CM 1991-06-11 MINUTES OF JUNE 11, 1991
The City Council of the City of Coppell met in Executive Session on Tuesday, June 11, 1991
at 6:00 p.m. and at 6:40 p.m. for Regular Session in the City Council Chambers of the Town
Center, 255 Parkway Boulevard, Coppell, Texas. The following members were present:
Mark Wolfe, Mayor
Bill Smothermon, Mayor Pro Tern
Peyton Weaver, Councilman
David Thomas, Councilman
Tom Morton, Councilman
Jim Cowman, Councilman
Ron Robertson, Councilman
John Nelson, Councilman
Also present were City Manager Alan D. Ratliff, City Secretary Dorothy Timmons and City
Attorney Lawrence W. Jackson.
L R (Open to the Public)
Item I Call to order
Mayor Wolfe called the meeting to order.
Item 2 Work Session
Items discussed during the work session included: 1) Northridge Addition
2) Chantaugua Place
3) Thweatt Road
4) Data Processing Committee
5) Beltline East-West
6) Riverchase
7) At the end of the Council meeting, Council discussed the Coppell Chamber of
Commerce and/or the Metrocrest Chamber of Commerce.
Item 3 Invocation
Councilman Nelson led the invocation.
Item 4 Pledge of Allegiance
Mayor Wolfe led those present in the Pledge of Allegiance.
EXECUTIVE SESSION (Closed to the Public)
Item 5-ES A. Article 6252-17, Section 2 (e) and Senate Concurrent Resolution Number
83, discussion with City Attorney concerning matter involving privileged
communications between attorney and client.
1. Town Center Agreement
B. Article 6252-17, Section (f) discussion concerning the negotiating position
of the City with respect to agreements involving interests in land and the
value of real property.
1. Acquisition of land
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C. Article 6252-17, Section 2 (g), discussion concerning personnel.
1. Attendance re'IS0rts bf BO~ds and Commissions Members
2. Special Council Committees and Liaison assignments
REGULAR SESSION (Open to the Public)
Item 6 Approval of minutes: May 28, 1991
Councilman Morton moved to approve the minutes of May 28, 1991 as submitted. Councilman
Thomas seconded the motion. The motion carried 7-0 with Mayor Pro Tern Smotbermon and
Councilmen Weaver, Thomas, Morton, Cowman, Robertson and Nelson voting in favor of the
motion.
Item 7 Citizen's Appearance
There were no citizens who wished to speak at this time.
Item 8 Discussion and consideration of Mayoral appointments to City Council standing
committees and liaison responsibilities - requested by Mayor Wolfe.
Councilman Morton moved to (i) dissolve the following Special Study Committees: Airport
Liaison Committee, Chamber of Commerce Study Committee, Franchise Board Study
Committee, Planning & Zoning Study Committee, Private Club Ordinance Committee, Project
Focus Group and Texas Waste Management/Solid Waste Collection Rates (2) change the
following persons who serve on the Committees: remove Angelo Vacarro from the Dallas
Central Appraisal District Advisory Board; add Deena Reeve as the CISD representative of the
D/FW Airport Expansion - Noise Task Force Delegation; add Jay Turner as the Chamber of
Commerce representative on the Economic & Business Development Board; replace Shohre
Daneshmand with Public Works Director Steve Goram on the Mud Absorption Committee; and
replace Angelo Vaccaro with Rich Johnson (Economic and Development Board representative)
on the Tax Abatement Committee and replace Lannie Jackson with Deena Reeve as the CISD
representative on the Tax Abatement Committee and (3) to leave the Council Liaison
Committees as they are. Mayor Pro Tern Smothermon seconded the motion. The motion
carried 7-0 with Mayor Pro Tern Smothermon and Councilmen Weaver, Thomas, Morton,
Cowman, Robertson and Nelson voting in favor of the motion.
Item 9 A. Review of attendance records of all Boards and Commission as required
by Section 8.04 F of the Home Rule Charter.
B. Declare vacancy as needed and appoint any replacements where necessary.
Mayor Wolfe read Article 8, Section 8.04 F of the Home Rule Charter for The city of Coppell,
Texas for the record, a portion of that being," ...... Ordinances creating any board, commission
or committee shall provide that if any member is absent from three (3) consecutive meetings,
his position shall be declared vacant and the vacancy shall be filled for the remainder of the
unexpired term by the City Council within thirty (30) days after the vacancy occurs." The
Mayor stated that there have been three persons who have not met this requirement and that their
positions are therefore declared vacant. Mayor Pro Tern Smothermon moved to declare the
position of Charles Lambert on the Board of Adjustment vacant and that it be filled by alternate
Ron Pankey, with that alternate spot to be filled on June 25; that the position of Erin French on
the Library Board be declared vacant and that this position be filled on June 25; and finally, that
the position of Dale Ware on the Buildings and Standard Committee be declared vacant and this
be filled with the alternate Mike Doss, with the alternate position to be filled on lune 25.
Councilman Weaver seconded the motion. The motion carried 7-0 with Mayor Pro Tern
Smothermon and Councilmen Weaver, Thomas, Morton, Cowman, Robertson and Nelson voting
in favor of the motion.
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Item 10 Discussion and consideration of approving sign variances for Coppell Community
Theater as requested by council~an $thn Nelson.
Councilman Morton moved to approve a sign variance for the Coppell Community Theater.
Mayor Pro Tem Smothermon seconded the motion. The motion carried 7-0 with Mayor Pro
Tem Smothermon and Councilmen Weaver, Thomas, Morton, Cowman, Robertson and Nelson
voting in favor of the motion.
Item 11 Consider approval of an ordinance formally appointing a Data Processing
Committee to proceed with the formation of a Five Year Data Processing Master
Plan.
Councilman Morton moved to approve Ordinance 91-508 formally appointing a Data Processing
Committee, consisting of Rebeccia (Becky) Blackmon, Joseph (Paul) Brown, Robert (Bob)
Miller, Mark Rensmeyer and Mike Whitaker to proceed with the formation of a five year data
processing plan. Councilman Weaver seconded the motion. The motion carded 7-0 with Mayor
Pro Tern Smothermon and Councilmen Weaver, Thomas, Morton, Cowman, Robertson and
Nelson voting in favor of the motion.
Item 12 Discussion and consideration of participating with Prentiss Properties Limited,
Inc., Thompson Interests, and Catellus Development Corporation in placing an
ad in The DFW Connection. a publication for Dallas/Ft Worth International
Airport.
Rich Johnson, Chairman of the Economic & Development Board made a presentation to Council.
Councilman Robertson moved to approve the expenditure of $1,890, to be taken from the
Economic and Development Business Development funds, to place an ad in The DFW
Connection. Councilman Morton seconded the motion. The motion carded 7-0 with Mayor Pro
Tem Smothermon and Councilmen Weaver, Thomas, Morton, Cowman, Robertson and Nelson
voting in favor of the motion.
Mr. Johnson further reported that a premier of the Coppell Video will be June 26, 1991 from
5 p.m. to 7 p.m. at the Town Center.
Item 13 PUBLIC HEARING: Consideration and approval of a replat for the Villages
of Coppell, Phase II, Block E, Lots 11, 18, 19 and 20, located at 840 Aberdeen,
835, 839 and 843 Chalfont Place, at the request of Harry Rowell Surveyors.
Planning and Community Services Director Gary Sieb made a presentation to Council. He
stated that the owners of the four lots are requesting approval of a replat to abandon the access
portion of a joint access/utility easement which is located in the rear of said lots. Mayor Wolfe
declared the Public Hearing open and asked if there were any citizens who wished to speak in
favor of or in opposition to the replat request. Dan Hybel of 839 Chalfont Place stated that he
is one of the homeowners requesting the replat. He indicated that the homeowners were just
trying to locate their fences in line with the property lines and clear up paperwork in the event
the property ever needed to be sold. The Planning & Zoning Commission approved (6-0) the
relocation of the fences and abandon only the access portion of the easement. There being no
other citizens who wished to speak, the Public Hearing was declared closed. Councilman
Weaver moved to approve a replat for the Villages of Coppell, Phase II, Block E, Lots 11, 18,
19 and 20 located at 840 Aberdeen, 835, 839 and 840 Chalfont Place. Councilman Robertson
seconded the motion. The motion carried 7-0 with Mayor Pro Tern Smothermon and
Councilmen Weaver, Thomas, Morton, Cowman, Robertson and Nelson voting in favor of the
motion.
Item 14 PUBLIC HEARING: Consideration and approval of a zoning change, Case
//PD-117, Chautaugua Place, from (MF-2) Multi Family-2, to (PD-SF-7) Planned
Development Single-Family-7, located along the west side of Harris Road at the
intersection of Bethel School Road, at the request of Matthews Investments.
Planning and Community Services Director Gary Sieb made a presentation to Council. Tim
House, representing the applicant, was als0 present to'~swer any questions Council might have.
Mayor Wolfe declared the Public Hearing open and asked if there were any citizens who wished
to speak in favor of or in opposition to the zoning change. There being none who wished to
speak, the Public Hearing was closed. Mayor Pro Tern Smothermon moved to approve a zoning
change, Case #PD-117, Chautaugua Place from (MF-2) Multi Family-2, to (PD-SF-7), Planned
Development Single-Family-7, located along the west side of Harris Road at the intersection of
Bethel School Road, with the stipulation to Staff that a plat would be approved with no alleys
providing that they were not needed for drainage and that the minimum house size will be 1,800
square feet. Councilman Morton seconded the motion. The motion carded 7-0 with Mayor Pro
Tem Smothermon and Councilmen Weaver, Thomas, Morton, Cowman, Robertson and Nelson
voting in favor of the motion.
Item 15 PUBLIC HEARING: Consideration and approval of a zoning change request
for ZC-531, Magnolia Property, from (HC) Highway Commercial and (LI) Light
Industrial, to (SF-12) Single-Family-12, (SF-9) Single-Family-9, (SF-7) Single-
Family-7 and (HC) Highway Commercial, located at the northwest and southwest
comers of Denton Tap Road and S.H. 121 Bypass, at the request of Nathan
Maier Engineers.
Planning and Community Services Director Gary Sieb made a presentation to Council. The
Planning & Zoning Commission denied (6-0) without prejudice the request for a zoning change.
This being the case, Mr. Sieb pointed out that it would take a vote of 3/4 of the Council to
approve this item. Nathan Maier was also present to address any concerns Council might have.
Mayor Wolfe declared the Public Hearing open and asked if there were any citizens who wished
to speak in favor of or in opposition to this zoning change request. There being no citizens who
wished to speak, Mayor Wolfe declared the Public Heating closed. Councilman Morton moved
to deny without prejudice a zoning change request for ZC-531, Magnolia Property, from (HC)
Highway Commercial and (LI) Light Industrial, to (SF-12) Single-Family-12, (SF-9) Single-
Family-9, (SF-7) Single-Family-7 and (HC) Highway Commercial, located at the northwest and
southwest comers of Denton Tap Road and S.H. 121 Bypass, waive the fees and recommended
that the Planning and Zoning Commission act on this as quickly as possible to re-hear the case.
Councilman Robertson seconded the motion. The motion to deny carried 7-0 with Mayor Pro
Tern Smothermon and Councilmen Weaver, Thomas, Morton, Cowman, Robertson and Nelson
voting in favor of the motion.
Item 16 PUBLIC HEARING: Consideration and approval of a zoning change request
for Case #ZC-530, 121 Business Park, from (LI) Light Industrial, to (HC)
Highway Commercial, located at the southeast comer of S.H. 121 and Coppell
Road, at the request of E-Systems Pool Trust.
Planning and Community Services Director Gary Sieb made a presentation to Council. Greg
Carter, representing the applicant, was present to answer questions from the Council. Mayor
Wolfe declared the Public Hearing open and asked if there were any citizens who wished to
speak in favor of or in opposition to the zoning change. There being no citizens who wished
to speak, the Public Hearing was declared closed. Councilman Cowman moved to approve a
zoning change request for Case #ZC-530, 121 Business Park, from (LI) Light Industrial, to (I-IC)
Highway Commercial, located at the southeast comer of S.H. 121 and Coppell Road.
Councilman Robertson seconded the motion. The motion carried 7-0 with Mayor Pro Tern
Smothermon and Councilmen Weaver, Thomas, Morton, Cowman, Robertson and Nelson voting
in favor of the motion.
Item 17 PUBLIC HEARING: Consideration and approval of a zoning change request
for Case #PD-116, Northridge Addition, from (TC) Town Center, to (PD-SF-7)
Planned Development Single-Family-7, located at the northwest comer of Sandy
Lake Road and Heartz Road, at the request of D.R. Horton, applicant.
Mayor Wolfe declared the Public Hearing had been held open from the May 28, 1991 City
Council meeting and asked if there were any citizens'Wbo wished to speak in favor of or against
the zoning change. There being no persons who wished to speak, Mayor Wolfe stated that it
had been requested that this item would be tabled until June 25, 1991 and the Public Hearing
held open until that time. Councilman Morton moved to hold open the Public Hearing on this
zoning change request until June 25, 1991. Mayor Pro Tem Smothermon seconded the motion.
The motion carried 7-0 with Mayor Pro Tern Smothermon and Councilmen Weaver, Thomas,
r'" Morton, Cowman, Robertson and Nelson voting in favor of the motion.
Item 18 Consideration and approval of a preliminary plat request for Northridge Addition,
located at the northwest comer of Sandy Lake Road and Heartz Road, at the
request of D.R. Horton, applicant.
Councilman Morton moved to deny without prejudice a preliminary plat request for Northridge
addition, located at the northeast comer of Sandy Lake Road and Heartz Road at the request of
D. R. Horton. Mayor Pm Tern Smothermon seconded the motion. The motion to deny carried
7-0 with Mayor Pro Tern Smothermon and Councilmen Weaver, Thomas, Morton, Cowman,
Robertson and Nelson voting in favor of the motion.
Item 19 Mayor's Report
1) Mayor Wolfe thanked Parks and Recreation Manager Rick Weiland and Public Works
Director Steve Goram for their hard work which resulted in a favorable report for the
Federal Park Grant from COG.
2) Mayor Wolfe asked if there was a status report on the asphalt overlay projects. A
schedule has not been set as of yet.
t'-' 3) Mayor Wolfe wished those present to know that there would be a ribbon-cutting
! ceremony sponsored by the Coppell Chamber of Commerce at the Tom Thumb Center
for an eye care office on Wednesday, June 12, 1991 at 1:00 p.m.
4) Mayor Wolfe asked Councilman Morton for an update on the sales tax proposal for
economic development. It was reported that this is being worked on and it is expected
that it will be on the agenda for the June 25, 1991 meeting.
5) Mayor Wolfe asked for the status on the maintenance of the Middle School Baseball
Field. City Manager Alan D.Ratliff reported that an agreement between the City and the
CISD is being worked on and it will be brought forward when it is ready for Council to
consider.
6) Mayor Wolfe reported that Staff had been taking a look at the stop signs on Mockingbird
Lane. He stated that there has been a request by citizens on Villawood Lane to remove
the no parking on one side of the street regulation and asked that Staff check into this
7) Mayor Wolfe thanked Councilman Nelson for the information on the recognition awards
which had been given to Council and asked if it is expected that this will be an agenda
item coming up. Councilman Nelson stated that comments had been received from City
Manager Alan D. Ratliff and welcomed input from Council if they wanted to.
[ 8) Mayor Wolfe stated that a Resolution from Dallas County Commissioner Jim Jackson had
! been received complimenting Coppell on the curbside recycling.
9) Councilman Thomas asked Staff to look at a potential problem with parking on the North
side of Belt Line just as you come into Coppell at the East city limits.
10) Councilman Thomas wished Council to know that he would not be present at the June
25, 1991 Council meeting.
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11) Councilman Morton requested that Staff take a look at the intersection at Bethel Road and
Coppell Road, voicing concern that there is a long hack-up of traffic during 5:00 p.m.
rush-hour.
12) Councilman Weaver wished to thank Staff, particularly City Manager Alan D. Rafliff,
Acting Fire Chief Richard Terry and Barney Barnett for their success in getting the
weeds mowed on Alex Drive.
Item 20 Liaison Repons
A) ARCHITECTURAL REVIEW COMMITTEE FOR TOWN CENTER
There was no report at this time.
B) CHAMBER OF COMMERCE COMMITTEE
There was no report at this time.
C) COPPELL HISTORIC DISTRICT
There was no report at this time.
D) DCAD
There was no report at this time.
E) ECONOMIC AND BUSINESS DEVELOPMENT BOARD
Councilman Morton reported that the board is getting quite active.
F) FINANCE
There was no report at this time.
G) LIBRARY
There was no report at this time.
H) METROCREST RED RIBBON CAMPAIGN COMMITTEE (DRUG AWARENESS)
There was no report at this time.
I) MUD ABSORPTION
There was no report at this time.
J) NCTCOG
Councilman Morton reported that a meeting and banquet had been held during the past week,
with awards having been handed out. He reported that some new funding avenues had also been
discussed at COG, including the incorporation of the Local Government Cooperation pursuant
to the Texas Transportation Corporation Act. This allows that local government cooperations
may be created under the act in many configurations; for example, Farmers Branch and Addison
had been having a drainage problem, went through one of the cooperations where the
cooperation issued the bonds and the cities start pledge repayment of the bonds. A letter
outlining some of the aspects of this type of cooperation was given to Mayor Pro Tem
Smothermon to go over with the Finance Committee.
K) PARK
Councilman Robertson reported that the Park Board had not met for lack of a quorum.
L) RECYCLINO COMMITTEE
There was no report at this time.
M) SCHOOL
There was no report at this time.
N) YMCA
Councilman Robertson reported that the YMCA is still looking for potential property to open
up a center. He reported that the YMCA has $36,700 in hand.
0) TASK FORCE FOR LANDOWNERS
Mayor Pro Tern Smotbermon reported that the task force with the land owners and the Coppell
Chamber of Commerce has been meeting. Another meeting is scheduled for June 12, 1991 at
7:00 p.m. at 1st Coppell Bank.
P) MOTOR ASSIST COMMHTIeE
Councilman Morton reported that the Motor Assist Committee of the Dallas Regional Mobility
Coalition had met during the course of the past week. It is expected that they will be seeking
interlocal agreements between the cities for funding of an instant management program to help
clear accidents and have safety patrols on selected freeways in the Dallas area. It is expected
that this will come forward during the latter part of July.
CONSENT AGENDA
Item 21 A To consider an ordinance for Case #S-1052, to change the zoning
designation from (SF-12) Single Family-12, to (SF-12-SUP) Single-
Family-12 Special Use Permit, for the operation of a day care facility, on
a parcel of land located at 420 S. Heartz Road and authorizing the Mayor
to sign.
B Consider approval of an ordinance formally adopting the Mid-Year-Budget
and authorizing the Mayor to sign.
C Consideration and approval of an extension of a final plat for the Four
Seasons Addition, located at the southeast comer of Thweatt Road and
Royal Lane, at the request of Pacheco Koch Engineers for a period of six
months.
Council requested that item 21 B be considered separately. Mayor Pro Tem Smothermon moved
to approve Items 21 A (Ordinance 297-A-91) and 21 C. Councilman Weaver seconded the
motion. The motion carried 7-0 with Mayor Pro Tern Smothermon and Councilmen Weaver,
Thomas, Morton, Cowman, Robertson and Nelson voting in favor of the motion.
Item 21 B Consider approval of an ordinance formally adopting the Mid-Year-Budget
and authorizing the Mayor to sign.
Councilman Weaver asked if the $125,000 budgeted for the Fire Department overtime is in the
approved budget and if this figure is for the second half of the year or the full year. It was
stated that this amount is for the full year. He asked for clarification of the memo from Deputy
City Manager/Finance Director Frank Trando regarding delaying issuance of bonds. Council
then discussed the compensation plan. Mayor Pro Smothermon moved to approve the Mid-Year
Budget (Ordinance 91509), with the substitution of the June 10, 1991 compensation plan
developed by Staff for the compensation plan contained in the May 16 packet. Councilman
Morton seconded the motion. The motion carried 6-1 with Mayor Pro Tern Smothermon and
Councilmen Weaver, Morion, Cowman, Robenson and Nelson voting in favor of the motion and
Councilman Thomas voting in opposition to the motion.
There being no further business to come before Council, the meeting was adjourned.
k Wolfe~ayor
ATTEST:
Do~'othy Timm-~l~S, C~ty~$ecretary
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