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CM 1990-02-27 Minutes of February 27, 1990 The City Council of the city of Coppell met in regular called session on Tuesday, February 27, 1990, at 7:00 p.m. in the Council Chambers of Town Center, 255 Parkway Boulevard, Coppell, Texas. The following members were present: Mark Wolfe, Mayor Dean Wilkerson, Mayor Pro Tem David M. Thomas, Councilman Tom Morton, Councilman Bill Smothermon, Councilman Jim Cowman, Councilman Ron Robertson, Councilman John Nelson, Councilman Also present were City Manager Alan D. Ratliff, City Secretary Dorothy Timmons, and City Attorney Larry Jackson. Mayor Wolfe and Student Mayor Casey Griffin called the meeting to order. Student Mayor Griffin then welcomed citizens, parents, and teachers to the meeting. Mayor Wolfe introduced the student council and staff representatives and gave a brief statement on each of their goals for the future. Those students and their Council counterparts were as follows: Casey Griffin, Mayor (Mark Wolfe) Jonathan Coombs, Mayor Pro Tem (Dean Wilkerson) Scot Thompson, Council member (David M. Thomas) Tiffany Cunningham, Council member (Tom Morton) Cheryl Rohloff, Council member (Bill Smothermon) Victor Guggenheim, Council member (Jim Cowman) Shay Roshanravan, Council member (Ron Robertson) Katherine Echols, Council member (John A. Nelson) Mondi Madden, City Manager (Alan D. Ratliff) Mayor Wolfe called the meeting to order and asked everyone to stand while student City Manager Mondi Madden (Ratliff) gave the invocation. Following the invocation, Mayor Griffin (Wolfe) led those present in the Pledge of Allegiance. Item 3: Consideration of Approval of Minutes: February7, 1990 February l3, 1990 Following discussion on this item, Councilman Rohloff (Smothermon) moved that the minutes be approved as submitted. Councilman Cunningham (Morton) seconded the motion; motion carried 7-0 with Mayor Pro Tem Coombs (Wilkerson), Council members Thompson (Thomas), Cunningham (Morton) Rohloff (Smothermon) Guggenheim (Cowman), Roshanravan (Robertson) and Echols (Nelson) voting in favor of the motion. Item 4: Mayor's Report Mayor Griffin (Wolfe) gave the following report to the Council: A. All registered voters were reminded of the upcoming Bond election to be held on Saturday, March 3, 1990 and are urged to express their opinions by voting in the Bond election. B. Dallas County Historical society will be meeting in Coppell on Thursday, March 1, 1990 at 12:00 noon. This ~roup will be showir~ i~s suppo~c for the Coppell Historical Co~aittee as well as suppoz~ of Proposition No. 8 on the Bond proposal. Page I of 8 000034 C. A video of the 6:00 Channel 8 newscast that appeared on the Saturday, February 24, 1990 broadcast was shown to Council and citizens, present. This newscast was a special story done by reporter Nan Goplarud on the City of Coppell. D. Councilman Coombs (Wilkerson) stated that he would like to express his thanks to City staff for the prompt job of striping of the roads that he had requested to be done. E. Councilman Guggenheim (Cowman) requested that the Staff again check into the parking of the DART bus at the Beltline and MacArthur intersection. Councilman Guggenheim (Cowman) indicated that the bus is again parking in this area. F. Councilman Guggenheim (Cowman) also informed Council that both he and other Council members had received calls the previous weekend concerning the enforcement of the animal control regulations; however, Councilman Guggenheim (Cowman) indicated that he would leave his remarks until this item came up further down in the agenda. Item 5: Citizens Appearances Mayor Griffin (Wolfe) recognized the following persons speaking under this item: A. Ms. Gina Churchman, 630 Haven Crest, spoke concerning her desire to see the city provide a place for the teenagers to go and hang out on the weekends. B. Ms. Elissa Young, 544 Havencrest, also spoke on the same item and stated that she would like to see an arcade or a dance club for the young people. C. Mr. Rick Walker, 7001 Preston Road, spoke to the Council concerning his company's ability to obtain a building final inspection of his development located at Beltline Road and MacArthur. Mr. Walker was instructed to contact the City Manager who would work through this problem with him. D. Mr. Paul Booth, 500 Havencrest, stated that he would like to see more information put in the newspaper concerning the widening of Sandy Lake Road. E. Mr. Todd Youseffi, 316 Plantation, questioned why there were not any large businesses located in Coppell. F. Mr. Zak Lee, 236 Samuel Blvd., apartment 22, spoke and stated that he did not feel the City had enough baseball fields in Coppell for the young people to use. G. Mr. Justin Reichl, 227 Fieldcrest Loop, would like to see a YMCA located in Coppell. H. Ms. Stephanie Pharaoh, 708 Villawood, spoke and informed the Council that she would also like to see a place for the young people of the City to be able to go to on the weekends. Item 6: City Council Liaison Reports A. ARCHITECTURAL REVIEW COMMITTEE - There was no report at t~i$ time Page 2 of 8 000O35 B. CHAMBER OF COMMERCE - There was no report at this time. C. COPPELL HISTORIC DISTRICT - There was no report at this time. D. DALLAS CENTRAL APPRAISAL DISTRICT - There was no report at this time. E. FINANCE COMMITTEE - Councilman Rohloff (Smothermon) stated that the mid-year budget review will be in May. He reminded the Council to turn in their ideas and needs to the City Manager prior to this meeting. F. LIBRARY BOARD - There was no report at this time. G. MUD ADSORPTION COMMITTEE - There was no report at this time. H. NCTCOG - There was no report at this time. I. PARK BOARD - There was no report at this time. J. SCHOOL BOARD - Council member Roshanravan (Robertson) stated that they were trying to get the funds for a summer program. K. TRANSPORTATION STUDY COMMITTEE - There was no report at this time. Item 7: Presentation by Principal Vernon Edin and Eighth Grade Teacher Diane Eberhardt on the Students-in-Government activities by the eighth grade classes of Coppell Middle school. Eighth Grade Teacher Diane Eberhardt, 142 Maywood Circle, spoke to the Council and explained the process the students use to select the various student representatives as well as the courses that were studied in order to participate in the Students in Government Program. No action was required on this item. Item 8: Consider approval of a Resolution declaring February 27, 1990 as "Students in Government Day" in the City of Coppell and authorizing the mayor to sign. Student City Manager Madden (Ratliff) read the proposed resolution into the record. Following discussion on this item, Council member Roshanraven (Robertson) moved that Resolution 022790.1beapproved. Mayor Pro Tem Coombs (Wilkerson) seconded the motion; motion carried 7-0 with Mayor Pro Tem Coombs (Wilkerson), Council members Thompson (Thomas), Cunningham (Morton) Rohloff (Smothermon) Guggenheim (Cowman), Roshanravan (Robertson) and Echols (Nelson) voting in favor of the motion. Item 9: Consider approval of scheduling a special called meeting of the City Council on Thursday, March 8, 1990 at 7:00 p.m. to canvass the returns of the 1990 Bond Election. Following discussion on this item, Councilman Rohloff (Smothermon) moved that the Council canvass the results of the Bond election at their regular meeting on March 13, 1990. Councilman Guggenheim (Cowman) seconded the motion; motion carried 7-0 with M~yor Pro Tem Coombs (Wilkerson), Council members Thompson (Thomas), Cunningham (Morton) Rohloff (Smothermon) Guggenheim (Cowman), Roshanravan (Robertson) and Echols (Nelson) voting in favor of the motion. Page 3 of 8 000036 Item 10: Discussion, consideration and approving an Ordinance amending Section 8-1-3 of City Code of Ordinances establishing thirty-five (35) mile per hour speed limit on Coppell road from Sandy Lake Road to Thweatt, and establishing thirty (30) miles per hour on other portions 0f Coppell road, and authorizing the Mayor to sign. City Engineer Russell Doyle made the presentation to the Council on this item. Mr. Doyle stated that a traffic study was conducted in order to determine the speed limits that should be placed on the portion of Coppell Road from Sandy Lake to Thweatt Road. While the study recommends a 40 mile per hour posted speed limit, it is the City's recommendation that 35 miles per hour be approved due to the roadway entrances to the Villages of Coppell, the length of the road between Sandy Lake and Thweatt Road and the existing bridge crossing Cotton Wood Branch of Denton Creek. Discussion was held by the Council concerning the need for this posted speed limit. City Manager Madden (Ratliff) called to the Council's attention that a technical error had been noticed in the Ordinance and recommended that it be tabled to the March 13, 1990 meeting. Councilman Cunningham (Morton) then moved that this Ordinance be tabled to the March 13, 1990 City Council meeting for further review. Councilman Echols (Nelson) seconded the motion; motion carried 7-0 with Mayor Pro Tem Coombs (Wilkerson), Council members Thompson (Thomas), Cunningham (Morton) Rohloff (Smothermon) Guggenheim (Cowman), Roshanravan (Robertson) and Echols (Nelson) voting in favor of the motion. Item 11: Discussion, consideration and approval of revisions to Article 9-1 of the City Code of Ordinances to provide for the regulation and control of animals and authorizing the Mayor to sign. Fire Chief Wes Kilcrease made the presentation to the Council. Mr. Kilcrease indicated that the current ordinance concerning the impoundment of dogs and cats required clarification, that the tracking of adopted animals was not feasible, and that cost associated with computerizing pet registration data supports the need for a slight increase in annual fees charged. Mr. Kilcrease also introduced Susan Garrison who is the President of the Coppell Human Society and indicated that Staff had been working with this Society in order to place animals in Coppell rather than having to go out of town. Discussion by the Council was voiced concerning Section 9-1-7 Paragraph B requiring the animal control officer to pick up animals any time they are called, thereby creating an violation if the animal is not picked up. Ms. Sharron Lander of 824 Parkway asked to be recognized and stated that citizens who were trying to help out their neighbors should not be penalized by requiring the animal to be picked up by the animal control officer. Following further discussion on this item, Councilman Thompson (Thomas) moved that this Ordinance be remanded back to Staff for rewording of Section 9-1-7 (B) and that the Ordinance be tabled to the March 13, 1990 agenda and at that time put on the Consent Agenda with changes as recommended. Councilman Guggenheim (Cowman) seconded the motion; motion carried 7-0 with Mayor Pro Tem Coombs (Wilkerson), Council members Thompson (Thomas), Cunningham (Morton) Rohloff (Smothermon) Guggenheim (Cowman), Roshanravan (Robertson) and Echols (Nelson) voting in favor of the motion. councilman Echols (Nelson) and Guggenheim (Cowman) also made final comments concerning lost pets and foster homes for pets within the City. Item 12: A. Discussion, consideration and approving an ordinance p~ohibiting parking on Parkway Boulevard from its ?age 4 of 8 000037 western terminus (west of Denton Tap Road) to Lodge Road and authorizing the Mayor to sign. city Engineer Russell Doyle made the presentation to the Council on this item. Mr. Doyle stated that it is Staff's recommendation to restrict the parking on Parkway Blvd where a median has been installed as a part of the standard boulevard design. It is also recommended that a one week written notice be provided to all residents fronting on this roadway. These parking restrictions will provide that this roadway will be free of any parked cars, thereby allowing two full travel lanes in both direction which was part of the design intent of the boulevards. Additionally, there will not be any possible conflicts between moving vehicles and parked ones. Discussion was held by the Council concerning the necessity for no parking in this area. Following further discussion, Councilman Roshanravan (Robertson) moved that the proposed ordinance be denied and Staff be requested to review the possibility of placing time controlled "No Parking" signs during rush hours in this area. Council member Echols (Nelson) seconded the motion; motion carried 7-0 with Mayor Pro Tem Coombs (Wilkerson), Council members Thompson (Thomas), Cunningham (Morton) Rohloff (Smothermon) Guggenheim (Cowman), Roshanravan (Robertson) and Echols (Nelson) voting in favor of the motion. 12B. Discussion, consideration and approving an Ordinance prohibiting parking on MacArthur Boulevard in its entirety and authorizing the Mayor to sign. City Engineer Russell Doyle also made the presentation on this item to the Council. Mr. Doyle stated that this item was placed on the Council agenda per the request of Council. Staff's recommendation for no parking on this boulevard is the same as those sited in Item 12A. Mayor Griffin (Wolfe) also read a letter from Gail Couch of 117 MacArthur who requested that the City deny the proposed ordinance to prohibit parking on MacArthur Blvd. Following further discussion by the Council, Council member Echols (Nelson) moved that the proposed ordinance be denied with Staff reviewing the possibility of also placing time limited "No Parking" signs along this boulevard. Council member Roshanravan (Robertson) seconded the motion; motion carried 7-0 with Mayor Pro Tem Coombs (Wilkerson), Council members Thompson (Thomas), Cunningham (Morton) Rohloff (Smothermon) Guggenheim (Cowman), Roshanravan (Robertson) and Echols (Nelson) voting in favor of the motion. Item 13: A. Presentation, review, consideration and acceptance of the "Anderson Drainage Master Plan" completed by Kimley-Horn and Associates, Inc. City Engineer Russell Doyle and Consulting Engineer Ron Morrison of Kimley-Horn made the presentation to the Council on this item. Mr. Doyle stated that Item 13A is a summary of the Master Drainage Plan that was originally awarded to Anderson Engineers. This report provides the final results of the original Carl Anderson study. Discussion was voiced by the Council about the increased size of the floodplain area near the Cottonwood Estates and Villages of Cottonwood Subdivision. Mr. Morrison then stated to the Council that upstream development does cause expansion of floodplain areas. This upstream development may be in neighboring cities. Council also expressed a desire to hold a work session on this item prior to acceptance. Following further discussion, Council member Cunningham (Morton) moved that this item be tabled to the March 13, 1990 City Council meeting. Council member Rohloff (Smothermon) seconded the motion; motion carried 7-0 with Mayor Pro Tem Coombs (Wilkerson), Council members Thompson (Thomas), Page 5 of 8 0:00038 Cunningham (Morton) Rohloff (Smothermon) Guggenheim (Cowman), Roshanravan (Robertson) and Echols (Nelson) voting in favor of the motion. 13B. Presentation, review and consideration of a report regarding the drainage ways commonly known as Northlake Woodlands East, north of Bethel School Road between Moore Road and Hawk Lane. This item was considered following the consent agenda. The students in government representatives left prior to consideration of this item. City Engineer Russell Doyle and Consulting Engineer Ron Morrison of Kimley-Horn were present to discuss this item with the Council. Mr. Morrison stated that this study is for the first of the nine tributaries that have been identified as requiring further study. This report is a preliminary report to the Council. Further reporting should be done if Council is considering construction work to correct any drainage defects. This tributary is located in the drainage area commonly called Northlake Woodlands East located north of Bethel School Road between Moore Road and Hawk Lane. The problems that exist in this area are due more to erosion than with flooding. The velocity of the water is causing the erosion in the area. Steep banks along the drainageway contribute to the higher velocity of the water. However, Mr. Morrison indicated that from his preliminary review that all structures appear to be above the 100 year floodplain. Three approaches to correct the drainage problem were presented to the Council: 1) Build a grass-lined channel, much like the upstream channel in the Willowood subdivision with 3:1 slopes. The problems encountered with this solution is that some of the trees would have to be eliminated. The retaining walls along this drainage area would have to be evaluated on an individual basis and some possibly removed. This solution is strictly a grass-lined channel and does not involve any box culverts. Estimated costs of this solution is approximately $75,000.00. 2) A gabion channel could save some of the trees that would be eliminated with a grass-lined channel. A gabion channel is one which uses stones or hollow medal cylinders wrapped in a wicker type casing to allow the elevation of water to be lowered at various points along the drainage way. The approximate cost of a major gabion structure would be $50,000.00. 3) This solution calls for extending the box culvert north of Bethel School Road. The culvert would be put underground for approximately five hundred (500) feet and would be more costly than the other two alternatives. Mr. Morrison stated that in his opinion, the box culvert at Bethel School Road is not of sufficient size to carry the flow of water. There is one 6 X 10 culvert at the current time. Mr. Morrison indicated he felt there should be two 6 X 10 culverts in this area. The cost of installing the additional box culvert at Bethel School is estimated to be $20,000.00 plus the cost of underground box culverts for the first 4 of 5 lots estimated to be an additional $100,000.00. Mr. Morrison indicated he felt the flooding at Bethel School Road does not endanger any houses but does seem likely to erode the roadway. Mr. Morrison stated that the key to the solution is to slow down the velocity of the water and that the entire tributary be addressed rather than just the culvert or just the erosion. Elimination of the "bottle neck" at Bethel School Road by increasing the size of the culvert should help eliminate the "swirling" effect that is creating by upstream rushing water meeting the backflow of the slower water at the culvert. Mayor Wolfe recognized citizens present who wished to provide input on this item. Those citizens speaking were Mrs. Mary Hoverson of 638 Meadowview, Mr. Ben Marek of 642 Meadowview, Mr. Lee Richardson of 633 Briar Glen, Mrs. Wanda Johnson of 624 Bethel School Road, Mr. Bruce Wilcox of 610 Hawk Lane and Mr. Jeff Brown of 625 Villawood. Page 6 of 8 000039 Questions and/or opinions expressed concerned: 1) the possible corrections of standing water if a grass-lined channel is used; 2) the problems associated with the drainage Dipes or french drains dumping into the drainage easement; 3) the possible diversion of the original channel into a second channel; 4) the previous developments increasing the drainage Droblem in this area; 5) some citizens building trenches to alleviate problems on neighboring property; 6) standing water breeding mosquitos; and 7) the resolution of problems created by standing water. Complete details of the presentation and proposed solutions are not included in the written transcript of these minutes; however, they are preserved on the second of two tape recordings that were taken at this meeting. No action was required on this item. However, staff was requested to provide written material on proDosed solutions and cost estimates in Council packets on future presentations. Item 14: Discussion and considerations of a request by the Community Foundation of Texas for a $500.00 donation for a Need Study. Councilmember Rohloff (Smothermon) made the presentation on this item to the Council. Ms. Carol Dingman, Executive Director for the Metrocrest Area Fund of Communities Foundation of Texas was also present to discuss this item with the Council. Councilmember Rohloff (Smothermon) and Ms. Dingman indicated to the Council that approximately a dozen local non-profit agencies met with the Metrocrest Area Fund last spring. It was determined that a need study should be conducted to coordinate funding of these various non-profit organizations. Coppell's portion for this study has been determined to be $500.00. A written report would be provided to the City upon completion of this study. Following discussion on this item, Councilmember Cunningham (Morton) moved that $500 be approved from the Mayor and Council budget. Council member Rohloff (Smothermon) seconded the motion; motion carried 7-0 with Mayor Pro Tem Coombs (Wilkerson), Council members Thompson (Thomas), Cunningham (Morton) Rohloff (Smothermon) Guggenheim (Cowman), Roshanravan (Robertson) and Echols (Nelson) voting in favor of the motion. Item 15: A. Consideration for awarding a bid for purchase of Trench Shoring Equipment to various firms in the amount of $14,710.00 B. Consideration of street assessment ordinance for improving a portion of Denton Tap Road from Beltline Road to Sandy Lake Road, determining and fixing the portion of the project costs to be assessed against abutting property owners and calling a public hearing thereon on 3-27-90. C. Consideration of street assessment ordinance for improving a portion of Denton Tap Road from Sandy Lake Road to Denton Creek, determining and fixing the portion of the project costs to be assessed against property owners and calling a public hearing thereon on 3-17-90. D. Consideration for awarding a bid for purchase of P.C. computer in the amount of $2,616.02. Council member Cunninghsm (Morton) moved that the Consent Agenda be approved with Item 15A be awarded to Triple III Service of Irving and Texas Contractors Supply of Dallas for a total of $14,710.00, 15B carrying Ordinance #90467, 15C carrying Ordinance Page 7 of 8 060040 #90468, Item 15D be awarded to Extra Computer Center for $2,616.02. Council member Guggenheim (Cowman) seconded the motion; motion carried 7-0 with Mayor Pro Tem Coombs (Wilkerson), Council members Thompson (Thomas), Cunningham (Morton) Rohloff (Smothermon) Guggenheim (Cowman), Roshanravan (Robertson) and Echols (Nelson) voting in favor of the motion. EXECUTIVE SESSION (closed to the DubliQ) ES-16 A. Article 6252-17, Section 2 (g) discussion concerning personnel. 1. Discussion of appointment of Municipal Court Judge and Alternate Court Judge. B. Article 6252-17, Senate Concurrent Resolution Number 83, discussion with City Attorney concerning matter involving privileged communications between attorney and client. 1. Annexation 2. clarification of SBS Agreement 3. Update on Open Meetings Act 4. Status report - pending litigation C. Article 6252-17, Section 2 (e), discussion with City Attorney 1. Update on Lesley Lawsuit 2. Status report on Library Site Acquisition Council convened in Executive Session at 9:55 p.m. on Tuesday, February 27, 1990 as allowed under the above stated articles. Mayor Wolfe adjourned the Executive Session at 11:27 p.m. (Open to the public) Item 17: Discussion and consideration of the appointments (A) Municipal Court Judge (B) Alternate Court Judge and authorizing the city Manager to negotiate an agreement for the services to be rendered and compensation. Mayor Pro Tem Wilkerson moved that the City appoint Marian Mosely for a two year term as the Municipal Court Judge for the City of Coppell, that Diana Burton be appointed as the Alternate Court Judge and that the City Manager be authorized to negotiate an agreement for services to be rendered and compensation. Council member Morton seconded the motion; motion carried 7-0 with Mayor Pro Tem Wilkerson, Council members Thomas, Morton, Smothermon, Cowman, Robertson and Nelson voting in favor of the motion. There being no furhter business to come before the Council, the meeting was adjorned. Mark Wolfe Mayor ATTEST: Dorothy Timmons City Secretary Page 8 of 8 O00041