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CM 1978-04-11 Minutes of April ll, 1978 The City Council of the City of Coppell met in regular session on April ll, 1978, at 7:30 p.m., in the Coppell High School Library. The following members were present: John R. Burns, Mayor Fred Baker, Mayor Pro Tem Roy Brock, Councilman Stubby Steadman, Councilman Don Carter, Councilman Andy Grant, Councilman Also present were City Administrator James Elium, City Attorney Larry Jackson, City Secretary Dorothy Timmons and Councilman Elect Glen White, David Phillips, and Andy Brown. The meeting was called to order and everyone asked to stand while Councilman Steadman gave the invocation. Councilman Brock moved that the reading of the minutes be waived; Councilman Carter seconded and motion carried 5-0 with the mayor showing his approval. Councilman Carter then moved that the minutes be approved as submitted; Council- man Steadman seconded and motion carried 5-0 with the mayor showing his~approval. The Canvass of returns of the April l, 1978 Municipal Election was the first item to be considered. City Attorney Larry Jackson read the Canvass of returns and Declaration of Election, and Mayor Burns declared Andy Brown, David Phillips, and Glen White elected to the office of Council members for the term commencing April, 1978. A copy of the Canvass and returns is attached as a permanent part of these minutes. Mayor Burns then presented Certificates of Appreciation to Mayor Pro Tem Fred Baker, Councilman Don Carter, and Councilman Stubby Steadman. The next item of busine$$~ to come before the Council was the swearing in of the new Council members. City Attorney Larry Jackson administered the oath of office to Andy Brown, David Phillips, and Glen White, and each new.Council member was presented with a Certificate Of E,lection from Mayor Burns. A copy of the Oath of Office of each Council member is attached as a permanent part of these minutes. The Council at this point consisted of the following members: John R. Burns, Mayor Roy Brock, Councilman Andy Grant, Councilman ] ' Andy Brown, Councilman David Phillips, Councilman Glen White, Councilman The first item to be considered by the newly seated Council was the appointment of a mayor pro rem. Councilman Brock moved that Andy Brown be appointed Mayor Pro Tem; Councilman White seconded and motion carried 3-0-2 with Councilman Brown and Council- man Grant abstaining and the mayor showing his approval. The next item to be Considered by the Council was consideration~f hiring Richard Cope of Texas Appraisal as Tax Assessor for the City. This item had been tabled from a previous meeting. Councilman Grant moved that Richard Cope be hired as Tax Assessor at a salary of $300 per month; Councilman Brock seconded and motion carried 5-0 with the mayor showing his approval. Consideration of appropriating funds for paving improvements with Dallas County on Bethel Road from Moore Road to Heartz Road and Moore Road from Beltline Road to Sandy Lake Road was the next item to be considered by the Council. This item was also tabled from a previous meeting. The City's portion of the improvement funds would be appropriated from the Street Improvements account in the Revenue Sharing Funds. $8,000 would be appropriated for Bethel Road, and $7,000 for Moore Road. During discussion on this item, it was requested that the City Administrator check with Fox and Jacobs to see if they would consider contributing towards the improvements on Moore Road since this will be one of the main access roads for the proposed development. Following discussion, Councilman Brock moved that the City join with the County to improve the above described portions of Bethel and Moore Roads and that Fox and Jacobs be contacted to see if they would participate in a portion of these improvements; Councilman White seconded and motion carried 4-0-1 with Councilman Grant abstaining and the mayor abstaining from showing approval or disapproval. Next, the Council considered continuation of participation in the Regional Emer- gency Medical Services Management System (EMS). The Dallas County Commissioners Court has requested that our City indicate to them if the City has been kept ap- praised of activities designed to Implement the EMS, and if such activities en- cumbered us in any manner. Councilman Grant moved that the City continue partici- pation in this project; Councilman Brock seconded and motion carried 5-0 with the mayor showing his approval. Consideration of the maintenance agreement with the State Department of Highways & Public Transportation was the next item to be considered by the Council. Under this agreement, the State maintains all State highways located within the City limits of Coppell. Councilman Grant moved that this agreement be executed; Council- man Brock seconded and.motion carried 5-0 with the mayor showing his approval. Next, the Council considered awarding a bid for a tractor, mower, and box-blade. Bids have been received in the office of t~'C~ty Administrator, and a bi~tab- ulation sheet is attached as a permanent part of these minutes. It was the rec- ommendation of the City Ad~istrator that the bid from Ben G~iffin Ford Tractor Co. for a 3600-,40-horsep~er diesel tractor, a lO0-inch mower, and a 72-inch box- blade be accepted. This.bid is in the amount of $290.57 monthly with a total price of $10,462.50. Councilman Brock moved that this bid be accepted; Councilman Grant seconded and motion carried 5-0 with the mayor showing his approval. Consideration of applying for a grant from the Texas Department of Community Affairs for funds from the Intergovernmental Personnel Act was the next item of business to be conducted by the Council. This grant would be on a 50/50 basis, however, the City's portion COuld have contributions of in-kind services. Councilman Grant moved that the City apply for this grant; Councilman Brock seconded and motion carried 5-0 with the mayor showing his approval. The City Administrator's Report was the next item on the agenda. First, Mr. Elium distributed the Monthly Reports to each Council member. Next, he advised the Council that a meeting of the Dallas Fair Water Rates Committee will meet the next day to discuss the Water Rates proposed by Dallas. The City Administrator then advised the Council that a portion of the lines proposed in the EPA Grant have been definitely declared ineligible, and if the City wishes to include these lines, it would be an additional cost of approximately $70,000 which would require that the City sell additional Certificates of Obligation. No action was taken at this time. The last item under the City Administrator's Re~ort w~s to advise the Council of a meeting in Galveston for mayors, co~Oncilmen, and commissioners to be held in June for 3 days. Any Council member wishing to attend this meeting should contact the City Secretary in order that registratiq.n and reservations might be made. The next item to be considered by the Council was approval ~f the bills. Council- man Grant moved that the bills be approved for payment; Councilman Brock seconded and motion carried 5-0 with the mayor showing his approval. ELECTION OF MUNICIPAL OFFICERS Coppell, Texas April 1, 1978 CANVASS OF RETURNS AND DECLARATION OF RESULTS OF ELECTION BE IT REMEMBERED THAT on this the //-~=day of April, 1978, at a meeting of the City Council of the City of Coppell, Texas, a quorum being present, the meeting was called to order and the following business was transacted. Upon motion of Councilmember ~-~ and seconded by Councilmember ~--~k~/~ , it was unanimously ordered that the City Council consider the official returns of an election held in the City on the above mentioned date, for the election of City Officers. WHEREUPON said official returns were Opened, examined, canvassed and the results declared as follows: CANVASS OF RETURNS AND DECLARATION OF RESULTS WHEREAS, heretofore, the City Council of the City of Coppell, Texas, called an election to be held in the City on April 1, 1978, for the purpose of electing three (3) Councilmembers for 2-year terms; and WHEREAS, immediately after said election the Presiding Judge and other officials holding said election made their returns of the results thereof to the City Council as follows, and said returns being made according to law, and duly authenticated, and it being shown that written notice of said election was posted for the time and in the manner provided by law, and all other proceedings pertaining to said election having been shown to have been done and performed at and within the time and in the manner provided by law, and all papers pertaining thereto having been returned and filed with the City Council and no protest or objection being made to or regarding any matter pertaining to said election; NOW, THEREFORE, be it resolved by the City Council of the City of Coppell, Texas, after examining said returns and opening and canvassing the votes of said election, that the results of said election are as follows: That the following number of votes were cast for the following named candidates for the office of Councilmember for a two (2) year term, to-wit: NAME NUMBER OF VOTES William E. Knox /~, Mrs. Hazel R. Beal Charles T. Lambert Bobby Jefferson Troy Williams ~--~) David Phillips Andy Brown / Glen D. White /~/ It appearingthat ~Jt4 ~//~] , D~Y~g/ PZ//~ and ~. ~l,'/~ received the largest number of votes for the office of Counc~member, for a two (2) year term, and they ~e hereby declared to be elected to said office to serve after qualifying for the term commencing April, 1978; IT IS FURTHER ORDERED that th~ canvass ~d decimation of res~ of said election be entered in the Minutes of the City Council and that said officers, after'they have qualified and taken their oaths, sha~ serve during the term commencing April, 1978, and thereafter unt~ their successors are duly elected and qualified. That th~ Resolution, declaring the resul~ of the election tailed for April 1, 1978, sha~ become effective immediately after its passage. DULY PASSED by the City Council of the City of Coppe~, Texas, this the ' · MA~OR ATTEST: CI~ SEC~TARY APPROVED AS TO STATE OF TEXAS COUNTY OF DALLAS CITY OF COPPELL ~'~ I, ~~ , do solemnly swear (or affirm) that I will faithfully execute the duties of the office of Counc,'lmember of the City of Coppell, Texas, and will to the best of my ability preserve, protect and defend the Constitution and the laws of the United States and of this State; and I do further more solemnly swear (or affirm) that I have not directly or indirectly paid, offered, or promised to pay, contributed, nor promised to contribute, any money, or valuable thing, or promised a public office or employment, as a reward for the ~ving or withholding of a vote at the election at which I was elected. I further solemnly swear that I will not be directly or indirectly interested in any contract with or claim against 'the City of Coppell, Texas, in which I reside, except such warrants as may be issued to me as fees of office. SO HELP ME GOD. ~--.~ SWORN TO AND SUBSCRIBED BEFORE ME by the said tl~'/~/l_L~ ,/~ , this the // day of (~.~'~': ( , 19/~', to certify which WITNESS MY HAND AND SEAL OF OFFICE. "OTSaY PUBLIC; ~aS uoun~y, ',exas STATE OF TEXAS COUNTY OF DALLAS CITY OF COPPELL I, CLev~ 0 ~k~"~v~J , do solemnly swear (or affirm) that I will faithfully execute the duties of the office of Couneilmember of the City of Coppell, Texas, and will to the best of my ability preserve, protect and defend the Constitution and the laws of the United States and of this State; and I do further more solemnly swear (or affirm) that I have not directly or indirectly paid, offered, or promised to pay, contributed, nor promised to contribute, any money, or valuable thing, or promised a public office or employment, as a reward for the giving or withholding of a vote at the election at which I was elected. I further solemnly swear that. I will not be directly or indirectly interested in any contract with or claim against the City of Coppell, Texas, in which I reside, except such warrants as may be issued to me as fees of office. SO HELP ME GOD. SWORN TO AND SUBSCRIBED BEFORE ME by the said C~y'~z~" .~. I~/?~'/?~ , this the // day of ~.gf')/~-(' , 197~, to certify which WITNESS MY HAND AND SEAL OF OFFICE. NOTARY~ PUBLIC, D{~llas County, Texas STATE OF TEXAS COUNTY OF DALLAS CITY OF COPPELL · I, )~/~ ~./x] , do solemnly swear (or affirm) that I will faithfully execute the duties of the office of Counei]member of the City of CoppeR, Texas, and will to the best of my ability preserve, protect and defend the Constitution and the laws of the United States and of this State; and I do further more solemnly swear (or affirm) that I have not directly or indirectly paid, offered, or promised to pay, contributed, nor promised to contribute, any money, or valuable thing, or promised a public office or employment, as a reward for the giving or withholding of a vote at the election at which I was elected. I further solemnly swear that I will not be directly or indirectly interested in any contract with or claim against the City of Coppell, Texas, in which I reside, except .such warrants as may be issued to me as SWORN TO AND SUBSCRIBED BEFORE ME by the said ,,. , 19 C., t° certify which WITN~S MY HAND AND SEAL OF OFFICE. '"NOTARY PUBLIC, Dallas County, Texas 15 The meeting was then closed to the public for an Executive Session allowed under Article 6252-17, Section 2(g), discussion concerning personnel. Following the Executive Session, the meeting was then declared open to the public. Councilman Brock moved that Joy Helen Burnett be hired as a dispatcher in the Police Depart- ment under the CETA program; Councilman G~ant seconded and motion carried 5-0 with the mayor showing his approval. The meeting was then adjourned. Jo)7 R. Burns, Mayor ATTEST: Dorothy Ti ,n~ons, city Secretary '