CM 1985-11-12 Minutes of November 12, 1985
The City Council of the City of Coppell met in regular called session on
Tuesday, November 12, 1985 at 7:30 p.m. in the Coppell High School
Administration Building. The following members were present: Lou Duggan, Mayor
Bunny Thompson, Mayor Pro Tem (late arrival)
Dale Ware, Councilman
Bill Smothermon, Councilman
John Bailey, Councilman
Walter Pettijohn, Councilman
Also present were City Attorney Larry Jackson and Acting City Secretary
Debbie Layton.
The meeting was called to order and everyone asked to stand while
Councilman Smothsrmon gave the invocation.
MAYOR'S REPORT
ITEM 1:
Mayor's Report
The Mayor's report included the following items:
(1) Mayor Duggan introduced the new City Manager Frank A. Proctor, Jr.
to everyone.
(2) North Texas Commission annual meeting. It was the consensus of the
City Council to send the Council and City Manager to attend this
meeting.
(3) Home Rule Charter commitee has requested an additional $2,000.00
added to their budget of $5,000.00.
CITIZEN'S APPEARANCES
ITEM 2:
Consider citizens who wish to speak before the City Council.
Mr. Mark Wolfe of 628 Briarglen, Coppell, Texas read a letter to the
Councilmembers and public announcing the formation of "Coppell Citizens
for Responsible Government".
Mt.Bill Gibson is requesting stop signs in area of Heartz Road and
Vanbebber Road. He has filled out a police complaint of speeders and
loud mufflers on Heartz Road and Vanbebber. City Manager Frank A.
Proctor, Jr. responded by scheduling this item for the next agenda.
BIDS
ITEM 3:
Consider awarding of a bid for the construction of an elevated water
storage tank to be located on Southwestern Boulevard.
Wayne Ginn City Engineer passed out bid tabulation sheets recommending
the company of Hydrostorage, Inc. in the amount of $1,081,600.00.
Councilman Bailey made a motion to approve alternate bid of
$1,248,800.00. Councilman Smothermon seconded and motion carried 5-0.
ITEM 4:
Presentation and consideration of awarding of a bid for Health Insurance
for City employees (tabled from October 29, 1985).
Representatives were present from Crown Life Group, Great West Life and
TML. Vivyon Bowman, Administrative Assistant stated that only 6 employee
dependents were not covered by another insurance company and therefore
considered eligible for insurance coverage. Representative
Brad Broyles from Crow~ Life Group made presentation to councilmembers.
He stated that coverage included $1,000,000 lifetime maximum, $100.00
deductible (80% up to $3,000), semi-private room, intensive care,
maternity, well baby care, home health care (100 visits per year). The
maximum paid out of pocket is $100.00 deductible plus $700.00 (20% of
$3,000). The deductible is waived in case of accident. $I,000 waiver of
pre-existing condition. TML's presentation was given by Brad Harmes.
This is a trust fund established by over 300 cities in Texas and is a
non-profit program on a contract basis with 4 different medical plans.
Great West Life's representative Mark Hickney stated that his company is
flexible to fit any plan the City needs on a cost containment program.
Question and answer period followed with City Manager Frank A. Proctor,
Jr. giving his opinion and recommendation on TML. Mayor Pro Tem Bunny
Thompson moved to accept Crown Group Insurance which included a dental
plan, motion was seconded by Councilman Bailey and carried 3-2 with
Councilman Pettijohn and Councilman Smothermon voting against.
ITEM 5:
Consider awarding bid for firefighting equipment.
Councilman Bailey made a motion to approve firefighting equipment in the
amount of $41,096.00 but then withdrew so that Chief Mayfield could
figure vendors and amounts, each to be broken down.
Koetter $ 711.00
Angus $ 6,690.00
W.A. Neel $20,654.00
Casco $ 8,191.00
Fred Huber $ 4,850.00
Total $41,096.00. Motion was made by Councilman Bailey to approve this
item and seconded by Councilman Pettijohn. Motion carried 5-0.
ITEM 6:
Consider awarding bid for a fire engine.
Councilman Bailey made motion to appoint Koetter in the amount of
$141,621.00 with Motorola radio in the amount of $5,871.00. Councilman
Smothermon seconded and motion carried 5-0.
ITEM 7:
Consider awarding bid for an ambulance.
Councilman Bailey moved to approve Miller's Ambulance in the amount of
$46,961.04 with radio in the amount of $5,871.00; motion was seconded by
Mayor Pro Tem Thompson and carried 5-0.
ITEM 8:
Consider awarding a bid for one-ton drump truck in the Street
Department.
Steve Goram recommended GMC bid of $17,428.00. Mayor Pro Tem Thompson
requested update on budget from City Manager Frank A. Proctor Jr. Mayor
Pro Tem Thompson moved that this item be postponed until City Manager
Frank A. Proctor, Jr. can do inventory on Street Department vehicles;
Councilman Ware seconded motion which carried 3-2 with Councilman
Smothermon and Councilman PettiJohn voting against.
REQUESTS AND PRESENTATIONS
ITEM 9:
Consider approval of a claim from Texas Waste Management for unremitted
solid waste fees.
City Manager Frank A. Proctor, Jr. recommended Scenario D which was
$42,727.00. John Walter representing Arthur Anderson stated that
computer system caused some problems. Councilman Pettijohn moved to
approve Scenario D. Mayor Pro Tem Thompson seconded and motion carried
5-0.
ITEM 10:
Presentation by Joe and Mildred Dodson and consideration of acceptance
of resignation as the City's official wrecker service.
Mildred Dodson sold their land and have a year to relocate. (30 to 60
days will be given for an auction to discard abandoned vehicles). Chief
Griffin stated the options the City has for other wreckers. (This item
will be put on the next agenda if possible). Councilman Pettijohn made
motion to accept resignation effective January 1, 1986 and appreciated
the past thirteen years of business, motion was seconded by Councilman
Bailey and motion carried 5-0.
ITEM 11:
Presentation by area newspapers and consideration of appointment of the
official newsapaper for the City.
Mr. Rick Mann made statement that the Coppell News Weekly does not have
paid subscribers and will withdraw from being the City's official
newspaper. Each paper made a presentation. Cherie Stanwix represented
Coppell News Weekly - their rate is $4.50 per column Jean Murph
represented Citizen's Advocate - $3.35 per column; Donna Werta
represented Coppell Gazette - $ .40 per line; Vickie St. Dennis
represented Dallas Times Herald - suburban paper "Community Closeup"
$.30 per line classified (legal), $6.35 per column inch. Mayor Pro Tem
Thompson moved to accept Dallas Times Herald; motion seconded by
Councilman Bailey and failed with vote of 2-3. Councilman Ware moved to
accept Dallas Times Herald "Community Close-Up" as official newspaper
and also place advertisements in the Citizen's Advocate. Motion was
ssconded by Councilman Smothermon and carried 3-2 with Councilman Bailey
and Mayor Pro Tem Thompson voting against.
ITEM 12:
A. Presentation of Coppell's Emergency Disaster Operations Plan.
Captain Richard Terry made presentation to Council and passed out
literature, and as suggested by Mayor Duggan, the Councilmembers were
asked to review this material.
B. Consider purchase of Cellular Phones for Emergency Preparedness.
The Fire Department is requesting purchase of three cellular telephones
with leftover bond funds amounting to $6,000.00 from emergency sirens.
Councilman PettiJohn made the motion to buy Oki Phones in the amount of
$4,650.00 and have a monthly itemized billing statement; motion was
seconded by Councilman Bailey, and carried 5-0.
ITEM 13:
GTE presentation concerning the "Enhanced 911" System for the City of
Coppell.
Chief Jackie Mayfield introduced Carlton Baker, Roger Hill and Mike
Hamilton of GTE to make video presentation. GTE needs a letter of
intent within approximately 1 week. The cost would be $ .85 per
customer for first three years with a installation charge up front of
$9.953.08 and amount of $ .32 a month per line after third year. This
system requires public hearing process. Councilman Smothermon moved to
have City Attorney Larry Jackson investigate cost of system; motion was
seconded by Councilman Bailey and carried 5-0.
ITEM 14:
Presentation by Mrs.Robbie Ellis on Paramedic Program for Coppell and
authorization to proceed.
Robbie Ellis made this presentation to the Councilmembers. A
representative from St. Paul's Medical Center provided letter of intent
and support for this program. Chief Mayfield went over funding of this
program. Councilman Ware moved to voice Council support of this
paramedic program, and the motion was seconded by Mayor Pro Tsm
Thompson. Motion carried 5-0.
ITEM 15: Consider request from Lincoln Properties for annexation of
approximately 129 acres into the Coppell Municipal Utility District.
Presentation was made by Mr. B. McWilliams representing Lincoln Property
Company. Reference was made to letter from Jack R. Davis & Associates,
Inc., Consulting Civil Engineers and Surveyors, (copies of which were in
Councilmembers packets). Paul Phy was also in attendance to answer
questions. A discussion followed concerning rebate fees. Mayor Pro Tem
Thompson moved that this request be denied; Councilman Ware seconded and
motion carried 4 - 1 with Councilman Pettijohn against.
ITEM 16:
Consider approval for a temporary mobile home permit to be used as a
Municipal Court office.
This item postponed until next called City Council meeting.
ITEM 17:
Consider approval for a temporary mobile home permit at 272 Southwestern
Boulevard at request of Mfs.Alta Lagrone.
This item postponed until next called City Council meeting.
ITEM 18:
Consider approval on a request from General Homes for credit and/or
reimbursement of Developer/Homebuilding fees.
This item postponed until next called City Council meeting.
PLATTING ACTIONS - PRELIMINARY
ITEM 19:
Plat Application #85-09-25 request of Wellington Place for approval of a
preliminary plat.
This item postponed until next called City Council meeting.
ITEM 20:
Plat Application #85-08-26 request of Daybridge Learning Center for
approval of a preliminary plat.
Date of Planning & Zoning - October 17, 1985
Recommendation of Planning & Zoning - Approval
Larry Fresnelli made the presentation to the Councilmembers. Councilman
Bailey made motion to approve; Mayor Pro Tem Thompson seconded motion
which carried 4-i with Councilman Ware against.
PLATTING ACTIONS - FINAL
ITEM 21:
Case #85-07-24 request of General Homes for approval of a final plat on
Parkwood, Section III.
This item postponed until next called City Council meeting.
BOARD APPOINTMENTS AND RECOMMENDATIONS
ITEM 22:
Consider approval of a resolution casting the City of Coppell's vote for
the appointment to the Dallas County Appraisal District Board of
Directors.
Tax Assessor Jim Beach made this presentation to the Councilmembers with
Councilman Ware making motion to re-appoint Tom Landrum~ Councilman
PettiJohn seconded motion which carried 5-0.
ITEM 23:
Consider appointment to the Park Board to fill a vacancy for an
unexpired term.
Following discussion Mayor Duggan recommended Mr. Ed Reeve. Motion for
approval was made by Councilman Ware and seconded by Councilman Bailey.
Motion carried 5-0.
ORDINANCES AND RESOLUTIONS
ITEM 24: Consider approval of a resolution dedicating and naming the
Coppell Municipal Park.
Mayor Duggan read resolution to name the Coppell Municipal Park after
former Mayor Andrew Brown, Jr. Motion to approve was made by Councilman
Bailey and seconded by Mayor Pro Tem Thompson. Motion carried 4-0-1 with
Councilman Pettijohn abstaining.
ITEM 25:
Consider approval of a resolution to adopt the marketing brochure of the
Economic Development Board as the official marketing information for the
City of Coppell.
This item was postponed until the next called City Council meeting.
ITEM 26:
Discussion and consideration of directing the City Attorney to prepare
an ordinance abondoning the right-of-way of old Allen Road and a portion
of Kimble Kourt in the Lakes of Coppell and discussion of items relative
to the Lakes of Coppell subdivision.
Douglas Spiker with Triland made this presentation asking for
abandonment of Allen Road right-of-way and a portion of Kimbel Kourt.
After discussion with City Attorney Larry Jackson, Mayor Pro Tem made
the motion to approve abandonment, motion was seconded by Councilman
Bailey and carried 3-2 with Councilmen Smothermon and Pettijohn voting
against.
STAFF REQUESTS
ITEM 27:
Consider approval for the hiring of a Finance Director.
City Manager Frank A. Proctor, Jr. recommended to the Councilmembers to
hire Frank A. Trando, currently the Finance Director for the City of
Burleson. Mr. Trando can start with the City of Coppell December 1, 1985
with a starting salary of $36,000.00 and a $1,800.00 increase after six
months. Councilman PettiJohn made the motion to hire Mr.Trando; motion
was seconded by Councilman Smothermon and carried 5-0.
ITEM 28:
Consider approval for the realignment of Utility Billing Department to
the Finance Department.
City Manager Frank A. Proctor, Jr. recommended this item because this
department is under the Finance Director in all the other cities.
Councilman Smothermon moved to approve the realignment; motion was
seconded by Councilman Bailey and carried 5-0.
ITEM 29:
Consider approval for the creation of the position of City Engineer
(P&Z Co-ordinator, Building Official) and realignment of the Inspection
Department and Planning & Zoning function to Engineering and Inspections
Department.
This item was postponed until next called City Council meeting.
ITEM 30:
Consider amendment to contract on the purchase of a computer system to
purchase two printers.
This item was postponed until next called City Council meeting.
ITEM 31:
Disposition of obsolete radio equipment.
This item was postponed until next called City Council meeting.
ITEM 32:
Consider approval of an architectural firm for the design of the
Municipal Service Center. ~--~
This item was postponed until next called City Council meeting.
OTHER BUSINESS
ITEM 33:
Consider approval for funding of park dedication and amendment to Mayor
and Council budget.
Park Board Chairman Larry Hartshorn made presentation to Councilmembers
asking for $2,500.00 maximum funding. After discussion Mayor Pro Tem
Thompson made motion to approve this amount with the funding taken out
of Mayor and Council Budget; Councilman Bailey seconded and motion
carried 5-0.
ITEM 34: Discussion and consideration of items required by the Texas
Parks and Wildlife Department concerning the City's park project.
Referring to a letter from Tim Hogsett, Chief Grants-in-Aid Branch of
the Texas Parks and Wildlife Department to Mayor Duggan on October 30,
1985. Councilman Bailey moved that City Manager Frank A. Proctor, Jr.
hire an independent appraiser and send Larry Hartshorn, City Manager
Frank A. Proctor, Jr., City Engineer Wayne Ginn and David McCaskill to
Austin to visit with Mr. Hogsett and bring back an agreement; Councilman
Ware seconded and motion carried 5-0.
ITEM 35:
Consider approval of minutes - September 24, 1985
October 8, 1985
October 9, 1985
October 14, 1985
October 29, 1985
Councilman Bailey noted correction on October 29, 1985 minutes. Item 6:
Councilman Bailey voted against instead of Councilman PettiJohn.
Councilman Ware moved to approve minutes as corrected; motion was
seconded by Councilman Bailey and carried 5-0.
ITEM 36:
Consider approval of Departmental bills.
After discussion, City Engineer Wayne Ginn corrected an error on his
bill for a $709.50 difference. Mayor Pro Tem Thompson moved for
approval of this item as corrected; motion was seconded by Councilman
Ware and carried 5-0.
EXECUTIVE SESSION (Closed to the Public)
ITEM 37: Article 6252-17, Section 2 (e) discussion with City Attorney.
ITEM 38: Article 6252-17, Section 2 (g) discussion concerning personnel.
The meeting was then closed to the public for an executive session
allowed under the two above stated articles. Following the executive
session, the meeting was declared open to the public.
PUBLIC SESSION (Open to Public)
ITEM 39:
Consider action based on items discussed in the Executive Session.
1. Councilman Smothermon moved to upgrade Dana Kamp to Crew Leader in
the Street Department; motion was seconded by Councilman PettiJohn and
carried 5-0.
2. Councilman Pettijohn moved to hire Avery Rodgers in the Street
Department; motion was seconded by Councilman Smothermon and carried
5-0.
3. Council Smothermon moved to accept resignation of Larry Beuchert in
the Street Department;motion was seconded by Councilman PettiJohn, and
carried 5-0.
4. Councilman Ware moved to retain independent attorney to review
newspaper articles. Motion was seconded by Councilman Smothermon and
carried 3-2 with Councilman Bailey and Mayor Pro Tem Thompson voting
against.
ITEMS 16, 17, 18, 19, 21, 29, 30, 31 and 32 were postponed until the --~
next called Council meeting.
ITEM 25 was withdrawn.
The meeting was then adjourned, motion was made by Councilman
Smothermon, seconded by Councilman Ware, motion carried 5-0.
ATTEST:
Debbie Layton-, A~t~fty Secretary
MINUTES 111285