CM 1992-02-25 MINUTES OF FEBRUARY 25, 1992
The City Council of the City of Coppell met in Regular Called
Session on Tuesday, February 25, 1992 at 5:00 p.m. in the City
Council Chambers of Town Center, 255 Parkway Boulevard, Coppell,
Texas. The following members were present:
Bill Smothermon, Mayor Pro Tem (late arrival)
Peyton Weaver, Councilman
-- David Thomas, Councilman
Tom Morton, Councilman
Jim Cowman, Councilman
Ron Robertson, Councilman
John Nelson, Councilman
Also present were City Manager Alan D. Ratliff, City Secretary
Dorothy Timmons, and City Attorney Lawrence W. Jackson. Mayor
Wolfe was absent from the meeting.
REGULAR SESSION (Open to the Public)
Item 1 Call to order
In the absence of both Mayor and Mayor Pro Tem, Deputy city
Manager/Finance Director Frank Trando called the meeting to order.
Councilman Nelson moved to elect Tom Morton as Temporary Chairman.
Councilman Robertson seconded the motion; motion carried 6-0 with
Councilmen Weaver, Thomas, Morton, Cowman, Robertson, and Nelson
voting in favor of the motion. (Mayor Pro Tem Smothermon arrived
during Executive Session.)
Item 2 Work Session 1. Personnel Policy
2. Remode!Jng of Town Center
3. Updating city's Mapping
4. Mesa Design Group
5. Off-Site Drainage Policy
6. General discussion of agenda items
Item 3 Invocation
Councilman Cowman led those present in the Invocation.
Item 4 Pledge of Allegiance
Mayor Pro Tem Smothermon led those present in the Pledge of
Allegiance.
EXECUTIVE SESSION (Closed to the Public)
Item 5-ES A. Article 6252-17, Section 2 (f), discussion
concerning the negotiating position of the City
with respect to agreements involving interests in
land and the value of real property.
1. Roy Brock, Lot 8&9, Block F, Northlake
Woodlands ~12
B. Ar%icle 6252-17, Section 2 (e), Senate Concurrent
Resolution Number $3, discussion with City Attorney
concerning matter involving privileged
communications between attorney and client.
C. Article 6252-17, Section 2 (g), discussion
concerning personnel.
1. Park Board appointments
The City Council convened into Executive Session at 5:09 p.m. as
allowed under the above stated articles. Executive Session was
adjourned at 5:40 p.m.
CM022592
REGULAR SESSION (Open to the Public)
Item 6 Approval of minutes: February 11, 1992
Councilman Nelson moved to approve the minutes of February 11, 1992
as presented. Councilman Morton seconded the motion. The motion
carried 7~3, with Mayor Pro Tem Smothermon and Councilmen Weaver,
Thomas, norton, Cowman, Robertson and Nelson voting in favor of the
motion.
Item 7 Citizen's Appearances
Lee Cary of 642 Havencrest Lane, spoke against the removal of the
stop signs on Heartz Road at Vanbebber Drive. Joy Herring of
170 East Bethel Road, spoke regarding the petition representing
Creekview Addition and Meadowcreek owners, against installation of
the sewer line in Grapevine Creek. Richard Bell of 244 East Bethel
Road also spoke regarding the petition against the sewer line in
Grapevine Creek.
Item 8 Citizen's appearance by Walter Pettijohn to discuss the
status of the plans to repair Bullock Street.
Public Works Director Steve Goram made a presentation and gave a
recap of this project. An item will be presented at the March 24
City Council meeting to award a bid for resurfacing of Bullock
Street. Walter Pettijohn also addressed the Council.
Item 9 Presentation and recognition of Mr. Ray Hildebrand for
his contribution in developing the City's Personnel
Policy and Procedures.
Mayor Pro Tem Smothermon made introductory remarks. Councilmen
Morton and Robertson presented Mr. Hildebrand a plaque in
recognition of his contribution in developing the City's Personnel
Po]icy and Standard Operating Proced,~es.
Item 10 A. Consideration and approval to accept the
resignation of Mr. Jay Shirley from the Parks and
Recreation Board.
B. Consideration to appoint an applicant to the Park
and Recreation Board.
Councilman Morton moved to approve the acceptance of the
resignation of Mr. Jay Shirley from uhe Parks an~ Recreation Board.
Councilman Thomas seconded the motion. The motion carried 7-0,
with Mayor Pro Tem Smothermon and Councilmen Weaver, Thomas,
Morton, Cowman, Robertson and Nelson voting in favor of the motion.
Councilman Thomas moved to appoint Danny Watson to the Park and
Recreation Board. Councilman Robertson seconded the motion. The
motion carried 7-0, with Mayor Pro Tem Smothermon and Councilmen
Weaver, Thomas, Morton, Cowman, Robertson and Nelson voting in
favor of the motion.
Item 11 Citizen's appearance by John Higgins, owner of the
Longbranch Country Club, to seek financial
assistance/relief with his $3,000.00 water bill which was
the result of leakage beyond the meter.
John Higgins of 1849 Beltline Road made a presentation to Council.
Councilman Weaver moved to postpone consideration of the request
for one City Council Meeting for staff to check stop-leak measures.
The motion carried 7u0, with Mayor Pro Tem Smothermon and
Councilmen Weaver, Thomas, Morton, Cowman, Robertson and Nelson
voting in favor of the motion.
Item 12 Consideration of granting an extension of the Thweatt
Road and Corporate Drive closure throughApril, 1992, mt
the request of Duininck Bros., Inc. due to construction
on State Highway 121.
(~022592
Paqe', 6 (;
Public Works Director Steve Goram made a presentation. Tom Slavin,
Safety Director for Duininck Brothers made a presentation
requesting to extend closure to April 1, 1992. Discussion
followed. Councilman Robertson moved to approve closure through
April 30, 1992. Councilman Nelson seconded the motion. The motion
failed 3-4, with Councilmen Cowman, Robertson, and Nelson voting in
favor of the motion and Mayor Pro Tem Smothermon and Councilmen
Weaver, Thomas, and Morton voting against the motion.
Councilman Morton requested Staff to check jurisdiction question.
Councilman Weaver requested Staff to check the possibility of
permanent closure of Thweatt Road at S.H. 121. Councilman
Robertson moved to approve closure through May 1, 1992. Councilman
Cowman seconded the motion. The motion carried 7-0, with Mayor Pro
Tem Smothermon and Councilmen Weaver, Thomas, Morton, Cowman,
Robertson and Nelson voting in favor of the motion.
Item 13 Consideration of a proposal from Teague Nall and Perkins,
Inc. for professional services to prepare an update of
the City's existing Base Map and Contour/Topographic Map
in the amount not to exceed $58,950.00.
Councilman Morton moved to approve the proposal from Teague Nall
and Perkins, Inc. for professional services to prepare an update of
the City's existing Base Map and Contour/Topographic Map in the
amount not to exceed $58,950.00. Councilman Nelson seconded the
motion. The motion carried 6-1, with Mayor Pro Tem Smothermon and
Councilmen Thomas, Morton, Cowman, Robertson and Nelson voting in
favor of the motion, and Councilman Weaver voting against the
motion.
Item 14 A. Consideration to remove from the table a proposal
for services to provide planning and landscape
architectural services with Mesa Design Group, Inc.
B. Consideration to approve a proposal of $92,807.00
for services to provide planning and landscape
architectural services with Mesa Design Group, Inc.
for the initial phase of development to the Coppell
Community Park, located on the east side of Denton
Tap Road and authorizing the Mayor to sign.
Councilman Robertson moved to remove from the table the proposal
for services to provide planning and landscape architectural
services with Mesa Design Group, Inc. Councilman Thomas seconded
the motion. The motion carried 7-0, with Mayor Pro Tem Smothermon
and Councilmen Weaver, Thomas, Morton, Cowman, Robertson and Nelson
voting in favor of the motion.
Councilman Robertson moved to approve the proposal of $92,807.00
for services to provide landscape architectural services with Mesa
Design Group, Inc. for the initial phase of development to the
Coppell Community Park, located on the east side of Denton Tap Road
and authorizing the Mayor to sign. Councilman Thomas seconded the
motion. The motion carried 7-0, with Mayor Pro Tem Smothermon and
Councilme~ Weaver, Thomas, Morton, Cowman, Robertson and Nelson
voting in favor of the motion.
Item 15 Consideration and approval of awarding Bid No. Q-0192-02
for one (1) Quint Aerial Platform to the Sutphen
Corporation in the total amount of $377,937.00.
Councilman Morton moved to approve awarding Bid No. Q-0192-02 for
one (1) Quint Aerial Platform to the Sutphen Corporation in the
total amount of $377,937.00. Councilman Nelson seconded the
motion. The motion carried 7-0, with Mayor Pro Tem Smothermon and
Councilmen Weaver, Thomas, Norton, Cowman, Robertson and Nelson
voting in favor of the motion.
Item 16 A. Remove from the table a bid for the remodeling of
the Town Center.
B. Consideration and approval of awarding a contract
for Remodeling Town Center in the amount of
$54,000.00 to Precise Results, Inc.
Councilman Thomas moved to remove from the table a bid for the
remodeling of the Town Center. Councilman Cowman seconded the
motion. The motion carried 7-0, with Mayor Pro Tem Smothermon and
Councilmen Weaver, Thomas, Morton, Cowman, Robertson and Nelson
voting in favor of the motion.
Councilm~n Cowman moved to approve awarding a contract for
Remodeling Town Center in the amount of $54,000.00 to Precise
Results, Inc. Councilman Thomas seconded the motion. The motion
carried 5-2, with Councilmen Weaver, Thomas, Morton, Cowman, and
Robertson voting in favor of the motion, and Mayor Pro Tem
Smothermon and Councilman Nelson voting against the motion.
Item 17 Discussion and consideration of approving an ordinance
approving and adopting personnel policies to govern the
employees of the City of Coppell; establishing procedures
for developing new policies as well as for review and
amendment of existing policies; appointing a Council
subcommittee to assist with the review and amendment
process; declaring an effective date of April 13, 1992,
and authorizing the Mayor to sign.
Mayor Pro Tem Smothermon thanked Councilmen Morton and Robertson
and Staff for hours of work. Councilman Robertson moved to approve
an ordinance approving and adopting personnel policies to govern
the employees of the City of Coppell; establishing procedures for
developing new policies as well as for review and amendment of
existing policies; appointing a Council subcommittee to assist with
the review and amendment process; declaring an effective date of
April 13, 1992, and authorizing the Mayor to sign. Councilman
Morton seconded the motion. The motion carried 7-0, with Mayor Pro
Tem Smothermon and Councilmen Weaver, Thomas, Morton, Cowman,
Robertson and Nelson voting in favor of the motion.
Item 18 Mayor's Report
A. Councilman Robertson requested the process to obtain possible
funds for printing of information for the Robert Leathers
playground.
B. Councilman Cowman requested a status report on placing the
City logo on street signs.
Item 19 Liaison Reports
A) ARCHITECTURAL REVIEW COMMITTEE FOR TOWN CENTER
There was no report at this time.
B) CHAMBER OF COMMERCE COMMITTEE
There was no report at this time.
C) COPPELL HISTORIC DISTRICT
There was no report at this time.
D) DCAD
There was no report at this time.
E) ECONOMIC AND BUSINESS DEVELOPMENT BOARD
There was no report at this time.
F) FINANCE
There was no report at this time.
G) LIBRARY
There was no report at this time.
H) METROCRESTREDRIBBON CAMPAIGN COMMITTEE (DRUG AWARENESS)
There was no report at this time..
I) MUD ABSOPRTION
There was no report at this time.
J) NCTCOG
There was no report at this time.
PARK
There was no report at this time.
L) RECYCLING COMMITTEE
There was no report at this time.
M) SCHOOL
There was no report at this time.
CONSENT AGENDA
Item 20 A. Consideration of varying Section II A of the city's
Subdivision Ordinance regarding the issuance of
building permits for Subdivisions not officially
approved by the City of Coppell.
S. Discussion and consideration of placing an
advertisement in the 1992 Coppell High School
Yearbook at a cost of $200.
C. (a) Consideration and approval of reappointment of
Municipal Court Judge, the Judge's amended
agreement, and authorization for the City
Manager to sign.
(b) Consideration and approval of the Alternate
Municipal Court Judge, extension of the
Alternate Judge's current agreement, and
authorization for the City Manager to sign.
D. Discussion and consideration of an alternate source
of funding for a donation to "Coppell Celebrates"
in the amount of $500.00, as requested by Mayor
Wolfe.
E. Discussion and consideration of approving an
agreement between the Coppell Chamber of Commerce
and the City of Coppell for economic and business
development services.
F. (a) Consideration to contract services to provide
maintenance to Class A landscaped medians with
Banning Lawn and Landscapes in the amount of
$22,950.00 during the 1991-92 fiscal year.
(b) Consideration to contract services to provide
maintenance to Class B landscaped medians and
to provide services as described in Alternates
#2 and #3 with Randall and Blake, Inc. in the
amount of $10,695.00 during the 1991-92 fiscal
year.
Mayor Pro Tem Smothermon swore in Judge Moseley and Alternate Judge
Burnett. Councilman Robertson moved to approve Consent Agenda
Items 20-A through 20-F. Councilman Morton seconded the motion.
The motion carried 7-0 with Mayor Pro Tem Smothermon and Councilmen
Weaver, Thomas, Morton, Cowman, Robertson and Nelson voting in
favor of the motion.
EXECUTIVE SESSION (Closed to the Public)
Item 5-ES A. Article 6252-17, Section 2 (f), discussion
concerning the negotiating position of the city
with respect to agreements involving interests in
land and the value of real property.
1. Roy Brock, Lot 8&9, Block F, Northlake
Woodlands #12
B. Article 6252-17, Section 2 (e), Senate Concurrent --~
Resolution Number 83, discussion with city Attorney
concerning matter involving privileged
communications between attorney and client.
C. Article 6252-17, Section 2 (g), discussion
concerning personnel.
1. Park Board appointments
The City Council convened into Executive Session at 8:09 p.m. as
allowed under the above stated articles. Mayor Wolfe adjourned the
Executive Session at 9:24 p.m.
REGULAR SESSION (Open to the Public)
There being no further ibusiness to come before the Council, the
meeting was adjourned.
Mark Wolfe, Mayor
ATTEST:
Dorothy Timmons, City Secretary
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