CM 1981-09-08210
Minutes of September 8, 1981
The City Council of the City of Co~ii~'~n special called session on
Tuesday, September 8, 1981, at 6:30 p.m. in the Coppell High School Cafeteria.
The following members were present:
Andrew Brown, Jr., Mayor
David Phillips, Mayor Pro Tem
Walter Pettijohn, Councilman
Orville Mayo, Councilman
Dale Ware, Councilman ~'~
Councilman Glen White was not present. Also present were City Administrator
Jim Elium, City Secretary Dorothy Tin,nons, City Attorney Larry Jackson, and
City Tax Assessor Jim Beach.
The meeting was called to order and everyone asked to stand while Mayor Pro
Tem Phillips gave the invocation.
Following the invocation, the only item to be considered by the Council was
a public hearing to consider adjustment to the taxes based on the recent re-
valuation. Mayor Brown declared the public hearing open and asked for those
persons present who wished to speak on the proposed adjustment. There was
no presentation made by anyone at the meeting. Mayor Brown then declared
the public hearing closed. Following discussion by the Council, Councilman
Pettijohn moved that the City proposed to hold the current tax rate at $.308
and to call a special hearing to be held at the next regular Council meeting
on Tuesday, September 22, 1981; Councilman Ware seconded the motion which
carried 4-0.
The meeting was then adjourned.
Andr
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Minutes of September 8, 1981
The City Council of the City of Coppell met in regular session on September
8, 1981, at 7:30 p.m. in the Coppell High School Cafeteria.
The following members were preseh~:
Andrew Brown, Jr., Mayor
David Phillips, Mayor Pro Tem
Watter Pettijohn, Councilman
Orville Mayo, Councilman
Glen White, Councilman (Late Arrival)
Dale Ware, Councilman
Also present were City Administrator Jim Elium, City Secretary Dorothy
Timmons, and City Attorney Larry Jackson.
The Council then went into Executive Session allowed under Article 6252-17,
Section 2(e), discussion with the City Attorney. Councilman White arrived
during the Executive Session.
Following the Executive Session, Mayor Brown declared the meeting open to
the public and asked everyone present to stand while Mayor Pro Tem Phillips
gave the invocation. Following the invocation, Councilman White moved that
the reading of the minutes of the previous meeting be waived; Councilman
Mayo seconded and motion carried 5-0. Councilman White then moved that the
minutes be approved with the notation made that in view of the fact that a
contract ~ould not legally be awarded during the previous meeting on the
Water Project 1-80, Sections II and III, that the motion and the vote in
Item No. 7 pertaining to awarding the contract be rescended; Councilman
Mayo seconded the motion which carried 5-0.
ITEM NO. 4 - Public hearing pursuant to Art. 2368a. 3, Section 5, V.A.C.S.,
at the request of Lightning Construction Co. to present evidence concerning
its responsibility in connection with its low bid for the construction of
additions'to the Coppell Water Distribution System, Sections II and III, which
the City Council has heretofore indicated its intention to reject in favor of
an award to the second low bidder.
City Attorney Larry Jackson stated that he had failed to notify the Council at
the previous meeting that the low bidder should have an opportunity to have a
hearing in cases where the low bid is not to be the bid accepted. He further
stated that the position the City is in at this point is the same position that
it was in at the last Council meeting before the bid was awarded. He informed
the Council that they should not make any decision as to awarding the bid until
after Lightning Construction Co. has had an opportunity to make their presentat-
ion. Mayor Brown then recognized Jerry Daniels with Lightning Construction Co.
who introduced Mr. C. A. Daniels, Mr. Ollie Hastings, also with Lightning
Construction Co., and Mr. Steve Nelson who is their attorney representing
Lightning. Mr. Jerry Daniels made the presentation to the Council in the
manner of written evidence which is filed as a permanent part of the City
records in City Hall. Following the presentation, Mayor Brown asked if there
were questions of Mr. Daniels from anyone at this time. There were none.
Mayor Brown then declared the public hearing closed.
ITEM NO. 5 - Consider awarding a bid on Water Improvements Project, Sections
II and III
Councilman Mayo moved that this item be tabled until after the Executive
Session at the end of the meeting; Councilman Pettijohn seconded and motion
carried 4-1 with Councilman Ware opposed.
ITEM NO. 6A - Mr. Gary Corn, representing Northlake Woodlands Homeowners
Assoc. to request permission to hold a City wide Halloween parade.
Mr. Gary Corn stated that the Northlake Woodlands Homeowners Assoc. is in
the process of preparing information and plans for a City wide Halloween
parade. The original time was scheduled from 3:00 to 4:30 p.m.; however,
because of the conflict, the parade would be scheduled earlier. A request
from the Northlake Woodlands Homeowners Assoc. for endorsement by the City
Council was presented to the Council and is filed as a permanent part of
the City records. Following discussion on this item, Councilman White moved
that the parade and costume contest for all residences of Coppell be endorsed
by the Council; Councilman Pettijohn seconded and motion carried 5-0.
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ITEM 6B: Reverend Bob Redwine to request a temporary permit for a mobile
home for one year at 509 W. Bethel Rd. (Northlake Church of Christ)
Since Reverend Redwine was not present, Councilman White moved that this
item be tabled; Councilman Mayo seconded and motion carried 5-0.
ITEM 77 Consider approval of contract with Dallas County for health
services (tabled from 8-25-81)
Mr, Robert Hohman was present to discuss this item with the Council. He
stated that the fee charged to the City of Coppell is based on actual utilization
of services rendered to citizens of Coppell. Following discussion, Councilman
Ware moved that the City enter into the contract for health services with
Dallas County; Councilman Pettijohn seconded and motion carried 5-0.
ITEM 8: Consider approval of resolution designating First Bank & Trust of
Carrollton as depository for Water Project 1-80 funds and authorizing signatures
Councilman Ware moved that the Mayor, Mayor Pro Tem, the City AdministratOr,
and the City Secretary be authorized to sign all the checks for the Water Project
1-80 funds; Councilman White seconded and motion carried 5-0.
ITEM 9: Consider approval of an ordinance authorizing the City to assess an
additional penalty on the collection of delinquent taxes.
Councilman Mayo moved that this ordinance No. 245 be approved; Councilman
Pettijohn seconded and motion carried 5-0.
ITEM lO: Consider approval of Work Order No. COP-6 for construction of the
Water Improvements Project, Sections II and III
This item was deferred until after the Executive Session.
ITEM ll: Discussion with Library Board concerning proposed bond improvements
Mr. Troy Williams introduced Mrs. Bunny Thompson who made the presentation to
the Council concerning proposed items to be included in any bond elections that
will come up in the future. This report is filed as a permanent part of the
City Records. Ms. Traphene Hickman, County Librarian, was also introduced at
this time.
% ITEM 12: Public hearing on the proposed 1981-82 Revenue Sharing and Municipal
Budget
A public hearing on the proposed Municipal and Revenue Sharing Budget was held.
Mayor Brown declared the hearing open and asked for comments from the audience
on the proposed expenditures and revenues. There were none. The public hearing
was then declared c$osed. Mayor Brown stated that the proposed budget does not
include a tax rate increase.
~ ITEM 13: Consider approval of an ordinance approving the 1981-82 Revenue Sharing
and Municipal Budget
Councilman Ware moved that the ordinance approving the 1981-82 Revenue Sharing
and Municipal Budget be approved; Councilman White seconded and motion carried
4-0-1 with Mayor Pro Tem Phillips abstaining. This ordinance will be No. 246.
ITEM 14: City Administrator's Report
City Administrator Jim Elium presented the Council with the areas of town that
needs water line improvements and stated that the Council needs to review the
areas and put a priority on the ones that need to be done first.
ITEM 15: Approval of Bills
A: Estimate No. 1 to Contract Build~rs in the amount of $65,883.62 for bond,
mobilization, excavation and materials on hand for construction on the Water
Improvements Project - Ground Storage Tank
Councilman White moved that this bill be approved for payment; Councilman Ware
seconded and motion carried 5-0.
B: Financial fees to First Southwest; (1) $10,920.50 for services performed
in connection with the sale of $300,000 Certificates of Obligation
(2) $25,889.93 for services performed in connection with the sale of
$1,200,000 Water & Sewer System Revenue Bonds
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Councilman Ware moved that these Bo bills be approved for payment; Councilman
Mayo seconded and motion carried 5-0.
ITEM 15C: Bond attorney fees to Huthcison, Price, Boyle & Brooks in the amount
of $2,855.10 in connection with the sale of $1,200,000 Water and Sewer System
Revenue Bonds
Councilman Ware moved that this bill be approved for payment; Councilman White
seconded and motion carried 5-0.
ITEM 15D: Engineering fees to Hogan & Rasor, Inc.;
Invoice No. 301 - $856.49 (Ground Storage Tank)
Invoice No.~302 - 192.40 " " "
Invoice No. 303 - $1,181.35 (Section I)
Invoice No. 304 - 1,525.24 (Esters Road Project)
Invoice No. 305 - 18,898.90 (layout and staking)
Invoice No. 306 - 1,250.00 (study to determine capabi~ in sewer mains)
Councilman White moved that ~ese .six ~i]]s be .approved for payment; Councilman
Ware seconded and motion carried 5-0.
ITEM 15E: Departmental bills in the amount of $45,330.24
Jim Councilman Ware moved that the departmental bills be approved for payment;
Councilman White seconded and motion carried 5-0.
ITEM 16: No action was taken on this item.
The meeting was then closed for an Executive Session allowed under Article
6252-17, Section 2 (e), discussion with Ci~ Attorney, and Article 6252-17,
Section 2 (g), discussion concerning personnel.
Following the Executive Session, the meeting was declared open to the public.
ITEM NO. 5 was then reconsidered by the Council. Councilman Pettijohn moved
that the contract for the improvements to Sections II and III of the Water
Project 1-80 be awarded to Stolaruk Corporation and that the Ci~ rejects the
low bid of Lightning Construction Co.; Councilman Ware seconded the motion
which carried 3-2 with Councilman Pettijohn, Ware, and Mayo for the motion
and Councilman White and Mayor Pro Tem Phillips against the motion.
ITEM NO. 10 was then considered ~ the Council.which was the Work Order No.
COP-6 for construction of the Water Improvements Project, Sections II and III.
Councilman Mayo moved that this work order be approved; Councilman Pettijohn
seconded and motion carried 5-0.
The meeting was then adjourned.
And;ew Brow;j Jr., Mayor - Y
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