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CM 1985-11-26 Minutes of November 26, 1985 The City Council of the City of Coppell met in regular called session on Tuesday, November 26, 1985 at 7:30 p.m. in the Coppell High School Administration Building. The following members were present: Lou Duggan, Mayor Bunny Thompson, Mayor Pro Tem Dale Ware, Councilman John Bailey, Councilman Walter Pettijohn, Councilman Bill Smothermon, Councilman Also present were City Manager Frank A. Proctor, Jr., City Secretary Dorothy Timmons and City Attorney Larry Jackson. The meeting was called to order and everyone asked to stand while Councilman Smothermon gave the invocation. MAYOR'S REPORT Item 1: Mayor's Report Mayor Dnggan informed the council that a luncheon meeting has been set for Monday, December 9, 1985 at the DFW Hilton. This meeting will be held jointly with Terra Development Company, Grapevine City Officials and Coppell City Officials. Mayor Duggan then read a letter from City of Webster praising our newly hired City MAnager Mr. Proctor for the outstanding Job that he had done during his tenure at Webster. The third item presented under the Mayor's report was for a request for a concensus on a second council meeting to be held in December 1985. Tradition has been that this meeting not be conducted unless absolutely necessary. It was the concensus of the council that the second council meeting in December would not be held. Mayor Duggan reminded the council of the Thanksgiving Luncheon which is to be held on Wednesday November 27, 1985. CITIZEN'S APPEARANCES Item 2: Consider citizens who wish to speak before the City Council. Those persons asking to be recognized from the audience were Mrs. Ann Gaston of 644 Parkway who had a problem with the driveways fronting on Parkway Blvd. Next Mr. Jeff Boggess of 217 Heartz Road requesting that the city council reverse their decision for hiring an attorney to search for libel. Mr. Boggess also stated that if this reversal was not forthcoming he was considering the option of filing suit against the city and the three individuals that voted for the hiring of this attorney. The third citizen recognized was Mr. Jerry Wilcox of 640 Parkway Boulevard who spoke concerning a noise problem with construction during the early morning hours in the development around his house. PUBLIC HEARINGS Item 3: Sign Variance ~85-10-21.i - request of Coppell Cleaners - Towne Oaks Centre for a variance to the Sign Ordinance, Section 10-6-2 (E) 1 - which establishes requirements for the total affective area of an attached building sign. Date of Planning and Zoning Hearing - November 21, 1985 Recommendation of Planning and Zoning - Due to advertising requirements this item was deleted from the agenda at this time. Item 4: Case #85-08-06/General Homes/Sign Variance (Flag Display) Requesting variance on Flag Display Ordinance. Request for two (2) Locations: 304 Phillips Drive (Sherwood Park) 557 Parkway Blvd. (Parkwood Park) Date of Planning and Zoning Hearing - August 22, 1985 Recommendation of Planning and Zoning - Approval w/stipulation Mr. Dave Rexroat made the presentation to the council. Following presentation Mayor Duggan declared the public hearing open and asked for those persons who wished to speak for the proposed sign variance. Those persons speaking were Mrs. Ann Gascon. The Mayor then asked for those persons who wished to speak against the proposed sign variance. There were none. The public hearing was declared closed. Following discussion Councilman PettiJohn moved that the sign variance be approved with the stipulation that the signs be removed as soon as the property which they refer to has been sold or seventy-five (75) percent rented or leased. Councilman Ware seconded the motion which carried 4-1 with Mayor Pro Tem Thompson voting against. REQUESTS AND PRESENTATIONS ---% Item 5: Consider approval for a temporary mobile home permit to be used as a Municipal Court office. Municipal Court Judge Don Stevenson made the presentation to the council. He is requesting that a temporary mobile home permit be allowed to house the municipal court. This mobile home will be located at the new municipal complex site south of Parkway Boulevard. Following discussion Councilman Bailey moved that this permit be approved at the City Hall site for a maximum period to end the date the City Hall is occupied. Councilman Ware seconded and motion carried 5-0. Item 6: Consider approval for a temporary mobile home permit at-272 Southwestern Boulevard on request of Mrs. Alta Lagrone. Mrs. Alta Lagrone made the presentation to the council. She is requesting a mobile home permit for a mobile home to be used as an office at 272 Southwestern Boulevard. Th~ temporary use permit is to be used by Southern Underground Service. The site is also to be used for the storage of heavy equipment. Following discussion on this item Mayor Pro Tem Thompson moved that this permit be denied. Councilman Bailey seconded and motion carried 5-0. Item 7: Consider approval of a request from General Homes for credit and/or reimbursement of Developer/Homebuilding fees. Mr. Sam Wise made the presentation to the council. He stated that fees that were assessed to or paid by the home building division and fees paid by and assessed for the development division are above and beyond the requirements of the city and is requesting a credit to be given on additional homes that will be built in subsequent divisions. Following a lengthy discussion on this item Councilman Bailey moved that this item be tabled for further review. Councilman Smothermon seconded and motion carried 5-0. Item 8: Presentation and request by Coppell Cablevision for a rate increase for cable TV services. Mr. Bill Bonhardt of Coppell Cablevision made the presentation to the council. He stated that the franchise began in 1979 and that no rate increase has been requested since that time. The company started with eighteen channels and now has thirty-six channels. The regional basic rate was $8.50 with the request for the increase to go to $9.95. Following discussion on this item Councilman Smothermon moved that this item be tabled to the December 10, 1985 meeting with a public hearing by interested parties to be held at that time. Mayor Pro Tam Thompson seconded and motion carried 5-0. Item 9: Consider approval of a request from Dimension/Brooks Corporation to proceed with the construction of the Villages of Coppell Phase I prior to completion of a structural analysis study on the lake wall within the development. Mr. Steven Brooks of Dimension/Brooks made the presentation to the council. He stated that Phase I of this project the Villages of Coppell was approved with the stipulation that the engineers office approve the lake construction wall. A seventeen page study was submitted to the city engineers for approval. The developer has agreed also to put alleys in the drainage well and either submit a bond or go ahead with the development with the engineers approval. Following discussion on this item Cc motion with the stipulation of approval by the engineers stand and that construction begin as soon as the City Engineers office gives that approval on the lake wall. This motion died for lack of a second. Councilman Bailey then moved that the project proceed but that no building permits be issued until the lake wall has been approved. Mayor Pro Tam Thompson seconded and motion failed 2-3 with Councilman Pettijohn, Councilman Ware and Councilman Smothermon voting against the motion. Following further discussion Mayor Pro Tam Thompson moved that the project be tabled and that the City Manager, City Engineer, Dimension/Brooks and Triland get together and that if a solution cannot be worked out this item be placed on a special meeting to be held on Wednesday December 4, 1985. Councilman Ware seconded and motion carried 5-0. Item 10: Consider approval for the installation of three-way stop signs at Heartz and Vanbabher Roads and at Edgewood and Vanbebber Roads. Police Chief Tom Griffin made the presentation to the council. The request is for the installation of two three-way stop signs. One at Vanbebber and Edgewood Roads and one at Vanbebber and Heartz Roads. Following discussion on this item Councilman Pettijohn moved that these stop signs be approved for installation. Councilman Ware seconded and motion carried 5-0. BIDS Item 11: Consider awarding a bid for the one-ton dump truck in the Street Department. City Manager Frank A. Proctor, Jr. made the recommendation to the council for the purchase of a one-ton dump truck from GMC Truck Sales Inc. in the amount of $17,428.00. Following discussion Councilman Pettijohn moved that the bid be awarded as recommended by the City Manager. Councilman Smothermon seconded and motion carried 5-0. Item Il-A: Consider awarding a bid for a truckster in the Parks Department. City Manager Frank A. Proctor, Jr. again made this presentation to the council. It is his recommendation that the bid be awarded to Watson Distributing Company for a Cushman truckster in the amount of $7,205.00. Councilman PettiJohn moved that the recommendation of the City Manager be approved. Mayor Pro Tem Thompson seconded and motion carried 5-0. Item 12: Reconsideration of vote taken on November 12, 1985 to award a bid on Health Insurance (including health, life, and dental) for City employees and consideration of awarding of a bid on Health Insurance for City employees. City Manager Frank A. Proctor, Jr. made the presentation to the council. He stated that it was his recommendation that the city go with the Texas Municipal League for health, life and dental insurance for city employees. Their quote for insurance would be within the budget. Following discussion on this item Councilman Ware moved that the city continue with the present policy for an additional thirty (30) days and that Darryl Wheeler agent for Time Insurance Company be contacted to make a presentation to the council and if he can give everything that the city presently has that the city continue with Crown Life with Mr. Wheeler as the agent. Councilman Smothermon seconded and motion carried 3-2 with Councilman Bailey and Mayor Pro Tem Thompson voting against the motion. A later discussion was held on this item under Item 21 on this same agenda. Item 13: Consider approval of a contract with Dallas County for inspection of health food establishments. Following discussion on this item Mayor Pro Tem Thompson moved that the city approve a contract with Dallas County for the inspection of health food establishments and that the Mayor be authorized to sign the contract. Councilman Bailey seconded and motion carried 5-0. PLATTING ACTIONS - PRELIMINARY Item 14: Plat Application ~85-09-25 - request of Wellington Place for approval of a preliminary plat. Date of Planning and Zoning Hearing October 17, 1985 Recommendation of Planning and Zoning - Approval Mr. Joe Lynn and Mr. Jeff Stewart made the presentation to the council. Following discussion on this item Fmyor Pro Tom Thompson moved that this preliminary plat be approved with the stipulation that the drainage be worked out. Councilman Bailey seconded and motion carried 4-1 with Councilman Smothermon voting against the motion. PLATTING ACTION - FINAL Item 15: Case $85-07-24 - request of General Homes for approval of a final plat on Parkwood, Section III. Date of Planning and Zcning Hearing - Auguast 22, 1985 Recommendation of Planning and Zoning - Approval w/stipulation Mr. Sam Wise made this presentation to the council. Following the presentation and discussion Councilman Pettijohu moved that this final plat be approved with the stipulation that the fees be paid. Councilman Smothermon seconded and motion carried 5-0. ORDINANCES AND RESOLUTIONS Item 16: Consider approval of an ordinance annexing approximately 20.644 acres of roadway and right-of-way known as South Beltline Road. Following discussion on this item Mayor Pro Tom Thompson moved that this ordinance No. 342 he approved. Councilman PettiJohn seconded and motion carried 5-0. STAFF REQUESTS Item 17: Consider approval for the creation of the position of City Engineer (Planning and Zoning Co-ordinator, Building Official) realignment of the Inspection Department and Planning and Zoning function to Engineering and Inspections Department, and hiring of a City Engineer. City Manager Frank A. Proctor, Jr. made this presentation to the. council. It is his recommendation to combine the Planning and Zoning Co-ordinator and Building Inspections into one department to be called Engineering and Inspections and that tbs position of City Engineer be approved. Following discussion Councilman Smothermon moved that the position of City Engineer be approved. Councilman PettiJobn seconded and motion carried 5-0. Mayor Pro Tem Thompson then moved that a new department called Engineering and Inspections Department be created which will combine the Inspections Department and the Planning and Zoning Co-ordinator functions. This department is to be headed by city staff engineer. Councilman Smothermon seconded and motion carried 5-0. The item concerning the hiring of a City Engineer will be discussed during the executive session with action to be taken following the executive session. Item 18: Consider amendment to contract on the purchase of a computer system to purchase two printers. (Each printer - 260 lines per minute rather than one printer - 560 lines per minute.) Following discussion on this item Councilman Smothermon moved that the city authorize the city manager to purchase au additional printer of 260 lines per minute. Mayor Pro Tem Thompson seconded and motion carried 5-0. Item 19: Disposition of obsolete radio equipment. Chief Jackie Mayfield made this presentation to the council. He stated that the council is the only authority that can set a fare market value on this equipment in order for the city to dispose of it. Following discussion on this item Councilman Smothermon moved that a price of $100.00 dollars for the paging system and $100.00 dollars for the low band radios be set and the disposal of this equipment continue. Mayor Pro Tem Thompson seconded and motion carried 5-0. OTHER BUSINESS: Item 20: Consider approval of an architectural firm for the design of the Municipal Service Center. Mr. Pete Hennessey and Mr. Dick Calvert made this presentation to the council. Following discussion on this item Councilman Ware moved that Calverting Company Architects Inc. be hired to draft an artist concept for the Municipal Service Center and bring this concept back to the council for authorization to proceed. Councilman Smothermon seconded and motion carried 3-2 with Councilman Bailey and Mayor Pro Tem Thompson voting against the motion. Item 21: Consider appointment of Texas Municipal League (TML) as the City's personal liability and property insurance carrier. City Manager Frank A. Proctor, Jr. recommended that the city go with Texas Municipal League (TML) as the carrier for all personal liability andproperty insurance. Following discussion on this item Councilman Smothermon moved that the Texas Municipal League (TML) be appointed as the city's official carrier for personal liability amd property . insurance and that the motion made in Item No. 12 be reconsidered. Councilman PettiJohn seconded and motion carried 4-0-1 with Councilman Ware abstaining. Mayor Pro Tem Thompson then moved that Crown Life be re-affirmed as the city's health, life and dental insurance carrier. * Councilman Bailey seconded and motion carried 2-3-1 after Mayor Duggan broke the tie and Councilman Ware abstained against the motion. Mayor Pro Tem Thompson then moved that the original vote to award the bid for health, life and dental insurance to Crown Insurance Company be reaffirmed. Councilman Bailey seconded and motion carrier 3-2 with Councilman PettiJohn and Councilman Smothermon voting against the motion. Item 22: Preliminary discussion and consideration of relocation of Beltline Road (east and west). Mayor Duggan informed the council that he has received word of discussions to relocate Beltline east and west approximately 300 feet to the south of its present location. At this point no action was required on this item. Item 23: Discussion and consideration of control of outdoor advertising signs in the City's extraterritorial Jurisdiction area. The Mayor was authorized to sign this request from the State Highway Department informing them of the city's previous decision to regulate outdoor advertising signs in the City's extraterritorial jurisdiction area. Item 24: Report from Park Board regarding meeting with Tim Hogsett of the Parks and Wildlife Department, concerning Phase II Park Grand and recommendation of the Park Board concerning application for Phase III Park Grant. Mr. Larry Hartshorn interum chairman of the Park Board made the presentation to the council. He stated that the deadline for submitting the application for Phase III park grants has been moved to February 1, 1986 and that his and the city's manager recent visit with Mr. Tim Hogsett of the Parks and Wildlife Department had ironed out any difficulties with the present grant. Mayor Duggan expressed appreciation to City Manager Frank A. Proctor, Jr., Park Board Chairman Larry Hartshorn, City Engineers and consultants in their efforts on this project. Item'25: Consider approval of minutes. Councilman Smothermon moved that the minutes be approved as submitted. Mayor Pro Tem Thompson seconded and motion carried 5-0. Item 26: Consider approval of departmental bills. Councilman Smothermon moved that the bills be approved for payment. Councilman Ware seconded and motion carried 5-0. EXECUTIVE SESSION (Closed to the public) Item 27: Article 6252-17, Section 2 (e) discussion with City Attorney. Item 28: Article 6252-17, Section 2 (g) discussion concerning personnel. The meeting was then closed to the public for an executive session allowed under the two above stated articles. Following the executive session, the meeting was declared open to the public. PUBLIC SESSION (Open to the public) Item 29: Consider action based on the items discussed in the Executive Session. Councilman Smothermon moved that the following personnel items be approved. The hiring of Joe Penia as patrolman in the police department. The hiring of Mttchel W. Bro~ as patrolman in the police department and the resignation of David Pears as utility serviceman in the Water Utilities Department. Councilman Bailey seconded and motion carried 5-0. Mayor Pro Tam Thompson than moved that the resignation of Joan Perkins dispatcher in the police department be accepted. Councilman Smothermon seconded and motion carried 5-0. Councilman PettiJohn moved that Mr. Edward Powell he hired as the city's engineer at an annual salary of $46,000 with a review in six months. Councilman PettiJohn moved that approval be given for the leasing of an automobile at an approximate amount of $305.00 per month. Mayor Pro Tem Thompson seconded and motion carried 5-0. The meeting was then adjourned. ATTEST: