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CM 1981-07-14198 Minutes of July 14, 1981 The City Council of the City of,~B~.,,ll~e~, ~ ~ in regular, session on July 14, 1981, at 7:30 p.m. in the Coppell High School Cafeteria. The following members were present: Andrew Brown, Jr., Mayor David Phillips, Mayor Pro Tem Walter Pettijohn, Councilman Orville Mayo, Councilman Glen White, Councilman Dale Ware, Councilman Also present were City Administrator Jim Elium, City Secretary Dorothy Timmons and City Attorney Larry Jackson. The meeting was called to order and everyone asked to stand while Mayor Pro Tem Phillips gave the invocation. Following the invocation, Councilman White moved that the reading of the minutes be waived; Councilman Mayo seconded and motion carried 5-0; Councilman Mayo then moved that the minutes be approved as submitted; Councilman Pettijohn seconded and motion carried 4-0-1 with Councilman White abstaining. The first item to be considered by the Council was a public hearing on the proposed use of Revenue Sharing monies for Entitlement Period XIII. The approximate amount of these monies would be $35,000. Mr. Richard Pilone was recognized and stated that he would like to see a vehicle for dog catcher be bought out of these monies. Other suggestions were improvements to the park areas and capital outlay equipment such as vehicles. The public hearing was then declared closed. Consideration of calling a public hearing on August 25] 1981 on the 1981-82 Revenue Sharing budget out of the Municipal Budget was then considered by the Council. Councilman Mayo moved that this ordinance No. 242 be approved; Councilman White seconded and motion carried 5-0. A public hearing on a zoning change request of Mr.,John R. Dobecka for a zoning change from Single Family to Planned Development on approximately 4.89 acres of land was then considered by the Council. This change is being requested because the acreage of land is smaller than the five acres that is required in a development and also the lot size is more narrow thah what is required in a SF-12 zoning. Mayor Brown declared the public hearing open and asked for those persons who wished to speak for the proposed change. There were none. He asked for those persons who wished to speak against the proposed change. Again, there were none. The public hearing was de- clared closed and discussion was held by the Council. Following discussion, Councilman Ware moved that the zoning change be approved with the above variances and the building line being a minimum of 30 feet; Councilman Pettijohn seconded and motion carried 5-0. Next, a request by Mr. Steve Alexander of Moore Industrial Disposal to discuss solid waste collection at the Minyard's Warehouse was heard by the Council. Mr. Alexander stated that they collect approximat61y 95% of the Minyard's warehouses and have been asked by Minyards to continue collection at the Coppell site. Mr. John Gusterson of Waste Management was present in the audience and stated his objection to another franchise being awarded since their company presently has all the solid waste collection in the City. This item was tabled unti~ it was seen if an agreement could be worked out between Waste Management and the Minyards firm. Next, Ms. Margaret Adams discussed with the Council the questionnaire from Prima-Care on Medical Services in the City. It was the request of Ms. Adams that these questionaires be mailed to all residents in the City of Coppell in order for them to obtain information concerning a minor emergency care facility for Coppell. It was the consensus of the Council that these questionaires will be mailed. Next, a request from the Post Office to be consulted in the naming of streets in new subdivisions was discussed by the Council. This is being requested in order to avoid duplicate names which results in confusion in delivery of mail. It was the consensus of the Council that the preliminary plats will be sub- mitted to the Post Office for their review on street names before approval. 199 Consideration of advertising for bids to be opened on August 4, 1981 for Sections II and III for additions to the Waterworks System was then dis- cussed by the Council. Mr. Bob Hogan+~nd~r~ Rick Hale was present to dis- cuss this item with the Council. It will take approximately 180 days for completion of the project which includes the improvements to the Water System at Sandy Lake and Denton Tap Roads. Following discussion.on this item, Councilman White moved that the City advertise for bids for improvements to the Water System on Sections II and III; Councilman Ware seconded the motion which carried 5-0. Consideration of a resolution authorizing the Mayor to sign contracts with the Water Development Board was then considered by the Council. Following discussion, Councilman Ware moved that the Mayor be authorized to sign these contracts; Councilman Mayo seconded and motion carried 5-0. Appropriating funds for the repaving of Bethel Road was then discussed by the Council, The cost of these paving improvements amounts to approximately $20,000. Following discussion, Councilman Ware moved that these funds be appropriated; Councilman White seconded and motion carried 5-0. Approval of Estimate No. 3 to Austin Paving Company in the amount of $38,~22.05 for construction on the Esters Road Project was then considered by the Council. Councilman Ware moved that this bill be approved for payment; Councilman Pettijohn seconded and motion carried 5-0. A report from the City Attorney concerning codification of Ordinances and legal rights and responsibilities of the City in the City's extra- territorial jurisdiction was then heard by the Council. City Attorney Larry Jackson stated that the codification is progressing slower than an- ticipated. However, he is approximately halfway through and expects the project to be completed Before the end of the fiscal year. The City Attorney also stated that the only rights the City has in the extraterritorial jurisdiction would be only those rules and regulations that are a part of the subdivision ordinance. No action was taken on this item. Consideration of setting a date for a work session on the 1981-82 Municipal Budget was then discussed by the Council. It was the consensus of the Council that the meeting will be held on Tuesday, July 21, 1981 at 7:30 p.m. in the Holiday Inn on Interstate 35 in Lewisville. Discussion concerning repair on the City Water Well located at Ci%y Hall was then held by the Council. Following discussion on this item/Councilman Ware moved that the low bid from D & M Pump Service for $14,500 be accepted and that the well be repaired; Councilman White seconded and motion carried 4-1 with Councilman Mayo against the motion. Consideration of authorizing the prepar6tion of the capacity evaluation study on the sanitary sewer system was then discuss6d by the Council. This study would determine the City's capability to service appr6ximately 330 acres of land in the City's outfall sewer line that lies within the City of Grapevine. Following discussion on this item, Councilman White moved that the survey preparation be approved; Councilman Pettijohn seconded and motion carried 3-2 with Councilman Ware and Mayo voting against the motion. Consideration of truck traffic on Coppell Road was then d~scussed by the Council. This item concerns the routing of trucks from the Dallas Minyard's facility to the Warehouse in Coppell. Because of conditions on Co~pell Rd. in front of the Elementary School and the condition of the road itself, it was the opinion of the Council that an alternate route be proposed to Min- yards. This route would be from 114 to Hwy. 121 to Bethel Road which is approximately 6.5 miles as opposed to 4 miles if the route of Beltline to Coppell to Burns Road is used. Following a lengthy discussion on this item, the City Administrator was instructed to draw a map of the proposed route for the Minyard's trucks to use and to send a letter to the Minyards Co. ex- pressing the desire of the Council that this alternate route be used along with the recommendations that on wet days or on days that are drying out from rain, that Coppell Road be used for the truck traffic. Also to be included in the letter would be the City's approval to cooperate in what- ever way possible in preparing the new route. Appointment of Library Board member was the next item on the agenda. This item will be tabled until after the Executive Meeting. 200 The City Administrator's Report was the next item on the agenda. City Ad- ministrator Jim Elium stated that a letter had been received requesting the City's recommendation for road<~'~,~to be included in the Dallas County Road Project. Following discussion, those roads to be presented are the bridge over Denton Creek on north Denton Tap Road, Bethel Road, Bethel School Road, Moore Road, and Sandy Lake Rd. City AdmiNistrator Jim Elium also stated that the recently purchased Ford Tractor has been received and will be put into service shortly. Approval of the bills was the next item on the agenda. Following d~scussion on these bills, Councilman White moved that they be approved for payment with the addition of $122.20 in the Fire Dept. to Rookie School; Councilman Ware seconded and motion carried 5-0. The meeting was then closed for an Executive Session allowed under Article 6252-17, Section 2 (e) discussion with City Attorney and Article 6252-17, Section 2 (g) discussion concerning personnel. Following the Executive Session, the meeting was declared open to the public. Councilman White moved that the City accept the resignation of Ed Abbott; Councilman Ware seconded and motion carried 5-0. Councilman White then moved that the City hire John Crabtree as a patrolman at the beginning patrolman salary effective as soon as possible; Mayor Pro Tem Phillips seconded and motion carried 5-0. Councilman Pettijohn moved that Herman Seymour be appoint- ed to fill the vacancy on the Library Board; Councilman Ware seconded and motion carried 5-0. The meeting was then adjourned. ATTEST: Dorothy Til~ns, CI~y Secretary