CM 1990-08-14 Minutes of August 14, 1990
The City Council of the City of Coppell met in regular called
session on Tuesday, August 14, 1990 at 6:30 p.m. for Executive
Session and 7:00 p.m. for Open Session in the Council Chambers of
Town Center 255 Parkway Boulevard, Coppell, Texas. The following
members were present:
Mark Wolfe, Mayor
Bill Smothermon, Mayor Pro Tem
Peyton Weaver, Councilman
Tom Morton, Councilman
Ron Robertson, Councilman
John A. Nelson, Councilman
Councilmen David Thomas and Jim Cowman were not present. Also
present were city Manager Alan D. Ratliff, City Secretary Dorothy
Timmons and City Attorney Lawrence W. Jackson.
Mayor Wolfe called the meeting to order.
EXECUTIVE SESSION (Closed to the Public)
ES-1 A. Article 6252-17, Section 2 (e) and Senate Concurrent
Resolution Number 83, discussion with City Attorney
concerning matter involving privileged communications
between attorney and client.
1. Coppell/Grapevine boundary dispute
2. Johnny Thompson annexation question
3. Kaye Street Drainage
4. Mr. Bar-B-Q
5. Lomas & Nettleton Agreement
6. Huel Weaver Lawsuit
7. Parks of Coppell Joint Venture contract
B. Article 6252-17, Section 2 (f), discussion with respect
to the purchase, exchange, lease of real property and
City liability
1. Status report on Library Site Acquisition
2. MacArthur Boulevard Right of Way
C. Article 6252-17, Section 2 (g) discussion concerning
personnel
1. Board of Adjustments
Council convened in Executive Session at 6:31 p.m. on Tuesday,
August 14, 1990 as allowed under the above stated articles and
adjourned into Open Session at 7:00 p.m.
REGULAR SESSION (Open to the Public)
Councilman Nelson gave the invocation. Mayor Wolfe led the Pledge
of Allegiance.
Item 3 Consideration of approval of minutes: July 24, 1990
Following discussion, Mayor Pro Tem Smothermon moved that the
minutes be approved as submitted. Councilman Morton seconded the
motion; the motion carried 5-0 with Mayor Pro Tem Smothermon and
Councilmen Weaver, Morton, Robertson and Nelson voting in favor of
the motion.
Item 4 Citizens Appearances
Mayor Wolfe recognized the following citizens:
1. Mr. Robert Key, 204 Steamboat Mr. Key requested of the
Council an opportunity to speak greater than the two minutes
allocated under the Council procedures. It was the consensus
of the Council that the speaker be allocated additional time.
Mr. Key stated that he was representing the Coppell Baseball
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Association and is requesting assistance from the Council in
the form of funding and manpower to improve existing
facilities located on school property. This request includes
ground improvements to current sites, hydromulching,
installation of adequate ~Watering facilities, pest control,
movable risers, #2 Flex Base Stone for road repair and
maintenance, and ongoing maintenance to include watering
schedules, fertilizer programs, electricity payments, mowing
needs and temporary toilet facilities. Total estimated amount
for budget consideration is $60,000.
2. Mr. Bart Stafford, 752 Ashford - Mr. Stafford represented the
Lakes of Coppell Homeowners Association. Mr. Stafford spoke
concerning the 26 cent per $100 evaluation that is levied by
the Homeowners Association for the maintenance of medians.
Mr. Stafford indicated that it was the opinion of the
Homeowners Association that the City should contribute towards
the maintenance of these medians and requested funding in the
upcoming budget for this item.
3. The final speaker was Mr. Mike Roberts, 753 Sparrow
representing citizens of Northlake Woodlands. Mr. Roberts
presented a petition to the Council signed by 130 residents
in that area recommending and requesting that Police officers
and Police equipment take priority in the upcoming budget
presentation.
Materials presented during this item concerning the budget
will be forwarded to the Deputy city Manager/Finance Director
to be included in the budget presentation.
Item 5 Appointment of two additional members to the Coppell
Historic Committee, Ms. Joy Onstatt and Ms. Wendy
Webster.
Director of Planning and Community Services Gary Sieb made this
presentation to the Council. Mr. Sieb indicated that one of the
applicants, Mrs. Joy Onstatt, does not live within the city and is
therefore being requested to serve as an ad hoc member as opposed
to an official voting member. Following discussion on this item,
Councilman Morton moved that Wendy Webster be appointed as a member
to the Coppell Historic Committee. Mayor Pro Tem Smothermon
seconded the motion; the motion carried 5-0 with Mayor Pro Tem
Smothermon and Councilmen Weaver, Morton, Robertson, and Nelson
voting in favor of the motion. It was noted by the Mayor that Mrs.
Joy Onstatt would be able to serve as an ad hoc member to this
committee if she so desired.
Item 6 Recognition of civic groups responsible for the City of
Coppell identification sign along South Beltline Road,
and discussion regarding a commemorative plaque
recognizing the same.
Following discussion on this item, Councilman Morton moved that the
City allocate $108 for the purchase of an identification sign and
plague to be placed on the sign at the entrance to the city of
Coppell on south Beltline Road. Mayor Pro Tem Smothermon seconded
the motion; the motion carried 5-0 with Mayor Pro Tem Smothermon
and Councilmen Weaver, Morton, Robertson, and Nelson voting in
favor of the motion.
Item 7 A. Discussion and consideration of making the proposed logo available to interested citizens and parties.
B. Discussion and consideration of authorizing the
advertisement to receive bids for the proposed logo.
Discussion was held by the Council concerning the use of the
requested logo. It was indicated to the Council that the
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individual groups that have expressed interest in this logo would
be using the logo to identify that individual group as opposed to
an identity with the City. Mr. Wayne McDonald of the Metrocrest
Community Church was present tO~-e~s an interest in obtaining
this logo. Following discussion on this item, Mayor Pro Tem
Smothermon moved that the City staff be authorized to advertise for
bids on the proposed logo. Councilman Morton seconded the motion;
the motion carried 5-0 with Mayor Pro Tem Smothermon and Councilmen
Weaver, Morton, Robertson, and Nelson voting in favor of the
motion.
Item 8 Consideration and discussion of a proposal for the
Coppe!l video, to be presented by the Economic
Development Board.
Mr. Richard Johnson representing the Economic Development Board
presented this item to the City Council. Mr. Johnson indicated
that the Board is anticipating spending up to $5,000 to update the
City's video to be used for viewing by prospective businesses and
residents looking to locate within the City. The script of the
updated video is from the viewpoint of letters that are being
written by hypothetical new residents to family and friends in
their previous town. It is anticipated that the video update
would be completed by the end of September. Following discussion
on this item, Councilman Morton moved that funding up to $5,000 be
approved for the update of the video; Mayor Pro Tem Smothermon
seconded the motion; the motion carried 5-0 with Mayor Pro Tem
Smothermon and Councilmen Weaver, Morton, Robertson, and Nelson
voting in favor of the motion.
Item 9 Discussion and consideration to adopt an Ordinance
awarding a bid for the issuance of City of Coppell,
Texas, General Obligation Bonds, Series 1990, in the
aggregate principal amount of $2,100,000.00 and enacting
other provisions related thereto.
Mr. Peter Tart of McCall, Parkhurst and representatives of First
Southwest were present to discuss this item with the Council. The
low bid for the sale of these bonds was from Bank One Dallas with
an effective interest rate of 7.22385 per cent. Following
discussion on this item, Mayor Pro Tem Smothermon moved that the
City approve Ordinance 90480 awarding the bid to Bank One Dallas
for the sale of 2.1 million general obligation bonds, Series 1990,
and other related provisions. Councilman Morton seconded the
motion; the motion carried 5-0 with Mayor Pro Tem Smothermon and
Councilmen Weaver, Morton, Robertson, and Nelson vo%ing in favor
of the motion.
Item 10 Consideration and approval of a resolution granting the
City of Coppell Utility District (MUD) approval to annex
that portion of the proposed "Lake Park" development on
the west side of MacArthur Boulevard and a smaller tract
immediately across MacArthur Boulevard on the east side
of MacArthur.
Mayor Wolfe indicated that this item had been withdrawn at the
request of the applicant.
Item 11 Presentation and discussion of two (2) stop sign warrant
studies conducted at intersections of Parkway
Boulevard/Meadow Glen Circle and Parkway Boulevard/Meadow
Run.
Acting City Engineer Shohre Daneshmand made the presentation to the
Council. Ms. Daneshmand indicated that the studies that had been
done by City Staff showed that stop signs were not warranted at the
two requested intersections. A letter has been mailed to Mr. Dave
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Porter, President of the Meadows Homeowners Association, indicating
the City's findings on the request for the stop signs. Mayor Wolfe
informed Council that this item was for information only and no
action is required. Compliments.were extended to staff members for
the clear and concise presentation of this information.
Additionally, Council was requested to reevaluate the need for stop
signs on Mockingbird Road. This report would be prepared and come
forward at a later date.
Item 12 Consider approval of an ordinance establishing a Private Club Ordinance Committee.
Following discussion on this item, Councilman Morton moved that
Ordinance No. 90481 establishing a private club ordinance committee
be approved. Councilman Nelson seconded the motion; the motion
carried 5-0 with Mayor Pro Tem Smothermon and Councilmen Weaver,
Morton, Robertson and Nelson voting in favor of the motion.
Item 13 Consider accepting resignation of Flo McFadden Stably
from the Private Club Ordinance Committee and confirm
appointment of replacement member Gayle Porter.
Following discussion on this item, Councilman Morton moved that the
resignation of Flo McFadden Stably be accepted and that Gayle
Porter be appointed to fill the vacancy. Mayor Pro Tem Smothermon
seconded the motion; the motion carried 5-0 with Mayor Pro Tem
Smothermon and Councilmen Weaver, Morton, Robertson and Nelson
voting in favor of the motion.
Item 14 Discussion and consideration of imposing the penalty
clause, Section 29.15 of the Private Club Ordinance, for
violation of failure to report timely financial
information.
Mayor Wolfe presented this item to the Council. He indicated that
while the ordinance requires a quarterly report of sales to the
City, the City is supposed to prepare and provide the forms to be
used in the reporting process. Those forms are in the process of
being prepared. Once the applicant was notified of non-compliance,
he immediately responded with the requested reports. Following
further discussion on this item, Councilman Morton moved that
Gibb's Station be notified, in writing, that the Council has
reviewed the possible violation of Section 29.15 and stated that
no action will be taken. This violation will serve as a warning
and that in the future Gibb's Station will be expected to respond
in a timely manner to any reporting requirements as long as he is
supplied in a timely manner a form from the City of Coppell. Any
violation of that in the future will be subject to penalty.
Councilman Weaver seconded the motion; motion carried 5-0 with
Mayor Pro Tem Smothermon and Councilmen Weaver, Morton, Robertson
and Nelson voting in favor of the motion.
Item 15 Discussion and consideration of adopting an ordinance
creating a City Council subcommittee to study the City-
Wide Storm Water Management Plan.
Acting City Engineer Shohre Daneshmand made the presentation to the
Council. Ms. Daneshmand stated that the final document is
anticipated to be submitted to the city Council by the first
meeting in October with a proposed workshop to be scheduled
sometime in September. Following discussion on this item,
councilman Morton moved that an ordinance creating this committee
be approved. Councilman Nelson seconded the motion. Following
further discussion, the original motion was withdrawn. Councilman
Morton then moved that this item be tabled until the August 28,
1990 City Council meeting for consideration. Councilman Nelson
seconded the motion; the motion carried 5-0 with Mayor Pro Tem
Smothermon and Councilmen Weaver, Morton, Robertson and Nelson
voting in favor of the motion.
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Item 16 Mayor's Report
The following information was provided under the Mayor's report:
A) Mayor Wolfe reminded Council that the Budget Workshop has been
rescheduled to August 24 and 25 at 8:30 p.m. in the Rotary
Room.
B) Mayor Wolfe indicated that he would be meeting with Dr. Steve
Gellman the following day to discuss the sign at the entrance
to Coppell on south Beltline Road and the year-round planting
of seasonal flowers. Dr. Gellman has indicated the annual
cost to the City would be $1,700 to $2,400. The three clubs
(Lions Club, Rotary Club & Exchange club) would prepare the
beds for planting of the flowers and it was requested of staff
to maintain the beds thereafter. Public Works Director Steve
Goram indicated that City personnel would be able to provide
maintenance as long as funds were budgeted. It was the
consensus of the Council for the Mayor to proceed with this
request.
C) Mayor Wolfe indicated that he had received a letter from a
citizen in the Lakes of Coppell complaining of the picnic
table and grill that is placed, in his opinion, too close to
his home. The citizen had researched deed records which he
stated did indicate the need for the removal of the table and
grill. The Park Board was asked to review this complaint to
determine if it needed to be moved or left in its present
location.
D) Mayor Wolfe informed the Council that a live television forum
would be held on Monday, August 20, 1990 at 7 p.m. on Paragon
T.V., Channel 26, to discuss the liquor issue. Councilman
Cowman has indicated that he would be in attendance at this
forum.
E) Mayor Wolfe stated that reporters from the Dallas Morning News
would be in the City in the next several days to interview
people for a Coppell 1990 special news item.
F) Councilman Morton stated that he had attended the Metrocrest
Mayor meeting on request of the Mayor. He requested that
funding in the amount of $288 be provided in the upcoming
budget for two people per month to attend this meeting.
G) Councilman Morton also requested Staff check on a complaint
from a resident at 400 Hawk to determine if there is a swamp,
or standing water, located behind the residence.
H) Councilman Weaver requested Staff to check into the
possibility of a retaining wall that appears to be being
constructed on City property on Meadowcreek. city Manager
Alan Ratliff stated that staff is aware of this retaining wall
and that action is pending against the City by the property
owRer.
I) Mayor Pro Tem Smothermon informed Council that the Riverchase
development appears to be on its way to being worked out with
the tax rate going down to approximately 25 cents per 100.
The zoning by the City would need to be in place by October
1. Mayor Pro Tem Smothermon requested City Council
consideration to expedite this process keeDin~ this deadline
in mind.
J) councilman Nelson stated that in previous years during his
tenure as a Park Board member, the City had missed applying
for federal grants due to deadline restrictions. He requested
that staff look at the possibility of applying for grants in
a timely fashion. City Manager Alan Ratliff informed Council
that with the new Park Director coming on Board August 20, the
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possibility of meeting these deadlines would be enhanced.
However, this type of a program does take considerable staff
time in order to monitor all of the federal requirements.
Item 17 Liaison Reports
A. ARCHITECTURAL REVIEW COMMITTEE - There was no report at this
time.
B. CHAMBER OF COMMERCE - There was no report at this time.
C. COPPELL HISTORIC DISTRICT - Councilman Nelson stated that the
Historic Committee had met the previous evening and were
contacting land owners in the area concerning their input for
the historic district area. Bills in the amount of $295 from
this committee will be coming forward for Council
consideration in the near future.
D. DALLAS CENTRAL APPRAISAL DISTRICT - There was no report at
this time.
E. FINANCE COMMITTEE - Mayor Pro Tem Smothermon again reminded
Council of the upcoming budget meeting on August 24 and 25.
He also indicated if Council was interested in submitting
budget items, those need to be submitted at the earliest
possible time.
F. LIBRARY BOARD - Councilman Weaver indicated that the Library
Board had met the previous evening with information being
presented on a library site acquisition. Additionally, the
Denton County Library Association meeting had been attended.
Due to no citizens living in Denton County, funding from this
area was denied.
G. METROCREST RED RIBBON COMMITTEE - There was no report at this
time.
H. MUD ABSORPTION COMMITTEE - There was no report at this time.
I. NCTCOG - Councilman Weaver attended the COG meeting on behalf
of Liaison Tom Morton. The program, on Solid Waste
Management, was very informative. Newspaper recycling was
also discussed at this meeting.
J. PARK BOARD - There was no report at this time.
K. RECYCLING COMMITTEE - Councilman Weaver stated that the
Recycling Committee is meeting on a weekly basis. Information
from these meetings will be forwarded to the City Manager to
be included in the weekly FYI packets to keep Council
informed.
L. SCHOOL BOARD - Councilman Robertson indicated that the School
Board liaisons had met and representatives from both sides
were present to work with studying the City's interest and
need for a YMCA facility. The city representatives are as
follows:
Millie Larsen
Keith Roberson
Linda Carter
Melinda Surbaugh
Staff was requested to prepare a Consent Agenda item for
consideration at the next Council meeting.
Mayor Wolfe also requested that a Consent Agenda item be prepared
for the August 28 meeting to appoint Councilman Morton as City
Council liaison to the Economic and Development Board. Other
groups reported on were the office on Aging, the Metrocrest Youth
and the Planning and Zoning Study Committee.
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18 A. To consider an ordinance for Case #S-1042, to change the
zoning designation from (R) Retail and (C) Commercial,
to (C-SUP) Commercial Special Use Permit, on a parcel of
land, for the operation of a restaurant located at 135
S. Denton Tap Road, and authorizing the Mayor to sign.
B. To consider an ordinance for Case #PD-109, to change the
zoning designation from (LI) Light Industrial, to (PD-
SF-9) Planned Development Single-Family-9, on a parcel
of land located near the southeast corner of Thweatt Road
and State Road, and authorizing the Mayor to sign.
C. To consider an ordinance for Case #ZC-512, to change the
zoning designation form (A), (R), (MF), (O) and (LI)
Agricultural, Retail, Multi-Family, office and Light
Industrial, to (LI) and (HC) Light industrial and Highway
Commercial, on a parcel of land located north of Denton
Creek and west of Denton Tap Road, and authorizing the
Mayor to sign.
D. To consider an ordinance for Case #PD-112, to change the
zoning designation from (TH-2) Townhouse-2, to (PD-SF-
0)Planned Development Single-Family-O, on a parcel of
land located at the southwest corner of Parkway Boulevard
and MacArthur Boulevard, and authorizing the Mayor to
sign.
E. To consider an ordinance for Case #S-1037.1, to change
the zoning designation from (SF-12) Single-Family-12, to
(SF-12, SUP) Single-Family-12 Special Use Permit, on a
parcel of land located approximately 1000 feet north of
the northeast corner of MacArthur Boulevard and
Riverchase Drive, to allow the operation of a private
club, and authorizing the Mayor to sign.
F. To consider an ordinance for Case #S-1041, to change the
zoning designation from (LI) Light Industrial to (LI-SUP)
Light Industrial Special Use Permit, on a parcel of land
located at the northwest corner of Coppell Road and
Thweatt Road, for the operation of an electric
substation, and authorizing the Mayor to sign.
G. Consideration of waiving the $50.00 filing fee for the
Code Advisory and Appeals Board to hear an appeal by the
Coppell Independent School District.
H. Consideration of a request for waiver of Section 9-7-1
A of the city's Code of Ordinances, by the Coppell
Independent School District, regarding the placement of
temporary metal buildings at the Coppell Middle School
for the 1990-1991 school year.
I. Consideration for awarding a bid for purchase of PC
equipment and software to various firms for a total of
$14,007.46.
J. Notification of Final Payment in the amount of
$110,747.40 to Preload Construction Company, Inc. and
acceptance of the Village Parkway 4.0 MG Reservoir,
including Change Orders No. 1 and No. 2 and Field Change
No. 1.
K. Consideration and approval to grant a credit to Minyards
for water and sewer payments billed by and made to the
City for consumption through meter #9130, in the amount
of $15,421.57.
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Council requested that Items 18 B, 18 G and 18 I be withdrawn for
individual consideration. Mayor Pro Tem Smothermon then moved that
Items 18 A, 18 C, 18 D, 18 E, 18 F, 18 H, 18 J, & 18 K be approved.
Councilman Morton seconded the motion; the motion carried 5-0 with
Mayor Pro Tem Smothermon, Councilmen, Weaver, Morton, Robertson and
Nelson voting in favor of the motion. The following Ordinance
numbers are assigned to ordinances listed under the consent agenda.
Item 18 A, Ordinance No. 297-A-79, Item 18 C, Ordinance No. 297-
A-81, Item 18 D, Ordinance No. 297-A-82, Item 18 E, Ordinance No.
297-A-83, Item 18 F, Ordinance No. 297-A-84.
Councilman Morton then requested information on the Hike & Bike
Plan not being included in the platting of Item 18 B. city Staff
indicated that the Streetscape requirements of this platting were
met; however, the Hike & Bike path had not been enforced in
previous plats and was therefore not considered with this plat.
Staff additionally indicated that the Park Board would be looking
at the Hike & Bike trails throughout the entire city when the new
Park Director comes on board. Councilman Weaver then stated that
he had taken exception at the previous City Council meeting because
he did not have a document of the final plat, with stipulations as
agreed upon by the Council, for review. The document included in
this packet was not legible; therefore, Councilman Weaver had
requested and received a second document. As a result of reviewing
the document, he had the following questions and problems with the
plat: 1) One of the stipulations was that the developer would
improve State Road from the south property line to Thweatt Road.
Does that improvement include approximately $50,000 for a box
culvert in that area? The developer, present in the audience,
indicated that it did; 2) the drainage easements are not shown on
the plat on some of the lots; 3) other problems include that the
retaining wall easement required for common areas and maintenance
agreed to by the Homeowner's Association are not shown on the plat;
4) Councilman Weaver indicated that he has a severe problem with
the easement across Lot 52, Block A. The drainage study from
Albert Halff & Associates gave a great deal of coverage to the ~'~
tributary in this area and shows a 120-foot cross-section coming
across Lot 52 that is in the 100-year flood plain for which there
is an easement that is not shown on the plat. The developer
indicated that this lot is built around the drainage easement which
would be shown on the final plat.
Councilman Weaver reiterated his feeling that this plat had not
been adequately reviewed by City staff because of problems still
shown on the plat and requested that it be postponed for further
review. Mayor Wolfe indicated that the item being considered
tonight was an ordinance approving a zoning change on the property
and was not a platting item, as that had been previously heard and
approved by Council. One of the stipulations in that final plat
was that all drainage issues had to be resolved to the satisfaction
of the Public Works Department; therefore, they would be following
up on those items previously expressed by Councilman Weaver.
Following further discussion, Councilman Nelson moved that this
ordinance, No. 297-A-80, be approved. Mayor Pro Tem Smothermon
seconded the motion; the motion carried 4-1 with Mayor Pro Tem
Smothermon and Councilmen Morton, Robertson and Nelson voting in
favor of the motion and Councilman Weaver voting against the
motion.
Councilman Morton then stated that he had withdrawn Item 18 G in
error and moved for its approval. Mayor Pro Tem Smothermon
seconded the motion; the motion carried 5-0 with Mayor Pro Tem
Smothermon and Councilmen Weaver, Morton, Robertson and Nelson
voting in favor of the motion.
Councilman Weaver requested information concerning the various
sizes of PC'S for purchase by the City. Deputy city
Manager/Finance Director Frank Trando indicated the Police
Department was in need of a larger PC for use with some of their
special programing. Following discussion on this item, Councilman
Weaver moved that Item 18 I be approved with awarding the bid to
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Micro Age Computer Store of Dallas, Entre Computer Center of
Dallas, The Soft Source of Dallas, Computercraft of Dallas and Soft
Warehouse of Dallas in a total amount of $14,007.46. Councilman
Morton seconded the motion; th~ mo~i~n carried 5-0 with Mayor Pro
Tem Smothermon and Councilmen Weaver, Morton, Robertson and Nelson
voting in favor of the motion.
EXECUTIVE SESSION (Closed to the Public
ES-1 A. Article 6252-17, Section 2 (e and Senate Concurrent
Resolution Number 83, discussion with City Attorney
concerning matter involving privileged communications
between attorney and client.
1. Coppell/Grapevine boundary dispute
2. Johnny Thompson annexation question
3. Kaye Street Drainage
4. Mr. Bar-B-Q
5. Lomas & Nettleton Agreement
6. Huel Weaver Lawsuit
7. Parks of Coppell Joint Venture contract
B. Article 6252-17, Section 2 (f), discussion with respect
to the purchase, exchange, lease of real property and
City liability
1. Status report on Library Site Acquisition
2. MacArthur Boulevard Right of Way
C. Article 6252-17, Section 2 (g) discussion concerning
personnel
1. Board of Adjustments
Council convened in Executive Session at 8:51 p.m. on Tuesday,
August 14, 1990 as allowed under the above stated articles. Mayor
Wolfe adjourned the Executive Session at 9:35 p.m.
OPEN SESSION (Open to the Public)
There being no further business to come before the Council, the
meeting was adjourned.
Mar~k Wolfe, M~r
ATTEST:
Dorothy Tim~oh~, City Secretary
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