CM 1985-09-10 Minutes of September 10, 1985
The City Council of the City of Coppell met in regular called session on
Tuesday, September 10, 1985 at 7:30 p.m. in the Coppell High School
Administration Building. The following members were present:
Lou Duggan, Mayor
Dale Ware, Councilman
John Bailey, Councilman
Walter PettiJohn, Councilman
Bill Smotbermon, Councilman
Mayor Pro Tem Thompson was not present. Also present were
Administrative Secretary Debbie Layton and City Attorney Larry Jackson.
The meeting was called to order and everyone asked to stand while
Reverend C. A. McBride led the invocation.
MAYOR'S REPORT
Item 1: Mayor's Report
The Mayor's Report included the following items: (1) Mayor Duggan
reminded the audience present of the Citizen's appearance regulations
and the time frame for those persons wishing to speak; (2) a letter from
the long-term credit bank in Tokyo, Japan; (3) informed the citizens
present that an ad had appeared in the Dallas Morning News concerning a
temporary concrete hatching plan to be located in Coppell and that in
actuality this plant was not in the City limits of Coppell; (4)
indicated that the Mockingbird railroad crossing had been approved by
the Southern Pacific Railroad Company; (5) expressed a concern that the
Council needs to look at a drainage study for all of the northern part
of the City east of Denton Tap Road and north of Sandy Lake Road.
Councilman Pettijohn moved that the Mayor be authorized to bring forward
a proposal for this drainage study; Councilman Smothermon seconded and
motion carried 4-0; and (6) a status report from Mr. Kevin Peiffer of
City Engineer Wayne Ginn's office, who indicated that Mr. Mike Lee,
representative of the Woodridge Homeowner's Association, is meeting with
Texas Power & Light to resolve this lighting problem.
CITIZEN'S APPEARANCES
Item 2: Consider citizens who wish to speak before the City Council
Mr. A. J. Callahan, 235 Edgewood, spoke to the Council concerning a
letter he bad mailed to the City outlining his feelings on the lack of
action by the Police Department on the evening of August 25-27, 1985.
Mayor Dug§an informed Mr. Callahan that he had not seen the letter, but
that he would do so as well as check into the matter.
REQUESTS AND PRESENTATIONS
Item 3: Consider approval of a request for annexation of property into
the City of Coppell Municipal Utility District (MUD). Request made by
J. H. Lacy, Trustee on property located on the southeast corner of
Thweatt Road and State Road
Mr. Frank Funk, representing Lacy, made the presentation to the Council.
He stated that two 30-acre tracts are presently. One of the tracts is
in the MUD and one is not. It is their intention to develop the
property as one tract and therefore, the request is made for inclusion
of the entire area into the MUD. Mr. Funk also stated that he had
received approval from the MUD in February, 1985 for this annexation and
is now seeking approval from the City. There are no immediate plans for
development of this area. At this time, Councilman Smothermon 'indicated
a possible conflict of interest since Mr. Funk is a client of Councilman
Smothermon's office; therefore, Councilman Smothermon indicated his
absention from discussion on this item. Discussion was then held on
this item. Following discussion, Councilman Ware moved that this item
be tabled until the first Council meeting in October in order that the
Mayor have an opportunity to discuss this item with the MUD Board;
Councilman Pettijohn seconded and motion carried 3-0. Counciman
Smothermon rejoined the Council at this point.
PUBLIC HEARINGS
Item 4: Zoning Application #85-07-21 - to consider approval of a zoning
change by Boardwalk Group for three (3) tracts of land: (1) west tracts
I and II--zoning change from "SF-t2" (Single Family 12) to "PD-R"
(Planned Development-Retail) on properties located at the intersection
of Sandy Lake Road and Lodger Road; and (2) east tract - zoning change
from "SF-12" (Single Family 12) to "PD-MFi" (Planned
Development/Multi-Family 1) on property located at the southwest corner
of Sherwood Park Addition, Section II
Date of Planning and Zoning Hearing August 22, 1985
Recommendation of Planning and Zoning Approval
Mr. Kirk Williams, representing the applicant, made the presentation to
the Council. He stated that twen=y (20) acres of the Office/Retail
section of this development will have an early Texas them and that the
multi-family units have a maximum density of eighteen (18) units per
acre. They will be two-story structure, screened, and the applicants is
willing to dedicate any additional right-of-way needed on Sandy Lake
Road as well as bringing Lodge Road up to current City standards, which
would be a sixty (60) foot right-of-way street. Letters in support of
this development were presented from Jenco Nursery, Mr. Hitchcock and
Mr. Andrews, adjoining property om-nets. Mayor Duggan declared the
public hearing open and asked for those persons who wished to speak for
the proposed zoning change. Those persons speaking were Mr. Robert
Love, Mr. Harry Crow, Mr. Bill Harris, and Reverend C. A. McBride.
Mayor Duggan then asked for those persons who wished to speak against
the proposed zoning change. Those persons speaking were Mr. Mike Allen
and Mr. Jim Jackson. The public hearing was then declared closed.
During discussion by the Council, the applicant agreed to escrow fund
necessary for paving their half of Sandy Lake Road. Discussion was also
held concerning the legality and/or need for a rehearing since all
property owners within two hundred (200) feet had not been notified.
Following discussion, Councilman Bailey moved that this zoning change be
denied. Motion died for lack of a second. Councilman PettiJohn then
moved that this zoning change be approved subject to changes noted by
the engineers in their letter filed as a permanent part of the City's
records, the escrow of funds for the paving of half of the applicant's
portion of Sandy Lake Road, and the legality of rehearing due to lack of
notification being checked into; Councilman Ware seconded and motion
carried 3-1 with Councilman Bailey voting against the motion.
Item 5: Consider approval of a sign variance request by General Homes.
The applicant is requesting a variance to the City of Coppell Sign
Ordinance, Section i0-8-6(C) - (Signs shall be removed as soon as
property to which they refer has been sold, or seventy-five (75%) rented
or leased; a sign permit is required). Variances are requested at two
(2) locations: (1) 304 Phillips Drive in the Sherwood Park Addition and
(2) 557 Parkway Boulevard in the Parkwood Addition
Date of Planning and Zoning Hearing August 22, 1985
Recommendation of Planning and Zoning Approval w/stipulation
No representative was present to make this presentation to the Council.
Mayor Duggan opened the public hearing and asked for those persons who
wished to speak in favor of the proposed variance. There were none. He
then asked for those persons who wished to speak agains~ the proposed
variance. Again, there were none. Mayor Duggan declared the public
hearing closed. Councilman Ware moved that the request be denied;
Councilman Smothermon seconded and motion carried 3-1 with Councilman
Pettijohn voting against the motion.
Item 6: Consider approval of a sign variance request by Villages at
Cottonwood Creek. Applicant is requesting a variance to Sign Ordinance,
Section 10-?-2(A-2) - (Outlining minimum setback requirements and
minimum square footage requirements for detached monument signs). The
property is located at the intersection of Coppell and Thweatt Roads
Date of Planning and Zoning Hearing August 22, 1985
Recommendation of Planning and Zoning Approval w/stipulation
Mr. Tony Delbazo of SBS made the presentation to the Council. He stated
that the applicant is requesting a variance on the size of the sign to
be located at the corner of Coppell and Thweatt Roads. The sign is
proposed to be an "L" shaped sign with a masonry base. Planning and
Zoning stipulations were to require that the sign be set back further
from =he intersection to approximately sixty (60) or seventy (70) feet
or to the building line. The sign would be in place for two to three
years. Mayor Duggan declared the public hearing open and asked for
those persons who wished to speak for the proposed variance. There were
none. He then asked for'those persons who wished to speak against the
proposed variance. Again, there were none. The public hearing was then
declared closed. Following discussion, Councilman Bailey moved that the
variance be approved with the stipulation concerning the sign setback;
Councilman Smothermon seconded and motion carried 4-0.
Item 7: Consider approval of a sign variance request by Shadowridge
Estates. Applicant is requesting a variance to the City of Coppell Sign
Ordinance, Section 10-?-2(A-2) - (Outlining minimum setback requirements
and minimum square footage requirements for detached monument signs).
The property is located on the northwest corner of Denton Tap Road and
Bethel School Road
Date of Planning and Zoning Hearing August 22, 1985
Recommendation of Planning and Zoning Approval w/stipulation
Mr. Keith Parker of Metrocrest Designs, representing the builders in
Shadowridge Estates, made the presentation to the Council. He stated
that the signs will be a gray, brick base. The Planning and Zoning
Commission recommended that the variance be approved with the
stipulation that the sign comes down after a seventy-five (75~) percent
build-out is achieved. Mayor Duggan declared the public hearing open
and asked for those persons who wished to speak for the proposed
variance. There were none. He then asked for those persons who wished
to speak against the proposed variance. Again, there were none. Mayor
Duggan then declared the public hearing closed. During discussion of
this item, concern ~-as expressed as to the exact location of the sign.
Mr. Kevin Peiffer, representative of City Engineer Wayne Gtnn's office,
was instructed to confirm that this sign is not on City right-of-way and
that a letter be written to Mr. J. C. Thweatt, whose property the sign
is to be located upon, confirming that he has no objection to the sign
being placed on his property. Following discussion, Councilman Bailey
moved that the variance be approved subject to the two above
stipulations; Councilman Smothermon seconded and motion carried 4-0.
PLATTING ACTION
Item 8: Plat Application #85-08-15 - to consider approval of a final
plat by Coppell Shake & Shingle on property located on Beltline Road,
east of Northlake Drive
Date of Planning and Zoning Hearing August 22, 1985
Recommendation of Planning and Zoning Approval
Ms. Kathy Ingle, owner of the property, made the presentation to the
Council. All requirements of the City have been met as well as any
recounnendations fro~ the City's engineers. Following discussion,
Councilman Smothermon moved that the final plat on this property be
approved; Councilman Bailey seconded and motion carried 4-0. Developer
Impact Fees as still due on this property.
Item 9: Plat Application ~85-07-25 - to consider approval of a final
plat by Gulf Oil Corporation on property located on the southeast corner
of Beltline Road and Denton Tap Road
Date of Planning and Zoning Hearing August 22, 1985
Recommendation of Planning and Zoning Approval w/stipulation
Mr. F. D. Munsterman, representating Gulf Oil Corporation, made the
presentation to the Council. All requirements of the City have been
met. Following discussion, Councilman Bailey moved that the final plat
on this property be approved; Councilman Smothermon seconded and motion
carried 4-0.
ORDINANCES AND RESOLUTIONS
Item 10: Consider ratification of a resolution authorizing the mayor to
contract for the purchase of (1) 1.0 acres of land on Moore Road to he
used for a fire station site; and (2) 3.67 acres of land on Southwestern
Boulevard to be used for a fire station site
This item has been placed on the agenda to ratify and clarify any legal
questions that might he raised concerning these two land purchases.
Following discussion, Councilman Ware moved that these Resolution No.
091085 be approved; Councilman PettiJohn seconded and motion carried
4-0. Councilman Bailey then stated that research has been conducted
which indicates that there is not a clear title to the property located
on Moore Road. The City Attorney will check into this matter.
Item 11: Con~ider approval of an ordinance establishing the position of
City Secretary
Following discussion, Councilman Smothermon moved that Ordinance No. 338
be approved; Councilman Ware seconded and motion carried 4-0.
Item ll-A: Consider approval of an ordinance providing for a public
hearing on the Municipal Budget for the fiscal year October 1, 1985
through September 30, 1986
Councilman Smothermon moved that Ordinance No. 337 be approved;
Councilman PettiJohn seconded and motion carried 4-0.
STAFF REQUESTS
Item 12: Consider acceptance of a grant from Wells Fargo Bank towards
the purchase of fitness equipment for the Coppell Community Park
This item represents approval of a grant from the Wells Fargo Bank and
St. Paul Hospital for the purchase of equipment for a fitness center to
be located in the Coppell Community Park. Total expense to the City
will be $1,880 to obtain the equipment. Following discussion,
Councilman Ware moved that the grant be accepted; Councilman Bailey
seconded and motion carried 4-0.
Item 13: Consider awarding of a bid for the City of Coppell Bank
Depository Agreement
Councilman Smothermon updated the Council on this item. He informed the
Council that only one bid had been received and recommended that the
City reject all bids and readvertise. Following discussion, Councilman
Smothermon moved that the City reject all bids and readvertise;
Councilman Bailey seconded and motion carried 4-0.
OTHER BUSINESS
Item 14: Approval of Departmental Bills
Following discussion, Councilman Ware moved that the hills he approved
for payment; Councilman Smothermon seconded and motion carried 4-0.
Under additional items, Councilman Bailey read the report from Epsey,
Huston, and Associates concerning the environmental impact study
recently conducted in the area of Denton Creek. He stated that the
report will be delivered to the Texas Water Commission the following
morning. Discussion was then held concerning the comittee established
to meet with Lewisville involving the City's extraterritorial
jurisdiction rights. Following discussion on this item, it was decided
that Mayor Du§gan and Council members Ware and Bailey would comprise the
committee which would meet with Lewisville to work out these
extraterritorial jurisdiction rights.
EXECUTIVE SESSION (Closed to the Public)
Item 15: Article 6252-17, Section 2 (e) discussion with City Attorney
Item 16: Article 6252-17, Section 2 (E) discussion concerning personnel
The meeting was then closed to the public for an executive session
allowed under the two above stated articles. Following the executive
session, the meeting was declared open to the public.
Item 17: Consider action based on matters discussed in the executive
session
Councilman Ware moved that the resignations of Planning and Zoning
Co-ordinator Caroline Morris, Administrative Secretary Anita Ransom,
Water Utility Servicemen, Robert Schamp, Loyd Borthwick, and Aaron
Harthcock be accepted; Councilman Smothermon seconded and motion carried
4-0~
Councilman Smothermon moved that Melissa Enders be hired as a Municipal
Court Clerk, that an additional secretarial position in the Inspections
Department be approved, and that Linda Varonich as hired as a Code
Enforcement Officer; Councilman PettiJohn seconded and motion carried
4-0.
Councilman Smothermon moved that Marshal Donaldson be reclassified to
Utility Billing Co-ordinator, that Kathy Ottinger be reclassified to
Utility Clerk, and that Inspections Secretary Juanita Fikes be approved
to work as a part-time position; Councilman Bailey seconded and motion
carried 4-0.
The meeting was then adjourned.
ATTEST:
Debbie Layton, Sec~r~ ~