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CM 1985-08-27 Minutes of August 27, 1985 The City Council of the City of Coppell met in regular called session on Tuesday, August 27, 1985 at 7:30 p.m. in the Coppell High School Administration Building. The following members were present: Lou Duggan, Mayor Bunny Thompson, Mayor Pro Tem Dale Ware, Councilman John Bailey, Councilman Walter PettiJohn, Councilman Bill Smothermon, Councilman Also present were City Secretary Dorothy Timmons and City Attorney Larry Jackson. The meeting was called to order and everyone asked to stand while Councilman Bailey gave the invocation. MAYOR'S REPORT Item 1: Mayor's Report The Mayor's Report included the following items: (1) Mayor Duggan asked those Fire Department and Police Department personnel present to come forward and be presented with letters of commendation and a certificate of appreciation for dedicated work efforts during the recent crash of Flight 191; (2) the recent budget retreat and work session was declared a success with special thanks going to Councilman Bill Smothermon for his long hours and dedicated efforts during the preparation of the budget; (3) a letter from the delegation from Japan that recently toured our City indicating their interest in bringing industrial development to our City; (4) a status report from City Engineer Wayne Ginn on the improvements to DeForest Road, who stated that residents of this area had recently met and a majority indicated their preference for a 27-foot wide street with 40-feet or right-of-way; (5) a status report also from Mr. Ginn on the street lighting in the Woodridge Subdivision, who stated that a representative from his office, Mr. Kevin Peiffer, would be meeting with the Homeowner's Association of Woodridge as well as Texas Power and Light some time in September to resolve the problems experienced in this subdivision; (6) an announcement that the next Mayor's Forum will be held on Monday, September 23, 1985; and (7) a meeting to be held in Denton on Wednesday, September 28, 1985 concerning the Levee Control District for the Vista Ridge Project i,~ediately north of Coppell's City limits. CITIZEN'S APPEARANCES Item 2: Consideration of citizens who wish to speak before the City Council Mayor Duggan asked if there were citizens present who wished to address the Council at this time. Mrs. Elsie Edward spoke and indicated a concern for the tax rate for the City. ,--. OTHER BUSINESS Item 3: Consider ratification of resolution authorizing the Mayor to contract for the purchase of: (A) 1.0 acres of land on Moore Road to be used for a fire station site; (B) 3.67 acres of land on Southwestern Boulevard to be used for a fire station site; and (C) 10.0 acres of land on DeForest Road to he used for utility purposes and a Municipal Service Center, which includes the trade of 8.63 acres of land originally acquired by the City for utility purposes City Attorney Larry Jackson stated that authorization to purchase any property by the City should take place in open session. Following discussion, Councilman Smothermon moved that Subitems A and B under Item 3 be tabled at this item; Councilman Bailey seconded and motion carried 4-1 with Councilman PettiJohn voting against the motion. Discussion was then held by the Council on each of their views concerning the purchase of the 3.67-acre tract of land, ~'aich includes the trade of 8.63 acres of City-owned land. Following a lengthy discussion, Councilman Bailey moved that the City not ratify this contract and that negotiations with the owner of the 10.0-acre tract he entered into for the possible purchase of this property; Mayor Pro Tam Thompson seconded and motion failed 2-3 with Council members Ware, PettiJohn, and Smothermon voting against the motion. Councilman Ware then moved that Resolution No. 082785, ratifying the purchase of the 10.0-acre tract and the trade of the 8.63-acre tract he approved; Councilman PettiJohn seconded and ,-'- motion carried 3-2 with Mayor Pro Tam Thompson and Councilman Bailey voting against the motion. REQUESTS AND PRESENTATIONS Item 4: Presentation and discussion on possible paramedic program for the City of Coppell Mrs. Robbia Ellis, chairman of the group assigned to study a possible paramedic program for the City of Coppell, made the presentation to the Council. She introduced members of the group as well as Ms. Cheryl Smith, a representative from St. Paul Hospital. St. Paul has indicated a willingness to underwrite the cost of the equipment for this program as well as support for a continuing education program to train personnel for the program. Anticipated start-up date for the project would be July, 1986 with an estimated cost of $310,000.00. Following discussion on this item, Councilman Smothermon moved that this group be authorized to proceed to bring forward a more detailed estimate of a paramedic program for Coppell, and that they be authorized to advertise for any needed bids to implement this program, but that no actual expenditure of funds be made at this time; Councilman PettiJohn seconded and motion carried 5-0. Item 5: Consider approval authorizing Arthur Anderson and Company to test and debug the existing billing software program and submission of a proposal for updating the City's computer operations Mr. Ewell Pitts of Arthur Anderson and Company made the presentation to the Council. He stated that it would take approximately three to four weeks to complete the testing of the existing system and possibly two to three months to complete solutions to any problems found. The projected cost of this project would be approximately $7,500.00 with a possibility that the City would outgrow the present system in one and one-half years. The alternative is to prepare, advertise and receive bids on a new system that would serve the City's need for a longer period of time and not incur the expense of this study at this time. Following discussion, Councilman Smothermon moved that specification for updating the City's hardware/software system be prepared, that advertising for bids be published; and that a contract be awarded; Councilman Bailey seconded and motion carried 5-0. Item 6: Presentation and dicussion of matters relating to drainage problems as stated in a letter from Mr. John C. Turner, Attorney, representing Mr. H. H. McInnish Mr. John C. Turner made the presentation to the Council. He stated that subsequent to tbs mailing of his letter to tbs City, be bad spoke with both Mr. Doug Spiker of Triland Corporation and Mr. Dennis Johnson of Nathan Myer Engineering, and that it appeared that a solution to the drainage problem of his client was to come about shortly. No Council action was required on this item. CONTRACTS Item 7: Consider approval of a proposal from Mr. Jim Beach of Texas Appraisal for a contract for professional tax assessing and collecting services Mr. Jim Beach made the presentation to the Council. Two options in the contract have been presented. They are that the contract be for a term of one year or that it be renewed quarterly. Following discussion on this item, Councilman PettiJohn moved that the City enter into an agreement with Texas Appraisal for tax assessing and collecting services with a 90 day written termination clause by either party, that said termination notice by the City require a majority vote of the Council, that the City Attorney approval of the form of the contract, and that the Mayor be authorized to sign the contract for tax services; Councilman Smothermon seconded and motion carried 3-2 with Mayor.Pro Tem Thompson and Councilman Bailey voting against the motion. Item 8: Consider approval of a contract with Dallas County for County Health Serivces Following discussion on this item, Councilman Ware moved that the City enter into an agreement with Dallas County for health services and that the Mayor be authorized to sign said contract; Councilman Smothermon seconded and motion carried 5-0. ORDINANCES AND RESOLUTIONS Item 9: Consider approval of an amendment to Ordinance No. 314 which regulates the installation of traffic control devices City Attorney Larry Jackson presented this item to the Council. He stated that the only change in this ordinance is that approval of the Council is required before traffic control devices are to be installed. Following discussion, Councilman Ware moved that this Ordinance, No. 314-A-1, be approved; Councilman Smothermon seconded and motion carried 5-0. STAFF REQUESTS Item 10: Consider awarding of a bid for the purchase of an Emergency Generator (radio system) and a budget amendment in the Fire Department, Account ~506 Fire Chief Jackie Mayfield and Police Chief Tom Griffin made the presentation to the Council. It is their recommendation that the hid from Parker Power System in the amount of $7,084.00 be awarded. Following discussion by the Council, Mayor Pro Tem Thompson moved that the recommendation of the Fire and Police Chief be approved and that a budget amendment be approved as well; Councilman Ware seconded and motion carried 5-0. Item II: Report on meeting with Lewisville concerning the Vista Ridge Project Mayor Pro Tem Thompson and Councilman Bailey made this presentation to the Council. Following discussion on this item, Mayor Pro Tem Thompson moved that the Council authorize herself, Councilman Bailey, and City Attorney Larry Jackson to appear before the Water Development Commission hearing to explain the City's extraterritorial Jurisdiction issue and let them know that the City of Coppell would like to request additional time for an environmental impact study, and that a proposal from Schricket, Rollins, and Associates for this be brought back to the Council for approval; Councilman PettiJohn seconded and motion carried 5-0. OTHER BUSINESS Item 12: Approval of Minutes- August 15-18, 1985 - Budget Work Session - August 13, 1985 - Regular Council Meeting Councilman Smothermon moved that the minutes of the previous meetings be approved; Councilman Ware seconded and motion carried 5-0. Item 13: Approval of Departmental Bills Councilman Smothermon moved that the bill to Butchison, Price, Boyle and Brooks in the amount of $1,742.50 be removed from the Bill List; Councilman Pettijohn seconded and motion failed 2-3 with Mayor Pro Tem Thompson, Councilmen Ware and Bailey voting against the motion. Mayor Pro Tem Thompson and Councilman Bailey voiced their protest on the payment of $660,000 for the purchase of the 10.0-acre tract of land north of DeForest Road as well as the bill to Porcher, Bond, Wilk, Inc. for appraisal of this land. Mayor Pro Tem Thompson moved that these two bills be removed from the Bill List and considered separately. Councilman Bailey seconded and motion carried 4-1 with Councilman Smothermon voting against the motion. Councilman Ware then moved that the remaining Bill List be approved for payment; Councilman Smothermon seconded and motion carried 5-0. Councilman Ware also moved that the two bills removed from the Bill List be approved for payment; Councilman PettiJohn seconded and motion carried 3-2 with Mayor Pro Tem Thompson and Councilman Bailey voting against the motion. EXECUTIVE SESSION (Closed to the Public) Item 14: Article 6252-17, Section 2 (e) discussion with City Attorney Item 15: Article 6252-17, SEction 2 (g) discussion concerning personnel The meeting was then closed to the public for an executive session allowed under the two above stated articles. Following the executive session, the meeting was declared open to the public. Item 16: Consider action based on matters discussed in the executive session Councilman Ware moved that the resignations of Patrolman Mike Dupree and Tax Assessor Debbie Layton be accepted Councilman Smothermon seconded and motion carried A-1 with Councilman Pettijohn voting against the motion. Councilman Bailey moved that Linda Crau be hired as a secretary in the City Secretary Department; Councilman Ware seconded and motion carried 5-0. Councilman Ware moved that Cheryl Christopherson be hired as a secretary in the City Secretary Department; Councilman Smothermon seconded and motion carried 5-0. Councilman Pettijohn moved that Debbie Layton be hired as an administrative secretary in the Water Department, Field Operation Department; Councilman Ware seconded and motion carried 3-2 with Mayor Pro Tem Thompson and Councilman Bailey voting against the motion. Mayor Pro Tem Thompson moved that Sheree Rabe be hired as a part-time (20 hours per week) administrative intern in the City Administrtor Department; Councilman Ware seconded and motion carried 5-0. Item 17: Consider approval of an ordinance appointing a Home Rule Charter Commission and establishing the date for its first meeting Councilman Smothermon moved that Ordinance No. 336 be approved; Councilman Bailey seconded and motion carried 5-0. The meeting was then adjourned. ATTEST: