CM 1991-04-09 MINUTES OF APRIL 9, 1991
The City Council of the City of Coppell met in regular called session on Tuesday, April 9, 1991
at 6:30 p.m. in the City Council Chambers of the Town Center, 255 Parkway Boulevard,
Coppell, Texas. The following members were present:
Mark Wolfe, Mayor
Bill Smothermon, Mayor Pro Tem
Peyton Weaver, Councilman
David Thomas, Councilman
Tom Morton, Councilman
Jim Cowman, Councilman (late arrival)
John Nelson, Councilman
Councilman Ron Robertson was not present at the meeting. Also present were City Manager
Alan D. Ratliff, Assistant City Secretary Linda Grau and City Attorney Lawrence W. Jackson.
REGULAR SESSION (Open to the Public)
Item 1 Call to order.
Mayor Wolfe called the meeting to order at 6:30 p.m.
Item 2 Work Session.
Items which were discussed during this time were:
1. Request for a sign variance.
2. Motel on State Highway 121.
3. Letter from Texas Waste Management.
4. Disannexation request from Jackson Sand and Gravel Property.
5. Signalization of Denton Tap and Bethel Road.
6. Request from Bethel Historic Cemetery Association.
Councilman Cowman arrived during the work session, which began at 6:46 p.m.. Council
adjourned into Regular Session at 7:00 p.m.
Item 3 Invocation.
Councilman Nelson led the invocation.
Item 4 Pledge of Allegiance.
Mayor Wolfe asked those present to join him in the Pledge of Allegiance.
EXECUTIVE SESSION (Closed to the Public)
Item 5-ES A. Article 6252-17, Section 2 (e) and Senate Concurrent Resolution Number
83, discussion with City Attorney concerning matter invoMng privileged
communications between attorney and client.
1. City of Dallas Agreement
2. Civil Service
3. Coppell/Grapevine Boundary
4. Personnel Matter
B. Article 6252-17, Section 2 (g) discussion concerning personnel.
1. City Manager
C. Article 6252-17, Section (f) discussion concerning the negotiating position
of the City with respect to agreements involving interests in land and the
value of real property.
1. Landfill
2. Beltline East-West
The City Council convened into Executive Session at 6:30 p.m. on Tuesday, April 9, 1991 as
allowed under the above stated articles. Mayor Wolfe adjourned the Executive Session and
opened the Work Session at 6:46 p.m.
REGULAR SESSION (Open to the Public)
Item 6 Consider approval of minutes - March 26, 1991.
Councilman Morton moved to approve the minutes of March 26, 1991 as submitted. Mayor Pro
Tem Smothermon seconded the motion. The motion carried 6-0 with Mayor Pro Tern
Smothermon and Councilmen Weaver, Thomas, Morton, Cowman and Nelson voting in favor
of the motion.
Item 7 Citizens Appearances.
There were no citizens who wished to speak at this time.
Item 8 A. Consideration of adopting guidelines and requesting nominations for Coppell
Woman of the Year for the Women's Charity Organization of the Metrocrest.
[ B. Consideration of the purchase of table (s), in the amount of $300 each, in honor
of the 1991 Coppell Woman of the Year recipient and for the Mayor, other City
representatives, and/or City guests, at the Women's Charity Organization's 9th
Annual Luncheon on Thursday, September 5, at the Grand Kempinski Hotel,
benefitting a Metrocrest nonprofit organization.
Councilman Morton moved to approve adopting guidelines and requesting nominations for
Coppell Woman of the Year for the Women's Charity Organization of the Metrocrest and the
purchase of one table, in the amount of $300, in honor of the 1991 Coppell Woman of the Year
recipient and for the Mayor, other City representatives, and/or City guests, at the Women's
Charity Organizafions's 9th Annual Luncheon on Thursday, September 5, at the Grand
Kempinski Hotel. Mayor Pro Tem Smothermon seconded the motion. The motion carried 6-0
with Mayor Pro Tern Smothermon and Councilmen Weaver, Thomas, Morton, Cowman and
Nelson voting in favor of the motion.
Item 9 A. Consideration of acceptance of resignation of Ms. Gail Couch from the Coppell
Historic District Committee.
B. Consideration of appointment of Wheelice H. Wilson, Sr. and Ruby Nell Wilson
to Coppell Historic District Committee.
moved to approve the resignation of Ms. Gail Couch from the Coppell
Councilman
Nelson
Historic District Committee. Mayor Pro Tern Smothermon seconded the motion. The motion
carried 6-0 with Mayor Pro Tern Smothermon and Councilmen Weaver, Thomas, Morton,
Cowman and Nelson voting in favor of the motion.
Councilman Nelson moved to approve the appointment of Wheelice H. Wilson, Sr. and Ruby
Nell Wilson to the Coppell Historic District Committee. Councilman Thomas seconded the
motion. The motion carded 6-0 with Mayor Pro Tern Smothermon and Councilmen Weaver,
Thomas, Morton, Cowman and Nelson voting in favor of the motion.
Item 10 Consider approval of a resolution recognizing the Coppell'Special Athletes
Booster Club and authorizing the M~yor to sign - requested by Mayor Mark
Wolfe.
Jan Robertson of 314 Ashley, Coppell (393-0288) thanked Council for the Resolution and
introduced those present from the Coppell Special Athletes Booster Club. Councilman Morton
moved to approve Resolution 040991.1, recognizing the Coppell Special Athletes Booster Club.
Mayor Pro Tem Smothermon seconded the motion. The motion carried 6-0 with Mayor Pro
Tem Smothermon and Councilmen Weaver, Thomas, Morton, Cowman and Nelson voting in
favor of the motion.
Item 11 Consideration of a request from the Bethel Historic Cemetery Association to
refund the $50 filing fee required to apply for a variance to the Board of
Adjustment.
Councilman Morton moved to approve a refund to the Bethel Historic Cemetery Association of
the $50 filing fee required to apply for a variance to the Board of Adjustment. Councilman
Thomas seconded the motion. The motion carried 6-0 with Mayor Pro Tem Smothermon and
Councilmen Weaver, Thomas, Morton, Cowman and Nelson voting in favor of the motion.
Item 12 Consideration of a variance from Section 10-3-2 of the City's sign ordinance
which concerns the requirement of a permit for relocated signs. The variance is
requested by Nathan Maler Engineering for the property located at the northeast
corner of Royal Lane and Gateway.
Chief Building Official Dale Jackson made a presentation to Council. Mike Daniel of Nathan
Maier Engineering, representing The Chase Company, was also present to address any concerns
of Council. The sign was in place prior to present sign ordinances, thereby not making it
subject to the sign ordinance until such time as it was moved. The owner of the sign, Chase,
did not realize that the grandfathered status was lost by moving the sign. He stated that The
Chase Company has offered to provide the City with one of their billboards which is not in use
for up to 10 months each year that their existing sign remains on the property in Coppeil. The
Chase Company has also offered to donate the artwork for the design of the face of the
billboard. Mr. Wayland Threadgill of Santa Fe Realty, representing the company which
questioned the moving of the sign, was present to answer questions of Council. Councilman
Weaver moved to deny the variance. Councilman Cowman seconded the motion. The motion
to deny failed 4-2 with Councilmen Weaver and Cowman voting for the motion and Mayor Pro
Tem Smothermon and Councilmen Thomas, Morton and Nelson voting against the motion.
Following further discussion, Councilman Morton moved to approve the variance with the
following provisions (1) The Chase Company would remove the sign September 1, 1995 or upon
the City's acceptance of a final plat on the property. (2) The Chase Company would provide
to the City of Coppell rotary billboard advertisements at locations in Dallas County 10 months
of each year in the best possible location with artwork approved by the Economic and Business
Development Board, City of Coppell (3) All electrical work of the billboard in Coppell be
inspected by the City of Coppell to ensure its compliance with all codes and regulations of the
City of Coppell. (4) The Chase Company will assure and commit to prohibit all advertisements
for alcohol and tobacco products on the sign in Coppell. Mayor Pro Tem Smothermon seconded
the motion. The motion carried 4-2, with Mayor Pro Tem Smothermon and Councilmen
Thomas, Morton, and Nelson voting in favor of the motion and Councilmen Weaver and
Cowman voting against the motion. Council asked that some information be given to the City
on the value of the sign, asking that this be forthcoming in the next week.
Item 13 Request by Walter Pettijohn for information regarding personnel matters.
Walter Pettijohn of 525 Oak Grove Road, Coppell voiced some of his concerns regarding City
personnel, stating that he felt all rules and regulations should be adhered to and asking Council
to take a look at some of the concerns of the personnel. Mayor Wolfe stated that Council was
indeed doing this and is in that process at this time. No further action was required on this
item.
Item 14 Consider approval of a zoning change, Case #S-1052, from (SF-12) Single-
Family-12, to (SF-12-SUP)Siriglt-Family-12 Special Use Permit, for the
operation of a Day Care Facility, located at 420 S. Heartz Road, at the request
of First United Methodist Church.
Planning Director Gary Sieb made the presentation to Council. Mayor Pro Tern Smothermon
moved to approve the zoning change request, Case #S-1052, from (SF-12) Single-Family-12,
to (SF-12-SUP) Single-Family-12 Special Use Permit, for the operation of a Day Care Facility,
located at 420 S. Heartz Road, First United Methodist church. Councilman Thomas seconded
the motion. The motion carried 6-0 with Mayor Pro Tem Smothermon and Councilmen
Weaver, Thomas, MoRon, Cowman and Nelson voting in favor of the motion.
Item 15 Consideration, discussion and acceptance of a resolution recognizing April 20 and
21 as Coppell Celebrates . . .Jazz? weekend, and waiving fees, permits,
application ebarges, and other City requirements normally necessitated by
permanent installations.
Councilman Morton moved to accept Resolution 040991.2, recognizing April 20 and 21 as
Copper Celebrates... Jazz! weekend, and waiving fees, permits, application charges and other
City requirements normally necessitated for permanent installations. Councilman Thomas
seconded the motion. The motion carried 6-0 with Mayor Pro Tern Smothermon and
Councilmen Weaver, Thomas, MoRon, Cowman and Nelson voting in favor of the motion.
Item 16 Mayor's Report.
These items were reported at this time.
A) Mayor Wolfe asked for consensus approval for a $50 ticket to be purchased for
Councilman Cowman to attend an April 30, 1991 North Texas Commission's 19th
Annual Membership Luncheon with the Economic and Business Development
Board luncheon, funds to come from the Council's Contingency Fund. The
consensus of Council was to approve this.
B) Mayor Wolfe reminded Council of the work session on April 30 with the
southwest side of Coppell land users. He stated that the date is not firm yet, but
that more should be known in the next couple of days.
C) Mayor Wolfe informed Council that the ribbon cutting ceremony for MacArthur
Boulevard bridge has been moved to April 30. Lewisville Council and Coppell
Council, as many as can attend, have been invited to this function. He also stated
that Beltline East/West should be opening in the next couple of weeks.
D) Mayor Wolfe asked Angelo Vaccaro if there was anything he wanted to share
with Council regarding Coppell Celebrates. Mr. Vaccaro informed Council that
Coppell Celebrates is an event which has been formed from various organizations
and it is anticipated that this will be the largest event the City has ever had. He
briefly sketched the events which are planned for the weekend.
E) Mayor Pro Tem Smothermon asked Staff to check into who is responsible for
maintaining the median on MacArthur Boulevard just North of Beltline Road,
South of the property line where Riverchase is. It was reported that this area was
to have been mowed Monday or Tuesday by Resolution Trust Corporation.
Item 17 Liaison Reports.
A) ARCHITECTURAL REVIEW COMMITTEE FOR TOWN CENTER
Councilman Weaver reported that there would be a Library Board Meeting for the purpose of
considering architects for the design of the library building.
B) CHAMBER OF COMMERCE COMMITrEE
There was no report at this time.
C) COPPELL HISTORIC DISTRICT
Councilman Thomas reported that a purpose clause has been formulated and it is anticipated that
this will be distributed to Council in an FYI packet. He staWxl that the Committee is still
working on some recommendations for designating landmarks. Tickets are being sold for the
opportunity to win a quilt at a Coppell Historic District booth at Coppell Celebrates.
D) DCAD
There was no report at this time.
E) ECONOMIC AND BUSINESS DEVELOPMENT BOARD
Councilman Morton reported that the Economic and Business Development Board had met. He
stated that the video for the City is well under way. He informed Council that he had seen a
video called "Visions of Coppell", done by Northlake Community College. It will be delivered
to the Library.
F) FINANCE
Mayor Pro Tern Smothermon reported on the schedule of the mid-year budget review and annual
budget review. He asked for a consensus of Council on a 16 year versus 20 year amortization
of the next issue of water and sewer bonds. The consensus of Council was to go to the 16 year
amortization schedule rather than the 20 year schedule. He reported that hiring a Head Hunter
for the purpose of filling the position of Engineer would cost approximately $20,000. He stated
that the Committee is still researching ways of funding the Personnel study. He stated that the
range is expected to be between $35,000 and $60,000.
G) LIBRARY
There was no report at this time.
H) METROCREST RED RIBBON CAMPAIGN COMMITI'EE (DRUG AWARENESS)
There was no report at this time.
I) MUD ABSORPTION
Councilman Morton reported that projects had been approved for two more developments in the
City. Councilman Nelson voiced concern over the sewage lines holding when these new
developments come in and stated that this needed to be considered carefully when this issue is
brought before Council.
J) NCTCOG
Councilman Morton stated that he had attended the meeting of the Resource Conservation
Committee, which has been named as the enforcement arm for landfills and waste management.
K) P^mC
Councilman Thomas reported that the Park Board will be putting up temporary signs in front
of the concession stands, with a permanent plaque at some time in the future. He reminded
Council of the dedication of the Ballfields at 9:45 a.m. on April 20, 1991. He reported that an
agenda item for consideration at the April 23 Council meeting would be a concession stand use
policy.
L) RECYCLING CO1VII~iTI'~E
Councilman Weaver reported that the Block Captains would be meeting for a final time for the
purpose of a training and planning session on the distribution of bins. Texas Waste Management
will have a booth at Coppell Celebrates.
M) SCHOOL
There was no report at this time.
N) OFFICE ON AGING
Councilman Morton reported that 147 households are now currently being served by the Office
on Aging.
CONSENT AGENDA
Item 18 A. Consideration and approval to award bid to USTI in the amount of $8,275 for
three (3) Model BIT 141 GL Handheld Computers to be used for recording water
meter readings.
B. Discussion and consideration of entering into a franchise agreement with Texas
Waste Management establishing recycling and rates and authorizing the Mayor
to sign.
C. For discussion and consideration for approval of Mutual Aid Agreement between
the City of Coppell and Dallas/Forth Worth International Airport Board as
recommended by staff.
D. Consideration for awarding a bid to Sig-Op-Systems, Inc. for installation of
traffic signals at Bethel Road and Denton Tap in the amount of $49,531.50 and
authorizing the Mayor to sign.
E. Consideration of request of Coppell Independent School District to vary the
Subdivision Ordinance requirement of 6" thick concrete in parking lot and light
traffic areas to 5" thick at Pinkerton Elementary School.
F. Consideration of awarding the bid for sign materials to Roadrunner Traffic Supply
in the amount of $4,157.76.
G. Consider approval of an ordinance disannexing Jackson Sand and Gravel
property.
Councilman Morton moved to approve Items 18 A through 18 G, with Item 18 E amended to
read Coppell Road Elementary School rather than Pinkerton Elementary School and Item 18 G
being Ordinance 91504. Mayor Pro Tem Smothermon seconded the motion. The motion
carried 6-0 with Mayor Pro Tern Smothermon and Councilmen Weaver, Thomas, Morton,
Cowman and Nelson voting in favor of the motion. Item 18-B ~ Or~i,,~ace blo.
91504.1.
EXECUTIVE SESSION (Closed to the Public)
Item 5-ES A. Article 6252-17, Section 2 (e) and Senate Concurrent Resolution Number
83, discussion with City Attorney concerning matter involving privileged
communications between attorney and client.
1. City of Dallas Agreement
2. Civil Service
3. Coppell/Grapevine Boundary
4. Personnel Matter
B.Article 6252-17, Section 2 (g). discussion concerning personnel.
1. City Manager
C. Article 6252-17, Section (f) discussion concerning the negotiating position
of the City with respect to agreements involving interests in land and the
value of real property.
1. Landfill
2. Beltline East-West
The City Council convened into Executive Session at 8:06 p.m. on Tuesday, April 9, 1991 as
allowed under the above stated articles. Mayor Wolfe adjourned the Executive Session and
opened the Regular Session at 9:20 p.m.
REGULAR SESSION (Open to the Public)
There being no further business to come before Council, the meeting was adjourned.
ATTEST:
Linda Grau, Assistant City Secretary