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CM 1985-07-02 Minutes of July 2, 1985 The City Council of the City of Coppell met in special called session at 6:30 p.m. for Executive Session in the Coppell High School Administra- tion Building and at 7:30 p.m. for Open Session in the Coppell High School Cafeteria. The following members were present: Lou Duggan, Mayor Bunny Thompson, Mayor Pro Tem Dale Ware, Councilman John Bailey, Councilman Walter PettiJohn, Councilman Bill Smothermon, Councilman Also present were City Secretary Dorothy Timmons, City Water Superinten- dent Steve Goram, and City Attorney Larry Jackson. The meeting was called to order and immediately went into Executive Session as allowed under Article 6252-17, Section 2 (e) discussion with City Attorney and Article 6252-17, Section 2 (g) discussion concerning personnel. Following the executive session, the meeting was opened to the public. Councilman Smothermon moved that two of the three part-time positions in the Streets and Parks Department be transferred to full-time positions and that John Trunzler and Robert Compost be hired to fill those positions; Councilman PettiJohn seconded and motion carried 5-0. Mayor Pro Tem Thompson moved that the accumulated comp time for full-time firemen be authorized for payment; Councilman Bailey seconded and motion carried 4-1 with Councilman Ware voting against the motion. ITEM 3: Consider approval of authorization to advertise for bids for the construction of Moore Road between Sandy Lake Road and Beltline Road City Engineer Wayne Ginn made the presentation to the Council. He stated that the street was originally planned for a forty-five foot wide street, but has been reduced to thirty-seven (37) feet. Bids will include specifications for an architecturally lighted and designed birdge, brick pavers and sidewalks closer to the curb. Following the presentation, Mayor Duggan opened the meeting to the public and asked for comments and questions. Those persons present who spoke in favor of the project were Mr. David Alexander who indicated that he wanted the sidewalks directly adjacent to the curbs. Those persons who spoke against the project were Mrs. Elsie Edwards who indicated that the wanted the wider street as was originally intended. Those persons who spoke who had questions were Mr. Charles Lambert who was concerned with the fill at his property which is located near the bridge on Moore Road. Discussion was then held by the Council. Following discussion, Mayor Pro Tem Thompson moved that the City authorize the advertisements for bids for the construction of Moore Road between Sandy Lake Road and Beltline Road; Councilman Bailey seconded and motion carried 4-I with Councilman Ware voting against the motion. ITEM 4: Consider authorization to advertise for bids for the construction of an elevated Water Storage facility to be located at Southwestern Boulevard and Coppell Road City Engineer Wayne Ginn again made the presentation to the Council. He answered questions from the Council concerning the located of the proposed overhead tank and the capabilities it would provide for service to the industrial areas of the City. Following discussion, Councilman PettiJohn moved that the City authorize the advertisement for bids for the construction of an elevated Water Storage facility; Councilman -"~ Bailey seconded and motion carried 4-0. Councilman Ware was not present in Council chambers during this vote. ITEM 5: Public hearing to consider approval of amendments to the Subdivision Ordinance City Engineer Wayne Ginn made this presentation to the Council. Mayor Duggan declared the public hearing open and asked for those persons who wished to speak for the proposed changes. There were none. He then asked for those persons who wished to speak against the proposed changes. Again, there were none. The public hearing was declared closed. City Attorney Larry Jackson advised the Council that approval of this item should be tabled until his office has had adequate time for review. Following discussion by the Council, Councilman Bailey moved that this item he tabled; Mayor Pro Tem Thompson seconded and motion carried 5-0. ITEM 6: Consider approval of Change Order No. 1 on the Municipal Complex (tabled from June 25, 1985) Mr. Mike EenJum of O'Brien, O'Brien, Nyfeler and Callaway made the presentation to the Council. He stated that this Change Order adds $1,920.00 to the total price of the project. Following discussion, Councilman Ware moved that Change Order be approved; Mayor Pro Tem Thompson seconded and motion carried 4-1 with Councilman PettiJohn voting.against the motion. ITE~ 7: Presentation and discussion of a Master Thoroughfare Plan and proposed truck routes through the City City Engineer Wayne Ginn made the presentation to the Council. Be stated that this project is being prepared and presented the Council with preliminary plats of both the proposed thoroughfare plan and a proposed truck route. The plan will limit truck traffic through the City to those areas that will be designated "truck routes" unless they have a destination point within the City. No action was required of the Council on this item. ITEM 8: Report from O'Brien, O'Brien, Nyfeler and Callaway, architects, on the progress of the Municipal Complex (Towne Center) Mr. Tony Callaway made the presentation to the Council. He informed the Council of a problem with some of the piers that have been poured. Tests have shown that some of these piers have "honeycombed" or that the concrete is "soft". Futher tests are being conducted and a report and recommendation will be issued to the Council at a later date. ITEM 9: City Engineer's Report City Engineer Wayne Ginn informed the Council of the effects that the Lomas and Nettleton project (Vista Ridge) will have on the City of Coppell. This project is located immediately north of the existing City limits. Some of the criteria included in this project are (1) an open channel on the north side of the creek to take the 100-year storm through their project; (2) that the creek will be maintained in its natural state; and (3) the construction of a major bridge on the northern side of Denton Creek will be constructed to tie into the extension of MacArthur Boulevard at a future date. Mayor Duggan then asked if there were questions from any persons in the audience. Those people speaking were Mrs. Nettle Long, Mrs. Elsie Edwards, Mrs. Violet Cobb, Mr. Lynn Kadleck, and Mr. Chris Chisolm. During discussion by the Council, Mayor Pro Tem ~ompson proposed that the City protest the construction of the levees in order to be able to take a look at the Vista Ridge plans and see how it will impact the City of Coppell. Other questions indicated view through the foliage of the open channel and the City's need to implore the City of Lewisville to require landscaping along this area and the request to the City Engineer to see that all correspondence from FEMA and the Corps of Engineers be copied to the City of Coppell. City Engineer Wayne Ginn stated that he would obtain answers on these questions and present the information to the Council at a later Council date. Mr. Ginn then provided the Council with a Quarterly Status Report of projects in the City and a request to table a recommendation on the replacement of the 2" water lines until the next Council meeting. ITEM 10: Mayor's Report Mayor Duggan presented the Council with information on the following items: (i) a letter from DART concerning a change of subscription service to regular express service; (2) a letter from David A. Dillard, Architects updating the renovations to Fire Station No. 1; (3) a final draft of the Management Letter from Arthur Andersen and Company; (4) a letter from Worth Blake concerning the North Texas Commission; (5) a letter from George T. Reynolds, III concerning billboard signs; (6) a letter from Jack Hatchel! concerning the potential closing of the Denton Tap/Sandy Lake Road intersection during renovation of this intersection; and (7) information on Board members and their respective terms. Dicussion was held by the Council concerning the construction of the Sandy Lake Road intersection. It was the consensus of the Council that this intersection include the pavers and adhere to the City's Streetscaps Plan. The meeting was then adjourned. Lou Duggan, ATTEST: