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CM 1985-07-23 MINUTES OF JULY 23, 1985 The City Council of the City of Coppell met in regular session on Tuesday, July 23, 1985, at 7:00 p.m. for Executive Session in the Coppell High School Administration Building and 7:30 p.m. for the Regular Open Session. The following members were present: Lou Duggan, Mayor Bunny Thompson, Mayor Pro Tem Dale Ware, Councilman 3ohn Bailey, Councilman Bill Smothermon, Councilman Councilman Walter PettiJohn was not present. Also present were City Secretary Dorothy Tin~uons; City Water Superintendent Steve Goram, and City Attorney Larry Jackson. The meeting was called to order by Mayor Lou Duggan and immediately went into Executive Session as allowed under Article 6252-17, Section 2 (e) discussion with City Attorney and Article 6252-17, Section 2 (g) discussion concerning personnel. Following the Executive Session, the meeting was declared open to the public. Mayor Lou Duggan instructed Water Superintendent Steve Goram to proceed with the land transaction as discussed during the Executive Session. CITIZEN'S APPEARANCES ITEM 4: Mayor Duggan asked if there were citizens who wished to speak before the City Council at this time. There were none. REQUESTS & PRESENTATIONS ITEM 5: Colleen Bush Acting Finance Director from Arthur Anderson Company made the presentation to the Council. She stated that ~ecent transactions on investments of certain operating funds have raised the City's yield about 95 basis points and that our investments are now backed by federal instru~ents. Following the presentation, Mayor Duggan commended Ms. Bush and Arthur Anderson & Company on their recent work with the City in finding and correcting both investment and procedural activities. Councilman Smothermon then moved that the City prepare the request for proposal for local banks to bid on becoming the City's main depository institution, bids be advertised for this Request For Proposal with the stipulation that the City Attorney review the document and approve of its content, and that Coppell Bank and its correspondent bank, Texas Independent Bank be named as a temporary depository institution for those certain operating funds previously mentioned; Councilman Bailey seconded. Motion carried 4-0. ITEM 6: Mayor Duggan informed the Council that this item will be postponed to a later date and will be discussed during a Work Session. ITEM 7: Mayor Duggan informed the Council that this item has been withdrawn on request of the Mayor of Grapevine and will be presented at a later date, probably in October, 1985. PUBLIC HEARINGS ITEM 8: Mr. Steve Stolte, Mr. Jim Miller, Mr. Larry Cares & Mr. Larry Gooda made the presentation to the Council. Mr. Stolte indicated that the main tenant in this development will be a Kroger Grocery Store. This development allows for 30ft. of greenbelt landscaping along Sandy Lake Road and 35ft. along MacArthur Boulevard. Low walls will be constructed at the entry to the Triland Development. The architecture of this development is of Mediterraean design with cast stone for accents. Signage will be in individual letters internally illuminated and mounted to the brick. The dock for the Kroger Store will be fully enclosed so that there will be no exterior handling of food products. Solid waste will be in an enclosed compactor and screening will be constructed along the rear of the property. Mayor Duggan declared the Public Hearing open and asked for those persons who wished to speak for the proposed change. There were none. He then asked for those persons who wished to speak against the proposed change. Again, there were none. The Public Hearing was declared closed. During discussion by the Council, it was the concensus of the Council that no outside storage of milk or coke crates would be utilized. Mr. Jim Miller stated that their development is willing to abide by this stipulation. Also, during discussion of this item, Mrs. Elsie Edwards who lives on DeForest Road questioned how this development would impact those residents along DeForest Road. It was stated that this development does not touch DeForest Road at any point. Following discussion, Councilman Bailey moved that this zoning request be approved with the stipulation that there be no outside storage of milk or coke crates and that the screening fence be total masonry construction. Mayor Pro Tam Thompson seconded. Motion carried 4-0. ITEM 9: Mr. Norm Kruger of Univest Corporation made the presentation to the Council. He stated that this building will be oriented to the north along Parkway Boulevard rather than facing Samuel Boulevard. This property will drain to the west and a chain link fence will be constructed along the playground in the back of this property. Following discussion with the Council, the developer agreed to a 5ft. masonry fence along Samuel Boulevard with a 6ft. wooden fence on the west side of the property. Mayor Duggan declared the Public Hearing open and asked for those persons who wished to speak for the proposed change. There were none. He then asked for those who wished to speak against the proposed change. Mr. Wiley spoke and questioned how much traffic would be generated by this development on to Samuel Boulevard. It was pointed out again that this building will be oriented to the north on Parkway Boulevard rather than to the east along Samuel Boulevard. The Public Hearing was then declared closed. Following discussion by the Council, Mayor Pro Tem Thompson moved that this zoning change be approved. Councilman Bailey seconded. Motion carried 3-1 with Councilman Ware voting against the motion. PLATTING ACTIONS ITEM 9A: Mr. Larry Cares made this presentation to the Council. He stated that this is a three lot subdivision. The minutes of April 9, 1985 indicate that the preliminary and zoning of this plat was approved at that time. Following discussion on this item, Mayor Pro Tem Thompson moved that this plat be approved subject to there being no outdoor storage on milk or coke crates, that the screening fence be constructed of total masonry and that all fees be paid. Councilman Bailey seconded. Motion carried 4-0. ITEM 10: Mr. Russell Grimes made the presentation to the Council. He stated that this development is slated for office showroom, office space and office warehouse use. Construction will be tilt wall masonry. A 30ft. setback is being proposed along the front of the property. A parapet wall will hide the air conditioning system on the roof. Discussion by the Council noted concerns of the turning radius on the driveway to the rear of the building. The development calls for a 10ft high living screening wall at the rear of the building that will be maintained and sprinkled. Nikor Company will be the developer, builder and manager of the property. Following further discussion by the Council, Mr. Grimes requested that this item be tabled until the first meeting in August in order for his company to work on concerns as noted by the Council. Mayor Pro Tem Thompson then moved that this item be tabled until the August 13th Council meeting. Council Ware seconded. Motion carried 4-0. ITEM 11: Mr. Bob Hauxley made the presentation to the Council. He stated that the landscaping and fencing of this development are in compliance with both City and Triland requirements. The greenbelt areas in this development will be maintained by the Homeowner's Association. This application does not include any improvements to DeForest Road; however, this applicant stated that he would be willing to escrow any money required for improvements to DeForest Road and indicated that he does own all the land up to the DeForest right.-of-way. Questions from Mrs. Elsie Edwards and Mr. Wiley in the audience concerned the drainage of this area and how it would affect their property. The developer stated that underground drainage under the greenbelt area has been provided as well as overground drainage to the lake. A 54" and a 60" pipe will be used for the drainage. This development also meets all requirements of the Streetscape Plan. Following discussion, Councilman Smothermon moved that this item be approved subject to the deposit of escrow funds for the paving of DeForest Road and any problems with the drainage being worked out. Mayor Pro Tem Thompson seconded. Motion carried 4-0. ITEM 12: Mrs. Cathy Ingle, Mr. Dick Calvert, and Mr. Pete Hennessey made the presentation to the Council. Mrs. Ingle stated that this development is a wholesale distributor of roofing supplies. The ,._. proposed plat calls for three storage areas at the rear of the site with a 7,400 office space and a 8,100 office warehouse building towards the front of the development. A utility easement and fire lane runs the length of this property. Both set-back requirements and the Streetscape Plan have been adhered to. The exterior is proposed to be stucco with wood shingle roofing. Screening would be a 6ft. wooden fence on the non-rail side. The road in this development is a driveway rather than a dedicated City street. A gate will be installed at the rear of the front building to control access to the rear of the property. A 30ft. high parapet wall will serve as screening for the air conditioning on the roof. Following discussion on this item, Mayor Pro Tem Thompson moved that it be approved subject to the applicant meeting the engineers recommendations. Councilman Ware seconded. Motion carried 4-0. ITEM 13: Mr. Louis Crump made the presentation to the Council. This plat meets all requirements of City Ordinances. Following discussion, Councilman Bailey moved that this plat be approved. Mayor Pro Tem seconded. Motion carried 4-0. OTHER BUSINESS ITEM 14: Councilman Smothermon moved that the minutes from the previous Council Meetings be approved. Mayor Pro Tem seconded. Motion carried 4-0. ITEM 15: Councilman Ware moved that the bills be approved for payment. Mayor Pro Tem Thompson seconded. Motion carried 4-0. STAFF REQUESTS AND MAYOR'S REPORT ITEM 16: Mayor Duggan presented the Council with a memo from O'Brien, O'Brien[ Nyfeler & Callaway on the status of the Municipal Complex. He also informed the Council that his recommendation for the Metrocrest Woman of the Year is Rosie Kurtz. It was the concensus of the Council to nominate Ms. Kurtz for this nomination. Mayor Duggan then informed the Council that performance evualations on all Department Heads will be made at the August 13th Council meeting. Ne also provided the Council with a memo stating that all City Boards are covered under the Public Officials Liability Insurance Program with the City as well as a quarterly report from the Office on Aging of services provided by this agency. The meeting then went back into Executive Session as allowed under those articles stated in Items 1 & 2 of this Council agenda. Following the Executive Session, the meeting was then adjourned. ATTEST: