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CM 1990-12-11 CITY COUNCIL MINUTES OF DECEMBER 11, 1990 The City Council of the City of Coppeli met in regular called session on Tuesday, December 11, 1990 at 6:00 p.m. for Work Session and at 7:00 p.m. for Regular Session, in the City Council Chambers of the Town Center, 255 Parkway Boutevard, Coppell, Texas. The following members were present: Mark Wolfe, Mayor Bill Smothermon, Mayor Pro Tern t'evton W~(~ver. C~ncilma~ [correction - see Minutes of 010891~ David Thomas, Councilman Jim Cowman, Councilman (late arrival) Ron Robertson, Councilman John A. Nelson, Councilman Councilman Tom Morton was not present. Also present were City Manager Alan D. Ratliff, City Seeretaty Dorothy Timmons and City Attorney Lawrence W. Jackson. Item 1 Call to order Mayor Wolfe called the meeting to order. Council convened in Work Session (open to the Public) for pre-council briefing of several items on the Agenda. Those items briefed were a proposed zoning ordinance, amendments to the Subdivision Ordinance and the procedures to be used during the preliminary master park plan and the left turn lane on Beltline Road East/West. Councilman Jim Cowman arrived during the work session. Mayor Wolfe adjourned the Work Session, reconvened in regular Council meeting and asked all present to stand for the invocation. Item 2 Invocation Councilman Cowman led the invocation. Item 3 Pledge of Allegiance Mayor Wolfe led those present in the Pledge of Allegiance. Item 4 Consider approval of minutes - November 27, 1990 November 28, 1990 Coune'flman Robertson moved to approve the minutes of November 27, 1990 and November 28, 1990 as submitted. Mayor Pro Tem Smothermon seconded the motion. The motion carried 6-0 with Mayor Pro Tem Smothermon and Councilmen Weaver, Thomas, Cowman, Robertson and Nelson voting in favor of the motion. Item 5 Citizens Appearances There were no citizens who wished to appear at this time. Item 6 To announce the recipients of the 2nd Annual Christmas Spirit Award for individual homeowners and streets - as requested by Mayor Wolfe. Mayor Wolfe recognized Mrs. Billie Sparlin of the Coppoll Chamber of Commerce. She recognized the winners of the second annual 1990 Christmas Spirit Award contest. Both individual home decorations as well as street decorations and neighborhood honorable mentions were presented. Those winners and addresses are as follows: Individual Home Decorations - First Place, 610 Meadowview (Maroey Snow); Second Place, 600 Bethel School (Dennis Coburn); Third Place, 637 Swan (John & Lynn Gray); and Honorable Mention, 603 Itavenerest (Denny Vrla). Street Decoration: First Place, 700 block of Dove Circle (Bruce & Karen Dietz); Second Place, 900 block of Villawood Circle (Randy Pillisant); Third Place, 600 block of Havenerest (Jack & Sherry Lupron). Neighborhood honorable mention: Meadows (816 Parkway), Woodridge (201 Pinyon), Parkway (604 Thompson), Creekview (253 E. Bethel), Shadowridge (216 Plantation), Whispering Hills (206 Fieldcrest Loop), Hunterwood (424 Cozby), Summer Place (336 Leisure Court), Park Meadows 001 Meadowood), Village of Cottonwood Creek (226 Winding Hollow), Sandy Oaks (177 Simmons Lane) and Highland Meadow (111 Highland Meadow). The Hall of Fame award went to 513 Rolling Hills (Michael and Patric'm Dupey). No further action was required on this item. Item 7 Presentation by Dr. Steven Gellman officially dedicating the entry monument located on South Belt Line Road to the City of Coppell. Dr. Steve Gellman, as a representative of the three service clubs involved in the design, construction and installation of the entry monument on South Belt Line Road, made the presentation to the City Council. The three service clubs involved were: the Rotary Club President, Mike Cogburn; Exchange Club President, Mark Dobecka; and Lion's Club President, Dr. Steve Gellman. A proposed Resolution was presented to the City for acceptance of the plaque. This Resolution will be placed on an up-coming agenda for formal acceptance. No further action was required on this item. Item 8 Presentation of Certificate of achievement and plaque for excellence in financial reporting presented to the City of Coppell for the fiscal year ending September 30, 1989. Mayor Wolfe asked that Deputy City Manager/Finance Director Frank Trando and Assistant Finance I)irector Alan Johnson come forward to be presented with a plaque and a Certificate of Achievement for excellence in financial reporting. This recognition is the highest form of recognition awarded in the field of Government financial reporting. The attainment of the Certificate of Achievement represents a significant accomplishment for a Government and it's management. To earn a Certificate of Achievement, a Comprehensive Annual Financial Reporting/Component Unit Financial Report (CAFPUCUFR) is prepared which should give a clear and thorough view of the Government's finances. Award winning reports enhance the reader's understanding of information required by Generally Accepted Accounting Principals (GAAP) for fair presentation of the financial statements, are efficiently organized, and adhere to certain generally accepted terminology in formatting conventions. No further action was required on this item. Item 9 Discussion and recognition of the Coppell Police Department for their outstanding service to the community and it's citizens. Mayor Wolfe asked that Chief Neff McKinney come forward to be presented with a plaque for the Chief and the Police Department in recognition of the outstanding servic~ to the Community and its citizens during the past nine months. During this time, thc Coppell Police Department has aggressively attacked the burglary problem which has plagued the Community, with hundreds of manbours expended in this endeavor. These manhours have resulted in over 150 burglary cases being cleared, including the apprehension of over a dozen burglary suspects, as well as the individuals fencing the stolen goods and recovery of over $250,000 worth of stolen property, of which at least $100,000 was taken from Coppell residences. In addition to the arrests and recovery of the property, the Police Department has also seized $4,500 of narcotics and three vehicles used the commission of these crimes. No further action was required on this item. Item 10. Presentation by Park Board C~ Michael Cooper regarding the preliminary Community Park Master Phn :revisiOn. Mayor Wolfe reviewed the procedure to be used during this item. He informed citizens present that although this item is not an official Public Hearing, he will allow for Citizen input after presentation by the Park Board. Mike Cooper, Chairman of the Park Board, then made the presentation to Counc'fl and outlined the process that was used to get the park master plan to the ,"-- point that it is at tonight. Several meetings were held with public input being received at these meetings. The issues addressed included flooding, lighting, parking, scheduling for use of facilities and traffic. Mr. Terry Arterburn, of Mesa Design Group, was also present to discuss this item with Council. Mayor Wolfe then recognized citizens in the audience who wished to address this item. Those persons who wished to speak were: Mr. Mark Moore, 533 Cooper Lane, representing the Baseball Association; Mr. Gary Selvy, 424 Parkview Place; Ms. Natalie Radford, 320 Parkview Place; Ms. Io Treadway, 105 Hill Drive; and Mr. Dennis Kellum, 705 Greenway. This item will appear at a future Council meeting for final consideration by the Council. No further action was required on this item. Item 11 Consideration of approving funding for the construction of a left turn lane at the intersection of East Belt Line Road at Ledbetter for eastbound traffic in the amount not to exceed $7,500.00 Prior to discussion on this item, Council convened in Executive Session (Closed to the Public) as allowed under Article 6252-17, Section 2 (e) and Senate Concurrent Resolution Number 83, discussion with City Attorney concerning matter involving privileged communication between attorney and client. The City Council convened in Executive Session at 8:30 p.m. on Tuesday December 11, 1990 as allowed under the above stated article. Mayor Wolfe adjourned into Regular Session (Open to the Public) at 8:46 p.m. ,_. Following discussion on this item, Councilman Nelson moved that funding in the amount of $7,500 (to be allocated from Street CIP Unallocated Interest) be approved for construction of a left turn lane at the intersection of East Belfline Road at Ledbetter for the East-bound Waffle. Councilman Robertson seconded the motion. The motion carried 6-0 with Mayor Pro Tern Smothermon and Councilmen Weaver, Thomas, Cowman, Robertson and Nelson voting in favor of the motion. Item 12 Status report addressing the Proposed North Kaye Street Drainage Improvement. Acting City Engineer Shohre Daneshmand made the presentation to the Council. Mrs. Daneshmand indicated that Staff had been waking personal contact with each of the affected residents adjacent to the proposed drainage improvement on North Kaye Street. The results of these contacts are as follows: Eleven residents are in favor of the project and will grant drainage easements, twenty-nine residents are in favor of the project and will allow surveys, four residents are not in favor of the survey nor the project, sixteen residents will not grant drainage easements and six residents may or may not grant drainage easements. Also present to discuss this item with the Council was Mr. Gilbert Welch, representing his mother who lives on Kaye Street. Because it is a necessity for all residents to participate to make this a viable project, City Manger Alan D. Rafliff and Mr. Gilbert Welch will visit with the remaining dissenting property owners in an attempt to resolve any issues. This item will be bwught back for additional consideration by the Council as soon as possible, with an attempt being made to bring it forward in a Sanuary, 1991 Counc'd meeting. No further action was requffed on this item. Item 13 Presentation by Texas Waste Management to inform the City Council of the 1991 rate schedule in accordance with the Franchise Agreement. Director of Public Works Steve Goram presented this item to the Council. Mr. Dwain Pomykal of Texas Waste Management was also present to discuss this item with the Council. Mr. Pomykal indicated that the increase for calendar year 1991 will be 6.7%, which reflects the consumer price index figures. This increase is allowed under Section IV of the City's franchise agreement with Texas Waste Management. Residential charges will increase to $9.05 from the current $8.48. The effective date for the increase is set at January 1, 1991. Following discussion with Council, Mr. Pomykal was requested to talk with Texas Waste Management administrators to determine if Texas Waste Management would consider delaying the increase for one month to February 1, 1991 or implementing the increase February 1 and prorating Ianuary's increase over the remaining 11 months. The purpose of this delay is due to the recycling program and Council's desire for Citizens to see only one increase, as opposed to two, within a short time period. Mr. Pomykal indicated that he would talk with Texas Waste Management administrators and notify the City of any decision. No further action was required on this item. Item 14 Discussion and consideration of supporting the improvement of Sandy Lake Road as a Dallas County Bond Program project as requested by the City of Carrollton. Following discussion on this item, Mayor Pro Tern Smothermon moved that Council authorize the City Manager to draft a letter to Dallas County requesting and supporting Carrollton's requests, that improvements to Sandy Lake Road be included as part of the Dallas County Bond Project. Councilman Cowman seconded the motion. The motion carried 6-0 with Mayor Pro Tern Smothermon and Councilmen Weaver, Thomas, Cowman, Robertson and Nelson voting in favor of the motion. Item 15 Consideration of an ordinance amending Section 15-1-2 of Chapter 15 of the City's Code of Ordinances which regulates the construction of fences enclosing swimming pools and authorizing the Mayor to sign. Chief Building Official Dale Jackson made the presentation to the Council. Following discussion on this item, Councilman Robertson moved that Ordinance 90495 be approved. Mayor Pro Tern Smothermon seconded the motion. The motion carried 6-0 with Mayor Pro Tern Smothermon and Councilmen Weaver, Thomas, Cowman, Robertson and Nelson voting in favor of the motion. Item 16 Consideration of an ordinance amending Chapter 13 of the Code of Ordinances of the City which regulates sight visibility requirements for street intersections and authorizing the Mayor to sign. Chief Building Official Dale Jackson made the presentation to the Council. Following discussion on this item, Mayor Pro Tern Smothermon moved that Ordinance 90496 be approved. Councilman Nelson seconded the motion. The motion carried 6-0 with Mayor Pro Tern Smothermon and Councilmen Weaver, Thomas, Cowman, Robertson and Nelson voting in favor of the motion. Item 17 Discussion and consideration of a proposal to further evaluate potential noise generated by runway 16/34E at an expanded D/FW International Airport, and authorizing the contract and financing of the report. Planning and Community Services Director Gary Sieb made the presentation to the Council. This item has been previously considered by Council during an October and November meeting. Following discussion by the Council, Councilman Robertson moved that funding in the amount of $23,764 be approved for the City to further evaluate potential noise generated by Runway 16/34E at DF/W International Airport. Councilman Cowman seconded the motion. The motion carried 6-0 with Mayor Pro Tem Smothermon and Councilmen Weaver, Thomas, Cowman, Robertson and Nelson voting in favor of the motion. Item 18 Discussion and consideration of adopting policies to streamline the subdivision process and directing staff to prepare the necessary amendments to the Subdivision Ordinance. Review of this item was held during the work session earlier in the evening. Director of Planning and Community Services Gary Sieb made the presentation to the Council. Following discussion on this item, Mayor Pro Tern Smothermon moved that the City adopt a system whereby the Planning Commission could approve final plats under certain conditions, as well as defining and implementing a minor plat process, and that City Staff be directed to prepare the necessary amendments to the Subdivision Ordinance. Councilman Cowman seconded the motion. The motion carried 6-0 with Mayor Pro Tem Smothermon and Councilmen Weaver, Thomas, Cowman, Robertson and Nelson voting in favor of the motion. Item 19 Consideration and approval of a preliminary plat of the Pecan Valley Addition, located along the east side of Lodge Road, approximately 600 feet north of Sandy Lake Road, at the request of International Gateway. Director of Planning and Community Services Gany Sieb made the presentation to the Council. Mr. Ron Fraze, representing the applicant, was also present to discuss this item with the Council. Discussion was beld concerning the right-of-way of Lodge Road. The applicant's representative indicated that the developer would work with the City in obtaining easements for this roadway. Following further discussion by Council, Mayor Pro Tern Smothermon moved that the preliminary plat of the Pecan Valley addition be approved. Councilman Robertson seconded the motion. The motion carried 6-0 with Mayor Pro Tern Smothermon and Councilmen Weaver, Thomas, Cowman, Robertson and Nelson voting in favor of the motion. Item 20 Consideration and approval of a preliminary plat of the Pecan Ridge Estates Addition, located along the north side of Sandy Lake Road, west side of Lodge ~ Road, and south of Pecan Hollow Addition, at the request of International Gateway. Director of Planning and Community Services Gary Sieb made the presentation of this item to the Council. Mr. Ron Fraze, representing the applicant, was also present. Counc'fi requested that some type of screening or landscaping be addressed prior to final plating on the property adjacent to that owned by Mrs. Irma Infeldt. Following further discussion on this item, Mayor Pro Tem Smothermon moved that the preliminary plat of Pecan Ridge Estates Addition be approved, with the condition that the applicant be responsible for procuring the right-of-way and constructing, to the City's satisfaction, the improvements to Lodge Road from Parkway Boulevard south to Sandy Lake Road, along with all other required conditions. Additionally, it is a condition of this motion that permits will not be issued until Lodge Road is under construction. Councilman Robertson seconded the motion. The motion carried 5-1 with Mayor Pro Tem Smothermon and Councilmen Weaver, Thomas, Robertson and Nelson voting in favor of the motion and Councilman Cowman voting against the motion. Item 21 Consideration and approval of a preliminary plat of the Devonshire Estates Addition, located along the east side of Coppell Road, approximately 1/4 mile south of Sandy Lake Road, at the request of Gee Development. Director of Planning and Community Services Gary Sieb made the presentation to the Council on this item. Mr. Sieb informed the Council that at the zoning hearing on this case, one of the conditions for approval was that all conditions be added to the face of the plat. Mr. Steven Gee, applicant, was also present to discuss this item with the Council. Following discussion by the Council, Counc'flman Robertson moved that the preliminary plat of the Devonshire Estates be approved with the condition that all conditions approved during the zoning process be added to the face of the plat. Councilman Nelson seconded the motion. The motion carried 6-0 with Mayor Pro Tem Smothermon and Councilmen Weaver, Thomas, Cowman, Robertson and Nelson voting in favor of the motion. Item 22 PUBLIC HEARING: Consideration and approval of a replat of the Park West Commerce Center Addition, Block 7, Lot 1 and Block 8, Lots 1, 2 and 2A, bordered by Wrangler Drive, Enterprise Drive and Airline Drive, at the request of Prentiss/Copley Investments. Director of Planning and Community Services Gary Sieb made the presentation to the Council. Mr. Don Davis, representing the applicant, was also present to discuss this item with the Council. Mayor Wolfe declared the Public Hearing open and asked for those person who wished to speak in favor of the proposed zoning change. There were none. He then asked for those persons who wished to speak against the proposed zoning change. Again, there were none. The Public Hearing was declared closed. Following discussion by the Council, Mayor Pro Tern Smothermon moved that the replat of Parkwest Commerce Center addition, as detailed in the caption, be approved with the condition that Enterprise Drive be constructed in its entirety from Airline to Wrangler Drive. Councilman Robertson seconded the motion. The motion carried 6-0 with Mayor Pro Tem Smothermon and Councilmen Weaver, Thomas, Cowman, Robertson and Nelson voting in favor of the motion. Item 23 PUBLIC HEARING: Consideration and approval of a zoning change, Case 1050, from (LI) Light Industrial to (L.I.SUP) Light Industrial Special Use Permit, for a temporary batch plant, located at the southeast comer of Corporate Park Drive and S.H. 121, at the request of the R.E. I-Iable Company. Director of Planning and Community Services Gary Sieb made the presentation to the Council. Also present was Mr. Art Reilley, representing the applicant. Mr. Reilley indicated that the project for theconstmction of State Highway 121 is approximately a three-year project. Mayor Wolfe declared the Public Hearing open and asked for those persons who wished to speak against the proposed change. There were none. Mayor Wolfe then asked for those persons who wished to speak in favor of the proposed change. Again, there were none. The Public Hearing was declared closed. Following discussion on this item, Mayor Pro Tem Smothermon moved '-~ that the zoning request, as stated in the caption, be approved, with the condition that Corporate Park Drive be left in the same condition after the project as it is currently in, that the permit be temporary for a period of 12 months, and that material from the batch plant be used only for the construction of State Highway 121. Councilman Nelson seconded the motion. The motion carried 5-1 with Mayor Pro Tern Smothermon and Councilmen, Thomas, Cowman, Robertson and Nelson voting in favor of the motion, and Councilman Weaver voting against the motion. Item 24 PUBLIC HEARING: Discussion and consideration of approving revisions to the Comprehensive General Zoning Ordinance of the City of Coppell. Director of Planning and Community Services Gary Sieb made the presentation to the Council. This item was discussed at the Work Session held earlier in the evening. Mr. Sieb reviewed for the Council the process used in getting this revised, proposed ordinance to its present draft status. Mayor Wolfe then declared the Public Hearing open and asked for those persons who wished to speak against the proposed zoning change. Those persons speaking were Mr. Richard Dooley, representing Parks of Coppell Trust and Mr. Jim Shell, ~resenting ABQ Development. Mr. Dooley indicated his client wanted the City to honor its contractual agreements under a previous agreement. Mr. Shell stated his client had concerns and problems with the proposed changes in the Town Center and Multi-family 1 & 2 Districts. Mayor Wolfe then asked for those persons who wished to speak for the proposed zoning change. There were none. The Public Hearing was declared closed. Prior to a decision on this item, Council convened into Executive Session (Closed to the Public) as allowed under Article 6252-17, Section 2 (e) and Senate Concurrent Resolution //83, discussion with City Attorney concerning matter involving privileged communication between attorney and client. The City Council convened in Executive Session at 10:09 p.m. on Tuesday, December 11, 1990. Mayor Wolfe adjourned the Executive Session and reconvened the Regular Session (Open to the Public) at 10:45 p.m. Following further discussion by Council, Mayor Pro Tem Smotbermon moved that this item be postponed to the January 8, 1991 Council meeting for further consideration. Councilman Cowman seconded the motion. The motion carried 5-1, with Mayor Pro Tem Smothermon and Councilmen Thomas, Cowman, Robertson and Nelson voting in favor of the motion and Councilman Weaver voting against the motion. Item 25 Mayor's Report Mayor Wolfe presented the following items: A) The Spring Students in Government programs will be held on February 26, 1991 with the eight grade students and on April 9, 1991 with the 12th grade students. B) Concerned citizens have been contacting the Mayor regarding the one way traffic on Rocky Branch and traffic problems assoc'nted with people viewing the lights in this area. C) Council consensus was requested and given for City Manager Alan D. Ratiiff, Mayor Wolfe and Councilman Weaver to draft a proposed letter to Dallas/Fort Worth International Airport concerning the expansion of the property. Item 26 Liaison Report There were no Liaison Reports at this time. CONSENT AGENDA Item 27A Consideration for awarding of bid for purchase of Utility Trailer to Cargo Trailer Sales of Dallas, Texas for $7,520.00. 27B Consideration for awarding of bid for purchase of manhole rain pans to A & P Water and Sewer Supplies of Arlington, Texas for $11,800.00 27C Consideration and approval of an ordinance for Case #ZC-528, to change the zoning designation from (2-F9) Two-family-9, to (SF-7) Single-family-7, on a parcel of land located along Coppell Road, approximately 1/4 mile south of Sandy Lake Road, and authorizing the Mayor to sign. 27I) Consideration and approval of an ordinance for Case #S-I049, to change the zoning designation from (C) Commercial to (C.SUP) Commercial Special Use Permit, on a parcel of land located along Sandy Lake Road, approximately 488 feet west of Samuel Boulevard, and authorizing the Mayor to sign. 27E Consideration and approval of a final plat of the Four Seasons Addition, located at the southeast comer of Thweatt Road and Royal Lane, at the request of Pacheco Koch Engineers. 27F Consideration or approval for final payment to Centerline Constructors, Inc., in the amount of $10,932.92 for the Parkway Boulevard Improvements from Alex Drive to tteartz Road. 27G Discussion, consideration and formal acceptance of the Village Parkway Pump Station Project and public notification of the Final Payment to Cajun Contractors, Inc. in the amount of $133,702.63 including the release of ail retainage. 6 ,oY31 Councilman Weaver requested that items 27C and 27I) be held for separate consideration. Mayor Pro Tern Smotherraon then moved that the remaining consent agenda be approved. Councilman Weaver seconded the motion. The motion carried 6-0 with Mayor Pro Tern Smothermon and Councilmen Weaver, Thomas, Cowman, Robertson and Nelson voting in favor of the motion. Item 27C Following discussion, Councilman Weaver moved that Ordinance 297-A-86 be approved. Councilman Nelson seconded the motion. The motion carried 6-0 with Mayor pro Tern Smothermon and Councilmen Weaver, Thomas, Cowman, Robert~on and Nelson voting in favor of the motion. Item 27D Following discussion, Councilman Robertson moved that Ordinance 297-A-87 be approved. Councilman Cowman seconded the motion. The motion carried 4-2 with Mayor Pro Tern Smothermon and Councilmen Cowman, Robertson and Nelson voting in favor of the motion and Councilmen Weaver and Thomas voting against the motion. EXECUTIVE SESSION (Closed to the Public) Item 28-ES A. Article 6252-17, Section 2(e) and Senate Concurrent Resolution Number 83, discussion with City Attorney concerning matter involving privileged communication between attorney and client. 1. Johnny Thompson annexation question 2. Minyard Agreement 3. Hattie Mae Leslie B. Article 6252-17, Section 2 (f), discussion with respect to the purchase, exchange, lease of real property and City liability 1. Connell Skaggs Drainage The Council convened into Executive Session at 11:00 p.m. on Tuesday, December 11, 1990 as allowed under the above stated articles. Mayor Wolfe adjourned the Executive Session and open the Public Session at 11:22 p.m. RE AR I (Open to the Public) There being no further business to come before the Council, the meeting was adjourned. Mark Wolfe, M~ ATTEST: