CM 1992-04-28 MINUTES OF April 28, 1992
The City Council of the City of Coppell met in Regular Called
Session on Tuesday, April 28, 1992 at 7:00 p.m. in the City Council
Chambers of Town Center, 255 Parkway Boulevard, Coppell, Texas.
The following members were present:
Mark Wolfe, Mayor
Bill Smothermon, Mayor Pro Tem
Peyton Weaver, Councilman
David Thomas, Councilman
Tom Morton, Councilman
Jim Cowman, Councilman
Ron Robertson, Councilman (late arrival)
John Nelson, Councilman
Also present were City Manager Alan D. Ratliff, City Secretary
Dorothy Timmons and City Attorney Lawrence W. Jackson.
REGULAR SESSION (Open to the Public)
Item 1 Call to order
Mayor Wolfe called the meeting to order.
Item 2 Work Session
a. Drainage System - Deforest Drive (Not on agenda)
b. CAD/PC's/Wiring (Items #11 and #12)
c. Parking on MacArthur (Item #19)
d. General Discussion of Agenda Items
Item 3 Invocation
Councilman Thomas led those present in the Invocation.
Item 4 Pledge of Allegiance
Mayor Wolfe led those present in the Pledge of Allegiance.
EXECUTIVE SESSION (Closed to the Public)
Item 5-ES A. Article 6252-17, Section 2 (f), discussion
concerning the negotiating position of the City
with respect to agreements involving interests in
land and the value of real property.
1. Grapevine Trunk Sewer Line (Item #15)
B. Article 6252-17, Section 2 (e), Senate Concurrent
Resolution Number 83, discussion with City Attorney
concerning matter involving privileged
communications between attorney and client.
1. New Lawsuits/Claims - See attached list
2. Metrocrest Medical Services Contract
C. Article 6252-17, Section 2 (g), discussion
concerning personnel.
1. City Manager's evaluation
2. Code Advisory and Appeals Board - See Attached
Data Sheets
(Item #8)
The City Council convened into Executive Session at 5:05 p.m. as
allowed under the above stated articles. Mayor Wolfe adjourned the
Executive Session at 6:09 p.m. and opened the public session.
Councilman Robertson arrived during the executive session.
REGULAR SESSION (Open to the Public)
Item 6 Approval of minutes: April 14, 1992
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Mayor Pro Tem Smothermon moved to approve the minutes of April 14,
1992 as submitted. Councilman Morton seconded the motion· The
motion carried 7-0 with Mayor Pro Tem Smothermon and Councilmen
Weaver, Thomas, Morton, Cowman, Robertson and Nelson voting in
favor of the motion.
Item 7 Citizens Appearances
There were no citizens who wished to speak at this time.
Item 8 Appointment of a citizen to fill the licensed plumber
opening on the Code Advisory and Appeals Board.
Mayor Pro Tem Smothermon moved to approve Mr. Gary D. Adams to fill
the licensed plumber opening on the Code Advisory and Appeals
Board. Councilman Weaver seconded the motion; motion carried 7-0
with Mayor Pro Tem Smothermon and Councilmen Weaver, Thomas,
Morton, Cowman, Robertson and Nelson voting in favor of the motion.
Item 9 Discussion and consideration of scheduling a special
called City Council meeting to canvass the returns of the
May 2, 1992 Municipal Officer's Election·
Mayor Pro Tem Smothermon moved to approve a May 5, 1992 special
called City Council meeting at 8:00 p.m. Councilman Morton
seconded the motion; motion carried 7-0 with Mayor Pro Tem
Smothermon and Councilmen Weaver, Thomas, Morton, Cowman, Robertson
and Nelson voting in favor of the motion·
Item 10 Consideration and approval of a Proclamation naming May
10 - 16, 1992 as "National Emergency Medical Services
Week" in the City of Coppell and authorizing the Mayor to
sign.
Fire Chief Clay Phillips made the presentation to the Council and
introduced Dr. Jeffrey Coats who is in charge of the City's
Emergency Medical Services. Councilman Morton moved to approve the
Proclamation naming May 10 -16, 1992 as "National Emergency Medical
Services Week". Mayor Pro Tem Smothermon seconded the motion;
motion carried 7-0 with Mayor Pro Tem Smothermon and Councilmen
Weaver, Thomas, Morton, Cowman, Robertson and Nelson voting in
favor of the motion.
Item 11 Presentation of the Police and Fire CAD System, Purchase
of PC's for the City and LAN Wiring:
A. Consideration and approval of a request for
proposal #53 for a Police/Fire CAD System to be
awarded to I.C.S. in the amount of $220,911.00.
A. Deputy City Manager/Finance Director Frank Trando made the
presentation to the Council. He stated that there were bids
sent to 45 vendors and only one bid thus far has been
returned. He discussed the possibility of diskless pc's and
also a compromise of one disk on all pc's, but he would prefer
to have all full-blown pc's. He also stated the CAD System
will always have enhancement capabilities. Following
discussion and several proposed motions, Councilman Robertson
moved to approve the request for proposal #53 for a
Police/Fire CAD System to be awarded to I.C.S. in the amount
of $283,000 subject to an approved lease/purchase contract,
using Option B as a financing mechanism for the approximate
balance of 88,341·86, and at the end of financing period, the
E911 revenue tax be reduced to a maintenance level only at
that time. Councilman Weaver seconded the motion. The motion
carried 6-1 with Councilmen Weaver, Thomas, Morton, Cowman,
Robertson and Nelson voting in favor of the motion, and Mayor
Pro Tem Smothermon voting against the motion.
B. Consideration and approval of awarding Bid #Q-01-
92-05 for Personal Computer Systems, items II, III,
IV, VI B, and VI C, in the amount of $151,056.75,
to MDS Computers, and rejecting item IV A.
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B. Councilman Morton moved to approve Item liB as submitted in
the amount of $151,056.75 to MDS Computers. Councilman Weaver
seconded the motion. The motion carried 7-0 with Mayor Pro
Tem Smothermon and Councilman Weaver, Thomas, Morton, Cowman,
Robertson and Nelson.
C. Consideration of approval of an award for RFP #54
for LAN Wiring to GTE in the amount of $88,692.00.
C. Prior to disucssion of this item, Councilman Cowman excused
himself due to conflict of interest. Councilman Robertson
moved to approve Item llC as submitted in the amount of
$88,692.00 to GTE. Councilman Nelson seconded the motion.
The motion carried 6-0 with Mayor Pro Tem Smothermon and
Councilmen Weaver, Thomas, Morton, Robertson and Nelson voting
in favor of the motion.
Councilman Cowman rejoined Council after this item was voted on.
Item 12: Consider approval of a Resolution to enter into an
Interlocal Agreement with the State of Texas for
participation in the State of Texas Purchasing Program
and authorizing the Mayor to sign.
Mayor Pro Tem Smothermon moved to approve Resolution 042892.1 to
enter into an Interlocal Agreement with the State of Texas for
participation in the State of Texas Purchasing Program and
authorizing the Mayor to sign. Councilman Robertson seconded the
motion; motion carried 7-0 with Mayor Pro Tem Smothermon and
Councilman Weaver, Thomas, Morton, Robertson and Nelson voting in
favor of the motion.
Item 13: Consideration of approving a resolution supporting the
creation of a regional trauma system and authorizing the
Mayor to sign.
Mayor Pro Tem Smothermon moved to approve Resolution 042892.2
creating a regional trauma system. Councilman Nelson seconded the
motion; motion carried 7-0 with Mayor Pro Tem Smothermon and
Councilman Weaver, Thomas, Morton, Cowman, Robertson and Nelson
voting in favor of the motion.
Item 14: Consideration of approving a variance to the Floodplain
Management Ordinance #87930, Article 4, Section B, Item
#11 (A), which states that the Floodplain Administration
must "assure that conditional approvals are received from
FEMA before a Floodplain Development Permit is issued
"for the proposed Villages of Coppell Phase III-B along
the Elm Fork Trinity River and Denton Creek.
City Engineer Ken Griffin made the presentation to the Council and
stated Staff has no objection to the request provided the following
three items are complied with:
1) Any changes requested by FEMA be complied with prior to
acceptance of the project by the City.
2) That the ultimate Flood Study, as required by Item #8 of
Mr. Morrison's letter, be reviewed and accepted by the
City prior to final acceptance of this subdivision.
3) No building permits be issued on lots in the floodplain
(Lots 16 through 41, Blk A) until FEMA has approved the
Flood Study.
Mayor Pro Tem Smothermon moved to approve the variance as submitted
plus the three stipulations City Engineer Ken Griffin added.
Councilman Morton seconded the motion; motion carried 7-0 with
Mayor Pro Tem Smothermon and Councilmen Weaver, Thomas, Morton,
Cowman, Robertson and Nelson voting in favor of the motion.
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Item 15: Discussion regarding the Grapevine Creek Sewer Trunk Main
project, Branches I & II and authorizing staff to proceed
with the project including acquisition of right-of-way.
City Engineer Ken Griffin made the presentation to the Council and
presented the following three options:
A. Project as originally designed in the bottom of Grapevine
Creek between Denton Tap and the east side of the
Creekview subdivision with no bottom stabilization and no
erosion control as per the Halff study.
B. Project as originally designed in the bottom of Grapevine
Creek between Denton Tap and the east side of the
Creekview subdivision with bottom stabilization and no
erosion control as per the Halff study.
C. Make an alternate route down east Bethel Road with open
cut and micro tunnelling.
Mr. S. G. Widener of 233 Meadowcreek Road, Coppell, Texas stated he
preferred Option C and discussed citizens' fear of damage to
Grapevine Creek. Mr. Steven Curran of 601 Tower Court stated he
was in favor of Option C and represents 7 citizens who were elected
by residents of Meadowcreek and Creekview addition. He also read
the petition of 77 residents and presented it to the city. Ms.
Patricia Jones of 213 E. Bethel Road is concerned about her
retaining wall on the south side of the creek during construction.
Mayor Wolfe assured her that property will be returned to its
present condition. Creekview Homeowners Association President Mr.
Ralph Bahret of 208 E. Bethel Rd. stated he is in favor of Option
C and asked during the construction process if there would be help
with traffic control. Following discussion, Councilman Morton
moved to implement Option C and authorize Staff to proceed with the
project and obtaining necessary easements. Councilman Robertson
seconded the motion; motion carried 7-0 with Mayor Pro Tem
Smothermon and Councilmen Weaver, Thomas, Morton, Cowman, Robertson
and Nelson voting in favor of the motion.
Item 16: Consideration and approval for the adoption of an
Ordinance for "Utility Final Inspections" and authorizing
the Mayor to sign.
Councilman Morton moved to approve Ordinance No. 92549 for "Utility
Final Inspections." Mayor Pro Tem Smothermon seconded the motion;
motion carried 7-0 Mayor Pro Tem Smothermon and Councilmen Weaver,
Thomas, Morton, Cowman, Robertson and Nelson voting in favor of the
motion.
Item 17: Consideration for the approval of an Ordinance regulating
Sprinkler Systems in rights-of-way within the City;
providing a severability clause; providing for a fine not
to exceed $500.00 for each offense and authorizing the
Mayor to sign.
Councilman Robertson moved to approve Ordinance No. 92550
regulating Sprinkler Systems in rights-of-way within the City;
providing a severability clause; providing for a fine not to exceed
$500 for each offense. Councilman Nelson seconded the motion;
motion carried 7-0 with Mayor Pro Tem Smothermon and Councilmen
Weaver, Thomas, Morton, Cowman, Robertson and Nelson voting in
favor of the motion.
Item 18: Consideration of an ordinance allowing for the temporary
closure of Ledbetter Road south of E. Beltline and
authorizing the Mayor to sign.
Councilman Morton moved to approve Ordinance No. 92551 allowing
closure of Ledbetter Road south of E. Beltline and authorizing the
Mayor to sign. Councilman Weaver seconded the motion; motion
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carried 7-0 with Mayor Pro Tem Smothermon and Councilmen Weaver,
Thomas, Morton, Cowman, Robertson and Nelson voting in favor of the
motion.
Item 19: Approval of an ordinance of the City of Coppell, Texas,
amending Section 8-3-1 of the code of ordinances of the
City of Coppell; making it unlawful for any person to
park a vehicle on the east side of MacArthur Blvd. from
the north corporate limits of the City to the south
corporate limits of the City to Sandy Lake Road, and on
the west side of MacArthur Blvd. from Sandy Lake Road to
750 feet south of Starleaf Street between the hours of
6:45 a.m. to 8:45 a.m. on any Monday, Tuesday, Wednesday,
Thursday or Friday, and on MacArthur Blvd. from 750 feet
south of Starleaf Street to the south corporate limits of
the city; providing a repealing clause; providing a
severability clause; providing penalties for violation of
this ordinance not to exceed the sum of five hundred
dollars ($500.00) for each offense; and providing an
effective date and authorizing the Mayor to sign.
Councilman Cowman moved to approve Ordinance No. 92552 making it
unlawful for any person to park a vehicle on the east side of
MacArthur Blvd. from the north corporate limits of the City to the
south corporate limits of the city, and on the west side of
MacArthur Blvd. from the north corporate limits of the city to
Sandy Lake Road, and on the west side of MacArthur Blvd. from Sandy
Lake Road to 750 feet south of Starleaf Street between the hours of
6:45 a.m. to 8:45 a.m. on any Monday through Friday. Councilman
Thomas seconded the motion; motion carried 7-0 with Mayor Pro Tem
Smothermon and Councilmen Weaver, Thomas, Morton, Cowman, Robertson
and Nelson voting in favor of the motion.
Item 20: Mayor's Report
A Mayor Wolfe announced the city's DARE vehicle was honored
in the Dallas Auto Show.
B. Mayor Wolfe stated May 5, 1992 has been selected as Cinco
de Mayo day.
C. Mayor Wolfe reminded those present of various times and
dates of upcoming events:
May 7, 1992 - 7:30 a.m. Metrocrest Mayor's
Breakfast
- 6:00 p.m. Day of Prayer
- 7:00 p.m. Young Life Banquet
May 9, 1992 - 11:30 A.M. to 4:00 p.m.
YMCA Opening (75 members so far)
May 12, 1992 - Pictures of Council
May 27, 1992 - Mid-year budget
D. Mayor Wolfe stated Paragon Cable has requested to address
Council at the May 12, 1992 meeting. The consensus was
to have Paragon Cable address the Council May 12, 1992,
and have a public hearing.
E. Mayor Pro Tem Smothermon will attend the Red Ribbon
Campaign meeting, and be the City's representative this
year.
F. Mayor Wolfe stated nominations are needed for the NCTCOG
Board. The consensus was to nominate Councilman Morton.
G. Councilman Weaver recalled discussion for the $.85 charge
on E911 and said Council cannot fault Staff for this
item.
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H. Councilman Weaver expressed his disappointment and has
received complaints concerning signs that were erected
advertising Coppell Celebrates. He requests a rendering
of this type of sign.
I. Councilman Weaver requests Staff erect a sign designating
location of the new city library. Also, he would like a
rendering of this sign come before City Council for
approval.
J.Councilman Cowman discussed the name of Coppell Community
Park and Andy Brown Park.
Item 21: Liaison Reports
There were no liaison reports given at this time.
CONSENT AGENDA
Item 22 A. Consideration and approval of a change order for
Dallas County to perform additional work on Kaye
Street necessary to provide a good foundation for
the asphalt overlay and authorizing the Mayor to
sign.
B. Consider approval of the final project list for
submission to the North Central Texas Council of
Governments for the 1993 Transportation Improvement
Program (1993 - TIP).
C. Consideration and approval to reject all bids
received for Bid No. Q-0292-02 for "physical
fitness equipment".
D. Consideration of a variance from section 10-8-4 of
the City's sign ordinance which concerns temporary
construction signs. The variance is requested by
the City of Coppell for a sign to identify two
future park sites.
E. Consideration of a variance from section 10-8-4 of
the City's sign ordinance which concerns temporary
construction signs. The variance is requested by
the City of Coppell for a sign to identify a future
expansion to the existing ground storage water
facility.
F. Consideration of a variance from Section 10-8-3 B
of the Sign Ordinance which concerns real estate
signs. The variance is requested by Mr. Bill
Anderson from Waterside II Subdivision.
Councilman Morton moved to approve Consent Agenda Items 22-A
through 22-F. Councilman Thomas seconded the motion. The motion
carried 7-0 with Mayor Pro Tem Smothermon and Councilmen Weaver,
Thomas, Morton, Cowman, Robertson and Nelson voting in favor of the
motion.
EXECUTIVE SESSION (Closed to the Public)
Item 5-ES A. Article 6252-17, Section 2 (f), discussion
concerning the negotiating position of the City
with respect to agreements involving interests in
land and the value of real property.
1. Grapevine Trunk Sewer Line (Item #15)
B. Article 6252-17, Section 2 (e), Senate Concurrent
Resolution Number 83, discussion with City Attorney
concerning matter involving privileged
communications between attorney and client.
1. New Lawsuits/Claims - See attached list
2. Metrocrest Medical Services Contract
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C. Article 6252-17, Section 2 (g), discussion
concerning personnel.
1. city Manager's evaluation
2. Code Advisory and Appeals Board - See Attached
Data Sheets
(Item #8)
The City Council convened into Executive Session at 8:45 p.m. as
allowed under the above stated articles. Mayor Wolfe adjourned the
Executive Session at 9:07 p.m.
REGULAR SESSION (Open to the Public)
There being no further business to come before the Council, the
meeting was adjourned.
Mark Wolfe Mayor
ATTEST:
Dorothy Timmons, City Secretary
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