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CM 1981-08-11204 Minutes of August ll, 1981 The City Council of the City of Coppell met in regular session on August ll, 1981 at 7:30 p.m. in the Coppell High School Cafeteria.- The following members were present: Andrew Brown, Jr., Mayor David Phillips, Mayor Pro Tem Walter Pettijohn, Councilman Orville Mayo, Councilman Glen White, Councilman Dale Ware, Councilman Also present were City Administrator Jim Elium and City Secretary Dorothy ¥immons. The meeting was called to order and everyone asked to stand while Mayor Pro Tem Phillips gave the invocation. Following the invocation, Councilman W~ite moved that the reading of the minutes be waived; Councilman Ware seconded and motion carried 5-0. Councilman White then moved that the minutes be approved as submitted; Councilman Mayo seconded and motion carried 5-0. ITEM NO. 5 Consider approval of contract with Dallas County for Library Services. Ms.. Trafine Hickman was present to discuss this item with the Council. She stated that the contract is the same as it has been in the previous three years except for the increase in the salaries. Following discussion on this item, Councilman White moved that the contract with Dallas County for Library Services be approved; Councilman Pettijohn seconded and motion carried 5-0. ITEM NO. 4 Mr. Chris Barnett representing Peggy & Dale Wells to present additional facts for their request for a 5-year temporary mobile home permit Mr. Chris Barnett stated that they are requesting this permit for a 5 year period for the health and safety of the horses at the stables. He a~so stated that the mobile home cannot be seen from the road and it does not present an unsightly appearance. Following a lengthy discussion on this item, Councilman Ware moved that it be approved with the understanding that a zoning change would be requested by February 1st, 1982, and that the mobile home is not to be used as a dwelling but for office space only. The permit is to be a non-renewable permit; Councilman Pettijohn seconded and motion carried 3-2 with Councilman Ware, Pettijohn, and Mayo in favor of the motion and Mayor Pro Tem Phillips and Councilman White against the motion. ITEM NO. 6 Discussion concerning the agreement between the Cities of Coppell and Grape- vine for Utility Service Mr. Jim Baddeker, the City engineer from the City of Grapevine was present to discuss this item with the Council. The original area to be served was ap- proximately 158 acres located within both the cities of Coppell and Grapevine; however, that area has been extended to include approximately 500 acres in Grapevine to be served by Coppell sewer services. An engineering report pre- pared by Hogan & Rasor states that the City's 33" main trunk line is not large enough to handle the capacity of the City fully developed but would handle the developed capacity for approximately the next 25 years. Following a lengthy discussion on this item, Councilman Mayo moved that it be tabled until a work session can be set up for further discussion; Councilman Ware seconded and motion carried 5-0. Councilman White had to leave the meeting at this point. ITEM NO. 7 Consider awarding bid on Section II and III of the Water Improvements System Project Mr. Frank Rasor of Hogan & Rasor made the presentation for this item. He stated that the bid of Lightning Construction Co. in the amount of $291, 171.80 was the low bid received. The next low bid was Stolaruk in the amount of $298,299.25. 2O5 Following a lengthy discussion on this item, Councilman Pettijohn moved that the awarding of the bid be tabled until the next regular Council meeting.for further consideration; Councilman Mayo sec~Dded and motion carried 4-0. ITEM NO. 8 An ordinance by the City Council of She City of Coppell amending Section 27 of an ordinance adopted by the City Council on July 28, 1981 authorizing the issuance of $1,200,000 City of Coppell, Texas Water and Sewer System Revenue Bonds, Series lg81, dated August 1, 1981 This amendment would correct an error made in typing of the ordinance. The original ordinance states that the bonds were sold at a premium and should have read that they were sold at a discount. Councilman Ware moved that this amendment be approved; Councilman Pettijohn seconded and motion carried 4-0. ITEM NO. 9 The City Administrator's Report City Administrator Jim Elium stated that he had recently held a meeting with the Railroad Company concerning the construction of Esters Road over the 100 foot right of Way. At this point, construction on this portion of the road k{') has been stopped pending the outcome of the settlement on the construction of mmm the railroad's signalization. ITEM NO. 10 Consider approval of Estimate No. 4 to Austin Paving Co. in the amount of $85,345.64 for construction on the Esters Road Project. Following discussion on,is item, Councilman Ware moved that the Estimate be paid contingent upon the core samples to be taken the next day being approved; Councilman Pettijohn seconded and motion carried 5-0. ITEM NO. 11 Approval of bills Councilman Ware moved that the bills be approved for payment; Councilman Mayo seconded and motion carried 4-0. ITEM NO. 12 Consider appointment to the Library Board was considered in the Executive Session. ITEM NO. 13 The Executive Session The meeting was closed for an executive session allowed under Article 6252-17, Section 2 (g) discussion concerning personnel. Following the Executive Session, the meeting was declared open to the public. The Council then considered the appointment to the Library Board. Councilman Ware moved that John Hill be appointed to serve in this capacity; Councilman Pettijohn seconded and motion carried 4-0. Councilman Ware moved that the City accept the resignation of Mark Harwell, police dispatcher; Councilman Mayo seconded and motion carried 4-0. Councilman Ware then moved that Susan Beth Person be hired as a police dispatcher effective August 12, 1981 at a salary of 4.71 an hour; Councilman Mayo seconded and motion carried 4-0. Councilman Ware moved that Deborah Frey be hired as a bookkeeper effective August 17, 1981 at a monthly salary of $895.00; Councilman Mayo seconded and motion carried 4-0. Councilman Ware then moved that Barbara Holtkamp be hired as a utility clerk effective August 17, 1981 at an monthly salary of $895.00; Councilman Pettijohn seconded and motion carried 4-0. ITEM NO. 14 Work Session on the proposed 1981-82 Municipal Budget A work session was then held by the City Council on the proposed 1981-82 budget. Following the work session, the meeting was adjourned. 2O6 Andrew Brown, Jr., Mayor ATTEST: