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CM 1990-06-26 Minutes of June 26, 1990 The City Council of the City of Coppell met in regular called session on Tuesday, June, 26 1990 at 6:30 p.m. for Executive Session and 7:00 p.m. for Open Session in the Council Chambers of Town Center 255 Parkway Boulevard, Coppell, Texas. The following members were present: Mark Wolfe, Mayor Peyton Weaver, Councilman David Thomas, Councilman Tom Morton, Councilman Jim Cowman, Councilman Ron Robertson, Councilman Mayor Pro Tem Smothermon and Councilman Nelson were not present. Also present were City Manager Alan D. Ratliff, City Secretary Dorothy Timmons and City Attorney Lawrence W. Jackson. Mayor Wolfe called the meeting to order. He advised Council and citizens present that two Council members would be absent this evening. Per charter, four votes are required to approve or deny any action of the Council. EXECUTIVE SESSION (Closed to the Public) ES-1 A. Article 6252-17, Section 2 (e) Senate Concurrent Resolution Number 83, discussion with City Attorney concerning matter involving privileged communications between attorney and client. 1. Coppell/Grapevine boundary dispute 2. Johnny Thompson annexation question 3. Kaye Street Drainage 4. Mr. Bar-B-Q 5. Lomas & Nettleton Agreement 6. Huel Weaver Lawsuit B. Article 6252-17, Section 2 (f), discussion with respect to the purchase, exchange, lease of real property and City liability 1. Status report on Library Site Acquisition C. Article 6252-17, Section 2 (g), discussion concerning personnel 1. Board of Adjustments Mayor Wolfe convened in Executive Session at 6:38 p.m. on Tuesday, June 26, 1990 as allowed under the above stated articles and adjourned into Open Session at 6:55 p.m. REGULAR SESSION (Open to the Public) Councilman Cowman gave the invocation and Mayor Wolfe led those present in the Pledge of Allegiance. Item 3 Consideration of Approval of Minutes: June 12, 1990 June 19, 1990 Councilman Morton moved that the minutes of June 12 and June 19 be approved. Councilman Robertson seconded the motion; motion carried 5-0 with Councilmen Weaver, Thomas, Morton, Cowman and Robertson voting in favor of the motion. Item 4 Citizens Appearances Mayor Wolfe then asked for those persons who would like to address the Council. Those persons speaking were: Page 1 of 9 0001:19 Dr. Melvin Gross, 152 Cottonwood, who is a member of the Planning & Zoning Commission. The first item Dr. Gross addressed was his opposition to the City logo. He felt that a contest of local citizens should be conducted with an award given for the best logo. Secondly, Dr. Gross wanted to express his appreciation to City staff for their assistance to the Planning & Zoning Commission and indicated his feelings that the two new board members would work very well on the Planning & Zoning Commission. Item 5A Staff presentation regarding the study performed reviewing possible parking restrictions on MacArthur ~-~ Boulevard. Acting City Engineer, Shohre Daneshmand made the presentation to the Council. Mrs. Daneshmand noted for Council her Subdivision Ordinance Appendix A, Page 6, the three definitions of the following streets: 1) Major arterial "a thoroughfare that serves the entire region and carries a high volume of long trips;" 2) Minor arterial "a thoroughfare that interconnects with the major arterial that serves a smaller geographic area;" and, 3) Collector: "a thoroughfare that collects traffic within residential, commercial and industrial areas and channels it into the arterial roadways." MacArthur Boulevard is designated as a major arterial. Following studies by staff, it is the recommendation of staff that parking not be restricted on MacArthur at this time. However, once this roadway is completed through to the north, staff will monitor the roadway and come back with a recommendation for restricted parking as warranted. Item 5B Staff presentation regarding the study performed reviewing possible parking restrictions on Parkway Boulevard. Mrs. Daneshmand stated that Parkway Boulevard has been designated as a minor arterial that serves the two major arterials of Denton Tap and MacArthur Boulevard as well as several collector streets. A petition has been filed with the City containing 265 signatures opposing restricted parking on this roadway as well as requesting several stop signs in this area. Following a study on this roadway, it is the recommendation of staff that parking not be restricted at this time. However, if the travel volume increases, or there are related accident reports and/or citize~ complaints; staff will restudy the area and make the appropriate recommendation to the Council as warranted. The request for stop signs at Meadowglen/Parkway and Meadow Run/Parkway are being conducted and will be brought forward in the near future. However, Mrs. Daneshmand pointed out that stop signs should not be used for speed control, and if misused, they can create a false sense of security. Following discussion by the Council, Mayor Wolfe requested that staff look at four proposals on Parkway Boulevard. They are as follows: 1) that staff review the possibility of reclassifying Parkway Boulevard as a collector street; 2) that more police monitoring be provided in this area; 3) that stop signs along Parkway Boulevard be studied; and 4) that the construction for Sandy Lake Road, as approved in the 1990 Bond Program, be funded beginning in the second year. Following further discussion on this item, Councilman Morton moved that the recommendations of staff to not restrict parking on either MacArthur or Parkway Boulevard be approved with staff to monitor both roadways for possible future recommendations. Councilman Robertson seconded the motion; motion '-~ carried 5-0 with Councilmen Weaver, Thomas, Morton, Cowman and Robertson voting in favor of the motion. Item 6 Presentation by staff addressing the petition submitted by the Hunterwood Subdivision residents to the City of Coppell requesting the reduction of speed limits and/or installation of three-way stop signs at the intersections of Brooks Lane/Anderson Avenue and Brooks Lane/Dillard Lane. ~. Page 2 of 9 0001.20 Acting city Engineer Shohre Daneshmand made the presentation to the Council. Mrs. Daneshmand stated that following studies by the City, stop signs are not warranted at these intersections. During discussion, Councilman Morton commended staff and the Police Department on the additional patrolling in the Hunterwood Subdivision. Following further discussion, Councilman Morton moved that the recommendation of staff to not install stop signs at the above stated intersections be approved. Councilman Thomas seconded the motion; motion carried 5-0 with Councilmen Weaver, Thomas, Morton, Cowman and Robertson voting in favor of the motion. Item 7 Presentation by Ron Morrison of Kimley-Horn and Associates, Inc. regarding their review of the Kaye Street Drainage issue (north side). Mr. Ron Morrison of Kimley-Horn and Associates, Inc. made the presentation to the Council. Mr. Morrison stated that their study found that l) there is not sufficient cause to blame the drainage problems on the Shadowridge Subdivision construction; 2) that field surveys show that many of the swales grated by Fox & Jacobs to drain storm water from the back of Kaye Street residences to Spanish Moss Court are not properly grated; therefore, the result of this causes water to stand on the Kaye Street lots; and 3) according to their field survey, it is possible to construct a pvc drain from the back of the Kaye Street 10ts between the Shadowridge residences to Spanish Moss Court and still maintain a positive drain. However, Mr. Morrison pointed out that there is not enough fall to construct a standard grate inlet. Therefore, they are proposing a removable grate. Mr. Morrison also indicated that the installation of these pvc pipes could be installed for less than $10,000 in their estimation. During discussion on this item, Council requested the full survey with field notes and drawings with engineers' seal for city files. Mr. Morrison indicated these documents would be provided to the City. Council also expressed disappointment in the information that was submitted and indicated they were looking for definitive solutions to this problem. Following further discussion, Councilman Thomas moved that the City not take any action until it is seen how the study would fold into the overall drainage study that is being conducted by Albert Halff & Associates, Inc., which will be presented to the Council no later than the last meeting in July. Councilman Weaver seconded the motion; motibn carried 4-1 with Councilmen Weaver, Thomas, Cowman and Robertson voting in favor of the motion and Councilman Morton voting against the motion. Item 8 PUBLIC HEARING - Consider approval of an amendment to the site plan for Case #PD-109, Oakbend Addition on property located near the southeast corner of Thweatt and State Roads. Director of Planning & Community Services Gary Sieb made the presentation to the Council. Mr. Sieb indicated this item is for clarification of a zoning case for which Council considered a zoning ordinance on May 22, 1990. The ordinance submitted did not reflect the site plan and preliminary plat already approved by Council. Consequently, Mr. Sieb asked the Council to clarify their earlier action and direct the drafting of an ordinance which depicted the conditions of the site plan and plat. Mr. Berry Knight representing Centex Realty was also present to discuss this item with the Council. Mayor Wolfe declared the public hearing open and asked for those persons who wished to speak against the proposed zoning change. There were none. He then asked for those persons who wished to speak in favor of the proposed zoning change. Again, there were none. The public hearing was left open at this point. Following discussion by the Council, Councilman Morton moved that this item be tabled until the last regular meeting in July with the public hearing being held open. Councilman Robertson seconded the motion. The motion did not have a definitive status with a 3-2 vote with Councilmen Weaver, Morton and Robertson voting in favor of the motion and Councilmen Thomas and Cowman voting against the motion. Page 3 of 9 000 21 Council then convened in Executive Session at 8:10 p.m. as allowed under Article 6252-17 Section 2 (e) Senate Concurrent Resolution Number 83 for discussion with City Attorney on this item. Mayor Wolfe adjourned the Executive Session and opened the Public Session at 8:25 p.m. Following further discussion on Item Number 8, Councilman Morton moved that this item be tabled to the July 24 City Council meeting with the public hearing being held open. Councilman Robertson seconded the motion; motion carried 5-0 with Councilmen Weaver, Thomas, Morton, Cowman and Robertson voting in favor of the motion. Item 9: To consider an ordinance for Case #PD-110 to change the zoning designation from (SF-12) Single-Family-12, to (PD- $F-9) Planned Development Single-Family-9, on a parcel of land located approximately 550' south of the southwest corner of Parkway Boulevard and Lodge Road (frontage on Lodge Road) and authorizing the Mayor to sign. Following discussion on this item, Councilman Morton moved that ordinance No. 297-A-77 be approved. Councilman Cowman seconded the motion; motion carried 5-0 with Councilmen Weaver Thomas, Morton, Cowman and Robertson voting in favor of the motion. Item 10: PUBLIC HEARING - Presentation, discussion and consideration concerning the proposed changes to the Coppell Thoroughfare Plan as recommended by Barton- Aschman and Associates. Street Superintendent Per Birdsall made the presentation to the Council. Mr. K.R. Marshall, of Barton-Aschman and Associates was also present to present this item to the Council. The recommendations of Barton-Aschman and Associates are included in a report filed as a permanent part of City records. Mr. Marshall indicated that the Roadway Classification Changes are as follows; 1. Sandy Lake Road from a six lane divided to a four lane divided 2. Ruby Road from two lane undivided/four lane undivided to a two lane undivided. 3. Bethel Road from 121 to Royal - no change six lane divided 4. Royal to Freeport from six lane divided to four lane undivided 5. Freeport to Denton Tap from six lane divided to two lane undivided 6. Gateway Boulevard (southwestern) from six lane divided to four lane divided/four lane undivided 7. Royal Lane from six lane divided to four lane divided 8. Freeport Parkway from six lane divided to four lane divided 9. Coppell Road from four lane undivided to two lane undivided Additionally, the Planning and Zoning Commission has recommended that the right-of-way on Bethel Road from Freeport to Denton Tap maintain a sixty-five foot width which would be sufficient to facilitate a four-lane thoroughfare if needed. Additionally, the Planning and Zoning Commission has recommended intersection lane configuration with the appropriate right-of-way width. Mayor Wolfe declared the public hearing open and asked for those person who wished to speak against the proposed Thoroughfare Plan. Those persons speaking were: 1. Mr. Mike Daniel, Nathan Maier Engineers, representing Mr. Bill Thompson. Mr. Daniel indicated his clients concern about the recommendation for limited motions at the Gateway and Royal intersection. 2. Mr. Wilfred Vincent, 141 Lansdowne, questioned what would happen to the area known as "Old Coppell". Currently a two-lane undivided roadway with a 65 foot right-of-way Page 4 of 9 is being recommended in order to accommodate a four-lane undivided road if needed. Mr. Vincent indicated his feeling for the road to remain a two-lane road. 3. Mr. Dale Veenker, 133 Cottonwood Drive, indicated he had contacted property owners from Freeport east to Denton Tap as well as the Minyards and NCH property owners west of Freeport Parkway who indicated they were not aware of the study. Mr. Veenker indicated his desire to see this study discarded and redone with property owners input. 4. Mr. Mike Sterek, representing Centre Development, Branch Properties and the Baptist Foundation, indicated that their clients basically agree with the Planning and Zoning recommendation for the 65 foot right-of-way on Bethel Road from Freeport to Denton Tap, but disagree that it should be a two-lane road now. According to studies performed by his company, this roadway warrants a four-lane undivided roadway at this time. Additionally, his clients have indicated the willingness to donate any additional right-of-way necessary for Bethel Road to align this roadway as needed. Four proposed alternatives in the Bethel Road area were presented by representatives of Mr. Sterek's office. 5. Mrs. Wendy Webster, 264 Bethel Road, indicated that she did not know about the study and does not want Bethel Road to become a four-lane road. 6. Mr. Velton Nisbitt, 557 South Coppell Road, indicated that he is representing both himself and his father. Both are in opposition to Bethel Road being downsized to a two-lane road. There were no further persons who wished to speak against the Thoroughfare Plan. Mayor Wolfe then asked for those persons who wished to speak in favor of the proposed Thoroughfare Plan. Those persons speaking were: 1. Ms. Lindsey Thomas, 108 Mockingbird, Chairman of the Coppell Historic District Committee, indicated that the Committee would like to have the narrow roadway for the present; however, they are not against a 65 foot right- of-way, but would like for as many trees as possible to be saved in this area should the roadway be widened to four lanes. She also indicated that she would like to see the City take their time in making a decision on this area. 2. Mrs. Regina Johnson, 400 Hunters Ridge Circle, Vice- chairman of the Coppell Historic District Committee, indicated that she would like to insure that the buildings and homesteads on Bethel Road would be preserved. There were no other persons wishing to speak in favor of the proposed Thoroughfare Plan. Mayor Wolfe declared the public hearing closed. During discussion by Council it was noted that the two (2) studies, one done by the city and one done by a private developer, be combined and a recommended compromise be brought forward to the council. No further action was required on this item. Item 11: Consideration and approval of an ordinance amending the current Thoroughfare Plan to reflect the changes as submitted by Barton-Aschman and Associates and authorizing the Mayor to sign. Following discussion on this item, Councilman Robertson moved that Ordinance 90478 be approved excluding the Royal Lane/Gateway/LBJ ~age. 5 of 9 000123 area and Bethel Road from Freeport to Denton Tap Road with more consideration being given to these two (2) areas and input being provided from landowners on Bethel Road and the Coppell Historic District Committee, and the land owners in that area with the study not being an expense to the city. Councilman Morton seconded the motion; motion carried 4-1 with Councilmen Thomas, Morton, Cowman and Robert$on voting in favor of the motion and Councilman Weaver voting against the motion. Item 12: Consideration of a resolution endorsing the Trinity River Corridor Interlocal Agreement in pursuit of Common vision, and approval of funds in the amount of $383.00 for FY-1990, and $5,500.00 for FY-1991 for local shares of the Feasibility Study and authorizing the Mayor to sign. Following discussion on this item, Councilman Weaver moved that Resolution 062690.1 be approved. Councilman Thomas seconded the motion; motion carried 5-0 with Councilmen Weaver, Thomas, Morton, Cowman and Robertson voting in favor of the motion. Item 13: Mayor's Report The following information was provided during the Mayor's Report: A) Mayor Wolfe informed the Council and those present that a blood drive will be held Saturday, July 7, from 9:00 a.m. to 3:00 p.m. at the Riverside Church of Christ on Denton Tap Road. This blood drive is to benefit Traci Taylor, a nine- year old child in Coppell who suffers from leukemia. B) The roast in honor of former Mayor Pro Tem Dean Wilkerson is scheduled for Thursday, June 28, 1990. C) The Mayor and Council seminar hosted by the Texas Municipal League is scheduled for June 29 through July 1 in Lubbock. Councilman Peyton Weaver will be attending this meeting. D) The July 4th Parade celebrating Coppell's lOOth year anniversary is scheduled to begin at 10:00 a.m. City employees are working on a float to enter in this parade. Mayor Wolfe commended city employees for participating in this effort. E) A bond rating trip to New York has been scheduled for Thursday, July 26. Mayor Wolfe, Mayor Pro Tem Smothermon, City Manager Alan Ratliff, and Deputy city Manager/Finance Director Frank Trando will be participating in this project. F) Congratulations to City staff were forwarded from Steve Cogg to Larry Davis for the meeting and explanation given to a recent homeowner's group concerning drainage problems. G) The Metrocrest Chamber of Commerce Economic Development trip to Canada is scheduled for October. Mayor Wolfe urged Council to consider funding for this trip. Councilman Cowman echoed that support and stated he felt the City benefited from networking with other cities in this manner. H) Councilman Robertson commended City staff and the Fire Department on two recent activities concerning a house fire on Deforest Road and paramedic response to a fire ant bite. I) Councilman Morton requested that staff monitor speeding on Beltline Road, north/south. J) Councilman Weaver stated he also would like for speed on Beltline Road, north/south to be monitored. K) Councilman Weaver also commended the Fire Department on their recent response to the fire at Kevin Foster's house. Page 6 of 9 000 4 L) Councilman Weaver expressed concern over a proposed letter to be distributed to area businesses for noncompliance with handicap parking requirements. Staff was requested to see if the letter could be explained more fully in a less harsh manner prior to being sent out. M) Councilman Thomas indicated that he was pleased to see that Dallas had installed counters on Beltline Road, east/west. Item 14: Liaison Reports A. ARCHITECTURAL REVIEW COMMITTEE - There was no report at this time. B. CHAMBER OF COMMERCE - Councilman Cowman informed the Council that the recent Chamber of Commerce meeting held at St. Anne's Catholic Church was attended by approximately 70 to 80 representatives. Councilman Cowman also commended City Manager Alan Ratliff and Planning Director Gary Sieb for their presentation at this meeting. C. COPPELL HISTORIC DISTRICT - There was no report at this time. D. DALLAS CENTRAL APPRAISAL DISTRICT - There was no report at this time. E. FINANCE COMMITTEE - Councilman Thomas indicated that the Finance Committee had met the previous Thursday and discussed several items of business. F. LIBRARY BOARD - Councilman Weaver informed Council that the Library Board meeting for July 3 had been cancelled. G. MUD ABSORPTION COMMITTEE - There was no report at this time. H. NCTCOG - Councilman Morton indicated he had attended the recent 24th Annual NCTCOG General Assembly Meeting, and forwarded information to the City through the City Manager on this meeting. Additionally, the new directory with city personnel listings will be out during July. This directory is late in being mailed due to printing problems. Councilman Morton also indicated that he had met with the Committee for Solid Waste Regionalization Study . The report on this study is due out within the next two weeks I. PARK BOARD - Councilman Thomas indicated that the Park Board had not had a meeting since the last report. The slab for the concession stand for Brown Park will be poured in the next few days with construction on the building beginning shortly thereafter. J. SCHOOL BOARD - Councilman Robertson informed Council that a press conference had been held earlier in the day to publicize the upcoming summer recreational program. The coaches who will be working this program were introduced to news media present. K TRANSPORTATION STUDY COMMITTEE - Councilman Cowman indicated that Chief Neil McKinney had attended the Metrocrest Red Ribbon Committee meeting held on June 13, and that progress was continuing on the Red Ribbon Week which will be held on October 21, 1990. Other items reported on were the Recycling Committee. Councilman Weaver indicated thie committee has met three times since it's inception. Written comments from those meetings will be reduced to writing and forwarded to Council through the FYI packet. The next meeting is scheduled for July 11. This committee is also attempting to put a booth or a float together for the July 4 Parade. Page 7 of 9 Councilman Morton also indicated that 150 families were on the mailing list for the Office on Aging with 96 telephone calls being received during the previous month from Coppell. Item 15A: Remove from the table the discussion, consideration and approval of an ordinance amending Section 8-1-3 of the City Code of Ordinances establishing 35 m.p.h, speed limit on Coppell Road from Sandy Lake Road to Thweatt Road and authorizing the Mayor to sign. Councilman Thomas moved that Item 15A be removed from the table for further consideration. Councilman Robertson seconded the motion; motion carried 5-0 with Councilmen Weaver, Thomas, Morton, Cowman and Robertson voting in favor of the motion. Item 15B: Consideration of an ordinance amending Section 8-1-3 of the City Code of Ordinances establishing 35 m.p.h, speed limit on Coppell Road from Sandy Lake Road to Thweatt Road and authorizing the Mayor to sign. Acting City Engineer Shohre Daneshmand made the presentation to the Council. Mrs. Daneshmand informed the Council that a study conducted by staff warranted a 40 m.p.h, speed limit. However, due to the roadway entrances to the Villages of Coppell, the length of Coppell Road between Sandy Lake Road and Thweatt Road and the existing bridge crossing Cottonwood Branch, a speed limit of 35 m.p.h, is being recommended. Ms. Ann Henson, representing the Villages of Cottonwood Creek Homeowners Association, presented a petition to the Council requesting the speed limit be left at 35 m.p.h. During discussion by the Council, staff was requested to see about cutting or clearing the brush at the bridge to improve visibility for vehicles entering Coppell Road from Winding Hollow as well as possibly installing a sign stating "Intersection Ahead". Following discussion on this item, Councilman Robertson moved that Ordinance 90479 be approved establishing the speed limit at 35 m.p.h, on Coppell Road from Sandy Lake Road to Thweatt Road. Councilman Cowman seconded the motion; motion carried 4-1 with Councilmen Weaver, Thomas, Cowman and Robertson voting in favor of the motion and Councilman Morton voting against the motion. Consent Aaenda Item 16A: To approve payment to TU Electric in the amount of $85,760.00, for street lighting on Denton Tap. B: Consider approval of funds in the amount of $450.00 for the 25th Institute for Mayor and Council members sponsored by the Texas Municipal League. C. Discussion and consideration of approving funds for a reception for Board and Commission applicants and setting a date of September 10, 1990 for the reception. D. Consideration of a request to extend the normal nine month approval limitation on a preliminary plat (known as Park Place Addition) until December 31, 1990. E. Consideration of an agreement with Dallas County for the overlay of Loche Lane, Sanders Loop and Wrangler Drive for an estimated total of $57,367.64 and authorizing the Mayor to sign. F. Discussion and consideration of Change Order #1 - City- wide Flood Plain Management Study. G. Consideration for awarding of a bid for supply of fire protective clothing to various firms for a total of $11,268.00. H. Discussion and consideration of the sale of approximately 35 square feet of property located at Lot 31 Block K of Page 8 of 9 the Willowood Number One Subdivision to H.H. Home Equity, Inc. for the sum of $140. Mayor Wolfe informed the Council that Item 16H had been withdrawn from the agenda. Councilman Morton then moved that the Consent Agenda A through G with H being withdrawn be approved. Councilman Thomas seconded the motion; motion carried 5-0 with Councilmen Weaver, Thomas, Morton, Cowman and Robert$on voting in favor of the motion. EXECUTIVE SESSION (Closed to the Public) ES-1 A. Article 6252-17, Section 2 (e) Senate Concurrent Resolution Number 83, discussion with city Attorney concerning matter involving privileged communications between attorney and client. 1. Coppell/Grapevine boundary dispute 2. Johnny Thompson annexation question 3. Kaye Street Drainage 4. Mr. Bar-B-Q 5. Lomas & Nettleton Agreement 6. Huel Weaver Lawsuit B. Article 6252-17, Section 2 (f), discussion with respect to the purchase, exchange, lease of real property and City liability 1. Status report on Library Site Acquisition C. Article 6252-17, Section 2 (g), discussion concerning personnel 1. Board of Adjustments Council convened in Executive Session at 10:26 p.m. on Tuesday, June 26, 1990, as allowed under the above stated article. Council adjourned into open session at 11:00 p.m. REGULAR SESSION (Open to the Public) There being no further business to come before the Council the meeting was adjourned. Mark Wolfe, ATTEST: Page 9 of 9