CM 1991-08-16 Minutes of August 16 & 17, 1991
Budget Workshop
The City Council of the City of Coppell met in a special called session on
Friday, Au~st 16, 1991 at 8:30 a.m. and Saturday, August 17, 1991 at 9:00
a.m., in the Rotary Room of the Town Center, Coppell, Texas. The following
m~mhers were present:
Mark Wolfe, Mayor
Bill Smothermon, Mayor Pro Tem
Peyton Weaver, Councilman
David Thomas, Councilman
Tom Morton, Councilman
Jim Cowman, Cotmcilman
Ron Robertson, Councilman
John a. Nelson, Councilman
Councilman Thomas was not present from 1:30 p.m. to 5:30 p.m. on Friday,
August 16, 1991.
Mayor Wolfe called the meeting to order.
The meeting began with a presentation and explanation of Self Insurance by
Ron McNally. With the exception of Councilman Weaver consensus of the
Council was to accept and fund self insurance.
Deputy City Manager/Finance Director, Frank Trando then gave a brief
overview of the General Fund pointing out that the City has, through July
31, 1991, an additional $103,648 in revenue.
Deputy City Manager/Finance Director, Frank Trando then gave an overview of
the Debt Service Fund.
During a discussion of the Water and Sewer Fund Deputy City Manager/Finance
Director, Frank Trando pointed out that this fund has $3,208,000.87 worth of
revenues.
The City Council convened into Executive Session at 4:03 p.m. on Friday,
August 16, 1991 as allowed under Article 6252-17, Senate Concurrent
Resolution Number 83, discussion with City Attorney concerning privileged
communications between attorney and client. Mayor Wolfe adjourned the
Executive Session and opened the regular Session at 4:26 p.m.
Discussion then turned to the 5 Year Plan relating to the issuance of bonds,
followed by the General Fund Supplements. Following a brief presentation by
each of the Department Directors regarding the supplements, Mayor Wolfe
asked for a consensus of the Council to accept the Basic Budget as submitted.
It was the consensus of the Council to accept the Basic Budget as submitted.
Following discussion of the new Library Facility, Mayor Wolfe asked for a
consensus on whenever the plans are ready for the Library Facility, the
Council will approve them and the bonds will be issued. Consensus of the
Council was to approve the proposal with Councilman Cowman opposed.
Mayor Wolfe adjourned the meeting at 5:30 p.m. on Friday, August 16, 1991
and called the meeting back to order at 9:00 a.m. on Saturday, August 17,
1991.
City Attorney Larry Jackson began the meeting by addressing the Council on
the 1/2¢ Sales Tax. Mr. Jackson proceeded by giving an explanation of the
Development Corporation Act of 1979, House Bill 916 (Coppell Bill) and
Senate Bill 736. Discnsaion then turned to Mayor and Council Budget and
Economic Development. Nistorically Economic Development has been funded out
of the contingency fund. Richard Johnson, Chairman of the Economic
Development Board, continued his presentation and explanation of the
previous day by requesting a total amount of $50,000.00. Mayor Pro Tern
Smothermon explained that if the same items are funded this year as were
funded last year out of contingency reserve fund, the balance would still be
$33,000.00. The Economic Development Board is requesting $10,000.00 for the
Chamber of Commerce. The Council questioned Richard Johnson regarding the
Economic Development Board request for $48,000, ($30,00 out of General Fund,
$18,000 out of Donations), $5,000 of which is for the Coppell Cha~tber of
Commerce. Mayor Wolfe called for a consensus of the Council on the $48,000
request. It was the consensus of the Council to accept the $48,000 request
from the Economic Development Board. Mayor Wolfe then asked for a
consensus of the Council regarding the request that of the remaining
unallocated balance of the Mayor and Council Contingency Funds, $5,000 be
given to the Coppell Chamber of Commerce for promotional purposes, upon
completion of the contract and receipt of a bill. Additionally, the City
will require a contractual agreement which would include a monthly statement
detailing the allocation of funds. Mayor Pro Tem Smothermon had two
concerns concerning this request. The first being that, when the Chamber
was created they stated that the $15,000 then approved would be the only
funds they would ever need and would not come back. Mayor Pro Tem
Smothermon's second concern was that the City should not have to fund an
organization that the members should be funding. Mayor Wolfe then asked
for a show of hands. It was the consensus of the Council to approve the
request with Mayor Pro Tem Smothermon and Councilman Morton opposing the
request.
Discussion then turned to the construction of the new Fire Administration
Building. Mayor Wolfe followed the discussion with a request for Council
consensus on the proposal to authorize City staff to proceed with the
construction of a building within a budget consisting of $80,000 from
General Fund and whatever is remaining out of CIP funds, after all
obligations under those bond funds have been taken care of. Consensus of
the Council was to proceed with the construction, with the exception of
Councilman Weaver.
The next subject of discussion was the General Fund Supplementals totaling
$415,893. The consensus of the Council was to approve all seventeen of the
General Fund Supplementals with Councilmen Nelson opposed.
Discussion then continued regarding the contract relating to the Fire
Station Land. Mayor Wolfe then asked for a consensus to negotiate the
contract. Consensus of the Council was to approve the negotiation.
The topic of discussion turned to the 1/2¢ sales tax once more with Mayor
Pro Tem Smothermon suggesting the appointment of a committee, who, together
with staff, could make a list of things that the two half cents can do for
the City and use it as foundation for a decision. Councilman Morton
suggested involving the Economic Business Development Board to present a
proposal with their suggestions regarding what type of projects the tax
could be used for. Following further discussion it was the consensus of the
Council that the Finance Committee, with Councilman Morton serving as the
resource person, conduct the study and report back to Council.
There being no further business to discuss, the meting adjourned at 12:00
Mark Wdlfe, Mayor
ATTEST:
~.~n I~o~o, Ad~l~nistrative Secretary
MI~SBIIDG. 002