CM 1992-01-28 MINUTES OF JANUARY 28, 1992
The City Council of the City of Coppell met in regular called
session on Tuesday, January 28, 1992, at 5:00 p.m. for Regular
Session in the City Council Chambers of the Town Center,
255 Parkway Boulevard, Coppell, Texas. The following members were
present:
Bill Smothermon - Mayor Pro Tem
Peyton Weaver - Councilman
David Thomas - Councilman
Tom Morton - Councilman
Jim Cowman - Councilman
Ron Robertson - Councilman
John Nelson - Councilman
Mayor Mark Wolfe was absent from the meeting. Also present were
City Manager Alan D. Ratliff, City Secretary Dorothy Timmons, and
City Attorney Lawrence W. Jackson.
REGULAR SESSION (Open to the Public)
Item 1 Call to Order
Mayor Pro Tem Smothermon called the meeting to order.
Item 2 Work Session:
1. Consent Agenda Items
2. Peddler's and Solicitor's Permit Ordinance (Item #9)
3. Amendment to Site Plan (Item #10)
4. Declaring organization a quasi judicial body (Item #12)
Item 3 Invocation
Councilman Morton led those present in the invocation.
Item 4 Pledge of Allegiance
Mayor Pro Tem Smothermon led those present in the Pledge of
Allegiance.
EXECUTIVE SESSION (Closed to the Public)
Item 5-ES A. Article 6252-17, Section 2 (f), discussion
concerning the negotiating position of the city
with respect to agreements involving interests in
land and the value of real property.
1. Roy Brock, Lot 8 & 9, Block F, Northlake
Woodlands #12
B. Article 6252-17, Section 2 (e), Senate Concurrent
Resolution Number 83, discussion with City Attorney
concerning matter involving privileged
communications between attorney and client.
1. Cause No. 92-50016-367
2. Cleaning Services Contract
3. D/FW Airport Expansion
C. Article 6252-17, Section 2 (g) discussion
concerning personnel.
The City Council convened into Executive Session at 5:04 p.m. on
Tuesday, January 28, 1992 as allowed under the above stated
articles. Mayor Pro Tem Smothermon adjourned the Executive Session
at 5:55 p.m.
REGULAR SESSION (Open to the Public)
Item 6 Approval of Minutes
Councilman Morton moved to approve the Minutes of January 14, 1992
and January 21, 1992 as submitted. Councilman Robertson seconded
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the motion. The motion carried 7-0 with Mayor Pro Tem Smothermon
and Councilmen Weaver, Thomas, Morton, Cowman, Robertson and Nelson
voting in favor of the motion.
Item 7 Citizen's Appearances
There were no citizens who wished to speak at this time.
Item $ Appearance by David Oldfield, Chairman-Elect of the
Metrocrest Chamber of Commerce, to introduce Mr. Sid
Allen, the Chamber's President/CEO as of December 16,
1991.
Mr. David Oldfield, Chairman-Elect of the Metrocrest Chamber of
Commerce addressed the Council and introduced Mr. Sid Allen, the
new President/CEO of the Metrocrest Chamber as of December 16,
1991. Mr. Allen also addressed the Council concerning the Chamber
and its goals both as a multiple City Chamber as well as working
with the Coppell Chamber of Commerce. No action was required on
this item.
Item 9 Discussion and consideration of approving an ordinance
amending Article 6-2 (generally referred to as Peddler &
Solicitor's Permit Ordinance) of the Code of Ordinances
of the City of Coppell, Texas, and authorizing the Mayor
to sign.
Councilman Morton moved to approve Ordinance #92538 amending
Article 6-2 (generally referred to as Peddler & Solicitor's Permit
Ordinance) of the Code of Ordinances of the City of Coppell, Texas,
and authorizing the Mayor to sign. Councilman Nelson seconded the
motion. The motion carried 7-0 with Mayor Pro Tem Smothermon and
Councilmen Weaver, Thomas, Morton, Cowman, Robertson and Nelson
voting in favor of the motion.
Item 10 PUBLIC HEARING: Consideration and approval of an
amendment to a site-plan for Pecan Hollow Addition, Case
# PD-110(A), located at 324 Beechwood Lane, at the
request of Drees Homes.
Councilman Cowman excused himself from the Chambers due to conflict
of interest. Gary Sieb, Director of Planning and Community
Service, made the presentation. Mr. Sieb stated that the Planning
and Zoning Commission recommended unanimous approval of the
Amendment to the site-plan.
Mayor Pro Tem Smothermon then opened the Public Hearing and asked
for those persons who wished to speak against the proposal. There
Were none. He then asked for those persons who wished to speak in
favor of the proposal. Again, there were none. He then declared
the Public Hearing closed. Following discussion, Councilman Morton
moved to approve an amendment to a site-plan for Pecan Hollow
Addition, Case # PD-110(A), located at 324 Beechwood Lane, at the
request of Drees Homes. Councilman Robertson seconded the motion.
The motion carried 6-0 with Mayor Pro Tem Smothermon and Councilmen
Weaver, Thomas, Morton, Robertson and Nelson voting in favor of the
motion. At this time Councilman Cowman rejoined the Council.
Item 11 Discussion and consideration of consensus approval of ---
draft personnel policy statements.
Councilman Morton made the presentation to the Council and
complimented Directors and employees on their work on the policies.
He also complimented Ray Hildebrand and requested staff to provide
some outward symbol of the City's appreciation to him. Following
discussion, Councilman Robertson moved to give consensus approval
of draft personnel policies. Councilman Cowman seconded the
motion. The motion carried 7-0 with Mayor Pro Tem Smothermon and
Councilmen Weaver, Thomas, Morton, Cowman, Robertson and Nelson
voting in favor of the motion.
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Item 12 Discussion and consideration declaring the Coppell
Community Theater a quasi-official organization of the
City, thereby allowing them to utilize the Council
Chambers four (4) times per year on weekends when they
are not utilized by other official business at the
request of Councilman John Nelson.
Councilman Morton reiterated to Council that in the past due to
possible legal ramifications, Council's standing policy had been to
authorize the use of Council Chambers to government bodies only.
Mayor Pro Tem Smothermon stated that a favorable motion on this
request would be a waiver to the existing policy. Following
discussions Councilman Nelson moved to approve the use of the
Council Chambers for the Coppell Community Theatre for four (4)
nights: Friday and Saturday, March 27-28, 1992, and Friday and
Saturday, April 3-4, 1992. Councilman Cowman seconded the motion.
City Attorney Larry Jackson clarified that the motion did not
include declaring the Coppell Community Theatre a quasi-offical
organization of the city. The motion carried 4-3 with Councilmen
Thomas, Cowman, Robertson and Nelson voting in favor of the motion
and Mayor Pro Tem Smothermon and Councilmen Weaver and Morton
opposed to the motion.
Item 13 Mayor's Report
A. Mayor Pro Tem Smothermon informed the Council that the
Donkey Basketball Game sponsored by Coppell ISD will be
held on Saturday, February 8, 1992, at 7:30 p.m. at
Coppell High School and they need one more player to
volunteer to participate. Five councilmen and two staff
members have volunteered to participate and one more
volunteer is needed.
B. Mayor Pro Tem Smothermon informed Council that the
Students-In-Government program is scheduled for the City
Council Meeting on March 10, 1992, at 6:30 p.m. The
program is comprised of the 8th Grade students from
Coppell Middle School participating in the program.
C. Mayor Pro Tem Smothermon stated that a small audience
attended the public hearing for Cable TV on Tuesday,
January 21, 1992; therefore the Public Hearing would be
held open for thirty (30) days to consider written
comments and if none were received, Council would extend
the Cable TV franchise.
D. Councilman Cowman requested staff look into re-striping
of Sandy Lake Road's center median, side stripes, and the
installation of reflective buttons.
E. Councilman Weaver stated that Minyard's Food Store will
be celebrating the store's anniversary during the month
of February. Gary Sieb, Director of Planning and
Community Service, provided a status report on the
proposed name change of Burns' Street to either Minyard's
Boulevard or Minyard's Avenue, or the dismissal of the
proposal if the deadline has not been met, will be
addressed at the February 11, 1992, City Council Meeting.
Mr. Sieb stated to Council that the actual anniversary
date would be February 15th.
Item 14 Liaison Reports
A. ARCHITECTURAL REVIEW COMMITTEE FOR TOWN CENTER
There was no report at this time
B. CHAMBER OF COMMERCE COMMITTEE
There was no report at this time
C. COPPELL HISTORIC DISTRICT
There was no report at this time
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D. DCAD
There was no report at this time
E. ECONOMIC AND BUSINESS DEVELOPMENT BOARD
There was no report at this time
F. FINANCE
Mayor Pro Tem Smothermon informed Council that the PID
Committee will meet on February 6, 1992, to review the
offering documents and consult with Council and financial
advisors and the committee will advise its findings to
Council on schedule.
G. LIBRARY
Councilman Weaver informed Council that the Library
Building Committee will be meeting with the architect in
the near future and will submit final agreement to
Council for their approval.
H. METROCREST RED RIBBON CAMPAIGN COMMITTEE
(DRUG AWARENESS)
There was no report at this time
I. MUD ABSORPTION
There was no report at this time
J. NCTCOG
There was no report at this time
K. PARK
Councilman Robertson stated that the Committee for
Creative Playground will have their design day meeting
with Robert Leathers Corporation on Monday, February 3,
1992, with the children from various schools for their
ideas.
L. RECYCLING COMMITTEE
Councilman Weaver stated that he would share his response
with Council in the immediate future on addressing the
numerous letters on recycling that have appeared in the
newspapers.
M. SCHOOL
Councilman Robertson informed the Council that the YMCA
has signed a lease for a facility in Georgetown Plaza and
they are currently seeking donations and committee
members. The YMCA is scheduled to open in April.
CONSENT AGENDA
Item 15 A. Consideration and approval of awarding Bid No.
Q1091-08 for the Cleaning Services Contract, in the
amount of $31,447.60 to General Building
Maintenance for a twelve (12) month period
beginning February, 1992, with option to renew for
two (2) additional years on an annual basis.
B. Consideration for final payment to Westhill
Terrace, Inc. for the completion of the sub-grade
failure repairs in Shadowrldge and Villages of
Cottonwood Creek for a total of $92,785.00.
C. To consider an ordinance for Case #ZC-527 to change
the zoning designation from MF-1, MF-2, 0, SF-0&R
to SF-7, MF-2 and SF-9 on a parcel of land located
south of Sandy Lake Road and east and west of
Riverchase Drive at the request of First Gibraltar,
F.S.B. and authorizing the Mayor to sign.
D. Consideration and approval of a resolution
recognizing the contribution made by the Baptist
Foundation of Texas in donating the Grapevine
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Springs Park site to the Dallas County Park and
Open Space system.
E. Consideration of a v~riance from Section 10-8-3 B
of the Sign Ordinance which concerns real estate
sings. The variance is requested by Ms. Carolyn
Black for the Wynn Page Estates.
F. Consideration and approval of an affidavit to
encroach upon a utility easement in Block 2, Lot
12, of Channel Pointe Addition, located at 232 Cove
Drive at the request of Westchester Homes, and
authorizing the Mayor to sign.
Councilman Robertson moved to approve Consent Agenda Items 15-A,
15-B, 15-C carrying Ordinance 91500-A-04, 15-D carrying Resolution
#012892.1, 15-E and 15-F. Councilman Cowman seconded the motion.
The motion carried 7-0, with Mayor Pro Tem Smothermon and
Councilmen Weaver, Thomas, Morton, Cowman, Robertson and Nelson
voting in favor of the motion.
There being no further business to come before the Council, the
meeting was adjourned.
MarkWolfe,Mayor
ATTEST:
Dorothy Timmons, City Secretary
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