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CM 1985-10-09 Minutes of October 9, 1985 The City Council of the City of Coppell met in special called session on Wednesday, October 9, 1985 at 7:00 p.m. in the Coppell High School Administration Building. The following members were present: Lou Duggan, Mayor Bunny Thompson, Mayor Pro Tem Dale Ware, Councilman John Bailey, Councilman Walter Pettijohn, Councilman Bill Smothermon, Councilman Also present were City Secretary Dorothy Timmons and City Attorney Larry Jackson. The meeting was called to order and everyone asked to stand while Councilman Pettijohn gave the invocation. ITEM NO. 1: DeForest Road: Resolution approving development standards for the proposed improvements City Engineer Wayne Ginn made this presentation to the Council. He stated that two work sessions had been held with the property owners in this area and that it is recommendation that a twenty-seven foot street with storm sewer and water lines as well as curb and gutter be constructed. Mayor Duggan stated, that although this item is not a public hearing, those persons pre'sent who wished to state their opinions on the twenty-seven foot wide street would be allowed to speak. Those persons speaking against the road width were Mrs. Elsie Edwards, Mr. Cicero Long, Mr. Steven Brooks. Those persons indicating their wish for the twenty-seven foot roadway were Mr. Clyde Ehlers, Mr. R. S. Curtis, Mrs. Sandy Dutt, Mrs~ Nettie Long. City Attorney Larry Jackson informed the Council that a private road that had been used as a public road would be considered a public road by right of prescription. Following discussion on this item, Mayor Pro Tem Thompson moved that Resolution No. 100985.1 be approved with the deletion of the reference to Triland Development paying for the improvements, pending further, review of this item; Councilman Pettijohn seconded and motion carried 5-0. ITEM NO. 2: Bethel School Road: Approving development standards for the proposed improvements City Engineer Wayne Ginn made this presentation to the Council. He stated that his firm will be holding meetings with the property owners along this road in the near future. Additionally consideration could be given as to whether to construct the road at all and/or when to construct it. Mayor Duggan requested those property owners present to indicate if they were against the construction of the road. There were none. He asked for those property owners who wished to see the road constructed with the determination of the width and the time frame being decided at a later date. Those persons speaking were Mr. Ed Reeve, Mr. Jay Laughlin, Mr. Bill Johnson, Mr. Searcy Johns, Mr. Lanny Jackson, Mrs. Jean Wright, Mr. Herman Seymour, and Mr. Tom Griffin. Following discussion, it was the consensus of the Council that the City Engineer begin the process of working with this group of propert~ owners now and once the width of the road is agreed upon, more definJ plans can begin. ITEM NO. 2-A: Discussion concerning proposed zoning on Bullock and Howell Streets City Attorney Larry Jackson made this presentation to the Council. He stated that the problem facing the Council is that there are residential structure in the area that are non-conforming as to structure and use, and that there are commercial structures that are conforming as to use, but non-conforming as to structure. Mayor City Council Minutes October 9, 1985 Page 2 Duggan asked for a show of hands from the property owners in the area who wished to have nothing done concerning the present zoning. Three persons indicated this as their choice. Those persons indicating a preference for commercial zoning were eight and for residential zoning were six. Those persons voicing their opinions were Mr. Mike Freestone, Mr. Rich Pilone, Mr. Tim Mayrath, Mrs. Vivian Checkley, Mr Harold Neal, Mr. Ron Peters, Mr. Jerry Baker, and Mrs. Jaekie Parrish. Following discussion, it was the consensus of the Council that the City Attorney would draw up the necessary zoning ordinance changes to deal with the addressing of a commercial activity, such as offstreet parking, use, storage, how residences can be altered for commercial use, etc. In regard to residential uses, in residential structures, the ordinance would recognize both the use and the structure as residential. These proposed changes will then be put before the residents of the Bullock and Howell Street area and the City would then go through the formal process of changing the zoning ordinance. ITEM NO. 3: Texas Department of Water Resources: Resolution of Acceptance City Engineer Wayne Ginn stated that this resolution is a housekeeping item in order for the Texas Department of Water Resources to finalize approval of the City's ground storage tank. Following discussion, Councilman Ware moved that this .resolution, No. 100985.2, be approved; Councilman Smothermon seconded and motion carried 5-0. ITEM NO. 4: St-Louis-Southwestern Railroad: Resolution approving an agreement and authorizing the Mayor's signature for the Mockingbird Crossing Following discussion on this item, Councilman Bailey moved that this resolution, No. 100985.3, be approved and that the Mayor be authorized to sign the resolution subject to approval of the City.Attorney of the resolution following his review; Councilman Pettijohn seconded and motion carried 5-0. ITEM NO. 5: Beltline/Denton TapSouthwestern Boulevard Intersection: Approval of design standards for the intersection and adopt as part of the Master Thoroughfare Plan Following discussion on this item, it was the consensus of the Council that further review and checking of previous Council action be done prior to action being taken. ITEM NO. 6-A: Dallas County Resolution to Texas Department of Highways and Public Transportation requesting improvements to Beltline Road Bridge at I635 Following discussion, Councilman Ware moved that this resolution, No. 100985.4, be approved; Councilman Smothermon seconded and motion carried 5-0. ITEM NO. 6-B: Dallas County Approval of City/Council agreement for funds for improvements to Beltline Road Following discussion, Councilman Ware moved that this agreement be approved; Mayor Pro Tern Thompson seconded and motion carried 5-0. ITEM NO. 6-C: Dallas County: - Approval of City/County agreement for funds for improvements to Denton Tap/Sandy Lake Road intersection Following discussion, Councilman Ware moved that this agreement be approved; Councilman Smothermon seconded and motion carried 5-0. City Council Minutes October 9, 1985 Page 3 ITEM NO. 6-D: Dallas County - Dallas County Bond Program: Presentation of information City Engineer Wayne Ginn stated that Dallas County has indicated that their bond program has 4.25 million for the improvements of Beltllne Road (east-west). This figure represents approximately half of the required amount to construct these improvements. It is the recommendation of the engineer that the City conduct either a bond program, a street assessment program, a combination of both, or issue Certificates of Obligation to cover this portion of the City's requirement. No action was taken on this item. ITEM NO. 7: Consideration of a Street Assessment Program Following discussion on this item, it was the consensus of the Council that the City Engineer proceed with a recommendation for a street assessment program that would include one-half the street in front of property, exempting single family residential homeowners, and bring this policy back to the Council for action. ITEM NO. 8: Consideration of an Engineering Study for streets Following discussion on this item, Councilman Smothermon moved that approval for this study be approved with a maximum expenditure of $10,000.00; Mayor Pro Tem Thompson seconded and motion carried 5-0. ITEM NO. 9: Consideration of Annexing Beltline Road right-of-way City Engineer Wayne Ginn stated that the portion of roadway in front of the Dallas Power and Light power plant needed to be annexed into the City due to the fact that the City does respond to traffic accidents, fire, and emergency calls and that, while it is the responsibility of the City of Dallas to maintain this stretch of roadway, it is not being done. It was the consensus of the Council that the City proceed with these annexation procedures. ITEM NO. 10: Subdivision Ordinance Adoption Following discussion on this item, Councilman Ware moved that this Ordinance, No. 342, be approved; Councilman Smothermon seconded and motion carried 5-0. ITEM NO. 11: Master Thoroughfare Plan: Adoption by Resolution City Engineer Wayne Ginn stated that this plan is for planning purposes only. The reason for having a Master Thoroughfare Plan is that every time a plat is presented for approval, the City can determine how much right-of-way is needed before approving the plan; Following dis- cussion on this item, Councilman Ware moved that Resolution 100985.5 be approved; Councilman Bailey seconded and motion carried 5-0. ITEM NO. 12: Truck Route: Adoption and authorization of City Ordinance Following discussion on this item, it was the consensus of the Council that the City Attorney would draw up an ordinance adopting this plan. ITEM NO. 13: Maps: Presentation of information City Engineer Wayne Ginn presented drawing of maps of the City that will help in determining where drainage problems might occur and when a new development comes in, this map can be checked to see how that development would affect the surrounding areas. No action was required. G1NN, INC. CONSULTING ENGINEERS SPECIAL CITY COUNCIL MEETING CITY OP COPPELL October 9, 1985 ITEM %15 PROJECT STATUS A. Heartz/Vanbebber Road is virtually complete with the exception of the strip in front of the three most northern properties. This will be completed as soon as we secure the last little bit of additional right-of-way. B. Denton Tap/Sandy Lake intersection has been held up for several months for the relocation of the GTE telephone conduits. Hopefully, this has been taken care of and now the project can proceed. C. Moore Road is out for bids, and the bids will be opened on October 17, 1985. We had recently had bids scheduled for two weeks ago. However, we decided to do an alternate bridge design to make sure that we could construct a bridge to keep this project within budget. We will be bringing forth a recommendation for award for the Moore Road project in November. D. Belt Line Road is proceeding with design. We had originally hoped to have it ready to go out for bids in September. However, we have had some design problems associated with the area along the lake and the soil conditions there. It will probably be another couple of months before this project is ready to go out for bids. Additionally, we have been holding up finishing the design based on the outcome of the approval of the intersection at Beltline/Denton Tap/South- western. This project should proceed on and go out for bids in the next few months. E. The Elevated Water Storage Tank is out for bids, and we will bring the bids for this project to the Council in November. F. The Water Lines project is now ready to go out for bids. We have finished the design of it. We will bring those bids forward also in November. G. Town Center and Fire Station are going real well now. The fire station appears to be slightly ahead of schedule, and the Town Center just slightly behind schedule. Both of them are still within the budgets. i6!5'5 I)rc,to~: Road · Sui;: ]0¢, · Da:.~-. 'Fcxa~ 7'~245 · Phone 214.'386-6611 ARCHITECTURE PLANNING ' INTERIORS October 3, 1985 Mr. Wayne Ginn Ginn, Inc. 16135 Preston, #112 Dallas, Texas 75248 Re: Coppell Town Center Project No. 8457 Dear Wayne, I just wanted to update you on the status of the Coppell Town Center Project. Currently the project is running approximately eight weeks behind the schedule submitted to us by Howard U. Freeman on May 10, 1985. We have had only one minor change order for $1,922.00. We do have a $40,000.00 contingency fund set up in the budget for these minor changes, therefore we also feel the project is still within its budget. Michael L. Henjum, A.I.A. Project Manager MLH/mv cc: Rick Bertani John Karlsruker 2850 Lincoln Plaza · 500 North Akard · LB 16 · Dallas, Texas 75201-3394 · (214) 954-3100 McKinney Place · 3131 McKinney Avenue · Suite 850 - LB 113 · Dallas, Texas 75204 · (214) 871-9100 ARCHITE iTS INC October 3, 1985 Mr. John Karlsruher Ginn, Inc. 16135 Preston Road, Suite 112 Dallas, Texas 75248 Re: Coppell Fire Stations No.s I & 2 Dear Mr. Kar!sruher= This memo is in response to your inquiry regarding the status of the construction of the Fire Stations for the City of Coppell. FIRE STATION NO. 1 - SCHEDULE Fire Station No. 1 - a remodel and addition to the existing station - is almost complete. The work reached substantial completion on August 23, aproximately one month late. Not all punch list items have been completed at this date. Because of slow response by the Contractor to finishing the punch list, the contract is being terminated as of midnight October 3. The remaining work will be completed by another Contractor. FIRE STATION NO. i - CONSTRUCTION BUDGET Architectural - Original Contract Sum - 108,000 Change Order 628 Adjusted Contract Sum $ 108,628 Furnishings (by Owner - estimated cost) $ 5,526 Civil Work (by Civil Engineer - estimated cost) $ 17,500 Total Proje~ Cost To Date= $ 131,654 Project Budget (including ~urnishing and civil) $ 165,000 Status: under budget (esti~ted) $ 33,346 FIRE STATION NO. 2 - CONSTRUCTION SCHEDULE Fire Station No. 2 is scheduled to be completed by January 16, 1986. Construction is approximately 2 weeks behind schedule. John Karlsruher October 3, 1985 Page 2 FIRE STATION NO. 2 - CONSTRUCTION BUDGET Architectural - Contract Sum (including civil work) $ 715,863 Furnishings (not yet determined) Project Budget (including furnishing and civil) $ 722,000 Status= within budget (Contract sums shown do not reflect professional fees.) GINN, INC. CONSULTING ENGINEERS October 9, 1985 Mayor Lou Duggan & Council P.O. Box 478 Coppell, TX 75019 Attn= Councilman Bill Smothermon Gentlemen: We have reviewed the. cash flow projection for the planned CIP programs for the City of Coppell. It is our recommendation that the following amounts be available for payments to the Contractors by quarter. (Amounts shown in thousands.) Oct Jan April July Oct Dec STREETS Heartz/Vanbebber 85 Drainage 160 Traffic Signals 425 Moore Road 100 400 600 600 600 Belt Line Road 200 700 700 600 600 600 Bethel School 100 400 400 400 100 Mapping 40 Denton Tap/ Sandy Lake 1OQ Subtotal 785 1,925 1,700 1,600 1,300 600 WATER PROJECTS Temporary pumps 75 Elevated Water .Storage Tank 400 400 300 200 Water Line 16" 100 200 Water Line 24" 100 300 600 600 400 Ground Storage Tank 200 300 300 300 100 Pump Station 200 400 400 500 500 400 Subtotal 600 1,675 1,700 1,700 1,200 400 16135Pres~nRoad, Suitel06, Dallas, Texas75248, Phone214/386-661! It is recommended that funds for Town Center, Fire Station, etc., be kept in short term since these projects are under contract at the present time. We will be happy to work with you and provide more specific detail, if needed. Sincerely, H. Wayne Ginn, P.E. City Engineer /st City Council Minutes October 9, 1985 Page 4 ITEM NO. 14: Dallas Water Utilities: Adoption of a Resolution City Engineer Wayne Ginn informed the Council that until Coppell contracts with the City of Dallas to become a customer City, a rate- of-flow controller cannot be approved, thereby resulting in lower water rates from Dallas. Following discussion, Councilman Ware moved that this Resolution, No. 100985.6, be approved; Councilman Smothermon seconded and motion carried 5-0. ITEM NO. 15: Project Status Report City Engineer Wayne Ginn gave a status report on several projects currently being constructed in the City. A copy of that report is attached as a permanent part.of these minutes. ITEM NO. 16: Cash Flow Schedule: Presentation for Bond Program projects Again, Mr. Ginn informed the Council of the timetable required of the various projects currently underway in the City. A copy of this timetable is attached as a permanent part of these minutes. ITEM NO. 17: Parkway Boulevard: Discussion and presentation of information City Engineer Wayne Ginn informed the Council that Parkway Boulevard has been only half paved and that the City is responsible for paving the remainder; however, it is not required to be paved until the park in that area is developed. It was the consensus of the Council that a decision on this project be delayed at this time. Two items that had been discussed during the previous nights meeting had been left unresolved. They are as follows: Councilman Ware moved that Warrant officer Kenneth Helton be transferred to patrolman and that Patrolman Daniels be promoted to the rank of Sergeant; Councilman Smothermon seconded and motion carried 5-0. Mayor Pro Tem Thompson then moved that Councilman Bailey be authorized to work out a lease agreement for the municipal court offices; Councilman Ware seconded and motion carried 5-0. The meeting was then adjourned. ATTEST: