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CM 1990-04-24 Minutes of April 24, 1990 The City Council of the City of Coppell met in regular called session at 6:30 p.m. for executive session and 7:00 p.m. for open session on Tuesday, April 24, 1990 in the Council Chambers of Town Center, 255 Parkway Boulevard, Coppell, Texas. The following members were present: Mark Wolfe, Mayor Dean Wilkerson, Mayor Pro Tem David Thomas, Councilman Tom Morton, Councilman (late arrival) Bill Smothermon, Councilman Jim Cowman, Councilman Ron Robertson, Councilman John A. Nelson, Councilman Also present were City Manager Alan D. Ratliff, City Secretary Dorothy Timmons and City Attorney Lawrence W. Jackson. Mayor Wolfe called the meeting to order. EXECUTIVE SESSION (Closed to th~ Public) ES-1 A. Article 6252-17, Senate Concurrent Resolution Number 83, discussion with City Attorney concerning matter involving privileged communications between attorney and client. 1. Coppell/Grapevine boundary dispute 2. Johnny Thompson annexation question 3. Albert Halff agreement 4. Denton Tap Meadowcreek Intersection B. Article 6252-17, Section 2 (f), discussion with respect to the purchase, exchange, lease of real property and City liability 1. Status report on Library Site Acquisition C. Article 6252-17, Section 2 (g), discussion concerning personnel 1. Discussion of City Managers performance evaluation and compensation The Council convened at 6:35 p.m. on Tuesday, April 24, 1990, as allowed and recited under the above stated articles. Mayor Wolfe adjourned the Executive Session at 6:59 p.m. on Tuesday, April 24, 1990 and opened the public session. Councilman Morton arrived during the Executive Session. REGULAR SESSION (OPen to the Public) Mayor Wolfe asked everyong to stand while Mayor Pro Tem Wilkerson gave the invocation. Following the invocation, Mayor Wolfe led those present in the Pledge of Allegiance. Item 3. Consideration of Approval of Minutes: April 10, 1990 Following discussion, Councilman Robertson moved that the minutes be approved as submitted. Councilman Thomas seconded the motion; motion carried 7-0 with Mayor Pro Tem Wilkerson and Councilmen Thomas, Morton, Smothermon, Cowman, Robertson and Nelson voting in favor of the motion. Item 4. Mayor's Report The following items were included in the Mayor's report: A. Mayor Wolfe extended thanks to Mayor Pro Tem Dean Wilkerson for overseeing the council meeting and other matters while he was out of town. Page 1 of 8 OOO071 B. Mayor Wolfe informed Council and citizens present that Items 10, 11 and 12 had been pulled from tonight's agenda because the escrow requirements from the city had been met. C. Mayor Wolfe then informed the Council of a letter received from the school district stating that the best date for a joint City Council/School Board meeting would be the latter part of June. D. Mayor Wolfe provided Council members with a draft letter concerning the upcoming election and the polling place for the City election being moved to Town Center. The two possibilities of informing citizens were through a mass mailing to all citizens or a letter to the editor type publication. It was the consensus of the Council to request that these letters be published in a letter to the editors of the three City newspapers. E. Mayor Wolfe informed the Council that he had received information on banner signs that could be installed on light polls that depicted the words "100 Year Anniversary". The cost of these banners is $65 per banner. It was the consensus of the Council for this item to come forward at the next Council meeting to see what the cost would be of purchasing some of these banners. F. Mayor Wolfe informed Council and citizens present that the Noise Monitor Report from the D/FW Airport would be available on Wednesday, April 25, 1990 and that the Environmental Impact study (EIS) is stated to be available in the middle of May. G. Mayor Wolfe spoke this past Sunday at the new Lutheran Church in the City. Mayor Wolfe commented that several years ago, the city had five or six churches, and at this point, there are fourteen. H. Councilman Morton provided information from the City of Markhum, Ontario, Canada that was received on the recent tour for the Twinning Project. Councilman Morton and Assistant City Manager Vivyon Bowman participated as representatives of the City in this tour. The information provided to the City Manager will be filed as a permanent part of the records of the city. I. Councilman Morton requested a status report on the abandoned buildings, including an old grain mill, abandoned vehicles and concrete batch plants on South Belt Line Road. J. Councilman Morton requested a status report on the striping of Belt Line Road East. K. Councilman Morton stated a complaint about the railroad crossing at Belt Line East. L. Councilman Morton stated a complaint about the cars parking at Northlake between the curb and the railing on the east side on the grass. M. Councilman Morton stated a complaint about the building debris in Shadowridge. N. Councilman Cowman provided the Council with a status report on the recent TU Electric rate increase request. Councilman Cowman indicated that the staff at the Public Utility Commission (PUC) has reco-mended a rate of return that is higher than the TU request. It is Councilman Page 2 of 8 .00,3072 Cowman's recommendation that this item be suspended, if possible, until the PUC makes its formal recommendation. This item will appear on the May 8, 1990 agenda for Council consideration. Additionally, Councilman Cowman indicated that the City may want to begin negotiations for a new franchise agreement with TU Electric which is set to expire next year. O. Councilman Robertson provided Council with a status report on the Westside Thoroughfare Study Group and indicated that this group will be scheduling a public hearing and bringing forward information to the Council within the next month. P. Councilman Nelson requested a status report on the water storage and crosstown waterlines for the May 8, 1990 City Council meeting. Q. Councilman Wilkerson requested a status report on recycling in the City. It was indicated that this item is to be discussed during the joint City Council/School Board meeting. Item 5. Citizens Appearances The following citizens were recognized by Mayor Wolfe: Mrs. Vivyon Checkley of 812 Howell Drive urged the Council to continue with the goals and objectives of Earth Day by using wild flowers and other natural resource plants in the medians along the streets of Coppell. Mrs. Checkley also indicated her feelings that the funds recently allocated to the Historical Cemetery Association were out of line. Mr. Walter Pettijohn of 525 Oak Grove Street was recognized and indicated that it was his understanding that an item would be on this evenings agenda concerning the Johnny Thompson matter. Mayor Wolfe indicated that the item was listed as discussion in Executive Session; however, there were no open session items to be discussed at this time. Item 6. City Council Liaison Reports A. ARCHITECTURAL REVIEW COMMITTEE - There was no report at this time. B. CHAMBER OF COMMERCE - Councilman Cowman informed the Council and the citizens present that the first formal meeting of the Coppell Chamber of Commerce would be held on Wednesday, May 16, 1990 at Town Center. Councilman Cowman urged representatives of businesses as well as other leaders of the City to attend this first formal meeting. C. COPPELL HISTORIC DISTRICT Councilman Nelson informed the Council that the Historic Committee had met the previous Saturday and were in the process of regrouping following denial of historical funds in the recent bond program. Councilman Nelson indicated that of the $500 allocated for historical use last year, $75 was used. Approximately $1,000 was allocated this year for a specific purpose; however, the committee is requesting use of approximately $100 for the cost of a booth and hand-out items at the uDcominq Founders Day on April 28, 1990. It was the consensus of the Council to approve an expenditure of up to $100. Mayor Wolfe informed the Council that Planning Coordinator Gary Sieb will be the staff liaison to this committee as of the first of June. D. DALT~S CENTRAL APPRAISAL DISTRICT - There was no report at this time. Page 3 of 8 '000073 E. FINANCE COMMITTEE - There was no report at this time. F. LIBRARY BOARD ~ There was no report at this time. G. MUD ABSORPTION COMMITTEE - There was no report at this time. H. NCTCOG - There was no report at this time. I. PARK BOARD - There was no report at this time. J. SCHOOL BOARD - There was no report at this time. K. TRANSPORTATION STUDY COMMITTEE - There was no report at this time. L. METROCREST RED RIBBON COMMITTEE - Councilman Cowman stated that this item will be discussed later in the agenda. M. Councilman Nelson informed the Council that he had attended the recent D/FW hearing on procedures for landings and take- offs at the request of Mayor Wolfe. The procedures for Coppell have not changed. Item 7. Report on the Metrocrest Red Ribbon Committee by officer Jerry Kelley concerning drug abuse awareness. Patrol Officer Jerry Kelley from the Police Department made the presentation to the Council on this item. officer Kelley stated that the Red Ribbon Campaign was initiated last year by the Texas Department of Public Safety in Austin as a result of a death of a narcotics agent. It is designated as the third week in October in memory of this officer and as a symbol that the people wearing red ribbons are drug free. Councilman Cowman, as Council liaison to this Committee, has requested that funding be provided in the upcoming mid-year budget review. It was requested by Councilman Nelson that a presentation on this project be held at the upcoming joint city Council/School Board meeting to be held in June. Councilman Cowman stated that he would like to see this item brought forward to the Council on a regular basis until the goals and objectives of the group are met. There was no action required on this item. Item 8. A. Consideration of adopting guidelines and requesting nominations for Coppell Woman of the Year for Women's Charity Organization of the Metrocrest. B. Consider purchasing table(s) in the amount of $300 each in honor of the 1990 Coppell Woman of the Year recipient and held on Friday, September 14, at the Grand Kempinski Hotel benefitting a Metrocrest Non Profit Organization. Mrs. Regina Johnson, the 1989 Woman of the year for Coppell, was present to discuss this item with the Council. Mrs. Johnson indicated that the recognition luncheon honoring the 1990 Coppell Woman of the Year is to be held on Friday, September 14, 1990 at the Grand Kempinski Hotel. Coppell has traditionally purchased a table for City representatives and/or other city guests. Cost of the table is $300. Following discussion on this item, Councilman Morton moved that the City adopt the guidelines for the designation for the 1990 Coppell Woman of the Year and request nominations from the various City organizations. Councilman Sm0therm0n sec0ndedthe motion; motion carried 7-0 with Mayor Pro Tem Wilkerson and Councilmen Thomas, Morton, Smothermon, Cowman, Robertson and Nelson voting in favor of the motion. Councilman Smothermon then moved that the City purchase one table in the amount of $300 for representatives to be present at the luncheon honoring the 1990 Coppell Woman of the Year. Councilman Morton seconded the motion; motion carried 7-0 with Mayor Pro Tem Wilkerson and Councilmen Thomas, Morton, Smothermon, Cowman, Robertson and Nelson voting in favor of the motion. Page 4 of 8 00 0 4 Item 9. Consideration of a proclamation deolaring May 6-12, 1990, as National Pet Awareness Week establishing five (5) clinics for low cost rabies shots on May 12, 1990 and waiving, for one day, the city pet registration fee. Following discussion on this item, Councilman Morton moved that a proclamation declaring May 6-12 as National Pet Awareness Week and waiving, for one day, the City pet registration fee, be approved. Councilman Robertson seconded the motion; motion carried 7-0 with Mayor Pro Tem Wilkerson and Councilmen Thomas, Morton, Smothermon, Cowman, Robertson and Nelson voting in favor of the motion. Item 10. Consideration of a request from Tom Sherrill, D.V.M. to allow work to begin at the Valley Ranch Centre prior to the completion of landscape work or the escrowing of funds as required by Section 33.3.1 of the City's Zoning Ordinance, Dr. Sherrill is requesting the city to waive the escrow requirement for a period of 60 days. Item 11. Consideration of a request from Wayne Scott, D.D.S. to allow work to begin at the Valley Ranch Centre prior to the completion of landscape work or escrowing of funds as required by Section 33.3.1 of the City's Zoning Ordinance. Dr. Scott is requesting the city waive the escrow requirement for a period of 60 days. Item 12. Consideration of a request from Peter Balis to allow work to begin at the Valley Ranch Centre prior to the completion of landscape work or the escrowing of funds as required by Section 33.3.1 of the City's Zoning Ordinance. Mr. Balis is requesting the City to waive the escrow requirement for a period of 60 days. The above Items 10, 11 and 12 were removed from the agenda because the escrow requirements from the City had been met. Item 13. Discussion, consideration of approval of a variance from Sections 10-5-3 B 1 which concerns signs and thedistance they can project from a wall and the effective area of attached signs. These variances are requested by Jay Khorrami on behalf of Coppell Deli and Grocery located at 449 W. Bethel Road. Chief Building Official Dale Jackson made the presentation to the Council. The requested sign projects three feet from the building surface as apposed to the allowed 18 inches. Additionally, the size of the sign is 47.20 square feet versus a maximum of 28 square feet allowed by the ordinance. Mr. Jay Khorrami of Coppell Deli and Grocery was present to discuss this item with the Council. Following discussion, Mayor Pro Tem Wilkerson moved that the variance request be approved. Councilman Morton seconded the motion; motion carried 7-0 with Mayor Pro Tem Wilkerson and Councilmen Thomas, Morton, Smothermon, Cowman, Robertson and Nelson voting in favor of the motion. Item 14. Consideration of approval of a request from Jim Livernois to remove the visibility triangle indicated on the plat for lot 44, block D, of Shadowridge 4th Increment subdivision. Following discussion on this item, Councilman Nelson moved that the visibility triangle on lot 44, block D, of Shado~rridge 4th Increment subdivision be removed. Councilman Morton seconded the motion; motion carried 7-0 with Mayor Pro Tem Wilkerson and Councilmen Thomas, Morton, Smothermon, Cowman, Robertson and Nelson voting in favor of the motion. Item 15. Consideration of Drainage Improvement options proposed by Connell Development Co., along the west side of Connell Skaggs Addition (Woodside Village), from Sandy Page 5 of 8 ~ .~ ~ rl~t~ Lake Road to the southeast corner of Coppell High School where existing culvert ends. Acting City Engineer Shohre Daneshmand made the presentation to th~ Council. Also present to discuss this item was Mr. Jim Cok~ representing Connell Development. Mr. Coke stated that, since the original agreement in 1986, there have been changes in trench safety laws which, in effect, drastically change the cost of installing a box culvert. Rather than the estimated $345,000 for this project, it is anticipated that $728,000 would be required. However, Mr. Coke indicated that another alternative that would meet the trench safety requirements and decrease the cost of the installation of the box culverts to approximately $400,000, is through the use of a "trench box". Mr. Coke indicated that they would be willing to participate up to the $345,000 with the City or others providing the remaining funds. The time frame for completion of this project would be approximately three months. Councilman Robertson provided an additional alternative with the use of a new method called a "blow form" that he felt would also greatly reduce the cost of the installation of the box culvert. Citizens present who asked to speak were Mr. L.H. Davis of 100 North Shadydale and Ms. Pauline Jenkins of 132 North Shadydale. Both citizens expressed their concern with the damage and drainage that was coming onto their property. It was also indicated to the Council that an existing ditch that was present prior to the development of the Connell development had been graded over, thereby preventing proper drainage. Staff was requested to evaluate this situation. Following further discussion on this item, Councilman Smothermon moved that this item be tabled to the May 8, 1990 city Council meeting and that information concerning cost of both the "blow form" and the "trench box" methods be evaluated. Councilman Morton additionally moved that the situation on the ditch at Shadydale be reviewed by Staff. Councilman Nelson seconded the motion; motion carried 7-0 with Mayor Pro Tem Wilkerson and Councilmen Thomas, Morton, Smothermon, Cowman, Robertson and Nelson voting in favor of the motion. Item 16. Presentation by Wayne Ginn, Inc. concerning the median opening just to the north of Grapevine Creek bridge on Denton Tap Road and speed study for Denton Tap Roads and South Beltline Road. Consulting Engineer Wayne Ginn made the presentation to the Council. Mr. Ginn indicated that his firm had employed the firms of both Barton-Aschman and DeShazo, Starek & Tang as additional consultants to study this intersection and have provided the following recommendations that will enhance the safe operation of the intersection: 1) remove the metal beam guardrail, 2) pursue having TU Electric relocate the power pole at the northeast end at the east bridge, 3) place "Intersection Ahead" signs for southbound traffic prior to the Meadowcreek intersection, 4) provide striping as recommended by DeShazo, Starek & Tang, 5) review the parking situation at the medical building on Meadowcreek and 6) lower the speed limit on Denton Tap Road to 40 miles per hour. Mr. Ginn indicated that he did feel that the barricades could be removed at this point and that the speed limit of 45 miles per hour is a safe speed. Questions raised during discussion on this item concerned that the consulting engineers look at the entrance onto Denton Tap from the Goodyear location, that City Staff conducting a study to consider lowering the speed limit on Denton Tap and installation of a traffic signal light at the Bethel School Road and Denton Tap intersections. Following discussion of this item, Councilman Morton moved that the City authorize the removal of the barriers at the Denton Tap and Meadowcreek intersection subject to approval by the City Attorney that the letters received from the consulting engineers were adequate in nature to protect the City and that this intersection be monitored for a 90 day time period. Councilman Smothermon seconded the motion; motion carried 7-0 with Mayor Pro Tem Wilkerson and Councilmen Thomas, Morton, Smothermon, Cowman, Robertson and Nelson voting in favor of the motion. Page 6 of 8 Item 17. Consideration of rejecting the combined Request for Proposal #0047 for Hill Drive alley and Oak Trail drainage improvements, and the Request for Proposal for Oak Trail drainage improvements as advertised. Following discussion on this item, Councilman Morton moved that the combined bids for Proposal #0047 be denied. Councilman Smothermon seconded the motion; motion carried 7-0 with Mayor Pro Tem Wilkerson and Councilmen Thomas, Morton, Smothermon, Cowman, Robertson and Nelson voting in favor of the motion. Item 18. Consideration of awarding and approving a contract for Hill Drive alley drainage improvements to SYB Construction Company, the lowest qualified bid received, for an amount not to exceed $33,290.35, and authorizing the Mayor to sign after the contract is fully executed by the contractor and reviewed by staff. Following discussion on this item, Councilman Morton moved that a bid in the amount of $33,290.35 be awarded to SYB Construction Company and authorized the Mayor to sign. Councilman Nelson seconded the motion; motion carried 7-0 with Mayor Pro Tem Wilkerson and Councilmen Thomas, Morton, Smothermon, Cowman, Robertson and Nelson voting in favor of the motion. Item 19. Consideration of approving the Letter of Agreement with the NCTCOG; 1988-1990 Coordinated Work Program, Common Vision for Trinity River Corridor; and approval of funds for NCTCOG's assistance to continue the Collective Regional Study in the amount of $3,425.00 for FY 88-89; and $3,560.00 for FY 89-90, and authorizing the mayor to sign. Mr. John Promis, representing the North Central Texas Council of Governments (NCTCOG), was present to discuss this item with the Council. Following discussion, Councilman Morton moved that the letter of agreement for the 1988-1990 Coordinated Work Program be approved as stated in the caption. Councilman Robertson seconded the motion; motion carried 7-0 with Mayor Pro Tem Wilkerson and Councilmen Thomas, Morton, Smothermon, Cowman, Robertson and Nelson voting in favor of the motion. CONSENT AGENDA Item 20. A. Consideration and discussion of resignation of Robert M. Scott from the Planning and Zoning Commission, effective May 1, 1990 B. Consideration and discussion of resignation of Jimmy Hensel from the Code Advisory and Appeals Board and the Building and Standards Commission. C. Consideration and approval of establishing June 12, 1990 as the date for Public Hearing to consider a capital improvements plan and the adoption of Impact Fees. Councilman Morton moved that the consent agenda be approved with Item 20C carrying Resolution ~042490.1. Councilman Thomes seconded the motion; motion carried 7-0 with Mayor Pro Tem Wilkerson and Councilmen Thomas, Morton, Smothermon, Cowman, Robertson and Nelson voting in favor of the motion. EXECUTIVE SESSION ~Closed to the Public) ES-1 A. Article 6252-17, Senate Concurrent Resolution N~mher 83, discussion with City Attorney concerning matter involving privileged communications between attorney and client. Page 7 of 8 1. Coppell/Grapevine boundary dispute 2. Johnny Thompson annexation question 3. Albert Halff agreement 4. Denton Tap Meadowcreek Intersection B. Article 6252-17, Section 2 (f), discussion with respect to the purchase, exchange, lease of real property and City liability 1. Status report on Library Site Acquisition C. Article 6252-17, Section 2 (g), discussion concerning personnel 1. Discussion of city Managers performance evaluation and compensation Council convened back into Executive Session at 8:32 p.m. on April 24, 1990 as allowed under the above stated articles. Mayor Wolfe adjourned the Executive Session at 9:31 p.m. on Tuesday, April 24, 1990. REGULAR SESSION (Open to the Public~ There being no further business to come before the Council, the meeting was adjourned. ATTEST: Doro~thy ~im~n,~City Secretary Page 8 of 8