CM 1985-10-29 Minutes of October 29, 1985
The City Council of the City of Coppell met in special called session on
Tuesday October 29, 1985 at 7:30 p.m. at the Coppell High School
Administration Building. The following members were present: Lou Duggan, Mayor
Bunny Thompson, Mayor Pro Tam
Dale Ware, Councilman
John Bailey, Councilman
Water PettiJohn, Councilman
Bill Smothermon, Councilman
Also present were City Secretary Dorothy Timmons and City Attorney Larry
Jackson.
The meeting was called to order and everyone asked to stand while
Councilman Smothermon gave the invocation.
MAYOR'S REPORT
Item 1: Mayor's Report
Mayor Duggan informed the Council that St. Louis Southerwestern Railroad
had agreed to the construction of a crossing at McArthur Boulevard he
also informed the Council that Mr. Jay Patterson of Terra Land
Development Company continues to work on the placement of billboard
signs outside the City limits. He then informed the Council as well as
the public of a public hearing to be held by Dart on the express bus
service. This meeting will he conducted in early December. Mayor Duggan
asked for a consensus of the Council for the dedication of a park
ceremony to be held around Thanksgiving and the naming of the park,
which he recommended be named in honor of former Mayor Andrew Brown Jr.
Councilman Ware moved that the dedication ceremonies be set for Sunday
November 24, 1985 at 2:00 p.m. and that the park be named in honor of-
former Mayor Andrew Brown Jr. Councilman Bailey seconded motion carried
4-0-1 with Councilman PettiJohn abstaining from voting. The last item
considered under the Mayor's report, was the presentation by Councilman
Bailey and Municipal Court Judge Don Stevenson concerning the placement
of the Municipal Court. Judge Stevenson stated that for a total cost of
$11,275.00 the Municipal Court can move into a metal building and have a
six months lease. This item will be placed on a later Council agenda
for formal approval.
CITIZEN'S APPEARANCES
Item 2: There were no citizens at this time who wished to address the
Council.
PUBLIC HEARINGS
Item 3: Mayor Duggan declared the public hearing open and asked for
those persons who wished to speak against the annexation of the
right-of-way of south Beltline Road; there were none. He then asked for
those persons who wished to speak for the proposed annexation, again
there were none. The public hearing was then declared closed. Mayor
Duggan stated that the ordinance proving this annexation will be
considered at the November 26, 1985 City Council meeting.
BIDS
Item 4: Councilman Bill Smothermon made the presentation to the Council,
he stated that thirteen bids were received and approximately $100,008.00
dollars had been budgeted for expenditures in the current budget year.
It is the recommendation of Councilman Smothermon that the bid be
awarded to Great West Life based in Colorado and that the current
benefit package be amended to include Health, Dental and Life in the
amount of up to two times the annual salary with no cap on the Life
insurance amount. Discussion was then held by the Council concerning the
total number of dependents required to be covered in order to assure the
cost of the policy. Following further discussion it was the consensus
of the Council that representatives from Crown Life, Great West and TML
Prudential be present at the November 12, 1985 Council meeting to make a
presentation to the Council and a bid be awarded at that time.
Item 5: City Engineer Wayne Ginn made the presentation to the Council;
it is his recommendation that the bid be awarded to Ashlar Contracting
Company with a base hid of $1,938,351.95. Mr. Ginn stated that Ashlar is
a general contractor and sub-contractors would perform approximately
sixty to seventy percent of the work. A delay in the recommendation was
to check on the sub-contractors. Concerns were expressed concerning the
trees adjoining Mr. Lambert's property and the slope of the right-of-way
in this area. Following discussion Councilman Bailey moved that the bid
be awarded to Ashlar Contracting in the above stated amount; Mayor Pro
Tem Thompson seconded motion carried 4-1 with Councilman PettiJohn
voting against the motion.
CONTRACTS
Item 6: City Engineer Wayne Ginn made the presentation to the Council;
he stated that his proposal is to sub-contract with Anderson
Engineering, Inc. for a three phase project to include an up-date of the
Denton Creek Floodplain study and evaluation of the existing Denton
Creek Floodplain environs and preparation of a floodplain development
guidelines. Total cost would not exceed $12,400.00 dollars and would
take approximately two mcnths to complete. Following discussion on this
item Councilman Smothermon moved that this study for the water shed and
drainage to include that area east of Denton Tap to the Trinity River as
well as those activities taken place immediately north of the Denton
Creek area be approved. Councilman Ware seconded motion carried 4-1
with Councilman PettiJohn voting against the motion.
EXECUTIVE SESSION (Closed to the Public)
Item 7: Article 6252-17, Section 2 (e) discussion with City Attorney.
Item 8: Article 6252-17, Section 2 (g) discussion concerning personnel.
The meeting was then closed for an executive session allowed under the
two above stated articles. Following executive session the meeting was
declared open to the public.
PUBLIC SESSION (Open to the Public)
Council Smothermon moved that Linda Glidewell be hired as Receptionist
in the City Secretary Department; Councilman Pettijohn seconded motion
carried 5-0. Councilman Bailey moved Patrick J. Woods be hired as
Patrolman in the Police Department; Councilman Smothermon seconded
motion carried 5-0. Councilman Ware moved that the resignation of Roy
Alonzo effective October 18, 1985 be accepted; Councilman Smothermon
seconded motion carried 5-0. Councilman Bailey moved that the personnel
policy be amended to include the change of the probationary period from
six months to one year in the Police Department only. Mayor Pro Tem
Thompson seconded motion carried 5-0. Councilman Bailey moved that
Charles Daniels be promoted to the position of Sergeant in the Police
Department and that Kenneth Helton be transferred from Warrant Officer
to Patrolman. Councilman Smothermon seconded motion carried 5-0.
Adjournment
Lou Duggan, Mayor
ATTEST
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