CM 1991-01-08 MINUTES OF JANUARY 8, 1991
The City Council of the City of Coppell met in regular called session on Tuesday, January 8,
1991 at 6:15 p.m. for Work Session and at 6:30 p.m. for Regular Session in the City Council
Chambers of the Town Center, 255 Parkway Boulevard, Coppell, Texas. The following
members were present:
Mark Wolfe, Mayor
Bill Smothermon, Mayor Pro Tem
Peyton Weaver, Counc'flman
David Thomas, Counc'flman
Tom Morton, Councilman
Jim Cowman, Councilman
Ron Robertson, Coune'flman
John Nelson, Councilman
Also present were City Manager Alan D. Rafliff, City Secretary Dorothy Timmons and City
Attorney Lawrence W. Jackson.
REA (Open to the Public)
Item 1 Call to order
Mayor Wolfe called the meeting to order.
Item 2 Invocation
Councilman Thomas led those present in the invocation.
Item 3 Pledge of Allegiance
Mayor Wolfe led those present in the Pledge of Allegiance.
Item 4 Consider approval of minutes - December 11, 1990
Coune'flman Nelson moved to approve the minutes of December 11, 1990, with the correction
of adding Coune'ilman Peyton Weaver to the list of those present at the beginning of the minutes.
Councilman Robertson seconded the motion. The motion carried 7-0 with Mayor Pro Tern
Smothermon and Councilmen Weaver, Thomas, Morton, Cowman, Robertson and Nelson voting
in favor of the motion.
Item 5 Citizens Appearances
There were no citizens who wished to appear before Council at this time.
Item 6 Discussion and consideration of approving a Proclamation designating
January 31, 1991 as *Ralph Wayland Morse Day" in the City of Coppell
in recognition of his 93rd Birthday.
Mayor Wolfe recognized Mr. Morse's daughters, Barbara and Louise. He read the Proclamation
to those present. Councilman Nelson moved to approve a Proclamation designating January 31,
1991 as "Ralph Wayland Morse Day* in the City of Coppell. Mayor Pro Tem Smothermon
seconded the motion. The motion carried 7-0 with Mayor Pro Tern Smothermon and
Councilmen Weaver, Thomas, Morton, Cowman, Robertson and Nelson voting in favor of the
motion.
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Item 7 Presentation by Board members of the Office on Aging to the Coppell
City Coundfl recognizing the City for ten years of support to the Office
on Aging.
Mayor Wolfe recognized Jim Shafer and Peggy Sham from the Metrocrest Office on Aging.
Mr. Shafer expressed gratitude for the 10 (ten) years of partnership and support of the Office
on Aging, donating a book entitled "To Be Old and Sad' to the Coppell Public Library. No
further action was required on this item. "~
Item 8 Presentation of a Distinguished Service Award to the City of Coppell by
the Dallas County Historical Commission.
Mayor Wolfe recognized Helen Jankowski, Chairman of the Dallas County Historical
Commission (DCHC). She came forward to present the City with a Distinguished Service
Award in recognition to the City for the work provided by Paul and Jan LorraJn, 612 Phillips
Drive, as well as other citizens who were involved in the archeological dig at Denton Creek and
the subsequent writing of the dig. Also present were Dr. John Rice of the DCHC and Lindy
Thomas of the Coppell Historic Committee. No further action was required on this item.
Item 9 Presentation of plaque to the Coppell Fire Department in recognition of
their outstanding efforts in emergency management in securing FEMA
disaster funding for damages resulting from flooding in the spring of
1990.
Mayor Wolfe made the presentation to Deputy Chief Terry and the Coppell Fire Department,
commending them for their efforts in emergency management in securing FEMA disaster
funding for damages sustained during the flooding of the Spring of 1990. No further action was
required on this item.
Item 10 Discussion and consideration of an ordinance authorizing the issuance of
General Obligation Refunding Bonds, Series 1991 in the aggregate
principal amoi~nt of $12,355,000.00, approving an official statement, the
execution of an escrow agreement, and making provisions for the security
thereof, and ordaining other matters relating to the subject.
Following discussion on this item, Mayor Pro Tern Smothermon moved to approve Ordinance
90497, authorizing the issuance of General Obligation Refunding Bonds, Series 1991 in the
aggregate principal amount of $12,495,000, approving an official statement, the execution of
an escrow agreement, and making provisions for the security thereof, and ordaining other
matters relating to the subject. Council Morton seconded the motion. The motion carried 7-0
with Mayor Pro Tern Smothermon and Councilmen Weaver, Thomas, Morton, Cowman,
Robertson and Nelson voting in favor of the motion.
Item 11 Discussion and consideration of an ordinance authorizing the issuance of
Waterworks and Sewer System Revenue Refunding Bonds, Series 1991 in
the aggregate principal amount of $7,900,000.00, approving an official
statement, the execution of an escrow agreement, and making provisions
for the security thereof, and ordaining other matters relating to the
subject. ~
Following discussion of this item, Councilman Morton moved to approve Ordinance 90498,
authorizing the issuance of Waterworks and Sewer System Revenue Refunding bonds, Series
1991 in the aggregate principal amount of $7,965,000., approving an offic'ml statement, the
execution of an escrow agreement, and making provisions for the security thereof, and ordaining
other matters relating to the subject. Mayor Pro Tern Smothermon seconded the motion. The
motion carried 7-0 with Mayor Pro Tern Smothermon and Councilmen Weaver, Thomas,
Morton, Cowman, Robertson and Nelson voting in favor of the motion.
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Item 12 Discussion and consideration of accepting the Audit Report for the year
ended September 30, 1990.
Following discussion of this item, Councilman Morton moved to accept the Audit Report for the
year ended September 30, 1990. Councilman Robertson seconded the motion. Thc motion
carded 7-0 with Mayor Pro Tern Smothermon and Councilmen Weaver, Thomas, Morton,
e-- Cowman, Robertson and Nelson voting in favor of the motion.
Item 13 Request by Sim Jenne Homes to discuss Section 14.5 of the Zoning
Ordinance and how this section relates to a letter sent out to building
contractors by Chief Building Official, Dale Sackson.
Chief Building Official Dale Jackson made the presentation. Also present to answer questions
from the Council was lim Jenne of 2708 Stainglass Court; CarrollWn, Texas. He requested that
the Council reconsider the changes which had been stated to him in a letter he had received
from Chief Building Official Dale Jackson dated December 13, 1990. The change he was most
concerned with was the notification of immediate implication of not accepting a false roof line
between the first and second stories of a new home, thus requiring the second story exterior
walls to be composed of masonry. The consensus of Council was that a grace period of one
month, to February 8, 1991, be given until implementation of the masonry requirement on
second story exterior walls. If, after that time, builders feel they want to challenge it, they can
go to the Board of Adjustments for a variance or bring before Council consideration for change
in the Ordinance. No further action was required on this item.
Item 14 Discussion of Ordinance 87-384, Section 9-8-2 Duty of property owner to
cut and remove weeds, brush and unsightly matter requested by Jay
,~ VanZandt.
Mayor Wolfe recognized Jay VanZandt of 517 Sandy Lake Road, Coppell. He informed
Council of a citation he had received on November 14, 1990 concerning high grass and weeds
along a back fence which separates his property from Highland Meadows division. He requested
a court appearance, was subsequently found guilty, fined and put on probation. He requested
that the Ordinance be written to reflect the true intentions of the City, stating that he felt that
there is too much left to interpretation in the present form. He also requested that City Council
give him something which he could take to the Court to get his fine back, along with others who
might have been fined similarly. He also asked that a policy be put in place which would
require notification prior to citation. Chief Building Official Dale Jrackson made the presentation
to the Council. He stated that the Ordinance had been in force for approximately 5 years and
had originally been written to dose a loophole in the Fire Ordinance governing Ngreen belt'
common are_~. Mayor Wolfe recognized Laura Stanfield of 117 Holly, Coppell who was also
fined for not maintaining land along the same property line, even though she had mowed it prior
to the time of the fine. She also asked for consideration in getting the fine back which she had
paid. Council suggested that a committee be formed, consisting of Counc'flmen Morton and
Robertson, Chief Building Official Dale Jackson, Director of Public Works Steve Goram and
Fire Marshal Troy Glideweil to review Ordinance 87384. Councilman Nelson moved that a
committee consisting of Councilmen Morton and Robertson, Chief Building Official Dale
Jackson, Director of Public Works Steve Gorara and Fire Marshal Troy GlideweH be appointed
'--' to review Ordinance 87384 for possible revisions. Councilman Thomas seconded the motion.
The motion carried 7-0 with Mayor Pro Tern Smothermon and Councilmen Weaver, Thomas,
Morton, Cowman, Robertson and Nelson voting in favor of the motion.
Item 15 PUBLIC HEARING: Discussion and consideration of amendments to the
Comprehensive Zoning Ordinance of the City of Coppell - specifically
Restaurant with Private Club.
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Planning D'trector Gary Sieb made the presentation to the Council. Fie gave the background and
review of the proposed amendment to the zoning Ordinance. He outlined the requirements of
the Special Use Permit. Mayor Wolfe declared the Public Hearing Open. He asked for any
citizens who wished to speak regarding the amendments. Those citizens who wished speak
included:
1) Vicki Hart of 432 Parkview Place. She stated that she felt the City needs to move forward
with the revision.
2) Lanny Mayo of 122 Oak Trail stated that he came as a Private Citizen, not representing any
of the Committees he served on. He expressed concern over the percentage of the food which
was required and also the special allowances of strip shopping centers.
3) Michael Cogburn of 124 Heather Glen voiced his concern that the Ordinance is being
changed at all, stating he did not see a justification for the change.
4) Debra Stantic of 425 Parkview Place stated that, as an individual, she favored the Ordinance,
feeling that the majority of the people of Coppell are also in favor of the Ordinance. She also
spoke as a restaurant owner who had a rather bad experience after offering complementary wine
to customers. She felt that patrons deserved a choice of beverages.
5) David Porter of 148 Meadowglen spoke in favor of the change in the Ordinance.
6) Jim Hytken of 316 Pinyon spoke in favor of the Ordinance, stating he felt it gives people the
freedom of choice he feels Americans are entitled to.
There being no other citizens who wished to speak, Mayor Wolfe closed the Public Hearing.
Councilman Robertson moved to approve the amendments to the zoning Ordinance. Councilman
Cowman seconded the motion. The motion carried 7-0 with Mayor Pro Tern Smothermon and
Councilmen Weaver, Thomas, Morton, Cowman, Robertson and Nelson voting in favor of the
motion.
Item 16 Consideration and approval of the Community Park Master Plan as
recommended by the Park Board.
Parks and Recreation Manager Rick Weiland and Park Board Chairman Michael Cooper made
the presentation to Council. Mr. Cooper informed Council that the general cost of the
Community Master Park Plan as a whole, using today's numbers, will be somewhere between
five and six million dollars. He also stated that the adoption of the plan which is being
submitted to Council at this time is not a commitment to spend this amount of money. What
actually goes into the Park will be decided by the citizens of Coppell, future Councils, and
members of the Park Board all working together to come up with the specific elements. Cost
would ultimately be decided at that time. Terry Auterburn of Mesa Design Group was also
present to answer questions of Council. He po'rated out that there were three separate phases
of the park plan. The west end of the existing plan would involve the installation of two softball
fields, parking for 80 cars and space for possibly a small playground or other such facility. The
present wooded area is slated for a nature area, picnicking needs and possibly day camp
facilities. The center section of the park will be the most highly developed. It is recommended
that this area be the first phase of construction, with this initial construction to include a 120 car
parking lot, site development of the playgrounds, one mile of trails for hiking and biking, a
restroom facility, three of the four ball fields and expansion of the lake to solve some of the
flooding problems. This first phase should cost approximately one million dollars, with one half
of this amount coming from bonds and one half coming from a grant which will be applied for.
At this time, Mayor Wolfe recognized several citizens who expressed a wish to be heard on this
item. Those citizens included:
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1) Mark Moore of 523 Cooper is associated with the baseball association in COPPOli. He
wished to encourage Counc'fl to move ahead with the development of the Community Park
Master Plan and pledged the support of the baseball association in the building of the Park.
2) Debra Stantic of 425 Parkview expressed a desire to leave the area in its present state,
leaving it as a wildlife area.
3) Barbara Finkelberg of 313 Parlcview does not feel that the ball parks should b~ put on the
east side of the park area because of the flooding problem. She expressed concern over the
source of money needed to maintain these areas and the lighting problems to the present home
owners.
4) Bill Markham of 200 Heatherglen felt that there had been a problem with getting 1,500
young people onto existing ball fields and feels there is a need for additional space to allow for
growth.
5) Frank Sigmund of 316 Quiet Valley pointed out that if these fields had been in existence this
year, they would have been under water. He was under the impression that the voters had
turned down these baseball fields in the last bond election, but that nature trails had been
approved.
Following discussion of this item, Councilman Thomas moved to approve the Community Park
Master Plan as recommended by the Park Board. Councilman Morton seconded the motion.
The motion carried 7-0 with Mayor Pro Tern Smothermon and Councilmen Weaver, Thomas,
Morton, Cowman, Robertson and Nelson voting in favor of the motion.
Item 17 Consideration and approval of a resolution presented by the Exchange
Club, Rotary Club and Lions Club regarding the acceptance of the entry
monument located on South Beliline Road.
Following discussion on this item, Mayor Pw Tern Smothermon moved to approve Resolution
010891.1 accepting the monument located on South Beltline Road presented by the Exchange
Club, Rotary Club and Lions Club, with a revision to section two as recommended by Staff.
Councilman Thomas seconded the motion. The motion carried 7-0 with Mayor Pro Tcm
Smothermon and Councilmen Weaver, Thomas, Morton, Cowman, Robertson and Nelson voting
in favor of the motion.
Item 18 Consideration and approval of a preliminary plat of the Pinkerton
Elementary School Addition, located approximately 150 feet west of
Howell Drive, along the north side of Southwestern Boulevard, at the
request of Coppall Independent School District.
Planning Director Gary Sieb made the presentation on items 18 through 22. Following
discussion on this item, Councilman Nelson moved to approve a preliminary plat of the
Pinkerton Elementary School Addition. Councilman Thomas seconded the motion. The motion
carried 7-0 with Mayor Pro Tem Smothermon and Councilmen Weaver, Thomas, Morton,
Cowman, Robertson and Nelson voting in favor of the motion.
Item 19 Consideration and approval of a irmal plat of the Pinkerton Elementary
School Addition, located approximately 150 feet west of Howell Drive,
along the north side of Southwestern Boulevard, at the request of Coppell
Independent School District.
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Councilman Weaver reminded Council of the drainage problems on this property. Planning
Direction Gary Sieb stated that the engineer has been informed that there is concern on the part
of Council that there may be a problem with drainage. Council asked that Staff work with the
School District and the engineer to be sure that the drainage problems are addressed. Following
discussion of this item, Councilman Robertson moved to approve the final plat of the Pinkerton
Elementary School Addition. Councilman Morton seconded the motion. The motion carried
7-0 with Mayor Pro Tem Smothermon and Councilmen Weaver, Thomas, Morton, Cowman,
Robertson and Nelson voting in favor of the motion.
Item 20 Consideration and approval of a preliminary plat of the Lee Elementary
School Addition, located approximately 633 feet north of Sandy Lake
Road, along the west side of Samuel Boulevard, at the request of Coppell
Independent School District.
Following discussion on this item, Mayor Pro Tern Smothermun moved to approve the
preliminary plat of the Lee Elementary School addition. Councilman Morton seconded the
motion. The motion carried 7-0 with Mayor Pro Tem Smothermon and Councilmen Weaver,
Thomas, Morton, Cowman, Robert.son and Nelson voting in favor of the motion.
Item 21 Consideration and approval of a final plat of the Lee Elementary School
Addition, located approximately 633 feet north of Sandy Lake Road, along
the west side of Samuel Boulevard, at the request of Coppell Independent
School District.
Councilman Weaver expressed concern about drainage problems at this site also. Following
discussion on this item, Mayor Pro Tern Smothermon moved to approve the final plat of the Lee
Elementary school addition. Councilman Robertson seconded the motion. The motion carded
7-0 with Mayor Pro Tem Smothermon and Councilmen Weaver, Thomas, Morton, Cowman,
Robertson and Nelson voting in favor of the motion.
Item 22 Consideration and approval of a preliminary plat of the Coppell Road
Elementary School Addition, located south of Sandy Lake Road, along the
east side of Coppell Road, at the request of Coppell Independent School
District.
Following discussion of this item, Councilman Morton moved to approve the preliminary plat
of the Coppell Road Elementary School addition. Councilman Robertson seconded the motion.
The motion carried 7-0 with Mayor Pro Tern Smothermon and Councilmen Weaver, Thomas,
Morton, Cowman, Robertson and Nelson voting in favor of the motion.
Item 23 PUBLIC HEARING: Consideration and approval of a zoning change,
Case #S-1051, from (LI) Light Industrial to (LI-SUP) Light Industrial
Special Use Permit, for a restaurant for Pizza I-Iut, located at 820 S.
MacArthur Boulevard, Suite 102, at the request of Pizza Hut.
Planning Director Gary Sieb made the presentation to Council. Mayor Wolfe declared the Public
Hearing open and asked if there were any citizens who wished to speak in favor or opposition
of this request. There were no citizens who wished to speak at this time. Mayor Wolfe
declared the Public Hearing closed. Councilman Thomas moved to approve zoning change,
Case #$-1051, from (LI) Light Industrial to (LI-SUP) Light Industrial Special Use Permit, for
a restaurant for Pizza Hut, located at 820 S. MacArthur Boulevard, Suite 102, at the request of
Pizza Hut. Councilman Robertson seconded the motion. The motion carried 7-0 with Mayor
Pro Tern Smothermon and Councilmen Weaver, Thomas, Morton, Cowman, Robertson and
Nelson voting in favor of the motion.
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Item 24 Further discussion and consideration of approving revisions to the
Comprehensive General Zoning Ordinance of the City of Coppell.
Planning Director Gary Sieb made the presentation to Counc'fl. He asked that Council put this
item under advisement for two more weeks, stating that the extra time would allow time to put
the revised liquor ordinance to be inserted and allow more time to work on another zoning issue
still being worked out. Councilman Thomas moved to postpone discussion and consideration
of approving revision to the Comprehensive General Zoning Ordinance of the City of Coppell
to the January 22, 1991 Council meeting. Mayor Pro Tem Smothermon seconded the motion.
The motion carried 6-1 with Mayor Pro Tern Smothermon and Councilmen Thomas, Morton,
Cowman, Robertson and Nelson voting in favor of the motion and CounCilman Weaver voting
against the motion.
Item 25 Mayor's Report
A) Mayor Wolfe informed Council that the Kaye Street Drainage issue will be brought before
Council January 22, 1991.
B) Mayor Wolfe wished Council to know that the papers have received his Press Release in
opposition to Civil Service and that the Resolution in opposition to Civil Service will be on the
January 22, 1991 Agenda.
C) Rather than there being a Mayor's Forum the first week of February, there will be a
Town Meeting. It is planned that discussion of the cost of notifying citizens of this meeting on
the Civil Service issue will be on the agenda for the January 22, 1991 council meeting.
D) Judge Moseley has requested a meeting with CounCil to review the progress of Municipal
Court and address some concerns on February 12, 1991 during Executive Session.
E) Mayor Wolfe requested the status of the impact fee in relation to the Northlake Church
of Christ. Staff has requested more information and expects to be getting back to Council
shortly.
F) Mayor Wolfe asked if the Recycling Committee would be ready to make a presentation
to CounCil by January 22 and was informed that it would probably be February 12 before this
would be ready to be brought before Council.
G) Mayor Wolfe stated that Mayor Tate of Grapevine has sent a letter regarding the D/FW
flyover issue and this is expected to be coming before CounCil January 22, 1991.
ti) Mayor Wolfe informed Council that homeowners for the Task Force Delegation were
needed to evaluate the potential noise from the airport. Councilman Morton asked for Council's
consensus to get representation from each of the homeowner's areas on the west side, these
homeowners be'rog: Hunterwood subdivision, Klm Brooks; Shadowridge, M'~ke Walsh; Shadow
Wood, Sharon Von Half; Village of Cottonwood Creek, Ann Hensen; and Cottonwood Creek
Estates, possibly Jay Story. He also asked that the liaisons from the CounCil contact the School
Board to get the name of someone to represent the School Board. The consensus of Council was
to accept these names. Council pointed out that there is room for more citizens on this Task
Force.
I) Mayor Wolfe wished Counc'fl to be aware of the fact that there is a Texas Municipal
League legislative meeting in Austin February 4, 1991 from 8 a.m. to 2 p.m. for the purpose
of meeting the state representatives. He urged all of the Council members who could to attend.
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J) City Manager Alan D. Ratliff suggested to Counc'fl that it would be in good order for
Council and Directors to meet in a retreat for the purpose of discussing goals and objections for
the upcoming fiscal year. The format and form of it could come in the form of a day's retreat
away or possibly even a weekend retreat, depend'rog on what Counc'fl desires to do. It was
consensus of Council that this be brought up at the next Counc'fl meeting, with Staff do'rog some
cost estimates for both a one day retreat and a two day retreat in the interim.
K) Councilman Robertson reported that he had spoken with Mike Clements of the YMCA
Steering Committee. A donation of $20,000 has been received by the YMCA. Councilman
Robertson asked Council if there were any funding capabilities of the City to help the YMCA
get off the ground. Concern was voiced by Counc'fl that there are many worthy organizations
which could use funds from the City and some felt that, while strongly supporting the YMCA,
funds from the City would be inappropriate unless all such requests were considered. Consensus
of Council was to view favorably any requests from the YMCA Committee for funds and it was
suggested that a letter of recommendation from the YMCA Committee be submitted to Council
to see if there are funds which can be allocated to them.
L) Councilman Weaver wondered if Sandy Lake Road is slated to be a four-lane or a six-lane
road. It was stated that this issue has not been decided as of yet.
M) Councilman Cowman expressed concern over the lack of markings on Belt Line Road
East/West where paving has been begun. Staff was requested to take a look at this to see if
anything could be done to correct this. He also was concerned that on Sandy Lake Road from
Mapleleaf to Samuel Road, there is something which causes the vehicle to have a tendency to
move to the shoulder of the road. He feels that this is becoming an unsafe situation, especially
when going from East to West. It was also requested that Staff take a look at this.
N) Councilman Nelson had read a newspaper article on why cities were losing lawsuits. One
of the items reported in this article was that when citizens were confronted by the elty, they '-"
were in a bad position with no recourse and developed an anger toward the city. Then, when
they were put on jury duty, they were voting against the city. He pointed that he feels the City
of Coppell is still small and has a fairly good relationship between the City and its citizens, but
that it would not take much to change that. He cited two items on the agenda tonight which
could cause bad relations, one being the VanTaqdt item and the other being the masonry
requirement in buildings. He feels the City needs to be sensitive to public relations.
Item 26 Liaison Reports
A) ARCHITECTURAL REVIEW COMMITTEE
There was no report at this time.
B) CHAMBER OF COMMERCE
There was no report at this time.
C) COPPELL HISTORIC DISTRICT
There was no report at this time.
D) ECONOMIC AND BUSINESS DEVELOPMENT BOARD
Councilman Morton reported that this board will meet Wednesday, January 9, 1991 and
he expects to have some agenda items for the next meeting.
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E) DCAD
There was no report at this time.
F) FINANCE CO~
Mayor Pro Tem Smothermon reported that the Finance Committee had met with the
,-- auditors to review the finance report and also the management letter. Several comments
made by the auditors in the letter have already been addressed by Staff, with corrective
measures already taken into account, with the exception of one item regarding fixed
assets which will require additional funding by Council and will be addressed at the
budget hearing for next year. He stated that the committee should be coming back to
Council shortly regarding fees which arc charged.
G) LIBRARY BOARD
There was no report at this time.
H) METROCREST l~ll.r~ RIBBON COMMITTEE
There was no report at this time
I) MUD ABSORPTION COMMI~.R
Councilman Nelson repor'a~d that since refunds have been eliminated to the builders, they
have little to do and have funds to cover in excess of the next year's business.
J) NCTCOG
Councilman Morton reported that there have been several meetings. He reported to the
Park Board on some park grant review committees. He hopes to have a grant application
for recycling. He stated that the quarterly report for the Office on Aging is out.
K) PARK BOARD
Councilman Thomas reported that the installation of the lights for Andy Brown Park are
out for bid right now. Construction for the baseball ball fields at the intermediate
schools is under way and the bid will be put out for the irrigation system.
L) RECYCLING COMMITr~.R
Councilman Weaver stated that, as previously commented, the Committee is still
negotiating with Waste Management and hopes to have news in the not too distant future.
He reported that there is to be a sub-committee meeting on Thursday, January 10, 1991
and asked that Council consider having a workshop at a later date with a full presentation
from engineers and Staff.
M) SCHOOL BOARD
Councilman Robertson reported that a joint liaison meeting has been called for Thursday,
January 10, 1991. He stated that he felt the Park Board needed to be included in a
meeting with the School Board, as he is concerned that the bas~ball fields at the Middle
School will not be completed in time.
N) DRAINAGE
Councilman Weaver feels that a work sessions needs to be held in the near future.
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E A
Item 27
A. Consideration and approval of a final plat of the Sandy Lake Addition, Lot 1,
Block 1, located approximately 500 feet west of Samuel Boulevard, along the
north side of Sandy Lake Road, at the request of Food Lion.
B. Consideration and approval of a final plat of the Devonshire Estates Addition,
located approximately 433 feet south of Sandy Lake Road, along the east side of
Coppell Road, at the request of Gee Development.
C. Consideration of awarding bid for Official Newspaper to Citizens Advocate
Newspaper of Coppell, Texas.
D. Consideration for awarding of bid for Janitorial Service to Corporate cleaning of
America for a total of $19,880.00 for the balance of Fiscal Year 1990-91.
Yearly contract is $29,820.00.
E. Discussion and consideration of entering into a resolution requesting the State
Purchasing and General Services Commission to include the City of Coppell on
several of its annual contracts.
F. Consideration of approving the drainage easement dedication in Shadydale Acres
Addition - G.W. 1ack Survey - Tract 4-A, 141 Oak Trail and authorizing the
Mayor to sign.
O. Authorization of the expenditure of $1,890 to move the fence and brick columns
and to make sprinkler system modifications at the house of at the northwest
comer of Bethel School and Moore Road.
H. Consideration of a resolution authorizing the Mayor to execute a partial release
of assessment lien under assessment certificate #89q 15, releasing the assessment
lien on 5.01 acres out of thc original tract owned by Prentiss-Copley, in
consideration of payment to the City of an additional $5,752.08 on said
assessment certificate #89-115.
I. Consider an ordinance for Case gPD-108, to change the zoning designation from
PD (Recreation Center), to (PD-LI) Planned Development Light Industrial, on a
parcel of land located on the west side of Denton Tap Road, north side of St.
Louis and Southwestern Railroad, south of Bethel Road, and along the east side
of Coppell Road, and authorizing the Mayor to sign.
I. Consider an ordinance for Case #PD-113, to change the zoning designation from
(SF-12) Single-Family-12, to a (PD) Planned Development for Single-Family
development, on a parcel of land located south of Parkway Boulevard, north of
Sandy Lake Road, along both sides of Lodge Road, and authorizing the Mayor
to sign.
Council requested that Items 27A, 27C, 271) and 27H be pulled for individual consideration.
Mayor Pro Tem Smothermon moved to approve the remainder of the Consent Agenda, Items
27 B, E, F, G, I and J, with Item 27E being Resolution 010891.2, Item 271 being Ordinance
g297-A88 and Item 27J being Ordinance # 297-A89. Councilman Morton seconded the motion.
The motion carded 7-0 with Mayor Pro Tern Smothermon and Councilmen Weaver, Thomas,
Morton, Cowman, Robertson and Nelson voting in favor of the motion.
Item 27A Planning Director Gary Sieb made the presentation. He addressed the problems
of drainage which had been discussed at the time the preliminary plat was approved. The
developer of this site has elected to put in a total underground system for drainage. Councilman
Weaver ~ _iced what the status of the space behind the building was. It is t~orted that this is
still undecided. Councilman Weaver asked if it is correct that the owner of the property will
not be assessed for Sandy Lake improvements. Mr. Sieb informed Council that the attorney for
Food Lion, the applicant, had called Mr. Sieb to remind him that this property is not subject to
these assessments due to a prior agreement with Univest. The Coppell City Attorney has
advised Staff that the contract with Univest is indeed valid. Following discussion on this item,
Councilman Robertson moved to approve the final plat of the Sandy Lake Addition, Lot 1,
located approximately 500 feet west of Samuel Boulevard, along the north side of Sandy !~lce
Road, at the request of Food Lion. Councilman Cowman seconded the motion. The motion
carried 5-2, with Mayor Pro Tem Smothermon and Counc'dmen Morton, Cowman, Robertson
and Nelson voting in favor of the motion and Councilmen Weaver and Thomas voting against
the motion.
Item 27C Council asked if there were legal requirements of a newspaper before being named
as the Official Newspaper. Staff verified that this was correct and that the Citizens Advocate
meets these requirements. Council also asked if a wider audience could be reached with a paper
of wider circulation. Staff informed Council that larger newspapers had been sent notices of this
upcoming bids, but had not responded. Council also expressed concern that when there are bids,
these bids go to a larger audience than is available from small newspapers. Staff advised
Council that they are careful to be sure that the bids are well published in more than one area.
Councilman Weaver moved to approve awarding the bid for Official Newspaper to Citizens
Advocate Newspaper of Coppell, Texas. Councilman Cowman seconded the motion. The
motion carried 7-0 with Mayor Pro Tern Smothermon and Councilmen Weaver, Thomas,
Morton, Cowman, Robertson and Nelson voting in favor of the motion.
Item 271) Council expressed concern over some equipment which had been stolen from City
Hall and that the cleaning company had not been held responsible for it. Staff informed Council
that the Bonding Company would pay only on conviction. The individual has not been caught.
At the present time, the City is trying to process a claim through the carrier for the City.
Councilman Robertson moved to approve awarding of a bid for Janitorial Service to Corporate
Cleaning of America for a total of $19,880.00 for the balance of Fiscal Year 1990-91.
Councilman Morton seconded the motion. The motion carried 7-0 with Mayor Pro Tern
Smothermon and Councilmen Weaver, Thomas, Morton, Cowman, Robertson and Nelson voting
in favor of the motion.
Item 27H Council asked if Thacker Container is the company which needs the release. It
was pointed out that they would go ahead and pay the assessment for their portion. However,
there is a lien against their property for the road assessment which prevents the closing of this
property. Mayor Wolfe reported that unless the City releases this lien, the company will not
be able to build. Following discussion on this item, Councilman Robertson moved to approve
Resolution 010891.3 authorizing the Mayor to execute a partial release of assessment lien under
assessment certificate #89-115, releas'mg the assessment lien on 5.01 acres out of the original
tract owned by Prenfiss-Copley, in consideration of payments to the City of an additional
$5,752.08 on said assessment certificate #89-115. Mayor Pro Tem Smothermon seconded the
motion. The motion carried 7-0 with Mayor Pro Tem Smothermon and Councilmen Weaver,
Thomas, Morton, Cowman, Robertson and Nelson voting in favor of the motion.
66 013
EXECUTIVE SESSION (Closed to the Public)
Item 28-ES A. Article 6252-17, Section 2 (e) and Senate Concurrent Resolution Number
83, discussion with city Attorney concerning matter involving privileged
communications between attorney and client.
1. Johnny Thompson annexation question
2. Minyard Agreement -'~
3. Hattie Mae Lesley
Council convened in executive Session at 10:19 p.m. on Tuesday, January 8, 1991 as allowed
under the above stated articles and adjourned into Open Session at 10:59 p.m.
REGI~I~,AR SESSION (Open to tho Public)
There being no further business to come before Council, the meeting was adjourned.
ATrEST:
Dorothy Timm~ ~i~ty Secretary