CM 1985-10-22 Minutes of October 22, 1985
The City Council of the City of Coppell met in regular called session on
Tuesday, October 22, 1985 at 7:30 p.m. in the Coppell High School
Administration Building. The following members were present:
Lou Duggan, Mayor
Bunny Thompson, Mayor Pro Tem
John Bailey, Councilman
Bill Smothermon, Councilman
Walter Pettijohn, Councilman
CounciLman Dale Ware was not present.
Also present were City Attorney Larry Jackson, and Vivyon Bowman
Administrative Assistant.
The meeting was called to order and everyone asked to stand while
Councilman Walter PettiJohn led the invocation.
MAYOR'S REPORT
Item 1: Mayor's Report
Mayor Lou Duggan began the Mayor's report by sharing a letter he has
written to Bob McClanahan, Superintendent of the St. Louis Southwestern
Railway Company regarding the grade crossing at MacArthur Boulevard
north of Beltline. The letter was written encouraging the expedition of
the process for the approval of the MacArthur railroad crossing.
Item 2: Councilman John Bailey explained that every year.Rotary
International sponsors a worldwide student exchange program. He
announced that the Coppell Rotary Club had been selected as a recipient
of a foreign exchange student for 1985-86. Councilman John Bailey
introduced Ulrike Willner from Engelstat Germany. The student is now
attending Coppell High School as a senior and residing in the home of
Dr. Royce Lively and family. Councilman Bailey proceeded to read a
letter from the Mayor of the exchange student's hometown sending
greetings and words of encouragement for further future contact between
American and German students.
CITIZEN'S APPEARANCES
Item 2: Consider citizens who wish to speak before the City Council.
Dr. Royce Lively encouraged everyone present to get out to vote on the
Coppell School Bond election Saturday, October 26, 1985 at Pinkerton
Elementary School. The bond election is in the amount of twenty-five
million dollars for future expansion and improvements to Coppell.
Independent School District for facilities to house the projected growth
in Coppell. (2) Jerry and Lyla Malzahn residents want to relocate a
business to Coppell and asked questions regarding zoning of his property
on Ruby Road. He wanted to know whether a landscape contracting firm
could be located in Light Industrial Zoning. The citizen maintained
that Mr. Bowman had suggested he address the Council regarding this
concern. Mayor Duggan d~rected Mr. Bowman to refer this gentleman's
question to Ginn Engineering the City's Engineering firm and acting
Planning and Zoning coordinator. (3) Councilman PettiJobn mentioned a
family that was burned out of their trailer last Friday night and a fund
was set up at the First Security Bank and Trust Co. Councilman Bailey
added that the family had a daughter that was eight (8) years old and a
son that is four (4) years old. Anyone wanting to contribute could call
Rosie Kurtz, Coppell's Red Cross Coordinator.
PUBLIC HEARINGS
,--- Item 3: Case #85-09-13 - to consider a zoning change at the request of
Sandy Lake/MacArtbur Joint Venture from "C" Com~ercial to "C-S.U.P."
Commercial with a Specific Use Permit. The applicant is also requesting
variances to the setback requirements required under Section 23 for
Commercial Zoning of the Zoning Ordinance.
Date of Planning and Zoning - October 17, 1985
Recommendation of Planning and Zoning - Approval 3-2
Barbara Mandell made the presentation of the project. She addressed the
various setback variances that the applicant was requesting. The
applicant was requesting a specific use permit for an eleven thousand
(11,000) square foot retail center, with an enclosed restaurant a fast
food restaurant and a car wash. Mandell commented on the items listed
in the City Engineer's report for this application. The applicant
passed out renderings of how the proposed center would look. Mayor
Duggan opened the public hearing. Mayor asked for people against
project- 0 - in favor of project - 0. Ray Warren, landowner north of
the project, had no objection to building a commercial project but sited
a problem with the project containing a car wash. At this time the
Mayor asked if there was anyone else against project? Public Hearing was
closed. Councilman Bailey questioned the distance of curb to where the
parking spaces begin. Mandell introduced the architect Mt.Reeves to
address Councilman Bailey's question. The architect said that the
distance was between fifteen to twenty feet and that they have agreed to
place additional landscaping in that area. Councilman Bailey also
questioned if screening was going to be placed behind the car wash. He
also questioned whether there would be inside seating in the fast food
restaurant proposed. The applicant said yes. Mayor Duggan questioned a
representative from Ginn, Inc. of their review of the project. Ginn
representative stated that applicant had covered all items in engineer's
report. Councilman PettiJohn voiced discontent with the car wash. He
also asked what the roof construction would be. The applicant
expalined. Mayor Duggan asked whether the applicant was aware of the
metal roof ordinance. The applicant said yes and that they had checked
and the building with proposed metal roof will be constructed 500 feet
from Sandy Lake Road. Motion was made by Councilman Bailey to approve
with variances Mayor Pro Tem Thompson seconded vote 3 for and Councilman
Walter PettiJohn voting against.
Item 4: Public hearing to consider the annexation of 20.644 acres of
roadway and right-of-way known as South Beltline Road. Representatives
from Wayne Ginn's office explained the need for road improvements for
South Beltline Road to 635. There will two hearings on this item.
Public hearing was then closed. This area will be part of the City of
Coppell. Coppetl will acquire the roadway for a 4 land thoroughfare to
635. This item requires no action at this time.
Item 20: Mayor Duggan presented item to appoint new members to the Park
Board and officially accept resignations of Jerry Don Ballard, Travis
Barton and Bud Ferguson. Accordingly to state statute 989 the vacancies
will be filled by Dick Doerr, Paula Lavell, Brian Modic and Rex
Carpenter as nominated by Councilman Pettijohn. Councilman Smothermon
made motion to approve new Park Board members nominating Dick Doerr,
Paula Lavell, and Rex Carpenter motion was seconded by Councilman
PettiJohn motion carried 4-0. Councilman Pettijohn made motion to
accept resignations of Jerry Don Ballard, Travis Barton and Bud Ferguson
motion seconded by Councilman Smothermon motion carried 4-0.
PLATTING ACTION
Item 5: Plat Application #85-07-29 - request of Willard R. Baker and
Mark W. Connell for preliminary plat approval and variance of the
right-of-way for the Royal Lane extension located directly north of its
present terminus and continuing north to its intersection with Thweatt
Road.
Date of Planning and Zoning - (tabled from October 8, 1985
September 26, 1985
Recommendation of Planning & Zoning - Approval
David Pearson made presentation and would like to expand right-of-way
from Royal Lane to Freeport Parkway to Thweatt Road. This will include
storm sewer and water sewers with right-of-way and with approval by
Wayne Ginn's office. Mayor Pro Tam Thompson made the motion to approve
the preliminary plat with variance. This motion was seconded by
Councilman Smothermon motion carried 4-0.
Item 6: Plat Application #85-08-02 - Consider approval of final plat for
Nikor Commerce Center on property located at Southwest corner of Cowboy
Drive and Crestside Drive in the Northlake 635 Project.
Date of Planning and Zoning - September 26, 1985
Recommendation of Planning & Zoning - Approval
Russell Grimes made presentation. Wayne Ginn's office has approved this
application. After discussion with Mayor Pro Tam Thompson concerning
truck entrance, parking and turn radius Councilman PettiJohn made motion
for approval, seconded by Councilman Bailey motion carried 4-0.
Item 7: Plat Application ~85-07-30 - Consider approval of final plat for
Landings at Cottonwood Creek, Lot 4, Block 2 of Villages at Cottonwood
Creek Section II on property located north of Misty Haven Drive, east of
Coppell Road, and south of Parkway.
Date of Planning and Zoning - September 26, 1985
Recommendation of Planning & Zoning - Approval
This presentation was made by Uyless Lane from Wiere and Associates.
Minutes will show that this application was not for a final plat but to
approve landscape plan and site plan. Doug Dailey, landscape architect
explained requirements.
Enhanced 13 to 32 Trees per Streetscape plan.
15 to 31 parking spaces.
15% of Landscaping along fencing.
Motion was made by Councilman Bailey for approval of plans and seconded
by Mayor Pro Tem Thompson. Motion carried 4-0.
Item 8: Plat Application ~85-08-19 - Consider approval of a final plat
of Villages of Coppell, Phase I on property located north of the
proposed MacArthur Boulevard, east of Raintree Village and west of the
proposed Allen Road in the Lakes of Coppell.
Date of Planning & Zoning - September 26, 1985
Recommendation of Planning & Zoning - Approval
This presentation was made by Nathan B. Meyer, Consultant Engineers of
Dallas. Councilman PettiJohn questioned the problems of wall caving in
and Nathan Meyer stated that once the lakes are filled hydro static
pressure will equalize. Question was raised if there i~ a maintenance
contract-from Triland or Dimension Brooks for lake walls. Mayor Pro Tem
Thompson q~estioned if ~he City will be able to assess owners in case of
neglience by homeowners association - per streetscape plan. Answer: yes
by Councilman Bailey. Councilman PettiJohn question was - since parcel
is under litigation where would the City stand as far as liability.
Question answered by City Attorney Larry Jackson, "The City should treat
item as any other item and will not be involed personally in
litigation." Property owner Ray Warren explained legal situat~on pending
dealing with Triland vs. Lomes Nettleton. Applicant addressed legal
situation. Mayor Pro TemThompson made motion for further discussion
beir~ discussed in Council Chambers of this plat approval. Motion was
made'by Mayor Pro Tem Thompson to approve final plat with stipulation of
approval by Wayne Gtnn's office approving Lakes construction before any
construction ~m done in this area. Motion seconded by Councilman Bailey
motion carr~ 3-1 with Councilman Pettijohn voting against.
Ite~9:~Plat Application ~85-10-01 - Consider approval of a preliminary
and~inaI:pl~ for the Parks Apartments.
Date of Plannimg & Zoning - October 17, 1985
Recommendation of Planning & Zoning - Approval
Jim Boston made presentation on item. Reference was made to complying
with Engineering Report, Councilman Bailey questioned Ginn, Inc. if the
problems were resolved. Ginn, Inc. still has minor problems. Motion
was made by Councilman Bailey for approval subject to Ginn, Inc. final
approval. Motion seconded by Councilman PettiJohn motion carried 4-0.
OTHER BUSINESS
ItemtO: Discussion on recommendation of Amendments to the Sign
Ordinance. Mayor Pro Tem Thompson will be meeting with City Staff
member Steve Goram, Dale Jackson, builders and Real Estate people in
Coppell to derive resolutions to sign problems in community. Request to
approve amendment to Sign Ordinance to delete any small signs being
allowed and revert back to original Sign Ordiance. Section to correct:
10-5-3. Would like to add to allow non profit organizations to do this
with permit and no fees. Change time limit from 30 days to 7 days per
permit. 10-8-6 A(2) should be maximum of 20 feet instead of minimum.
Motion made by Mayor Pro Tem Thompson to approve to delete amendment to
Sign Ordiance and all off-premise directional real estate signs by
prohibited. Motion seconded by Councilman Bailey motion carried 3-1 with
Councilman Petti~ohn voting against. This would include garage sale
signs.
Item 11: Status report on the Municipal Complex. Mike HenJum made
presentation on item. Councilman Bailey addressed problems with space
requirements. Mike HenJum address Administration 13,000 square feet for
43 employees, excluding, Library, Police, and Court system. Courts -
750 square feet, Police - excluding patrolmen 5910, Library 7500 square
feet, 5, 7, 8, 5890. Councilman Bailey summarized square footage listed
in document provided by O'brien/O'brien Nyfeler and Callaway. Judge
Stevenson had two problems, placement of Court Clerk and space for
Court.
Item 12: Consider approval of bill to Metrocrest Chamber of Commerce for
1986 Economic Development Funds. Discussion was held on item of $10,000
for Chamber. Councilman Bailey felt there was no problem with this if
the money was available and if amount is what other cities are paying.
Mayor Pro Tem Thompson suggested they should stay at $5,000, also
agreeing was Councilman Smothermon and Councilman Pettijohn. Motion was
made by Councilman Pettijohn to approval of budge at $5,000. Seconded by
Mayor Pro Tem Thompson motion carried 2-2 with Mayor voting to break tie
and voting against. Councilman Smothermon made motion to approve $10,000
providing that we know that every City is paying that amount. Seconded
by Councilman Bailey motion carried 2-2 with Mayor voting to break tie
and voting in favor.
Item 13: Approval of departmental bills. Motion was made by Councilman
Smothermon and seconded by Councilman Bailey motion carried 4-0.
BIDS
Item 14: Consider awarding of a bid for Life, Health, and Dental
Insurance for City employees. - Tabled to next meeting October 29, 1985.
Item 15: Recommendation of bid award Telephone/Paging/Intercom System
for ~2 Fire Station. This item was tabled from October 8, 1985 Gouncil
meeting. Representative from United Technologies Communications made
presentation on system. Brad Hammond of GTE made presentation on item
as far as GTE dependability. Chief Mayfield will get a letter stating
that GTE will handle any problems that may arize in that area of
responsibility. Motion was made by Councilman Smothermon to award bid
to United Technologies Communications, seconded by Councilman PettiJohn
motion carried 4-0.
Item 16: Consider awarding of a bid on construction of Moore Road.
This item was postponed until City Council meeting October 29, 1985.
Item 17: Consider approval of awarding bids for the purchase of 4
vehicles in the Inspection Department, one (1) vehicle in the Streets
Department, one (1) vehicle in the Parks Department and two (2) vehicles
in the Water Utilities Department. Steve Goram made presentation
4 1/2 ton Building Inspection Dept.
2 3/4 ton Water Dept.
1 3/4 Streets Dept.
1 3/4 Parks Dept.
Recommend lowest bid in both 1/2 ton and 3/4 ton bids. Councilman
Smothermon questioned the maintenance cost on vehicles - Isuzu. Steve
Goram's answer was no. Color will be white instead of Gray with Isuzu.
Councilman Bailey - distance with Henry Butts for warranty service.
Mayor Pro Tem Thompson - Nuffines 1/4 ton.
Councilman Smothermon- Huffines 1/4 ton.
Councilman PettiJohn - Huffines 1/4 ton.
Councilman Bailey - Butts Isuzu.
Motion made by Mayor Pro T~m Thompson to award iow bid to Huffines for
3/4 ton trucks and 2nd. Iow bid to Huffines for 1/2 ton trucks. Will
retain service with one dealer. Motion seconded by Councilman Pettijohn
Motion carried 4-0.
EXECUTIVE SESSION (Closed to the public)
Item 18: Article 6252-17, Section 2 (e) discussion with City Attorney.
Item 19: Article 6252-17, Section 2 (g) discussion concerning personnel.
The meeting was then closed to the public for an executive session
allowed under the two above stated articles. Following the executive
session, the meeting was declared open to the public.
Item 20: Consider action based on matters discussed in the executive
session.
Motion was made by Council to hire a Utility Serviceman Nathan Jacobs
and Building Inspection Secretary, Susie Cotter.
The meeting was then adjourned.
~o7 .-
ATTE7:
Vivyon ~n, Acting City Secretary
MINUTES 102285