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CM 1985-03-12 Minutes of March 12, 1985 The City Council of the City of Coppell met in regular session on Tuesday, March 12, 1985 in the Coppell High School Administration Building. The following members were present: Andrew Brown, Jr., Mayor Bunny Thompson, Mayor Pro Tem Dale Ware, Councilman Lou Duggan, Councilman John Bailey, Councilman Walter PettiJohn, Councilman Also present were City Manager Ron Ragland, City Secretary Dorothy Timmons, City Attorney Larry Jackson, and Administrative Assistant Mark Sweeney. The meeting was called to order and everyone asked to stand while Councilman Duggan gave the invocation. BIDS 1. Consider awarding of a bid for the construction of a Municipal Complex (Tabled from February 26, 1985) Mr. Jack O'Brien of O'Brien, O'Brien, Nyfeler and Callaway made the presentation. He informed the Council that five bids had been received, and after careful evealuation, it is his firm's recommendation that the contract be awarded to Howard Freeman, Inc. The base bid submitted by this firm was in the amount of $2,772,300.00 with a deductible alternate bid of $2,530,000.00. Mr. O'Brien is recommending that the City accept the deductible alternate bid which is within the bond approved amount and budgeted amount of 2.85 million. Following discussion, Councilman Bailey moved that the recommendation of the City's architectural firm to accept the deductible alternate bid of $2,530,000.00 from Howard Freeman, Inc. be approved; Mayor Pro Tem Thompson seconded and motion carried 4-1 with Councilman Petttjohn voting against the motion. REQUESTS AND PRESENTATIONS 2. Presentation by Mr. Norm Milton, Operations Manager, updating the progress and future plans of GTE Mr. Norm Milton, Operations Manager, made the presentation to the Council. He stated that equal access capabilities would be available to this area by the second quarter of 1986. Following discussion and questions by the Council, Mr. Milton also stated that he would check to find out when Coppell would be able to have its own directory listing. No action was required by the Council. PUBLIC HEARINGS 3. To consider the annexation of approx~m, tely 72.022 acres of land located east of State Highway 121 and north of the Coppell City limits on request of Mr. Johnny Weger Mr. Weger made the presentation to the Council. He stated that following annexation to the City, he would be requesting Light Industrial zoning, which is the same zoning as the surrounding area. Mayor Brown then declared the public hearing open and asked for those persons who wished to speak for the proposed change. There were none. The mayor then asked for those persons who wished to speak against the proposed change. Again, there were none. The public hearing was then declared closed. Councilman Bailey moved that this portion of the public hearings for annexation be approved and the the second public hearing be set for Tuesday, March 19, 1985 at 7:30 p.m. in the Coppell High School Administration Building; Councilman Duggan seconded and motion carried 5-0. 4. Zoning Application #85-10-01 to consider a zoning change request of Triland (Lakes of Coppell) on the following classifications: A. "C" , Commercial to "TH-l", Townhouse 1 B. "TH-I" , Townhouse 1 to "C", Commercial C. "SF-12", Single Family 12 to "C", Commercial The property to be rezoned contains 2.8311 acres in Abstract 199 (B.B.B. and C.R.R. Survey) located north of Sandy Lake Road and west of MacArthur Boulevard Mayor Brown announced that he was withdrawing from participation on this item due to the fact that property owned by a relative is located near this property. Mayor Pro Tem Thompson conducted this portion of the meeting. Mr. Tim House of Triland made the presentation to the Council. Following the presentation, Mayor Pro Tem Thompson declared the public hearing open and asked for those persons who wished to speak for the proposed change. There were none. The Mayor Pro Tem then asked for those persons who wished to speak against the proposed change. Again, there were none. The public hearing was then declared closed. Following discussion by the Council, Councilman Bailey moved that the zoning change be approved; Councilman Duggan seconded and motion carried 5-0. 5. Zoning Application ~85-14-01 - to consider a zoning change request of Mr. Duane T. McClurg of Frontier Properties, Inc. (Windance) on the following classifications: A. "MF-2", Multi-Family 2 to "MF-2 (SUP), Multi-Family 2 with a Specific Use Permit for 25% masonry on the second floor The property to be rezoned contains 3.78 acres in Abstract 18 (J.W. Anderson Survey) located west of Harris Street and north of Bethel School Road Mayor Brown rejoined the Council at this point. Mr. Duane McClurg made the presentation to the Council. A variance is being requested to use 25% masonry on the second floor of the dwellings. Council questioned if the applicant would be agreeable to 100% masonry on the first floor, as opposed to 80%, and 25% on the second floor. Mr. McClurg indicated he would be agreeable to this stipulation. Mayor Brown then declared the public hearing open and asked for those persons who wished to speak for the proposed zoning change. There were none. He then asked for those persons who wished to speak against the proposed zoning change. Those persons speaking were Mr. Michael Lee and a question from Mr. Troy Williams. Following discussion by the Council, Councilman PettiJohn moved that the public hearing be left open and that this item be tabled to the March 26, 1995 City Council meeting; Councilman Ware seconded and motion carried 5-0. PLATTING ACTIONS 6. Plat Application ~85-22-01 to consider approval of a preliminary plat for Freeport Parkway Mr. Lynn Kadleck made the presentation to the Council. It is the recommendation of the City staff that the preliminary plat be approved subject to the final plat showing a six-lane divided thoroughtfare through the property as opposed to the four-lane that is being requested and that the right-of-way donated be i10 feet rather than 100 feet. Following discussion on this item, Councilman Ware moved that the plat be approved with the right-of-way being set at 100 feet; Councilman Duggan seconded and motion carried 4-1 with Mayor Pro Tem Thompson O voting against the motion. 7. Plat Application - #84-11-15 to consider approval of a preliminary plat for Summer Place Mr. Jerry Hagler and Mr. Jim Jenne made the presentation to the Council. Mr. Hagler stated that the property is zone for duplex units; however, it is their proposal to build single family dwellings on the property. The houses would be 1,300-1,400 square feet in size. Following discussion, Mayor Pro Tem Thompson moved that this plat be approved; Councilman Bailey seconded and motion carried 5-0. 8. Plat Application #84-08-22 - to consider approval of a final plat for Georgetown Plaza Mr. Jeff Stone of Giller Land Corporation made the presentation to the Council. Mr. Stone stated that this applicant has agreed to participate in any signalization at the intersection of Samuel Boulevard and Sandy Lake Road. Mayor Brown reiterated comments from the Council and voiced his concern for the safety of the students at Lee Elementary School directly west of this proposed development. Mr. Stone was instructed to be aware of the proximity of the school and to insure that the major tenant and any other tenants of this development not have a business of such a nature that it would create an "attractive nuisance" to the eIementary school. A representative from City Engineer Wayne Ginn's office spoke to the drainage problems in the development. Following discussion, Mayor Pro Tem Thompson moved that this plat be approved subject to the final drainage plans being worked out and a letter submitted to the City from the applicant stating their intention to participate in the cost of signalization at the above stated intersection; Councilman Bailey seconded and motion carried 5-0. REQUESTS AND PRESENTATIONS 9. Consider approval of Mutual Aid Agreement with the City of Lewisville Fire Department for disaster assistance Fire Chief Jackie Mayfield made the presentation to the Council. He stated that the agreement has been reviewed by the City Attorney and is a standard agreement for mutual aid assistance between Cities. It also allows for use of Lewisville~s communication system under emergency conditions. Following discussion, Councilman Ware moved that this agreement be approved; Councilman Duggan seconded and motion carried BIDS 10. Consider awarding of a bid for the purchase of a concrete saw, compressor, and pavement breaker with accessory chisels (Tabled from February 26, 1985) Mayor Pro Tam Thompson stated that she would withdraw from the Council at this point due to a conflict of interest. It is the recommendation of Street and Park Superintendent C. B. Rogers that the bid for the compressor be awarded to Sullair Sales & Service of Dallas in the amount of $9,554.00, that the bid for the pavement breaker and chisels be awarded to Bacrac Supply Company in the amount of $909.09, and that the bid for the concrete saw be awarded to TECC (alternate bid-self propelled) in the amount of $2,171.25. Following discussion, Councilman Bailey moved that the recommendation of the Streets and Parks Superintendent be accepted; Councilman Duggan seconded and motion carried 4-0. Mayor Pro Tam Thompson rejoined the Council at this point. CONSENT AGENDA 12. Budget amendment to Park Special Revenue ~und to purchase the fertilizer spreader approved by bid award on February 26, 1985. Councilman Ware moved that this budget amendment be approved; Councilman Duggan seconded amd motion carried 5-0. 13. Minutes of February 26, 1985 - Regular Council Meeting Mayor Pro Tam Thompson moved that the minutes be approved as submitted; Councilman Bailey seconded and motion carried 5-0. 14. Departmental Bills Mayor Pro Tam Thompson moved that the bills be approved for payment; Councilman Bailey seconded and motion carried 5-0. RESOLUTIONS AND ORDINANCES 15. Consider approval of a resolution urging the railroad to approve a crossing at MacArthur Boulevard and the Southern Pacific Railroad Tracks Following discussion, Councilman Ware moved that Resolution No. 031285 be approved; Councilman PettiJohn seconded and motion carried 5-0. 15-A. Consider approval of an ordinance amending Ordinance #324 as pertains to the definition of Net Revenues and Net Earnings Mr. Boyd London made the presentation to the Council. He stated that the bonds were sold approximately four weeks previously and that this ordinance is simply to clarify the definitions stated above. Following discussion, Mayor Pro Tem Thompson moved that Ordinance No. 324-A-1 be approved; Councilman Duggan seconded and motion carried 5-0. CONTRACTS 16. Consider approval of a contract with Dallas County for rental of voting equipment. City Secretary Dorothy Timmons stated that this contract is the standard contract between each City and Dallas County for use of voting machine equipment each year at election time. Mayor Pro Tem Thompson moved that this contract be approved; Councilman Duggan seconded and motion carried 5-0. STAFF REQUESTS AND CITY MANAGER'S REPORT 17. City Manager's Report City Manager Ron Ragland stated that the City has received an additional request for a water bill adjustment and is requesting the consensus of the Council concerning action to take in this matter. It was the consensus of the Council that this bill be adjusted and that notices be sent to all builders informing them that they will be responsible for any future water usage or water thefts. In response to a question from Councilman Duggan, the city manager stated that a registered letter has been mailed to Mr. Steve Crim, developer of the Woodridge Addition, concerning the street lights in that development and that a response has not yet been received. EXECUTIVE SESSION (Closed to the Public) 18. Article 6252-17, Section 2 (e) discussion with City Attorney 19. Article 6252-17, Section 2 (g) discussion concerning personnel The meeting was then closed to the public for an executive session allowed under the above stated VCS article. Following the executive session, the meeting was declared open to the public. Councilman Bailey moved that the resignation of Assistant Finance. Director Diana McPheeters be accepted, that Amy Day be hired as Utility Clerk in the Water Billing Department, the Jessie Mooneyham and Mike Taylor be hired as Utility Serviceman I, Class I (base pay) in the Water and Sewer Department, and that the promotions of Carl Bass and Lloyd Borthwick in the Water and Sewer Department to Class V, Step One be effective February 1, 1985; Councilman Ware seconded and motion carried 5-0. The meeting was then adjourned. ATTEST: