CM 1978-05-09 M~nutes ot~ May 9, 1978
The City Council of the City of Coppell met in regular session on May 9, 1978,
at 7:30 p.m. in the Coppell High School Library.
The following members were present:
John R. BUrns, Mayor ~'~
Andy Brown, Mayor Pro Tem
Roy Brock, Councilman (late arrival)
David Phillips, Councilman
Glen White, Councilman
Andy Grant, Councilman
Also present were City Administrator James Elium and City Secretary Dorothy
Timmons.
The meeting was called to order and everyone asked to stand while Councilman
Phillips gave the invocation.
Following the invocation, Councilman Grant moved that the reading of the min-
utes be waived; Councilman White seconded and motion carried 4-0 with the
mayor showing his approval. Councilman Grant then moved that the minutes be
approved as submitted; Mayor Pro Tem Brown seconded and motion carried 4-0
with the mayor showing his approval.
The first item on the agenda was a presentation of a Certificate of Appreciation
to Mr. Anton Dobecka. Mayor Burns presented the certificate and expressed to~
~qr. Dobecka the Council's appreciation for the efforts that Mr. Dobecka has
made in the preparation and cleaning up after the council meetings.
Next, a request for water on Coppell Road was made by City Administrator James
Elium for Mr. Ted Morrow. This request is for temporary services only,-and
the pro rata cost would not be paid. Councilman Grant moved that this request
be granted with the stipulation that the tap fee be paid plus any extra cost
above the tap fee; Mayor Pro Tem Brown seconded the motion which carried 4-0
with the ~ayor showing his approval.
The next item to come before the Council was a presentation by Mr. Lee Tench
of Zhe Chamber of Con~nerce. Mr. Tench is the executive vice-president of
the Chamber and is requesting.that the Council increase i~s membership invest-
me~ From ~/~ annually to S250 annually. Following discussion on this
item, £suncilman Grant moved that the City raise its investment to S250 annually;
~,layor Pro Tem Brown seconded and motion carried 4-0 with the mayor snowing his
approval.
Consideration of requesting Dallas County to )roceed with the Paving Program
Improvements was the next item to be considered by the Council. Commissioner
Jim Jackson was present to receive this request. Following discussion on this-
item, Councilman White moved that the City request that Dallas County proceed
with the patching and seal coating of the following roads;
A. Denton Tap Road from state Highway 114 to the Dallas County Line
B. Sandy Lake Road from the Trinity River to State Highway 121
C. Moore Road from Beltline to Sandy Lake 2oad
Also included in this ~rogram wo~ld be the reconstruction of Bethel Roa~ from
Moore Road to Heartz Road. Mayor Pro Tem Brown seconded the motion which car- '
ried 4-0 with the mayor showing his approval.
Consideration of accepting the streets in the 4th phase of Northlake Woodlands
Addition was the next item to be considered. This item had been tabled from
the previous meeting. A letter has been received from Mr. Steve Parsons stac-
lng the intentions of the developer to spot s'od the areas where corrosion of
the soil is occurring. Mr. Parsons also stated that it is their intention
to seed the other areas of the bae~d(i~. Councilman Grant moved that the
streets be accepted in the 4th phase of this development; Councilman White
seconded and motion carried 4-0 with the mayor showing his approval.
A recommendation by Mr. Eric Schweizer of Rady and Associates to accept con-
struction of the water improvements system by Crookham & Vessels was ithe next
item on the agenda. This item had also been tabled from a previous meeting.
Contractors Estimate No. 9 in the amount of $11,383.68, an engineer's Certifi-
cate of Completion, and a contractor's Certificate of Debt Payment have been
provided to the City. City Administrator James Elium indicated that he has
inspected the facilities and find them to be satisfactory. However, there is
some patching on Bethel Road that needs tb be done where the 16-inch water
line was put in. Following discussion on this item, Councilman Grant moved
that this project be accepted and the final payment made as soon as the patch
work is done on Bethel Road; Councilman White seconded the motion which car-
ried 3-0-1 with Mayor Pro Tem Brown abstaining and the mayor showing his approval.
Next, Mr. Seth Stevens from Joe M. Nall& Associates gave a final report on
the water and sewer rate study. A lengthy discussion followed during which
Councilman Grant suggested that a public hearing be held on the proposed rates
in order to inform the citizens of Coppell as to the proposed rates. It was
decided that a public hearing would be held prior to the next Council meeting
on May 23, 1978.
Consideration for continued participation with the Committee for Fair Water
Rates was the next item to come before the agenda. Councilman Grant moved
that the City of Coppell continue to participate with this group; Mayor Pro
Tom Brown seconded and motion carried 4-0 with the mayor showing his approval.
Next, discussion concerning the sanitary sewer agreement with Coppell MUD #I
for the EPA project was held. Councilman Brock arrived during this discussion.
No action was taken on this matter.
Mr. Boyd London of First Southwest was present to receive instructions from
the Council concerning the preparation of the sale of S225,000 worth of
Certificates of Obligation. This money will be used for the City's portion
of the EPA funding. Following discussion on this item, Councilman Grant m~ved
chat the City authorize First Southwest to proceed with the preparation of
the sale of the CO's and to negotiate this sale with First Southwest; Council-
man Brock sesondeJ and motion carried 5-0 with the mayor showing his approval.
Authorization cf the signatures for the City acce~Jnts as the First Security
3ank & Trust was the next item on the agenda. Councilman Grant moved that the
M~yor, the Mayor Pro Te~, the City Administrator, and the City Secretary be
authorized to sign these checks. Two signatures will be required with one be-
ing an elected official and one being an appointed official; Councilman Brock
seconded the motion which carried 4-0-1 with Mayor Pro Tem Brown abstaining
and the mayor showing his approval.
Consideration of appointment of Planning and Zoning Board members for three
positions was the next item to be considered on the agenda. Councilman Grant
moved that anyone that will be considered for this appointment be required to
attend a P & Z meeting to be held on the 19th and 20th of May. Motion died
for lack of a second. Those persons being considered for appointments to the
Board are Steve Parsons, June Chenault, Bobby Je=ferson, Larry Wells, Foy Lay-
ton, Harvey James, and Gene Carder. Mr. jefferson was present in t~e audience
and asked ~ha~ his name be withdrawn from consideration. Councilman Bn~ck moved
that a special meeting be called for Tuesday, May 16, 1978, at 7:30 p.m. at
City Hall to make these appointments; Councilman Grant seconded and motion car-
ried 5-0 with the mayor showing his approval.
The City Administrator's Reoort was the next item on the agenda. Under this
report, City Administrator James Elium distributed the monthly report for the
month of April. He also noted that the Ford Tractor recently purchased by
the City has been delivered. Next, he requested that a work session be scheduled
on May 30th to diseuss the Dallas Rate Ordinance. The last item under the City
Administrator's Report was to inform t~e Council that the new telephone system
has been installed in City Hall.
The next item on the agenda was approval of the Bills. Councilman Grant moved
that the bills be approved for payment; Councilman White seconded and motion
carried 5-0 with the mayor showing his approval.
The meeting was then closed to the public for an Executive Session allowed
under Article 6252-17, Section 2(g) discussion concerning personnel.
Following the Executive Session, the meeting was declared open to the public.
Councilman White moved that Shirley Kelly be hired as Assistant Librarian, ef-
fective May 15, 1978; Councilman Brock seconded and motion carried 5-0 with
the mayor showing his approval.
The meeting was then adjourned.
doh R g~rfis~ May6r
ATTEST:
Dorothy Tim~s, Cii~y Secretary