CM 1991-08-13 MINUTES OF AUGUST 13, 1991
The City Council of the City of Coppell met in regular called session on Tuesday, August 13,
1991 at 6:00 p.m. for Executive Session and at 6:35 p.m. for Regular Session in the City
Council Chambers of the Town Center, 255 Parkway Boulevard, Coppell, Texas. The following
members were present:
Mark Wolfe, Mayor
Bill Smothermon, Mayor Pro Tern
Peyton Weaver, Councilman
Tom Morton, Councilman
Jim Cowman, Councilman (Late Arrival)
Ron Robertson, Councilman
lohn Nelson, Councilman
Councilman Thomas was absent from the meeting, being out of the country on a business trip.
Also present were City Manager Alan D. Ratliff, City Secretary Dorothy Timmons and City
Attorney Lawrence W. Sackson.
REGULAR SESSION (Open to the Public)
ITEM 1 Call to order
Mayor Wolfe called the meeting to order.
ITEM 2 Work Session: "~ A. Bond Sale
B.' Mechanical, Plumbing and Building Codes
C. Other related items
ITEM 3 Invocation
Councilman Morton led the invocation.
ITEM 4 Pledge of Allegiance
Mayor Wolfe led the Pledge of Allegiance.
ITEM 5-ES EXECUTIVE SESSION (Closed to the Public)
A. Article 6252-17, Section 2 (e), Senate Concurrent Resolution Number 83,
discussion with City Attorney concerning matter involving privileged
communications between attorney and client.
1. PID
2. Grapevine Creek - Branches 1 & 2
3. Io Lynn Helsley/Claim
B. Article 6252-17, Section (f), discussion concerning the negotiated position
of the City with respect to agreements involving interests in land and the
value of real property.
1. Billboard agreement with Chase Company
60,7' 150
Councilman Cowman arrived during the Executive Session. The City Council convened into
Executive Session at 6:02 p.m. on Tuesday August 13, 1991 as allowed under the above stated
articles. Mayor Wolfe adjourned the Executive Session and opened the Regular Session at 6:35
p.m.
I~ (Open to the Public)
ITEM 6 Approval of minutes: July 23, 1991
July 30, 1991
Mayor Pro Tem Smothermon moved to approve the minutes of July 23, 1991 and July 30, 1991
with the correction on the July 23, 1991 minutes to reflect the vote of 5-0 rather than 7-0 on
Items 27A, 27B, 27C, 27D, 27E, 27F and 27G. Councilman Morton seconded the motion. The
motion carried 6-0 with Mayor Pro Tem Smothermon and Councilmen Weaver, Morton,
Cowman, Robertson and Nelson voting in favor of the motion.
ITEM 7 Citizen's Appearances
Those citizens who wished to speak included:
A) Vicki Harms of 603 Bethel School, Coppell, expressed concern over the removal of the
full time youth officer for the school system and replacing the one full time officer with
three part time officers.
B) Walter Pettijohn of 525 Oak Grove, Coppell, announced that there would be a meeting
Thursday night, August 15, 1991 at Anna's Restaurant for citizens concerning City
employees.
C) Marcie Ferguson of 727 Meadowlark, Coppell, addressed the issue of a full time school
youth officer, asking for reconsideration in assigning part time personnel rather than the
one full time officer.
D) Cathy George of 802 Meadowglen, Coppell, who will be a freshman at the High School
in the Fall, stated that she felt the DARE program needs to continue in the Elementary
School. She further described Officer Kelly's good rapport with the students and their
parents.
E) Lindy Thomas of 513 Parkview Place, Coppell, read a prepared statement on behalf of
the Coppell Historic District Committee in regards to the Grapevine Springs Park. The
Coppell Historic District Committee recommends that the Council consider the plan of
the Dallas County Parks and Open Spaces Board for restoration of Coppell's Grapevine
Springs Park, study the long-term ramifications and taking care to adhere to the 30-45
day time table recommended at the time the plan was presented to the City Council; that
they continue to seek a way to provide that the City may have the option to regain
ownership of the park at some future date but to accept the proposal without this option
should it not be feasible; and accept the general plan of Dallas County transferring title
of the park to the county with the understanding that the county will begin work
immediately.
F) Bill Rohloff of 601 Swan, Coppell, voiced his support in retaining Officer Kelly as a
full-time youth officer, stating that it takes time for teenagers to gain confidence in
persons of authority. He feels that Officer Kelly has credibility with the young people
of Coppell and asked that consideration be given to leaving the program as it is.
G) Peggi Smothermon of 408 Greenridge, Coppell, stated that Officer Kelly's rapport with
the youth of Coppell makes it possible for him to discover and diffuse possibly dangerous
situations. She asked that the program as it now exists be allowed to continue.
H) Amelia Whigham of 801 Crane, Coppoll, asked that Officer Kelly be allowed to continue
as a full time officer for the youth program.
I) Joe Nave of 550 Shadowcrest Lane, Coppell, stated that he feels a statue should be
erected in front of City Hall.
ITEM 8 Consideration and approval of a resolution authorizing the preparation of an
official statement, notice of sale and bidding instructions for the issuance of an
installment of the City's General Obligation Bonds voted at the Bond Election
held on March 3, 1990 and the issuance of Combination Tax and Revenue
Certificates of Obligation.
Mayor Pro Tem Smothermon moved to separate the item into two, one item being consideration
of the City's General Obligation Bonds and the second item to be the Certificates of Obligation.
Councilman Morton seconded the motion. The motion carried 6-0 with Mayor Pro Tem
Smothermon and Councilmen Weaver, Morton, Cowman, Robertson and Nelson voting in favor
of the motion.
Deputy City Manager/Finance Director Frank Trando made a presentation to Council. Mayor
Pro Tem Smothermon moved to approve Resolution 081391.1, authorizing preparation of
documents to sell and issue $800,000 in General Obligation Bonds, $500,000 for Engineering
on Sandy Lake Road and $300,000 for the purchase of a computer system. Councilman Morton
seconded the motion. The motion carried 6-0 with Mayor Pro Tem Smothermon and
Councilmen Weaver, Morton, Cowman, Robertson and Nelson voting in favor of the motion.
Deputy City Manager/Finance Director Frank Trando stated that the General Obligation Bonds
were voted on by the citizens of Coppell. The Certificate of Obligation is for the Council to
vote on without having a general election. He further reiterated that the purpose of this
certificate of obligation is to construct a fire administration building of approximately 4,000
square feet for the purpose of housing the fire administration as well as the building code
enforcement department. Council expressed concern that a similar building was turned down
by the voters in the bond program, stating that there must be some other way to do this to allow
for citizen input. Some of the Council suggested that it might be feasible for Staff to look into
other alternatives for funding of this project. Mayor Pro Tern Smothermon moved to approve
Resolution 081391.2, authorizing Staff to proceed with the advertising to issue Certificates of
Obligation in the amount of $200,000 and that a consideration for how to best fund or not to
fund a fire administration building be placed on the budget agenda for Friday, August 16.
Councilman Robertson seconded the motion. The motion carried 4-2 with Mayor Pro Tern
Smothermon and Councilmen Cowman, Robertson and Nelson voting in favor of the motion and
Councilmen Weaver and Morton voting in opposition to the motion.
ITEM 9 Consideration and approval of a resolution directing publication of notice of
intention to issue Combination Tax and Revenue Certificates of Obligation, Series
1991.
Mayor Pro Tern Smothermon moved to approve Resolution 081391.3 directing publication of
notice of intention to issue Combination Tax and Revenue Certificates of Obligation, Series
1991. Councilman Robertson seconded the motion. The motion carried 4-2 with Mayor Pro
Tern Smothermon and Councilmen Cowman, Robertson and Nelson voting in favor of the
motion and Councilmen Weaver and Morton voting in opposition to the motion.
ITEM 10 To consider approval of abandoning a final executed plat for the DTC Addition,
located approximately 1,000 feet south of Sandy Lake Road along the west side
of Denton Tap Road, at the request of Siepiela Interests.
Councilman Weaver moved to approve abandoning a final executed plat for the DTC Addition,
located approximately 1,000 feet south of Sandy Lake Road along the west side of Denton Tap
Road, at the request of Siepiela Interests. Mayor Pro Tern Smothermon seconded the motion.
The motion carried 6-0 with Mayor Pro Tern Smothermon and Councilmen Weaver, Morton,
Cowman, Robertson and Nelson voting in favor of the motion.
ITEM 11 To consider approval of a final plat for Wynnpage Addition, located
approximately 1,400 feet south of Sandy Lake Road and 200 feet west of Denton
Tap Road, at the request of Siepiela Interests.
Planning and Community Services Director Gary Sieb made the presentation to Council. Mayor
Pro Tem Smothermon moved to approve a final plat for Wynnpage Addition, located
approximately 1,400 feet south of Sandy Lake Road and 200 feet west of Denton Tap Road,
with the following conditions: 1) 9,000 square foot lot minimum on Block A, lots 15-27 (along
the western boundary), 8,450 square foot lot minimum on Block A, lots 13 and 24, remaining
lots 7,400 square foot minimum; 2) 75' minimum lot width for Block A, lots 19-27, remaining
lots = 66' minimum foot width; 3) minimum side yard - 8'; 4) minimum rear yard - 20'; 5)
minimum front yard - 25'; 6) Minimum size of structures - 1,850 square feet; 7) maximum
height of structures - 1 story on Block A, lots 13-27, remaining lots - 2 story; 8) screening -
a) 8' wooden screening fence (with metal posts and caps) along the western boundary, b) 6'
masonry screening fence on southern boundary (along Block A; lots 13-17), c) 6' wooden
screening on Block A, lots 5-12 d) 6' masonry screening fence along the eastern and
northeastern residential boundary; 9) provide landscaping along the southern side of southern
masonry fence; 10) establish a homeowners association to maintain screening fences and all
common areas; 11) landscaping to be provided as shown on plans; 12) the preliminary and
final plat must be submitted along with acceptable drainage plans 13) Maximum number of lots
- 78. Councilman Morton seconded the motion. The motion carried 6-0 with Mayor Pro Tern
Smothermon and Councilmen Weaver, Morton, Cowman, Robertson and Nelson voting in favor
of the motion.
,--. ITEM 12 To consider approval of a preliminary plat for Chautaugua Place Addition,
located along the west side of Harris Road, at the intersection of Bethel School
Road, at the request of Matthews Investments Southwest.
Planning and Community Services Director Gary Sieb made a presentation to Council.
Councilman Morton moved to approve a preliminary plat for Chautaugua Place Addition, located
along the west side of Harris Road, at the intersection of Bethel School Road. Mayor Pro Tem
Smothermon seconded the motion. The motion carried 6-0 with Mayor Pro Tern Smothermon
and Councilmen Weaver, Morton, Cowman, Robertson and Nelson voting in favor of the
motion.
ITEM 13 Consideration of approving a variance to the Floodplain Management Ordinance
#87930, Art. 4, Sec. B, Item #11 (a), which states that the Floodplain
Administrator must "assure that conditional approvals are received from FEMA
before a Floodplain Development Permit is issued", for the proposed University
Park Project along Stream G-l, a tributary of Grapevine Creek.
Planning and Community Services Gary Sieb made a presentation to Council. He stated that a
letter dated August 5 from the consulting Engineer, Ron Morrison, recommended to Council that
this variance be granted, subject to basically three conditions: (1) Council approve the variance
(2) Applicant obtain all required permits as he develops this land (3) Applicant use the slope
"-' area method to determine the hundred year flood plain as opposed to the peak on peak
methodology originally used. An additional condition (4) would be that no building permit
would be issued on lots three through eleven until it had been reviewed by FEMA. Tim House,
representing the applicant, was also present to answer the questions of Council. Councilman
Morton moved to approve a variance to the Floodplain Management Ordinance #87930, Art. 4,
Sec. B, Item #11 (a), which states that the Floodplain Administrator must "assure that
conditional approvals are received from FEMA before a Floodplain Development Permit is
issued" for the proposed University Park Project along Stream G-l, a tributary of Grapevine
Creek, subject to the 4 (four) conditions listed above. Mayor Pro Tem Smothermon seconded
the motion. The motion carried 6-0 with Mayor Pro Tern Smothermon and Councilmen
Weaver, Morton, Cowman, Robertson and Nelson voting in favor of the motion.
ITEM 14 Discussion and Consideration of approval of Pedestrian No-Crossing Zone
Ordinance, the posting of appropriate signage, and the recommendation to erect
barriers to prohibit parking on the roadway area for the 1700-1800 block of ~a~t
Beltline Road as recommended by staff.
Councilman Morton moved to approve Ordinance 91-515, a Pedestrian No-Crossing Zone
Ordinance, the posting of appropriate signage, and erecting barriers to prohibit parking on the
roadway area for the 1700-1800 block of East Beltline Road. Mayor Pro Tem Smothermon
seconded the motion. The motion carried 6-0 with Mayor Pro Tern Smothermon and
Councilmen Weaver, Morton, Cowman, Robertson and Nelson voting in favor of the motion.
Councilman Weaver asked Staff to investigate the possibility of putting a warning light at that
intersection, asking Staff to come back with an agenda item regarding this possibility at a later
date, with the idea of expense sharing with the owner of the Country Club on East Beltline
Road. The consensus of Council was to go ahead with this idea.
ITEM 15 Consideration and approval of an Ordinance amending Section 3-1-12 of the Code
or Ordinances of the City of Coppell, providing for Water Use Management and
Emergency Water Management Plan for the City of Coppell and authorizing the
Mayor to sign.
Public Works Director Steve Goram made a presentation to Council. Councilman Morton
moved to table this item for further study by Staff and input from some of the Councilmen.
Councilman Weaver seconded the motion. The motion carried 6-0 with Mayor Pro Tem
Smothermon and Councilmen Weaver, Morton, Cowman, Robertson and Nelson voting in favor
of the motion.
ITEM 16 Mayor's Report
A) Mayor Wolfe reminded those present that the Woman of the Year luncheon will be held
September 5, 1991 at the Grand Kempeoski. Mayor Wolfe asked that the Administrative
Secretary of each department, plus the Staff of the City Secretary Department be seated
at the table which the City has purchased.
B) Mayor Wolfe asked Staff if a newspaper ordinance regarding newspaper racks could be
brought back to the next Council meeting.
C) Mayor Wolfe stated that Minyards would like to have a street named after them next year
in honor of their 60th anniversary. August 14, 1991 will be the 10th anniVersary of the
Corporate offices in Coppell.
D) Mayor Wolfe reminded Council that the budget meeting will be Friday, August 16 and,
if needed, Saturday August 17. The starting time will be 8:30 a.m., breaking from
11:30 to 1:30 on Friday for the teacher's luncheon. During the course of the budget
meeting, there will be presentations from the Economic and Development Board, Self-
Insurance, Computer Committee, and possibly the Friends of the Library.
E) Mayor Wolfe stated that the TML Luncheon for Region 13 will be held August 22 in
Desoto.
F) Councilman Morton informed Council that he had attended a County Commission
meeting. With the redistricting of precincts and constables, it looks as though the Justice
Precinct for our area will be Carrollton, Farmers Branch, Addison and Coppell.
G) Councilman Morton recalled that there will be a special called Council Meeting on
September 5, 1991.
H) City Manager Alan D. Ratliff advised Counc'fl that two Coppell citizens have been
appo'mted to join Assistant City Manager/Personnel Director Vivyon Bowman to hear the
appeal of the personnel who received disciplinary action. He stated that the decision of
the panel will be final, that he would not change the ruling of the panel. The two
citizens who have volunteered for this will not be announced in order to protect them
from outside pressure.
I) Assistant City Manager/Personnel Director Vivyon Bowman presented a status report on
the employee study being conducted by Dr. Geisel. He stated that a tentative date of
August 27, 1991 is being looked at to have Dr. Geisel come before Council to submit
the final report.
ITEM 17 Liaison Reports
A) ARCHITECTURAL REVIEW COMMITrEE FOR TOWN CENTER
There was no report at this time.
B) CHAMBER OF COMMERCE COMMITTEE
There was no report at this time.
C) COPPELL HISTORIC DISTRICT
Councilman Nelson reported that there have been a number of meetings to prepare the Coppell
Historic District zoning ordinance. He asked Staff to make copies for distribution to other
Council members.
D) DCAD
There was no report at this time.
E) ECONOMIC AND BUSINESS DEVELOPMENT BOARD
Councilman Morton reported that the Board is being very diligent in addressing issues.
F) FINANCE
Mayor Pro Tern Smotbermon suggested that any questions Council had regarding budget be
submitted to City Manager Alan D. Ratliff, Deputy City Manager/Finance Director Frank
Trando or Assistant City Manager/Personnel Director Vivyon Bowman in order to expedite the
process on Friday, August 16, 1991.
G) LIBRARY
There was no report at this time.
I-I) METROCREST RF~D RIBBON CAMPAIGN COMMITTEE (DRUG AWARENF~S)
There was no report at this time.
I) MUD ABSORPTION
Councilman Morton reported that a new MUD map had been distributed at a MUD meeting.
NCTCOG
The Resource Conservation Council met, having been charged to oversee landfills, the
purchasing of landfills, the permitting of landfills, coming up with the regulations for the use
of landfills in the area by the State of Texas for a 13 county area.
K) PARK
There was no report at this time.
L) RECYCLING COMMITFEE
Councilman Weaver reported that a meeting would be held Tuesday, August 20, 1991.
M) SCHOOL
There was no report at this time.
N) DALLAS REGIONAL MOBILITY COALITION
Councilman Morton reported that an interlocal area agreement would be coming forward for the
Dallas Area-Wide Freeway Motorists Assist program.
O) DATA PROCESSING COMMITTEE
Councilman Weaver reported that the Data Processing Committee is working on the Records
Retention Software for the City Secretary's office, PC purchase specifications to be used later
in the year and the Police CAD system. He stated that implementation of the PC network
system should be implemented after the budget process has been completed.
N E _C_Q _ A A.
ITEM 18 A Consideration of a variance from Section 10-8-3 B of the Sign Ordinance
which concern Real Estate Signs. The variance is requested by Ms. Lori
Bolton of Everfine/Gateway Partnership for the Pecan Valley Subdivision.
The sign will be located at the Northeast corner of Pecan Hollow Drive
and Lodge Road.
B Consideration of a variance from Section 10-8-3 B of the Sign Ordinance
which concerns Real Estate Signs. The variance is requested by Ms. Loft
Bolton of Everfine/Gateway Partnership for the Pecan Ridge Subdivision.
The sign will be located at the Northwest corner of Park Valley and
Lodge Road.
C. Consideration for awarding of bid to Miller Business systems for the
purchase of office supplies for all departments as required during the year.
D. Consideration and approval of the certification of the 1991 anticipated
collection rate for the period of July 1, 1991 through June 30, 1992 and
the amount of excess debt collections during the period of July 1, 1990
through June 30, 1991.
E. Consideration and approval to amend Section 3-3-4 of the Code of
Ordinances to specify that City departments pay the waterworks and sewer
system at a rate calculated to be cost for services received.
Gu, 156
F. Discussion and consideration of approving a resolution supporting Senate
Bill 460, which allows the Dallas County Commissioner's Court to impose
an additional $1.50 fee on vehicles registered in Dallas County to assist
communities in funding school crossing guard programs, and authorizing
the Mayor to sign.
G. Consideration and approval of adoption of an ordinance amending Chapter
,'-- 5 of the Code of Ordinances of the City of Coppell by addition Section 5-
1-4, providing for the collection of an additional court cost of five dollars
($5.00) upon conviction of vehicle parking violations under the City
ordinances.
H. Consideration of an ordinance adopting the Uniform Mechanical Code
1991 edition, regulating the design, construction, installation, quality of
materials, location, operation, and maintenance for use of heating,
ventilating, cooling, refrigeration systems, incinerators, and other heat
producing appliances within the City; specifically repealing Ordinance 88-
423; providing an effective date of October 1, 1991 and authorizing the
Mayor to sign.
I. Consideration of an ordinance adopting the Uniform Plumbing Code 1991
edition, regulating plumbing work within the City of Coppell, providing
certain amendments to said Uniform Plumbing Code; specifically
repealing Ordinance 88-407; providing an effective date of October 1,
1991 and authorizing the Mayor to sign.
J. Consideration of an ordinance adopting the Uniform Building Code 1991
edition, regulating buildings and structures in the City of Coppell;
,-.. providing certain amendments to said Uniform Building Code; repealing
all parts of ordinances in conflict with this ordinance; specifically
repealing Ordinance 88-422; providing an effective date of October 1,
1991 and authorizing the Mayor to sign.
Council requested that Item 18 1 be pulled for further discussion. Mayor Pro Tem Smothermon
moved to approve Items 18 A, 18 B, 18 C, 18 D, 18 E (Ordinance 91-516), 18 F (Resolution
081391.4), 18 G (Ordinance 91-517), 18 H (Ordinance 91-518) and 18 J (Ordinance 91-520).
Councilman Morton seconded the motion. The motion carried 6-0 with Mayor Pro Tern
Smothermon and Councilmen Weaver, Morton, Cowman, Robertson and Nelson voting in favor
of the motion.
Item 18 I Consideration of an ordinance adopting the Uniform Plumbing Code 1991 edition,
regulating plumbing work within the City of Coppell, providing certain
amendments to said Uniform Plumbing Code; specifically repealing Ordinance
88-407; providing an effective date of October 1,1991 and authorizing the Mayor
to sign.
Following discussion, Councilman Weaver moved to approve Ordinance 91-519 adopting the
Uniform Plumbing Code 1991 edition regulating plumbing work within the City of Coppell,
providing certain amendments to said Uniform Plumbing Code; specifically repealing Ordinance
88- 407; providing an effective date of October 1, 1991 and authorizing the Mayor to sign with
the following changes: remove the reference to galvanized pipe for transmission of naturalized
gas and allow City Staff to put in appropriate wording for other approved material which could
be used for that propose. Mayor Pro Tern Smothermon seconded the motion. The motion
carried 6-0 with Mayor Pro Tern Smothermon and Councilmen Weaver, Morton, Cowman,
Robertson and Nelson voting in favor of the motion.
OOal?
There being no further business to come before Council, the meeting was adjourned.
l~lark Wolfe, ~y~r
ATTEST:
68; 158