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CM 1985-06-25 Minutes of June 25, 1985 The City Council of the City of Coppell met in regular session on Tuesday, June 25, 1985 at 6:30 p.m. for Executive Session in the Coppell High School Administration Building and at 7:00 p.m. for Open Session in the Coppell Middle School Cafeteria. The following members were present: Lou Duggan, Mayor Dale Ware, Councilman John Bailey, Councilman Walter PettiJohn, Councilman Bill Smothermon, Councilman Mayor Pro Tem Bunny Thompson was not present. Also present were City Secretary Dorothy Timm~ons, City Water Superintendent Steve Goram, City Administrative Assistant Vivyon Bowman, and City Attorney Larry Jackson. ITE~ 1: Executive Session: Article 6252-17, Section 2 (g) discussion concerning personnel The meeting was called to order and immediately went into executive session as allowed under Article 6252-17, Section 2 (g) discussion concerning personnel. Following the executive session, the meeting was declared open to the ~ublic. Mayor Duggan asked everyone to stand while Councilman PettiJohn gave the invocation. Councilman Smothermon then moved that the resignations of Utility Serviceman Richard Zint, Building Inspector Jim Stiggleman, Utility Serviceman Phyllis McClanahan, and Patrolman Warren Frysinger be accepted; Councilman PettiJohn seconded and motion carried 4-0. Councilman Smothermon moved that Rtma Layton be transferred to secretary in the Fire Department, that Juanita Fikes be hired as secretary in the Inspections Department, that Ronald Farr be hired as building inspector in the Inspections Department, and that Dow Hendrix be hired as utility serviceman in the Water Department; Councilman Bailey seconded and motion carried 4-0. ITEM 2: Consider acceptance of the resignation of City of Coppell DART Representative C. J. Webster and the appointment of Robert E. Thomas as the City's representative for DART Mayor Duggan asked that Mr. Robert E. Thomas come forward and introduce himself both to the Council and those persons present in the audience. Following discussion with Mr. Thomas concerning the role of DART for the City of Coppell, Councilman Bailey moved that the resignation of Mr. C. J. Webster and the appointment of Mr. Robert E. Thomas as DART Representative be approved; Councilman Bailey seconded and motion carried 4-i. ITEM 3: Consider authorization to develop specifications and advertise for bids for an auxiliary power generator to power the City's radio repeater system - request of Police Chief Tom Griffin ITEM 4: Consider authorization to develop specifications and advertise for bids for an auxiliary power generator for the Central Fire Station - request of Fire Chief Jackie Mayfield Police Chief Griffin and Fire Chief Mayfield made the joint presentation to the Council. Chief Mayfield stated that in addition to the original specs, he would like to include an encoder system. Council instructed both department heads to make the specs general enough that all companies can submit bids. Following discussion, Councilman Bailey moved that the City develop specifications and advertise for bids for an auxiliary power generator for the City's radio repeater system; Councilman Smothermon seconded and motion carried 4-0. Councilman Smothermon then moved that the City develop specifications, to include the encoder system, and advertise for bids for an auxiliary power generator for the Central Fire Station; Councilman PettiJohn seconded and motion carried 4-0. ITEM 5: Consider authorization to develop specifications and advertise for bids for new fire apparatus - request of Fire Chief Jackie May£ield Fire Chief Mayfield stated that once a bid is accepted, it would take six to twelve months to build this piece of equipment. Following discussion, Councilman Smothermon moved that the City develop specifications and advertise for bids for the purchase of new fire apparatus; Councilman Bailey seconded and motion carried 4-0. ITEM 6: Consider authorization to develop specifications and advertise for bids on an Early Warning Siren System - request of Fire Chief Jackie Mayfield Fire Chief Mayfield and Captain Richard Terry made this presentation to the Council. Following discussion, Councilman Pettijohn moved that the City develop specifications and advertise for bids for an Early Warning Siren System; Councilman Bailey seconded and motion carried 4-0. ITEM 7: Consider acceptance of a Statement of Agreement between the City of Coppell and the American Red Cross - request of Fire Chief Jackie Mayfield Captain Richard Terry made this presentation to the Council. He stated that this agreement is at no cost to the City, but it would allow the Red Cross to come into the City to perform such services as are needed during a disaster. Following discussion, Councilman Bailey moved that this agreement be approved; Councilman Pettijohn seconded and motion carried 4-0. ITEM 8: Consider approval of an amendment to the Streets and Parks Budget and a proposal to install "Load Limit" signs at existing bridges - request of Water Superintendent Steve Goram and Street andParks Superintendent C. B. Rogers The amendment to this budget, $3,080.70, would purchase the signs needed to be installed at existing bridges. Following discussion on this item, Councilman Smothermon moved that this budget amendment be approved; Councilman Bailey seconded and motion carried 4-0. ITEM 9: Consider approval of an agreement for lease of the Coppell Public Library Librarian Judi Biggerstaff informed the Council that Mr. J. C. Nisbett and Mrs. Norma Niebett Bates had contacted the City indicating that they did not agree with the recent decision made by the Council on the rent ~-~ for the lease of the Library Building. City Attorney Larry Jackson stated that, in his opinion, the City did have a lease and did exercise its option to continue the lease by the payment of the rent each month. Following discussion, Councilman Bailey moved that the present leave of $150.00 per month he continued; Councilman Smothermon seconded and motion carried 3-1 with Councilman Pettijohn voting against the motion. ITEM i0 and 11: These items have been omitted from the agenda ITEM 12: Zoning Application #85-03-27 - to consider approval of a zoning change on request of Gulf Oil Products Company for a zoning change from "C", Commercial to "C-SUP, Service Station", Commercial with a Specific Use Permit for a Service Station. The applicant is also requesting a variance to Section 23.3 (lb) of the Zoning Ordinance which requires a minimum side yard setback of thirty (30) feet. The zoning request is on property located on the southeast corner of Beltline Road and Denton Tap Road Mr.' F. D. Mustermann made the presentation to the Council. He stated that a masonry screening wall would be built around the dumpster and that the variance is being requested to be able to include a car wash within the development. Mayor Duggan declared the public hearing open and asked for those persons who wished to speak for the proposed change. There were none. Mayor Duggan then asked for those persons who wished to speak against the proposed change. Again, there were none. The public hearing was then declared closed. Following discussion by the Council, Councilman Ware moved that this zoning change be denied without prejudice; Councilman Smothermon seconded and motion carried 3-2 with Mayor Duggan breaking the tie to vote in favor of the motion and Councilmen Bailey and PettiJohn voting against the motion. Following further discussion by the applicant and the Council, Councilman Ware moved that the Council reconsider the motion to deny the zoning change; Councilman Smothermon seconded and motion carried 4-0. Councilman Smothermon then moved that the public hearing be reopened and that this item be tabled until the July 9, 1985 City Council meeting; Councilman Ware seconded and motion carried 3-1 with Councilman PettiJohn voting against the motion. ITEM 13: Consider approval of a variance to Sign Ordinance No. 287, Section 10-8-4 (which regulates the removal of certain nonconforming signs), Subsection (B) stating: No non-conforming signs shall be repaired or renovated except to bring the sign into compliance with the provisions of this ordinance, or to change its message. The request if being made by Raldon Corporation on signs located at the intersection of Bethel School Road and Denton Tap Road, at Denton Tap Road north of Beltline Road, and at the intersection of Sandy Lake Road and Denton Tap Road Ms. Jane Frank and Mr. Larry Cheshire made the presentation to the Council. Mayor Duggan declared the public hearing open and asked for those persons who wished to speak for the proposed variance. There were none. Mayor Duggan then asked for those persons who wished to speak against the proposed variance. Again, there were none. The public hearing was declared closed. Councilman PettiJohn moved that the varriance be approved for three signs; Councilman Bailey seconded and motion carried 4-0. ITEM 14: Presentation by John Gustafson of Texas Waste Management, updating the progress and future plans of Texas Waste Management Mr. Gustafson made the presentation and briefed the Council on his operation. He requested a schedule from the Council as to the date to schedule the two free weeks of dumping at their landfill. These dates will be set at a later time. ITEM 15: Presentation by Texas Power and Ligh Company updating the progress and future plans of Texas Power and Ligh Company Mr. John Weinburg and Mr. Mike Rider made the presentation to the Council. Mr. Weinburg stated that additional substations are being constructed with two independent full circuits designed for Coppell's use which should eliminate the outage problems experience during the past year. These substations should be on line within the next two to three weeks. ITEM 16: Presentation and discussion with Boyd London of First Southwest Company concerning the sale of bonds under Phase II of the Capitol Improvements Program Project Mr. Boyd London made the presentation to the Council. He stated that the interest rates should be about 14% lower than previous interest. An August 13th sale date is anticipated. Item 17: Consider approval of an ordinance abandoning a utility easement with the Park Meadow Subdivision Mr. Tom Wise and M~. Chris Chisolm made the presentation to the Council. Following discussion, Councilman Bailey moved that Ordinance #330 he approved; Councilman Pe:tiJohn seconded and motion carried 4-0. · ITEM 18: Consider approval of a Resolution inviting companies to visit Coppell and the D/FW area Councilman Smothermon made this presentation to the Council. He stated that as a result of the recent Metrocrest Chamber tour to the mideast, several companies had indicated an interest in visiting this area. Following discussion, Councilman Pettijohn moved that Resolution No. 062585 be approved; Councilman Smothermon seconded and motion carried 4-0. ITEM 19: Plat Application ~85-03-23 - to consider approval of a preliminary plat of Gulf Oil Products Company on property located on the southeast corner of Beltline and Denton Tap Roads Councilman Pettijohn moved that this item be tabled to the July 9, 1985 City Council meeting; Councilman Ware seconded andmotion carried 4-0. ~--~ ITEM 20: Plat Application ~85-03-18 - to consider approval of a prelJ.minary plat for Northlake Woodlands East, Phase I0 on property located on the northeast corner of Beltline Road and Mockingbird Lane Mr. Steve Parsons made the presentation to the Council. He stated that the lots contained within this subdivision are 9,000 square foot lots. He also stated that the railroad had indicated that the Mockingbird crossing had been approved, but that no written confirmation had been received as yet. Following discussion, Councilman Ware moved that this plat be approved pending approval of the Mockingbird railroad crossing prior to the submission of the final plat; Councilman PettiJohn seconded and motion carried 4-0. ITEM 21: Plat Application ~85-02-20 - to consider approval of a replat of Park Meadow Addition, Phase II on property located in the northwest quadrant of the intersection of Parkway Boulevard and Moore Road Mr. Tom Wise and Mr. Chris Chisolm made the presentation to the Council. Ail fees have been paid on this development. City Engineer John Waukum stated that they are recommending approval of this plat. Following discussion, Councilman Ware moved that this plat be approved; Councilman Smothermon seconded and motion carried 4-0. ITEM 22: Plat Application #85-17-04 - to consider approval of a final plat for Windance on property located on the west side of Harris Street and north of Bethel School Road Mr. Dwayne McClurg made the presentation to the Council. This development consists of four-plexes with each individual unit being offered for sale. Ail fees have been paid. The City engineers office recomznends approval of this plat. Following discussion, Councilman Smothermon moved that this plat be approved; Councilman Bailey seconded and motion carried 4-0. ITEM 23: Plat Application ~85-04-26 - to consider approval of a final plat for Summer Placeon property located on the north side of Sandy Lake Road, approximately two thousand (2,000) feet west of Denton Tap Road between Cottonwood Estates and Shadydale Acres Mr. Jerry Ackerman made the presentation to the Council. Fees on this development have not been paid. Following discussion, Councilman Smothermon moved that this plat be approved pending payment of the impact fees as of the date of submittal of the plat; Councilman FettiJohn seconded and motion carried 4-0. ITEM 24: Plat Application #85-04-15 - to consider approval of a final plat for the Village at Cottonwood Creek, Sections I and II on property located on the northeast corner of Coppell and Thweatt Roads, bounded on the east by Cottonwood Creek and on the north by Denton Creek Mr. Tony Delbalzo made the presentation to the Council. Fees on this development have not been paid. The City engineers office is recommending approval of this plat. Following discussion, Councilman Bailey moved that this plat be approved pending payment of the impace fees as of the date of submittal of the plat; Councilman Pettijohn seconded and motion carried 2-1-1 with Councilman Ware voting against the motion and Councilman Smothermon abstaining from voting. ITEM 25: Plat Application #85-04-16 - to consider approval of a final plat for Waterside Estates, Phase II on property located north of the proposed Parkway Boulevard, west of MacArthur Boulevard and east of the existing Meadows of Copell Subdivision Mr. Lynn Kadleck made the presentation to the Council. Fees have been paid on this development.He stated that this development contained 123 lots and that plans to aeriate and recirculate the waterways' have been included. Following discussion, Councilman Bailey moved that this plat be approved; Councilman Ware seconded and motion carried 3-1 with Councilman PettiJohn voting against the motion. ITEM 26: Plat Application #85-13-03 - to consider approval of a final plat for Raintree Village of the Lakes of Coppell on property located at the proposed intersection of MacArthur and Samuel Boulevards Mr. Roland Wright made the presentation to the Council. Fees have not been paid on this development. Access to this development will be from Samuel Boulevard and DeForest Road. The original variance requested has been removed from the plat. The aplicant is proposing to pave half of the width of DeForest Road or to escrow the money for the paving of this road. A concern about the drainage to the property at the northwest corner and across DeForest Road was expressed. The City Engineer was instructed to take a look at this drainage problem and get back to the Council with a recommendation and solution. Following discussion, Councilman Bailey moved that this plat be approved pending payment of the impact fees as of the date of submission of this plat; Councilman Ware seconded and motion carried 3-2 with Mayor Duggan breaking the tie to vote in favor of the motion and Councilman Smothermon and PettiJohn voting against the motion. ITEM 27: Plat Application #84-10-16 - to consider approval of a final plat for Highland Oaks on property located at the southwest corner of Sandy Lake and Lake Roads Mr. Barton Treece made the presentation to the Council. He stated that the name of the development will be changed so that "Highland" will not be included. This is on request of the City so as to avoid confusion with other developments. Fees have not been paid on this development. Following discussion, Councilman Bailey moved that this plat be approved pending payment of the impact fees as of the sate of submission of this plat; Councilman Pettijohn seconded and motion carried 4-0. ITEM 28: Consider approval of a contract with the North Texas Commission for the purpose of developing and implementing a comprehensive marketing program for the North Texas Region, which Region includes Dallas County and the City of Coppell Following discussion, Councilman Pettijohn moved that this agreement be approved; Councilman Bailey seconded and motion carried 4-0. ITEM 29: Discussion with the City Attorney concerning the City's zoning ordinance This item will be tabled to the July 9, 1985 City Council meeting. ITEM 30: Consider approval of Change Order No. ! on the Municipal Complex (Tow~e Center) Councilman Ware moved that this item be tabled to the July 2, 1985 special City Council meeting; Councilman Bailey seconded and motion carried 4-0. ITEM 31: This item has been omitted from the Council agenda. ITEM 32: Consider appointment of a voting representative to the NCTCOG General Assembly Councilman PettiJohn moved that Mayor Lou Duggan be appointed as the City's voting representative; Councilman Smothermon seconded and motion carried 4-0. ITEM 33: Discussion and consensus from the Council to proceed with implementation of the Home Rule Charter process Mayor Duggan informed the Council that a work mession on this subject will be set up during the upcoming budget meetings. Each Council member will submit three names for the committee that will assemble the charter. No action was required on this item. ITEM 34: Consider Approval of Minutes - May 28, 1985 and June 11, 1985 Councilman Bailey moved that the minutes be approved as submitted; Councilman PettiJohn seconded and motion carried 4-0. ITEM 35: Consider approval of Department Bills Councilman Ware moved that the bills be approved for payment; Councilman Smothermon seconded and motion carried 4-0. ITEM 36: Consider approval of Public Official's Liability Insurance Coverage Councilman Ware moved that this insurance coverage be approved to include all board members; Councilman Smothermon seconded and motion carried 4-0. ITEM 37: Consider approval of an ordinance change the zoning on request of Johnny Weger Councilman Ware moved that this Ordinance, Number 297-A-24, be approved; Councilman Bailey seconded andmotion carried 4-0. ITEM 38: Consider approval of an ordinance creating the Coppell Economic and Business Development Board and establishing By-Laws for this Board City Attorney Larry Jackson stated that, according to state law, this board should consist of five (5) members rather than the eight originally anticipated. Following discussion, Councilman Bailey moved that this Ordinance, Number 331, be approved; Councilman Ware seconded and motion carried 4-0. ITEM 39: Consider approval of an ordinance establishing variance procedures concerning fence regulations Councilman Ware moved that this Ordinance, Number 332, be approved; Councilman Bailey seconded and motion carried 4-0. ITEM 40: This item has been omitted fro the Council agenda. ITEM 41: Consider approval of a proposal from City Engineer Wayne Ginn for street lighting in the Woodridge Subdivision City Engineer John Waukum stated that, although Texas Power and Light was recommending a total of fifty-six (56) street lights in this subdivision, it is their recommendation that a total of fourteen (14) lights be installed at this time with a total cost of $5,250.00 to the City. It was the consensus of the Council to continue with this project and to install the lights. ITEM 42: Mayor's Report Mayor Duggan introduced Mr. Gene Lewis, Assistant City Manager of the City of Lewisville, who reviewed the Lomas and Nettleton (Vista Ridge) development that is being proposed along the northern boundary of the City of Coppell. Mr. Lewis stated that a par system is proposed on the southeast end of the project with a greenbelt area all along the southern portion of the development. The meeting was then closed to the public for an executive session allowed under Article 6252-17, Section 2 (e) discussion with City Attorney and Article 6252-17, Section 2 (g) discussion concerning personnel. Following the executive session, the meeting was adjourned. ATTEST: