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CM 1979-04-16 MINUTES OF APRIL 16, 1979 The City Council of the City of Coppell met in regular session on April 16, 1979, at 7:30 p.m., in the Coppell High School Cafeteria. The following members were present: John R. Burns, Mayor Andy Brown, Mayor Pro Tem Roy Brock, Councilman David Phillips, Councilman Glen White, Councilman Andy Grant, Councilman Also present were City Administrator James Elium, City Attorney Larry Jackson, and City Secretary Dorothy Timmons. The meeting was called to order and everyone asked to stand while Councilman Phillips gave the invocation. Following the invocation, Councilman Brock moved that the reading of the minutes be waived; Councilman White seconded and motion carried 5-0 with the mayor showing his approval. Councilman White then moved that the minutes be approved as submitted; Councilman Brock seconded and motion carried 5-0 with the mayor showing his approval. The first item to be considered by the Council was the canvass of returns of April 7, 1979 Municipal Election. City Secretary Dorothy Timmons stated that the returns were as follows; for Mayor-Bobby Jefferson 245, Andy Brown 327; for Council Member- Andy Grant 242, Bill Knox 240, Roy Brock 326, and Dale Ware 328. It appears that Andy Brown received the most votes for Mayor, and Roy Brock and Dale Ware received the most votes for Council Member. Upon motion of Councilman Grant and seconded by Councilman Roy Brock, the canvass of the returns were accepted. A copy of these returns are attached as a permanent part of these minutes. City Attorney Larry Jackson then swore in Andy Brown as the Mayor, and Roy Brock and Dale Ware as Council Members. The Council at this point consisted of: Andrew Brown, Jr., Mayor Roy Brock, Councilman David Phillips, Councilman Glen White, Councilman Dale Ware, Councilman Mayor Brown presented former Mayor Burns with a plaque and stated his appreciation for the work and efforts Mayor Burns had made during the last 2 years service. He also presented a certificate of appreciation to Councilman Grant for his tenure in office. Consideration of filling unexpired term on the Council was the next item on the agenda. Councilman Brock moved that this item be tabled until the next Council meeting; Councilman White seconded and motion carried 4-0 with the mayor abstain- ing from showing either approval or disapproval. Appointment of a Mayor Pro Tem was then considered by ~he Council. Councilman Brock moved that David Phillips be appointed as Mayor Pro Tem; Councilman White seconded and motion carried 3-0-1 with Councilman Phillips abstaining. Citizens appearances was the next item on the agenda. A request from Mrs. ~ Geraldine Lawson to renew a mobile home permit for her mobile home located on Harris Road was first discussed by the Council. Mrs. Lawson was present and stated that they wished to have this permit renewed in order to continue caring for her parents. Following discussiontCouncilman Brock moved that the time be extended for one year for this permit; Mayor Pro Tem Phillips seconded and motion carried 4-0. Since Mrs. Hazel Beal was not present at this time to discuss the construction of the metal building on Belt Line Road, Mayor Brown stated that this item would be moved to the last item on the agenda in order to see if Mrs. Beal appeared. A request from Lightning Construction Company for an extension of time for the completion of the EPA Sewer Project was the next item on the agenda. An extension of 45 days is being requested because of hold-ups, mainly due to the weather. Following discussion on this item, Councilman Brock moved that the request be granted for an extension of 45 days; Councilman White seconded and motion carried 4-0. Approval of Estimate No. 9 in the amount of $73,444.16 from Lightning Construction Company on the EPA Sewer Project was then considered by the Council. This bill includes a payment of $20,000.00 retainage which has been withheld. During the course of the discussion concerning this payment, Mayor Brown stated that he would like to see the matter concerning the driveway on Mr. Hitchcock's property and the easement on Mr. Gilchrist's property taken care of as soon as possible. Councilman Brock then moved that this bill be approved for payment; Councilman White seconded and motion carried 4-0. Approval of Invoice No. 481 in the amount of $1,263.60 from Robert C. Kyle & Associates for engineering services on the EPA Project was then considered by the Council. Councilman White moved that this bill be approved for payment; Councilman Brock seconded and motion carried 4-0. Approval of Estimate No. 5 for Universal Tank & Iron Works, Inc. in the amount of $21,050.00 for final payment on the construction of the elevated water storage tank was then considered by the Council. Following discussion on this item, Councilman Brock moved that this item be approved for payment; Councilman White seconded and motion carried 4-0. Approval of the contracts with Dallas County for fire and ambulance services to unincorporated areas of Dallas County was then discussed by the Council. The base pay for fire service is $3,000.00 and the base pay for ambulance service is $2,500.00. Additional money is paid for each fire and ambulance run made to unincorporated areas. Following discussion on this item, Councilman Brock moved that the contracts be accepted; Councilman Ware seconded and motion carried 4-0. Approval of a contract with Dallas-Ft. Worth Airport for a lease of 5.5 acres of land was then considered by the Council. This would allow the city to store city maintenance vehicles and possibly install a temporary portable building if needed on this site. Following discussion on this item, Councilman Brock moved that this contract be approved and sent to DFW for their approval; Councilman White seconded and motion carried 4-0. City Administrator's Report was the next item on the agenda. City Administrator James Elium stated that he had prepared a capitol improvements program and was submitting for their consideration a proposal of the improvements. This item will be discussed at a later meeting. Mr. Elium also stated that the County has encountered difficulties in the reconstruction of Bethel Road, and as a result, they were going to have to do more work than anticipated on this road. The last item on the City Adimintrator's report was the mention of the Planning and Zoning Meeting which will be held April 26, 1979 at 8:00 p.m. in the Coppell High School Cafeteria. Approval of the bills was then considered by the Council. Councilman Brock moved that the bills be approved for payment; Councilman Ware seconded and motion carried 4-0. Since Mrs. Beal was not present at this time, Mayor Brown declared this item deleted from the agenda. The meeting was then closed for an executive session under Article 6252-17, Section 2 (e) discussion with City Attorney and Article 6252-17, Section 2 {g} discussion concerning personnel. Following the executive session, the meeting was then adj$~tq)ed. Al~q,t~w Bro~'~~,~'-~ ,--i~~ ATTEST: ELECTION OF MUNICIPAL OFFICERS Coppall, Texas April 7, 1979 CANVASS OF RETURNS AND DECLARATION OF RESULTS OF ELECTION BE IT REMEMBERED THAT on this the /~day of April, 1979, at a meeting of the City Council of the City of CoppeR, Texas, a quorum being present, the meeting was called to order an~l the fo]lowing business was transacted. Upon motion of Co~ncilmember __~ and seconded by Councilmember ~ , it was unanimously ordered that the City Council consider the official returns of an election held in the City on the above mentioned date, for the election of City Officers. WHEREUPON said official returns were opened, examined, canvassed and the results declared as follows: CANVASS OF RETURNS AND DECLARATION OF RESULTS WHEREAS, heretofore, the City Council of the City of Coppell, Texas, called an election to be held in the City on April 7, 1979, for the purpose of electing a Mayor for a 2-year term and two (2) Councilmembers for 2-year terms; and WHEREAS, immediately after said election the Presiding Judge and other officials holding said election made their returns of the results thereof to the City Council as follows, and said returns being made according to ]aw, and duly authenticated, and it being shown that written notice of said election was posted for the time and in the manner provided by law, and all other proceedings pertaining to said election having been shown to have been done and performec~ at and within the time and in the manner provided by law, and all papers pertaining thereto baying been returned and filed with the City Council and no protest or objection being made to or regarding any matter pertaining to said election; NOW, THEREFORE, be it resolved by the City Council of the City of Coppell, Texas, after examining said returns and opening and canvassing the votes of said election, that the results of said election are as follows: That the following number of votes were cast for th~ following nawed candidates for the office of Mayor to-wit: NAME NUMBF. B OF VOTES Bobby L. Jefferson Andy Brown ~'7 That the following number of votes were east for the following named candidates for the office of Councilmember for a two (2) year term, to-wit: NAME NUMBER OF VOTES Andy Grant Bill Knox Roy Brock Dale Ware It appearing that ~ received the highest number of votes for the office of Mayor, and he is hereby declared to be elected to the office to serve after qualifying for the term commencing April, 1979,' and It appearing that ~ and ~ ~ received the largest number of votes for the office of Councilmember, for a two (2) year term, and they are hereby declared to be elected to said office to serve after qualifying for the term commencing April, 1979; IT IS FURTHER ORDERED that this canvass and declaration of results of said election be entered in the Minutes of the City Council and that said officers~ after they have qualified and taken their oaths, shall serve during the term commencing April, 1979, and thereafter until their successors are duly elected and qualified. That this Resolution, declaring the results of the election called for April 7, 1979, shall become effective immediately after its passage. DULY PASSED by the City Council of the City of Coppell, Te×ss, this the ~_~_ day of April, 1979. AYOR ATTEST APPROVED AS TO FORM: