CM 1985-05-28 Minutes of May 28, 1985
The City Council of the City of Coppell met in regular session on
Tuesday, May 28, 1985 at 7:30 p.m. in the Coppell High School
Administration Building. The following members were present:
Bunny Thompson, Mayor Pro Tem
Dale Ware, Councilman
John Bailey, Councilman
Walter PettiJohn, Councilman
Bill Smothermon, Jr., Councilman
Mayor Lou Duggan was not present. Also present were City Secretary
Dorothy Timmons, Water Superintendent Steve Goram, and City Attorney
Larry Jackson.
The meeting was called to order and everyone asked to stand while
Councilman Bailey gave the invocation.
REQUESTS AND PRESENTATIONS
1. Consider approval of By-Laws for the Coppell Economic and Business
Development Board
Mr. Jim Cowman, president of this Board, made the presentation to the
Council and introduced those members of the Board that were present.
Mr. Cowman stated that the by-laws being requested were drafted from
present City boards as well as economic and business development boards
from other cities. Following the presentation, Councilman Smothermon
moved that an ordinance incorporating the by-laws of this board be
drafted and that further review be conducted concerning the funding of
this board; Councilman Bailey seconded and motion carried 5-0.
2. Presentation by John Gustafson of Texas Waste Management updating
the progress and future plans of Texas Waste Management and requesting
an amendment to their Franchise Ordinance.
Administrative Assistant Vivyon Bowman informed the Council that Mr.
Gustafson had been involved in an automobile accident and would,
therefore, not be able to make the presentation tonight. It is his
request that this item be tabled until a later date. Councilman
Pettijohn then moved that this item be tabled until the June 25, 1985
City Council meeting; Councilman Smothermon seconded and motion carried
5-0.
PUBLIC HEARINGS
3. Zoning Application #85-15-03 - to consider a request of Om Singla on
the following classifications: "SF-12", Single Family 12 to "SF-0",
Single Family 0 (tabled from May 14, 1985)
Mayor Pro Tem Thompson stated that the public hearing on this item had
been left open from the previous meeting. Mrs. Kathy Hastings and Mr.
Dale Rabe made the presentation to the Council. Mrs. Hastings stated
that all homes will have customized elevations and front-entry drives.
Mayor Pro Tem Thompson then asked for those persons in the audience who
wished to speak for the proposed change. There were none. She then
asked for those persons who wished to speak against the proposed change.
Those persons speaking were Mr. Tom Morton, representing the Hunterwood
Homeowner's Association, Mr. Jerry Nisbett, and Mrs. Joy Quirk. Mayor
Pro Tem Thompson then declared the public hearing closed. During
discussion by the Council, concern was expressed as to the minimum size
of homes to be contained within this development (1,200 square feet).
Following discussion, Councilman Ware moved that this zoning change be
denied without prejudice; Councilman PettiJohn seconded and motion
carried 5-0.
4. Consider request for a variance from Section 9-22, paragraph (D) of
the City Code Ordinance, which states that fences shall not be erected
in front yards of reverse frontage lots on request of Ms. Melinda Petty
of 100 Winetree Court
Ms. Petty made the presentation to the Council. She stated that she
could not conform to City regulations because of the irregular shape of
her lot. Letters from adjoining property owners as well as pictures of
both her property and others throughout the City that are experiencing
the same problem were presented to the Council. Mayor Pro Tem Thompson
then declared the public hearing open and asked for those persons who
wished to speak for the proposed variance. Those persons speaking were
Mr. Jay Turner. Mayor Pro Tem Thompson then asked for those persons who
wished to speak against the proposed change. There were none. The
public hearing was then declared closed. Following discussion,
Councilman Pettijohn moved the the variance be approved; Councilman
Bailey seconded and motion carried 5-0.
5. Consider approval of an amendment to the Subdivision Ordinance
Mr. John Wankum, representing City engineer Wayne Ginn's office, made
the presentation to the Council. Current fees for a MF-2 development
total $186,000. Proposed fees total $74,000. Current fees for 100
single family lots total $165,000. Proposed fees total $94,000. On
commercial and industrial property (200 acres), current fees total
$672,000. Proposed fees total $216,000, Mayor Pro Tem Thompson
declared the public nearing open and asked for those persons who wished
to speak for the proposed changes, Those persons speaking were Mr.
David Leininger and Mr. Howard Herrington. Mayor Pro Tem Thompson then
asked for those persons who wished to speak against the proposed
changes. Those persons speaking were Mrs. Annette Morton, Mrs. Paula
Lavelle and Mr. Jerry Baumbach. The public hearing was then declared
closed. During discussion by the Council, concern was expressed about
reimbursement to developers on fees already paid. It was the consensus
of the Council that a work session would be scheduled to discuss this
aspect of the amendments. Following discussion, Councilman Ware moved
that the fee schedule only be approved and that the reimbursement to
developers and other requested amendments be decided at a later date;
Councilman Smothermon seconded and motion carried 4-1 with Mayor Pro Tem
Thompson voting against the motion.
PLATTING ACTIONS
6. Plat Application #85-19-30 - to consider approval of a final plat
for Freeport Parkway located directly north of IH635 and east of
Grapevine Creek
The Planning and Zoning Commission recommended approval of this plat.
Mr. Lynn Kadleck of Triland Corporation made the presentation to the
Council. He stated that this plat is for street dedication only. The
street will have a lO0-foot right-of-way with four lanes being
constructed now and an ultimate build-out of six lanes. Additional
easements are being provided for utilities on each side of the road.
Following discussion, Councilman Bailey moved that this plat be
approved; Councilman Ware seconded and motion carried 5-0.
7. Plat Application #85-08-03 - to consider approval of a final plat
for Waterside Estates, Phase I located south of the proposed Parkway
Boulevard, north of Sandy Lake Road and east of The Meadows of Coppell
Subdivision
The Planning and Zoning Commission recommended approval of this plat
with stipulations concerning the sewer lines within this development.
City Engineer John Wankum stated that the problems with the lines had
been resolved. Following discussion on this item, Councilman Bailey
moved that this plat be approved; Councilman Ware seconded and motion
carried 4-1 with Councilman PettiJohn voting against the motion.
OTHER BUSINESS
8. Consider approval of an agreement for lease of the Coppell Public
Library Building
Librarian Judi Biggerstaff made the presentation to the Council. She
informed the Council that the owner of the property is proposing a rent
increase from $150.00 to $175.00 per month and a $5.00 per day late
penalty. The current contract between the City and the owner of the
property states that the rent will not rise above $150.00 per month.
Following discussion on this item, Councilman Smothermon moved that the
City continue the present lease with Mr. J. C. Ntsbett for rental of a
building for library facilities in the amount of $150.00 and that every
effort be made insure that payment of the rent is timely; Councilman
Ware seconded and motion carried 5-0.
9. Consider authorization to advertise for bids for the construction of
an elevated water storage facility to be located at Southwestern.
Boulevard and Coppell Road.
Mr. John Wankum of Wayne Ginn's office made the presentation to the
Council. Mr. Wankum stated that the design for the storage facility has
taken into account that a fire station will be built on this site at
some point in the future. The proposed bid is for a 1.25 million gallon
tank
with an alternate proposed bid for a 1.5 million gallon tank. Mr.
Wankum also stated that proposed plans call for the destruction of the
existing elevated tank at Freeport Parkway and Southwestern Boulevard.
Also, according to a network analysis perform by Ginn's office, this is
the only additional tank that the City would require for the next ten
years. During discussion by the Council, concern was expressed over the
destruction of the existing tank. Following discussion, Councilman Ware
moved that this item be tabled until the June 25, 1985 Council meeting
in order for Mr. Wayne Ginn to be present to more fully discuss this
item with the Council; Councilman PettiJohn seconded and motion carried
5-0.
10. Approval of minutes of May 9, 1985 (special called Council meeting)
and May 14, 1985 (Regular Council meeting)
Councilman Smothermon moved that the minutes of the previous meetings be
approved; Councilman PettiJohn seconded and motion carried 5-0.
i1. Consider approval of Departmental Bills
Councilman Ware moved that the bills be approved for payment; Councilman
Smothermon seconded and motion carried 5-0.
12. Consider approval of Change Order No. 1 on the renovation of Fire
Station No. 1
Fire Chief Jackie Mayfield made the presentation on this item. He
stated that the Change Order adds additional insulation to his office
and relocates the new water heater. Following discussion on this item,
Councilman Bailey moved that Change Order No. 1 be approved; Councilman
PettiJohn seconded and motion carried 5-0.
CONSENT AGENDA
13. Approval of Lincoln Property Zoning Ordinance
14. Approval of a budget amendment and budget transfer for the hiring
of a children's librarian
15. Approval of a budget transfer from Building Maintenance to Vehicle
Maintenance
16. Approval of a budget transfer of Building Maintenance Department,
Accounts #204 and #301 to Street and Parks Department, Accounts #204 and
#301
Councilman Smothermon moved that the Consent Agenda, including Ordinance
No. 297-A-23 on the Lincoln Property zoning change, be approved;
Councilman Bailey seconded and motion carried 5-0.
STAFF REQUESTS AND MAYOR'S REPORT
17. Mayor's Report
Items presented during this report include:
A. A drainage problem on Samuel Boulevard at its intersection with
DeForest Road. Water Superintendent Steve Goram was instructed to work
with the city engineer's office to correct this situation.
B. A drainage problem at the above intersection to the property of Mr.
Johnny Thompson. City Engineer John Wankum stated that drainage to this
property has not increased with the new developments and that a request
for a drainage easement through this property was denied by the property
owner. No action was taken.
C. Councilman Smothermon presented Council members with a budget
calendar in anticipation of the upcoming budget preparation sessions.
EXECUTIVE SESSION (Closed to the Public)
lB. Article 6252-17, Section 2 (e) discussion with City Attorney
19. Article 6252-17, Section 2 (g) discussion concerning personnel
The meeting was them closed to the public for an executive session
allowed under the above stated articles. Following the executive
session, the meeting was declared open to the public.
Councilman Pettijohm moved that the following items be approved:
A. That the resignation of Administrative Assistant Mark Sweeney be
accepted;
B. That the function of co-ordinating planning and zoning activites be
performed jointly between City personnel and City Engineer Wayne Ginn's
office;
C. That two weeks vacation time (80 hours) be added back to park
employee Roy Alonzo's total vacation time;
D. That Kathy Ottimger be hired as receptionist in the Utility Billing
Department;
E. That Terry Garrison be hired as utility serviceman in the Water
Department;
F. That the position of secretary in the Fire Department be approved;
G. That Eleanor Strecker be hired as a children's librarian in the
Library Department.
Councilman Smothermon seconded the motion which carried 5-0.
The meeting was then adjourned.
Bunny Thompson, Mayor Pro Tem
ATTEST:
Dorothy Ti~ons,~_C~ty Secretary