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CM 1991-09-10 MINIJTES OF SEPTEMBER 10, 1991 The City Council of the City of Coppell met in regular called session on Tuesday, September 10, 1991 at 6:00 p.m. for Executive Session and at 7:00 p.m. for Regular Session in the City Council Chambers of the Town Center, 255 Parkway Boulevard, Coppell, Texas. The following members were present: Mark Wolfe, Mayor Bill Smothermon, Mayor Pro Tem Peyton Weaver, Councilman David Thomas, Councilman Tom Morton, Councilman Jim Cowman, Councilman (late arrival) Ron Robertson, Councilman John Nelson, Councilman Also present were City Manager Alan D. Ratliff, City Secretary Dorothy Timmons and City Attorney Lawrence W. Jackson. REGIJLAR SESSION (Open to the Public) Item 1 Call to order Mayor Wolfe called the meeting to order. Item 2 Work Session: 1. Radio communications consultants (Larson Associates USA) 2. Records management software 3. General discussion of agenda items Item 3 Invocation Councilman Cowman led the invocation. Item 4 Pledge of Allegiance Mayor Wolfe led those present in the Pledge of Allegiance. EXECUTIVE SESSION (Closed to the Public) Item 5-ES A. Article 6252-17, Section 2 (0, discussion concerning the negotiating position of the City with respect to agreements involving interests in land and the value of real property. 1. Contract for Real Estate 2. Easements - Grapevine Springs Sewer Line, Fire Station Site B. Article 6252-17, Section 2 (g), discussion concerning personnel. 1. Personnel 2. Boards and Commissions Appointments C. Article 6252-17, Section 2 (e), Senate Concurrent Resolution Number 83, discussion with City Attorney concerning matter involving privileged communications between attorney and client Councilman Cowman arrived during the Executive Session. The City Council convened into Executive Session at 6:00 p.m. on Tuesday} s'eptember 10, 1991 as allowed under the above stated article. Mayor Wolfe adjourned the Executive session and opened the Regular Session at 7:00 p.m. REGULAR SESSION (Open to the Public) Item 6 Approval of minutes: August 27, 1991 Mayor Pro Tern Smothermon moved to approve the minutes of August 27, 1991 as submitted. Councilman Nelson seconded the motion. The motion carried 7-0 with Mayor Pro Tern Smothermon and Councilmen Weaver, Thomas, Morton, Cowman, Robertson and Nelson voting in favor of the motion. Item 7 Citizen's Appearances There were no citizens who wished to speak at this time. Item 8 Recognition and discussion of national award for Coppoll's economic development video, HWelcome to Coppell,' and presentation of the video to the public - Mayor Wolfe. Mayor Wolfe recognized the members of the Economic and Business Development Board for their initiation of the ~Welcome to Coppell" video. City Manager Alan D. Rafliff submitted the video to 3cma for consideration for the Savvy Award for an economic development video, of which there were a total of 150 entries. Mayor Wolfe unveiled the Economic and Business Development Video Award. Item 9 Presentation of final personnel policy comparison, study, and recommendation by Dr. Paul Geisel. Dr. Paul Geisel made a presentation of the personnel policy comparison, study and recommendations. Mayor Wolfe explained that City Manager Alan D. Ratliff would be making notes of the comments made by Council, that he would go back to the Directors, and a revision of the Personnel Policy would be brought back. Item 10 Discussion and consideration of appointments to the City's Boards and Commissions. Mayor Wolfe stated that some changes in alternate positions is expected through ordinances prior to October 1, 1991. He stated that, generally, the alternate positions will be two year terms. Depending on the Board, some will have no alternates, some will have one or two positions, and the alternates will be given packets just as the Board members. AMERICAN RED CROSS: Councilman Nelson nominated Carlotta Moore for a one year term as the American Red Cross Representative and Bianca Coker as an alternate representative for a two year term. Councilman Robertson seconded the motion. The motion carded 7-0 with Mayor Pro Tern Smothermon and Councilmen Weaver, Thomas, Morton, Cowman, Robertson and Nelson voting in favor of the motion. ANIMAL CONTROL: Councilman Rohertson nominated Catherine Mooney to a one year term and Rosalie Money as an alternate member for a two year term. Mayor Pro Tern Smothermon seconded the motion. The motion carried 7-0 with Mayor Pro Tern Smothermon and Councilmen Weaver, Thomas, Morton, Cowman, Robertson and Nelson voting in favor of the motion. BOARD OF ADJUSTMENTS: Councilman Cowman nominated Lanny Mayo and Ron Pankey for two year terms, with Don Mason and Carol Williams as alternate members for two years. Mayor Pro Tem Smothermon seconded the motion. The motion carried 7°0 with Mayor Pro Tern Smothermon and Councilmen Weaver; Th0miis, Morton, Cowman, Robertson and Nelson voting in favor of the motion. BUILDING AND STANDARDS COMMISSION: Mayor Pro Tem Smothermon nominated Mark Weisenbach, Mark Kemp and Bill Sfimson as members for two year terms, with Mark Pitts and Randy Bollig as alternate members for two year terms. Councilman Morton seconded the motion. The motion carried 7-0 with Mayor Pro Tern Smothermon and Councilmen Weaver, Thomas, Morton, Cowman, Robertson and Nelson voting in favor of the motion. CODE ADVISORY AND APPEAL BOARD: Mayor Pro Tern Smothermon nominated as members James (Mark) Pitts (Citizen), Bill Sfimson (Engineer) and Randy Bollig (Home Builder) for two year terms. Still vacant is a position for a plumber. Councilman Nelson seconded the motion. The motion carried 7-0 with Mayor Pro Tern Smothermon and Councilmen Weaver, Thomas, Morton, Cowman, Robertson and Nelson voting in favor of the motion. ECONOMIC DEVELOPMENT: Councilman Morton nominated Richard J. Johnson, Jim Dippold and Jim Garrison for two year terms, with alternates Ed Spalding and Jerry Singleton for two year terms. Mayor Pro Tern Smothermon seconded the motion. The motion carried 7-0 with Mayor Pro Tern Smothermon and Councilmen Weaver, Thomas, Morton, Cowman, Robertson and Nelson voting in favor of the motion. LIBRARY BOARD: Councilman Weaver nominated John Hill, Ken Hevron, Cynthia Towell and Barbara Baumgarten for two year terms on the Library Board, with Jeanne Heath and Mitch Reitman as alternate members for two year terms. Councilman Thomas seconded the motion. The motion carried 7-0 with Mayor Pro Tem Smothermon and Councilmen Weaver, Thomas, Morton, Cowman, Robertson and Nelson voting in favor of the motion. PARK BOARD: Councilman Thomas nominated Larry Wheeler, Mike Cogbum, Karl Guderian and Cheryl Colmery as members for two year terms; William Coppola for a one year term, with Danny Watson and Derek Jett as alternate members for two year terms. Councilman Weaver seconded the motion. The motion carried 7-0 with Mayor Pro Tem Smothermon and Councilmen Weaver, Thomas, Morton, Cowman, Robertson and Nelson voting in favor of the motion. PLANNING AND ZONING COMMISSION: Councilman Nelson nominated Don Meador for a one year term, with Robert (Bud) Green, Melvin Gross, Lanny Mayo and Marsha Tunnell for two year terms. Councilman Cowman seconded the motion. The motion carried 7-0 with Mayor Pro Tern Smothermon and Councilmen Weaver, Thomas, Morton, Cowman, Robertson and Nelson voting in favor of the motion. Item 11 Discussion and consideration of request by Ann Hanson, representing the Coppell Soccer Association, to waive the $100 food permit fee and the requirement to attend a food service course in order to operate the concession stand at Andrew Brown Park. Environmental Health Officer Linda Varonich made a presentation to Council. Councilman Morton moved to approve a request by Ann Hanson, representing the Coppell Soccer Association, to waive the $I00 food permit fee and the requirement to attend a food service course in order to operate the concession stand at Andrew Brown Park. Councilman Thomas seconded the motion. The motion carded 7-0 with Mayor Pro Tem Smothermon and Councilmen Weaver, Thomas, Morton, Cowman, Robertson and Nelson voting in favor of the motion. Item 12 PUBLIC HEARING: To hear citizen input concerning the Fiscal Year 1991-92 Operating Budget. Mayor Wolfe declared the Public Hearing Ol~ff afid~a~ked if there were any citizens who wished to speak in favor of or in opposition to the Fiscal Year 1991-92 Operating Budget. There being none who wished to speak, Mayor Wolfe closed the Public Hearing. Item 13 PUBLIC HEARING: To hear citizen input concerning a proposal to increase total tax revenue by .038 per $100 of taxable value. Mayor Wolfe declared the Public Hearing open and asked if there were any citizens who wished to speak in favor of or in opposition to a proposed increase total tax revenue by .038 per $100 of taxable value. There being none who wished to speak, Mayor Wolfe declared the Public Hearing closed. Item 14 Consideration and approval of an order calling for public hearing on November 12, 1991 regarding the adoption of the 1991 Water/Wastewater Impact Fee Study and amendments to the Impact Fee Ordinance. Public Works Director Steve Goram mad, a presentation to Council. Sanford Case of Ginn, Inc. was also present to address Council. Mayor Pro Tern Smothermon moved to approve an order calling for a public hearing on No~ :tuber 12, 1991 regarding the adoption of the 1991 Water/Wastewater Impact Fee Study and an ~endments to the Impact Fee Ordinance. Councilman Morton seconded the motion. The motion carried 7-0 with Mayor Pro Tern Smothermon and Councilmen Weaver, Thomas, Morton, Cc wman, Robertson and Nelson voting in favor of the motion. Item 15 Consideration and approval )f an Ordinance amending Section 8-1-3 of the City Code of Ordinances establi~, hing 35 mph speed limit on MacArthur Boulevard within the corporate limits ~ the City of Coppell and authorizing the Mayor to sign. Councilman Nelson moved to approve O~ inance 91523 amending Section 8-1-3 of the City Code of Ordinances establishing 35 mp[ speed limit on MacArthur Boulevard within the corporate limits of the City of Coppell and authorizing the Mayor to sign. Councilman Thomas seconded the motion. The motion can ied 7-0 with Mayor Pro Tem Smothermon and Councilmen Weaver, Thomas, Morton, Cz wman, Robertson and Nelson voting in favor of the motion. Item 16 Consideration of an ordinan :e adopting the uniform Fire Code 1991 Edition, prescribing regulations gove~ ning conditions hazardous to life and property from fire or explosion in the City af Coppell, Texas providing certain amendments to said uniform fire code; repe ding Ordinance 87372; providing an effective date of October 1, 1991 and auth >rizing the Mayor to sign. Councilman Morton moved to approve orr inance 91524 adopting the uniform Fire Code 1991 Edition, prescribing regulations governing :onditions hazardous to life and property from fire or explosion in the City of Coppell, Texas providing certain amendments to said uniform fire code; repealing Ordinance 87372; providinl an effective date of October 1, 1991 and authorizing the Mayor to sign. Councilman Weaver econded the motion. The motion carried 7-0 with Mayor Pro Tern Smothermon and Councih ten Weaver, Thomas, Morton, Cowman, Robertson and Nelson voting in favor of the motion. Item 17 Consideration of an ordinance amending Article 9-8 Weeds, Brush and Unwholesome Matter and .4 rticle 9-9 Anti-Letter of Chapter 9 of the Code of Ordinances of the City of C~ ppell and authorizing the Mayor to sign. This item was pulled for consideration at a later time. Item 18 Consideration of a variance from Section 10-8-3 B of the Sign Ordinance which concerns real estate signs. The variance is requested by Mr. Tom Wise for the Waterford at Lake Park Subdivision. Tom Wise, owner of Waterford at Lake Park Subdivision, was present to address Council. Councilman Weaver moved to approve a variance from Section 10-8-3 of the Sign Ordinance which concerns real estate signs, as requested by Tom Wise, for the Waterford at Lake Park Subdivision, with the stipulation that the sign be removed when the subdivision is 75 % building permitted or one year (whichever comes sooner). Councilman Robertson seconded the motion. The motion carried 6-1 with Mayor Pro Tem Smothermon and Councilmen Weaver, Thomas, Cowman, Robertson and Nelson voting in favor of the motion and Councilman Morton voting in opposition to the motion. Item 19 Consideration of a request to allow for a variance to Section (j) Appendix A of the City Subdivision Ordinance which concerns paving material requirements for driveways. This variance is requested by Mr. Peter Kavanagn of Masterplan for the Southwestern Bell Mobile System cell site at 160 S. Royal Lane. Chief Building Inspector Greg Jones made a presentation to Council. William Cothrum representing Southwestern Bell Mobile Systems was also present to address Council. Councilman Robertson moved to allow for a variance to Section (j) Appendix A of the City Subdivision Ordinance which concerns paving material requirement for driveway, as requested by Mr. Peter Kavanagn of Masterplan for the Southwestern Bell Mobile System cell site at 160 S. Royal Lane, with the provision that inspections on a monthly basis for erosion of the road by Southwestern Bell Mobile System be carried out, and that the applicant be responsible for all repairs and maintenance. Councilman Morton seconded the motion. The motion carried 7-0 with Mayor Pro Tern Smothermon and Councilmen Weaver, Thomas, Morton, Cowman, Robertson and Nelson voting in favor of the motion. Item 20 Mayor's Report A) Mayor Wolfe reported that the Metrocrest Big Ball Tournament will be held Saturday, September 14, 1991 at 10:00 a.m., Standford Park. B) Mayor Wolfe reminded those present that Texas Waste Management will be going to one recycling pickup per week and one regular trash pickup per week. Public Works Director Steve Goram indicated that Texas Waste Management will be mailing out information regarding this to citizens. Mayor Pro Tern Smotbermon asked if any more information had been forthcoming regarding the processing fees being levied for recyclables. It was indicated that this information is still in the process of being gathered. C) Mayor Wolfe stated that the County Bond package shows 7.6 million dollars in funds allocated for work in Coppell. D) Mayor Wolfe informed those present that the Metrocrest Woman of the Year Luncheon had been a big success. Wolfe commended City Secretary Dorothy Timmons and her staff for the E) Mayor excellent reception for the Boards and Commissions on Monday, September 10, 1991. F) Mayor Wolfe reminded those present that the newspaper rack ordinance would become legal next week. G) Mayor Wolfe stated that the Students in Government program will probably be October 8, 1991 for the 1st group of 5th graders, with the next 5th grade class coming in November. H) Councilman Cowman reminded thoSe' Pri~nt that the grand opening of Pecan Hollow Subdivision will be September 19, 1991. I) Councilman Robertson asked what the status of the water flow on Denton Creek is. J) Councilman Robert.son asked when the City would take over the big lake behind Lake Park and what the cost of maintenance will be. K) Councilman Robertson commented on the tall grass on Parkway Boulevard. L) Mayor Pro Tern Smothermon stated that the median on west Beltline east of MacArthur is overgrown and asked who is responsible for the maintenance of this area. M) Councilman Morton reported that the railroad crossing on Coppell Road next to Home Interiors is deteriorating. Councilman Morton wanted Council to know that he has a copy of the Congressional maps. Under the current congressional systems, the representative for precincts 1224 and 1101 will be Congressman Barton; the representative for precincts 1222, 1235, and 1225 will be Dick Amey. The City will be split as far as the State Representative, with half being represented by Gwyn Shey and half by Ken Marehant. O)Councilman Weaver commented that he had received a telephone call from a citizen who is upset at the prospect of losing half of her garbage pickup. P) Councilman Weaver complimented Sheri Moino for her response to a mosquito problem with Lakes of Coppell. He also complimented Staff on the reception for the Boards and Commissions. Item 21 Liaison Reports A) ARCHITECTURAL REVIEW COMMYI'I~E FOR TOWN CENTER There was no report at this time. B) CHAMBER OF COMMERCE COMMITHiE There was no report at this time. C) COPPELL HISTORIC DISTRICT There was no report at this time. D) DCAD There was no report at this time. E) ECONOMIC AND BUSINESS DEVELOPMENT BOARD Councilman Morton reported that two requests had been reviewed at a meeting. F) FINANCE There was no report at this time. G) LIBRARY There was no report at this time. H) METROCREST RED RIBBON CAMPAIGN COMMITTEE (DRUG AWARENESS) There was no report at this time. I) MUD ABSORPTION There was no report at this time. J) NCTCOG There was no report at this time. K) PARK There was no report at this time. L) RECYCLING COMMITTEE There was no report at this time. M) SCHOOL There was no report at this time. CONSENT A(~ENDA Item 22 A. Consideration of awarding a contract to Information Management Specialists, Inc. for records management software in the amount of $9,995. B. To consider an ordinance for Case #PDoll5, to change the zoning designation from (C) Commercial, to (PD-SF-7) Planned Development Single-Family-7, on a parcel of land located approximately 1,400 feet south of Sandy Lake Road, and 200 feet west of Denton Tap Road and authorizing the Mayor to sign. C. To consider an ordinance for Case #ZC-527, to change the zoning designation from (MF-2) Multi-Family-2, (O) Office, (SF-0) Single- Family-O, and (R) Retail, to (SF-7) Single-Family-7, (SF-9) Single- Family-9, and (MF-2) Multi-Family-2, on a parcel of land located south of Sandy Lake Road, and east of the DP&L easement and authorizing the Mayor to sign. D. To consider an ordinance for Case #ZC-530, to change the zoning designation from (LI) Light Industrial, to (HC) Highway Commercial, on a parcel of land located at the southeast corner of S.H. 121 and Coppell Road, and authorizing the Mayor to sign. E. Consideration and formal approval of self-funding of group health benefits "~ administered by Blue Cross/Blue Shield. F. Consideration to approve a resolution for the renewal of Dallas County Health Services Agreement, effective October 1, 1991, to September 30, 1992, in the amount of $4,783. G. Consideration of a variance from Section 10-8-3 B of the Sign Ordinance which concerns Real Estate Signs. The variance is requested by Ms. Lori Oo,,l Bolton of Everfine/Gateway Partnership for the Pecan Valley Subdivision. The sign will be 16ca~ at tli~ Northeast corner of Park Valley Dr. and Lodge Rd. H. Consideration of approving a variance to the normally required lime stabilization base for parking areas at the Four Seasons Distribution Center, located at the southeast corner of Royal Lane and Thweatt Road. I. Abandonment of a sanitary sewer easement generally located at the northwest corner of Sandy Lake Road and Heartz Road. J. For discussion and consideration for approval of Letter of Agreement between Larson Associates USA, Inc. and the City of Coppell in the amount of Four Thousand, Five Hundred Ninety Dollars, and no/100 ($4,590.00) for the purpose of evaluation of existing radio communications equipment and system and development of a plan for upgrading the radio communications system for the City of Coppell and authorizing the Mayor to sign. K. Discussion and consideration of a request from the Lions Club to collect funds on "White Cane Day~, October 5, 1991, at the intersections of Sandy Lake and Denton Tap and MacArthur and Belt Line, at the request of Councilman Bill Smothermon. L. Request for a variance from Section 10-5-4 B of the Sign Ordinance which concerns temporary banner sign. The variance is requested by Councilman Smothermon for the First United Methodist Church for one sign located at Heartz and Bethel School Road for the advertisement of their street fair. Council requested that Item 22 1 be tabled for consideration at a later date. Councilman Morton moved to approve Item 22 A, 22 B (Ordinance 91500-A-1), 22 C (Ordinance 91500-A-2), 22 D (Ordinance 91500-A-3), 22 E, 22 F (Resolution 091091.1), 22 G, 22 H, 22 J, 22 K, and 22 L, with Item 22 I tabled for consideration at a later date. Mayor Pro Tern Smothermon seconded the motion. The motion carried 7-0 with Mayor Pro Tem Smothermon and Councilmen Weaver, Thomas, Morton, Cowman, Robertson and Nelson voting in favor of the motion. EXECUTIVE SESSION (Closed to the Public) Item S-ES A. Article 6252-17, Section 2 (f), discussion concerning the negotiating position of the City with respect to agreements involving interests in land and the value of real property. 1. Contract for Real Estate 2. Easements - Grapevine Springs Sewer Line, Fire Station Site B. Article 6252-17, Section 2 (g), discussion concerning personnel. 1. Personnel 2. Boards and Commissions Appointments C. Article 6252-17, Section 2 (e), Senate Concurrent Resolution Number 83, discussion with City Attorney concerning matter involving privileged communications between attorney and client The City Council convened into Executive Session at 10:12 p.m. on Tuesday, September 10, 1991 as allowed under the above stated article. Mayor Wolfe adjourned the Executive session and opened the Regular Session at 10:56 p.m. 171 A I (Open to the Public) There being no further business to come before Council, the meeting was adjourned at 10:56 p.m. ATTEST: Dorothy Tin~ii-~, City Secretary