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CM 1978-02-14 1 Minutes of February 14, 1978 The City Council of the City of Coppell met in regular session on February 14, 1978, at 7:30 p.m., in the Coppell High School Cafeteria. The following members were present: John R, Burns, Mayor ROy Brock, Councilman Stubby Steadman, Councilman Andy Grant, Councilman Mayor Pro Tem Fred Baker and Councilman Don Carter were not present. Also present were City Administrator James Elium, City Attorney Larry Jackson, and City Secretary Dorothy Timmons. The meeting was called to order and everyone asked to stand while Councilman Steadman gave the invocation. Councilman Steadman moved that the reading of the minutes be waived; Councilman Grant seconded and motion carried 3-0 with the mayor showing his approval. There were several grammatical errors noted in the minutes. Councilman Grant moved that the'minutes be approved as corrected; Councilman Steadman seconded and motion carried 2-0-I with Councilman Brock abstaining and the mayor showing his approval. The first item to be considered was a request by Mrs. Ed Harris for a temporary mobile home permit. Mrs. Harris had submitted a letter to put a mobile home on her property for her daughter,and son-in-law to live in. He has recently receiveda temporarymect~cmt~-~d~'~charge from the Air Force and Mrs. Harris feels they need to be close to her ~nd Mr: Harris until they cam get'back, on their feet. Councilman Grant moved that the temporary mobile home permit be approved; Councilman Steadman seconded and motion carried 3-0 with the mayor showing his approval. Acceptance of the streets and utilities in the Fourth Phase of Northlake Wood- lands was the next item to be considered. Water Superintendent A. P. Vanbebber has indicated that he has inspected the lines and found them to be satisfactorily completed and is recommending their approval. Councilman Steadman moved that the streets and utili'tfes be accepted; Councilman Brock seconded and motion carried 3-0 with the mayor showing his apl~roval. Consideration of payment to Universal Tank and Iron for Contractor's Estimate No. 3 in the amount of $5,040.00 and Estimate No. ~ in the amount of $29,250.0S was the next item on the agenda. This last estimate shows their work to be 100% complete on the construction of the water tower. Councilman Brock moved that these two estimates be approved for payment: Councilman Grant seconded and motion carried 3-0 with the mayor showing his approval. Payment to Crookham & Vessels, Inc. resulting from Change Order No. 3 was the next item to be consiUered. This item is the result of the metering eauioment being deleted from the contract and aecreased the contract in t)le a~ount o S30,263.3£i~ Crookham and Vessels are'asking for payment of -~2,032.82 for non- returnable materials on hand and $5,699.32 for overhead Costs (15% of $37,995.461. Councilman Grant moved that the request for payment of S7,732.14 be approved fo~ payment; Counlci)man..Steaoman seconUeU and motion carried 3-0 with the mayo~ showinQ his approval, Contractors Estimate No. 8 from Crookham and Vessels, Inc. was the next ite~ on the aoenda. This estimate is in the amount of S},072.25. Councilman Steadman moved that this item be aporoved for payment'- Councilman Brock seconde_- and motion carried 3-0 with the mayor showino his aooroval. lhe next item on the agenda was a presentation b~ Rady & Associates for consige~- ation of change of materials for utility lines. ?r. Steve Harrison and MY. Eric Schweizer made the nresentation. They were recommendino that the Cit,, allow the use of poly-vinyl chloride pipe (pvc) because Coppell has a problem with corrosion of pipe and this type of pipe would help with that problem. Following the presentation, City Administrator James Elium stated that he is presently working on' some revision of the subdivision ordinance and feels that this matter should be considered when the revisions are reviewed.. No action was taken. An order calling for the April 1, 1978, Municipal Election was the next item I~, to be considered. The election this year will be for three Council members for two-year terms. Councilman Brock moved that this order be adopted; Councilman Grant seconded and motion carried 3-0 with the mayor showing his approval. Concerning the appointment of election officials, Councilman Grant moved that Mr. W, T. Cozby be appointed as election judge and Mrs. Evelyn Ottin§er be appointed as alternate jud9e; Councilman Brock seconded and motion carried 3-0 with the mayor showing his approval. Councilman Grant then moved that the City enter into a contract with Dallas County for the use of voting machines for the election; Councilman Steadman seconded and motion carried 3-0 with the mayor showing his approval. The Council next considered the hiring of a consulting firm for a water and~ sewer rate study. Those firms interviewed by the Council were Nall& Associates, Hunter Associates, and Henntngson, Durham, and Richardson. Following the interviews, it was the consensus of the Council that a special called Council meeting would be held Monday night, February 20, 1978, at 7:30 p.m. in order to consider further and possibly make a decision as to the choice of the firm to conduct the study. It was also noted during discussion on this item that the City would like to get a blueprint ofthe water and sewer systems while this study is being conducted. A report from the City Administrator was next on the agenda. Mr. Elium stated that he had several items for the Council. First, was that he was preparing some revisions of the subdivision ordinance. Each Council member present received a work copy of the proposed revisions for their study and review. Mr. Elium next handed out the monthly reports for the month of January. and noted that 46% of the revenue for the General Fund has been collected with 28% being spent, and 26% of the revenue for the Water Fund has been collected with 26% being spent. Next, Mr. Elium noted that the time for approval of the preliminary plat for Mr. Pointer had expired and it was therefore the City's position that this plat was disapproved. The next item brought to the Council's attention was the fact that the insurance premiums for City employees will be going up effective March 1, 1978. The city administrator then stated that the pro.iects in the Dallas County Bond Program will begin in 1980 and that possibily the improvements of the bridges on Denton lap will be moved into that project year. A thoroughfare plan put out by COG was the next item to be give~ to the Council for their study and review. This item will be placed on the agenda at a later date. Finally, Mr. Elium informed the Council that a study had beeF, made on the telephone system at City Hall and that an updated system could be installed at no increase in the current buUget. He reouested that i~ the Council had no objection, this work would be done. No objection was noted. ~e next item on t~e agenda was the approval of the bills. Councilman Grant moved that the bills be approved for payment; Councilman Brock seconded and motion carried 3-0 with the mayor showing his approval. The meeting was then closed for an executive session allowed under Article 6252-17. Section 2(g) discussion concerning personnel. Following the executive session, the meeting was declared open to the public. Councilman Steadman then moved that t~e ~iary of the city secretary be increased to $1,200 per month effective February 15, 1978; Councilman Grant seconded and motion carried 3-0 with the mayor showing hisapproval. Councilman Brock moved that Debbie Layton be hired under the CETA program to work at City Hall; Councilman Steadman~seconded and motion carrieU 3-0 with the mayor showing his approval. Councilman Brock moved that the city administrator be authorized to look for a temporary person to help at City Hall during the time that the utility clerk, Melba Jenkins, will be in the hospital; Councilman Grant seconded and motion carried3-O with the mayor showing his approval. The meeting was then adjourned. dohn.~. Burns~ Mayor ATTEST: Dorothy Tj~nmons," C~ty Secretary