown informed the Council that this project would result in improvements to Denton Tap Road from its intersection with Beltline Road north to the northern City limits. Councilman Ware moved that this Resolution No. 092584.3 be approved; Councilman Bailey seconded and motion carried 5,0. ITEM NO. 17: City Manager's Report City Manager Ron Ragland provided the Council with literature on public and private partnerships, and informed the Council of upcoming ordinances concerning metal roofs as well as one concerning utility billing requirements. He stated that the new billing system'is expected to be in operation by November 1, 1984. A letter from Southwestern Town Lot concerning the moving of the "old bank building" was presented to the Council for their consideration. It was the consensus of the Council that the City Attorney be instructed to draft a letter to the successful bidder on the sale of this building informing him of the need to remove this building as soon as possible. Mayor Brown then provided the Council with a proclamation to declare the week of October 7-13, 1984 as "Families in Action" Week. Councilman Ware then moved that the proclamation be approved; Councilman Pettijohn seconded and motion carried 5-0. The meeting was then closed for an executive session allowed under Article 6252-17, ~._ Section 2 (e) discussion with City Attorney and Article 6252-17, Section 2 (9) discussion concerning personnel. Following the executive session, the meeting was declared open to the public. City Council Minutes September 25, 1984 Page 4 Councilman Pettijohn moved that the resignations of Street and Park Superintendent Garry Wiggs and Secretary Suzanne Haynes be accepted; Councilman Bailey seconded and motion carried 5-0. Councilman Bailey moved that the recommendation of Fire Chief Jackie Mayfield concerning adjustments in his department be accepted; Councilman Pettijohn seconded and motion carried 5-0. Councilman Bailey moved that the City of Coppell settle the police lawsuit; Councilman Duggan seconded and motion carried 3-2 with Councilmen Bailey, Duggan and Pettijohn voting for the motion and Mayor Pro Tem Thompson and Councilman Ware voting against the motion. The meeting was then adjourned. Andrew Brown, Jr., Mayor ATTEST: