CM 1985-10-08 Minutes of October 8, 1985
The City Council of the City of Coppell met in regular called session on
Tuesday, October 8, 1985 at 7:00 p.m. for executive session and 7:30
p.m. for regular session in the Coppell High School Administration
Building. Tbs following members were present: Lou Duggan, Mayor
Bunny Thompson, Mayor Pro Tem
Dale Ware, Councilman ~'~
John Bailey, Councilman
Walter PettiJohn, Councilman
Bill Smothermon, Councilman
Also present were City Secretary Dorothy Timmons, and City Attorney
Larry Jackson.
Mayor Duggan called the meeting to order.
EXECUTIVE SESSION: (Closed to Public)
Item 1: Article 6252-17, Section 2 (e) discussion with City Attorney.
Item 2: Article 6252-17, Section 2 (g) discussion concerning personnel.
The meeting was then closed to the public for an executive session as
allowed under the above stated articles. Following the executive session
the meeting was declared open to the public.
The invocation was given by Councilman Bill Smothermon.
MAYOR'S REPORT
Item 3: Mayor's Report
Mayor Duggan reminded those citizens present who wish to speak before
the Council of the rules and regulations governing that particular item.
CITIZEN'S APPEARANCES
Item 4: Consider citizens who wish to speak before the City Council
Mayor Duggan recognized Mr. Steve Truex of 516 Bethel School Road who
stated he would like information on engineering improvements to Bethel
School Road. Mayor Duggan also recognized Mrs. Ellen Fugett of 345
Lakswood Court who wished to address the Council concerning the noise
ordinance and problems experienced in her neighborhood with speeding and
questioned how many citations had been issued for violations to this
ordinance.
PERSONNEL
Item 5: Consider hiring of a City Administrator.
Councilman Smothermon moved that Mr. Frank Proctor be hired as City
Manager effective November 1, 1985 under the terms and conditions
negotiated by Mayor Duggan; Councilman PettiJohn seconded motion carried
5-0. The City will provide Realth, Life and Dental Insurance for both
Mr. Proctor and his spouse. The City will provide a vehicle with a three
year drive out period. Retirement benefits will be paid to Mr. Proctor
'--' rather than to TMRS fund. The salary for Mr. Proctor is $48,000.00 with
a review in six months. Gas, oil and expenses for moving will be paid
with Mr. Proctor furnishing his own vehicle for the move. The City will
not require Mr. Proctor to move to Coppell, but will allow him to live
in his own home in North Richland Rills but will require a metro phone
line to be installed for easier contact.
REQUESTS AND PRESENTATIONS
Item 6: Mr. John Kidd representing Univest Corporation made the
presentation to the Council, also present were Mr. Mike Allen, Mr. Glen
Rinckley and Mr. Mike Baggett attorney for Univest. Mr. Kidd stated
that the original proposal of August 4, 1982 that was entered into
between Univest Corporation and City and subsequently amended as of
December 30, 1982 provided for the City to purchase 165 acreas at
one-half the appraised value. The contract allows 915 thousand cubic
yards of dirt to be removed from the area that is located east of Denton
Tap Road and north Parkway Boulevard. The City has approximately
$500,055.00 in escrow funds which Mr. Kidd stated he would give back to
the City, wait for 5 years and if the City wished to buy the property at
half the value of the land at that time he would agree to that purchase.
Approximately six feet of dirt has been removed and put on the site
where the municipal complex is located. Mayor Duggan informed Mr. Kidd
that the issue was not whether to purchase a park or not to purchase a
park but the lack of information and communication concerning the
removal of the dirt had brought about this item being placed on the
agenda. A lengthy discussion then followed between principals of
Univest and the City Council of which a tape detailing the entire
discussion is filed as a permanent part of the City records. Following
discussion on this item Councilman Ware moved that the City authorize a
meeting between Schrickel Rollins, city park consultants, Wayne Ginn,
City Engineer and Threadgill-Dowdy engineer for Univest Corporation the
following Wednesday at the office of Threadgill-Dowdy to decide if the
grating of the plan is a workable plan. Motion also included that the
work would be stopped until after Monday night October 14, 1985 when a
special meeting would be called to further discuss this subject.
Councilman Bailey seconded the motion which carried 5-0.
Item 6A: Mr. Glen Hinckley made this presentation to the Council; his
request and ruling from the City on the certificates of occupancy in the
Town Oak Center. He stated that these CO's have been denied because of
landscaping requirements. Discussion was held concerning the issuance
of these CO's and it was determined that Mr. Hinckley would visit with
the Director of Public Works to work out a final solution to this
problem. No action was required hy the City.
Item 7: Mr. Paul Beeler and Mr. Dale Gardner representing the Carrollton
Farmer's Branch Independent School District made the presentation to the
Council; he stated that the mobile home is contained on a forty-two acre
farm that is used for school purposes and that it was installed to
discourage vandalism and theft. Following discussion on this item
Councilman PettiJohn moved that this temporary mobile home permit be
approved for an additional year. Councilman Smothermon seconded motion
carried 5-0.
Item 8: Councilman Smothermon withdrew from Council at this point due to
a possible conflict of interest. Mr. Frank Funk made the presentation to
the Council. Following presentation Mayor Duggan stated that he has
received a response from the MUD Board concerning this project and that
at this point it is up to the City to determine approval or disapproval
for annexation into the MUD district. Discussion was held between the
applicant and Council concerning the rebate of the annexation fees.
Following discussion Councilman Ware moved that this application be
denied motion died for lack of second. Following further discussion
Councilman Ware again moved that this application for annexation into
the MUD be denied, Councilman Pettijohn seconded motion failed 2-3 with
Councilman Ware and PettiJohn voting for motion Mayor Pro-Tem Thompson
and Councilman Bailey voting against motion and the Mayor breaking the
tie to fail the motion. Again discussion followed after which Mayor Pro
Tem Thompson moved that this application for annexation into the MUD
district be approved. Councilman Bailey seconded motion carried 3-2
with Councilman Ware and PettiJohn voting against the motion and the
Mayor breaking the tie to vote for the motion; Councilman Smothermon
rejoined the Council at this point.
Item SA: Following discussion on this item Councilman Ware moved that
resolution No. 100885.1 be approved. Council~n Smothermon seconded
motion carried 5-0. A copy of this resolution will be sent to the
Vice-Premiere of the Republic of China.
PUBLIC HEARINGS
Item 9: Mr. Mark John was present and informed the Council that at this
point they are withdrawing their request for zoning on all tracts of
land.
PLATTING ACTIONS - PRELIMINARY
Item 10: Councilman Ware moved that this item be tabled to the October
22, 1985 Council Meeting, Councilman Smothermon seconded motion carried
5-0.
CONTRACTS
Item 11: Mr. David McCaskill representing Schrickel Rollins was present
in the audience and stated that this item has been worked out between
the contractor and no longer requires Council action.
BIDS
Item 12: Councilman Smothsrmon made the presentation to the Council; he
stated that the low bid to Municipal Software Corporation for the
required system in the amount of $96,632.00 represents the low bid.
Following discussion on this item Councilman Ware moved that the bid be
awarded to Municipal Software Corporation in the amount of $96,632.00
which represents the required system without any optional bids.
Councilman Bailey seconded motion 4-0-1 with Councilman Smothermon
abstaining from voting.
Item 13: Mayor Duggan withdrew from the Council due to a possible
conflict of interest on this item. Following discussion on this item
Councilman Bailey moved that Independent Bank Coppell be accepted as the
Bank's official depository for the next two years beginning October 8,
1985; Councilman PettiJohn seconded motion carried 5-0.
Item 14: Fire Chief Jackis Mayfield made the presentation to the
Council; he stated that United Technology Communications is the low
bidder in the amount of $4,490.00. It is his rscommendation that this
bid for the installation of the Telephone/Paging Intercom System be
awarded to United Technology Communications. Following discussion Mayor
Pro Tem Thompson moved that this item be tabled pending confirmation of
the maintenance of this company. Councilman Ware seconded motion carried
5-0.
Item 15: Fire Chief Jackie Mayfield recommended that this bid be awarded
to Casco Industries in the amount of $11,200.00. Following discussion
Councilman Bailey moved that the recommendation of the Fire Chief be
accepted; Mayor Pro Tem Thompson seconded motion carried 5-0.
OTHER BUSINESS
Item 16: Approval of minutes
There being no minutes to consider for approval at this time no action
was required on this item.
Item 17: Approval of Departmental Bills
Councilman Smothermon moved that the bills be approved for payment,
Councilman PettiJohn seconded motion carried 5-0.
EXECUTIVE SESSION (closed to the public)
Item 18: Article 6252-17, Section 2 (e) discussion with City Attorney.
Item 19: Article 6252-17, Section 2 (g) discussion regarding personnel.
The meeting was then closed for executive session as allowed under the
two above stated articles. Following the executive session the meeting
was declared open to the public.
PERSONNEL
Item 20: Councilman Smothermon moved that Mr. Jim King, Mr. Jim
Nordstrom, and Mr. Ray Smedul be appointed to serve as two year terms on
the Board of Adjustments with Mr. Jim Sowards being appointed as an
alternate to fill the unexpired one year term and Mr. Tom Chapman being
appointed as a fourth alternate to fill a two year term. Councilman
Ware then moved that Mr. Ray Smedul, Mr. Perry Jasiecki and Mr. Steve
Eberhardt be appointed to the Planning and Zoning Co~nission. Councilman
Smothermon seconded motion carried 5-0. Councilman Ware then moved Mrs.
Laura Edwards and Mrs. Joy Quirk be appointed to fill the two unexpired
one year terms on the Library Board and that Mr. John Hill, Mrs. Cecelia
Jensen and Mrs. Leslie Seymour be appointed for the two year terms.
Councilman PettiJohn seconded motion carried 5-0. Councilman Ware moved
that Mr. David Emanuel, Mr. Don Ballard and Mr. Lee Richardson be
appointed to fill the two year terms on the Park Board. Councilman
PettiJohn seconded motion carried 3-2 with Mayor Pro Tem Thompson and
Councilman Bailey voting against the motion. The minutes reflect that
Mayor Pro Tem Thompson and Councilman Bailey are not opposed to the
appointment of the Board Members but to the removal of the previous
Chairman Don Morris.
Item 21: Councilman Pettijohn moved that the position of Secretary in
the Inspections Department be filled by Juanita Fikes be approved as a
£ull time position. The position of Utility Serviceman be up-graded to
Meter Reader Coordinator from Class I to Class 6; that the hiring of
David Pearce effective October 9, 1985 as Utility Serviceman be
approved; that the hiring of Nathan Jacobs effective October 23, 19S5 as
Utilities Serviceman be approved; that the hiring of Robert L. McNeally
effective October 9, 1985 as Parks Department employee be approved and
that the hiring of Larry J. Beuchert effective October 9, 19S5 as Street
Department employee be approved. Councilman Smothermon seconded motion
carried 5-0.
Item 2lA: Following vote on this item Mayor Pro Tam Thompson stated that
she wished the records to reflect that sba was vehemently opposed to
this agreement. Councilman Bailey stated that he would like the records
to reflect that he also was opposed to this resolution. Councilman Ware
then moved that Resolution No. 100885.2 be approved; Councilman
Smothermon seconded motion carried 3-2 with Mayor Pro Tem Thompson and
Councilman Bailey voting asainst the motion.
The meeting was then adjourned.
Adjournment
Lou Duggan,
ATTEST
MINUTES 100885