CM 1992-05-27 MINUTES OF May 27, 1992
The City Council of the City of Coppell met in Special Called
Session on Wednesday, May 27, 1992 at 6:00 p.m. in the City Council
Chambers of Town Center, 255 Parkway Boulevard, Coppell, Texas.
The following members were present:
Mark Wolfe, Mayor
Bill Smothermon, Mayor Pro Tem
Peyton Weaver, Councilman
David Thomas, Councilman
Tom Morton, Councilman
Lanny Mayo, Councilman
Ron Robertson, Councilman
Jim Garrison, Councilman
Also present were City Manager Alan D. Ratliff, City Secretary
Dorothy Timmons, and Bruce Stockard, representing City Attorney
Larry Jackson. Other Staff members present were: Deputy City
Manager/Finance Director Frank Trando, Assistant City
Manager/Personnel Director Vivyon Bowman, City Engineer Kenneth
Griffin, Fire Chief Clay Phillips, Planning & Community Services
Director Gary Sieb, Police Chief Neil McKinney, and Public Works
Director Steve Goram.
SPECIAL CALLED SESSION (Open to the Public)
Item ! Call to order
Mayor Wolfe called the meeting to order.
Item 2 The Invocation and the Pledge of Allegiance were
Item 3 dispensed with; the Executive Session was not required.
Item 4-A
Item 5 Presentation of 1991-1992 Mid-Year Budget.
City Manager Alan Ratliff made introductory remarks concerning the
mid-year budget, the reasons for conducting a mid-year budget
hearing and requested the guidance that Staff is seeking from
Council to complete this Fiscal Year 1991-1992.
A. Compensation Study:
Raleigh Waters of Waters Consulting Group reviewed the
findings of a recently completed compensation review and
proposed adjustments to current compensation.
B. Debt Service:
Deputy City Manager/Finance Director Frank Trando
reviewed the Debt Service Fund revenues and expenditures.
He reported that collections of current taxes stand at
approximately 98%, and that the fund balance for debt
service has decreased by $332,040 (from $1,161,266 to
$829,266) by agreement of Council last year.
C. Water & Sewer Fund:
Deputy City Manager/Finance Director Frank Trando
reviewed the Water & Sewer Fund revenues and
expenditures. Revenues reflect the Water & Sewer rate
increase. Expenditures have increased by $199,264; the
majority of this cost is due to infiltration sewage
costs.
D. General Fund:
Deputy City Manager/Finance Director Frank Trando
reviewed the revenues and expenditures of all General
Fund Departments. The collection rate for current taxes
stands at approximately 98%. Court fines are increased
by approximately $30,000 with an overall increase in
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revenues from $6,671,682 to $6,867,218; the expenditures
have increased by $6,705,682 to $6,870,156. The
projected 9/92 fund balance is anticipated to be
approximately $986,993.
E. Bond Capital Projects:
Deputy City Manager/Finance Director Frank Trando made
introductory remarks. Council was asked to note that
voluntary donations are dropping steadily and are now at
_-- approximately 10%, down from 40% two (2) years ago.
1) General Obligation Bonds Series '92:
The Directors reviewed the status of their 1990
Bond Program projects:
a) Director of Public Works Steve Goram reviewed
progress on parks, soccer fields, and streets
(see page 207 of 2/27/92 Revised FY 90-91
Budget). He reported the $23,000 originally
allocated for asphalt improvements to Bethel
School Road will be paid for by developers as
adjacent property is improved. Staff will be
coming back to Council for re-allocation of
these funds.
b) City Engineer Kenneth Griffin reviewed road
improvements (Sandy Lake Road) and drainage
(see pages 207-208 of 2/27/92 Revised FY 90-91
Budget). Councilman Weaver requested that
Staff look at some interim solution to
alleviating problems at intersections of Sandy
Lake/Moore and Sandy Lake/MacArthur (e.g.,
asphalt on shoulders of roads and/or moving
poles). Mayor Pro Tem Smothermon requested
--- that Staff look at cost estimates of improving
the two identified intersections. The
Drainage Committee is to meet and report back
to Council before August 1992.
c) Fire Chief Clay Phillips reported on the Fire
Administration Building, fire equipment, fire
engine, and re-mount of ambulances (see page
208 of 2/27/92 Revised FY 90-91 Budget).
d) Police Chief Neil McKinney reported on soft
ballistic armor, mobile digital terminal,
computerized ID system, and radio system
upgrade (see page 208 of 2/27/92 Revised FY
90-91 Budget). Councilmen Tom Morton and
Peyton Weaver were appointed by Council
consensus to a committee to look at radios
before the June 9, 1992 Council meeting.
e) Deputy City Manager/Finance Director Frank
Trando reported on progress on the new
computer system (see page 208 of 2/27/92
Revised FY 90-91 Budget).
~ f) Planning & Community Services Gary Sieb
reported on library developments (see page 209
of 2/27/92 Revised FY 90-91 Budget)
Frank Trando reported that a tax increase of 2.5¢
would be necessary to sell $2,518,000 in bonds. He
proposed that monies for the purchase of equipment
(see page 210 of 2/27/92 Revised FY 90-91 Budget)
be appropriated reallocated from the savings from
Street Series '85 C.I.P. An alternative to
spending this overage is to put these monies in the
Debt Service Fund. The consensus of Council is to
keep $92,350 for street improvements and to
maintain the balance in reserve.
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2) Water & Sewer Revenue Bonds Series '92:
Deputy City Manager/Finance Director Frank Trando
made introductory remarks and a presentation.
Director of Public Works Steve Goram reviewed the
time frame for construction of the Irving water
line and reported that Coppell's participation
costs are estimated at $1,300,000. Entering into
this joint agreement with Irving, Lewisville, and
Flower Mound will provide water needs for the
entire community at ultimate build-out. The
project does not include storage tanks. Also
discussed were rainstoppers, inflow and
infiltration. Mayor Wolfe indicated that in his
discussions with Council, they had expressed strong
support for adhering to the General Fund plan, the
Sandy Lake Road project, keeping the tax rate below
70¢, and lack of a unanimous agreement as it
relates to the Fire Administration Building.
3) Fire Administration Building:
Fire Chief Clay Phillips made the presentation and
reviewed the proposed Fire Administration Building
and associated costs. He reported that the
estimated total cost for the facility will be
$292,080. The Finance Committee had, at a previous
meeting, requested Staff look into selling 500,000
Certificates of Obligation (C.O.'s) to finance the
Fire Administration Building and additional capital
outlay. Staff is recommending three (3) additional
items:
a) Engineering CAD system $ 35,000
b) PA/recording system 25,000
c) City-wide
telephone system 140,000
By consensus, Council approved the sale of 500,000
in C.O.'s, monies to be allocated as follows, with
the previously allocated $80,000 being left in
General Fund Balance:
Fire Administration Building $300,000
To be determined later 200,000
4) M.U.D. Absorption:
Councilman Tom Morton made the M.U.D. presentation.
He has talked with the M.U.D. Board and feels it is
time for the City to begin looking at absorbing the
M.U.D., including time-frame, costs, etc. Current
City M.U.D. indebtedness stands at approximately
$11,835,000 with $808,000 P&I annual debt service
payments. Cash balances are $992,000 from Debt
Service and $58,000 from General Fund Balance. He
would like for Council to begin exploring this
option. Council consensus was to submit this item
as a supplemental request in the Mayor & Council
Budget for next year.
F. Other:
1) American Disabilities Act:
Assistant City Manager/Personnel Director Vivyon
Bowman reported that the American Disabilities Act
became effective 1/26/92 and reviewed the five (5)
major sections of the Act and how they apply to
Coppell.
2) Telephone System:
Not discussed at this time. Will be presented at a
later date.
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3) Personnel Policies:
City Manager Alan Ratliff distributed the following
new personnel policies to Council and explained
Staff will be coming forward with these policies at
the June 9, 1992 Council meeting.
a) Vacation, Sick Leave, Attendance
b) Recruitment & Selection
c) Controlled Alcohol/Drug Abuse
d) Performance Evaluations
4) Radios:
Previously discussed in Item #E-l-d.
5) Council Survey of Programs and Services:
City Manager Alan Ratliff distributed the results
of the 5/92 Council Survey of Programs and Services
to Council for information purposes. Mayor Wolfe
stated that the Coppell Chamber of Commerce will be
requesting $29,000 in funding from the City for
their next fiscal year.
Item 6 Consider approval of an Ordinance 92-558 formally
adopting the Mid-Year Budget with adjustments for FY
1992-92 and authorizing the Mayor to sign.
Mayor Pro Tem Smothermon moved to approve the Mid-Year
Budget as submitted, with the only exception being to
fund $92,350 from the Street Series '85 C.I.P. as
indicated on page 210 of 2/27/92 Revised FY 90-91 Budget,
with the remaining $37,800 being left in reserve.
Councilman Weaver seconded the motion. The motion
carried 7-0 with Mayor Pro Tem Smothermon and Councilmen
Weaver, Thomas, Morton, Mayo, Robertson and Garrison
voting in favor of the motion.
There being no further business to come before Council, the meeting
was adjourned.
Mark Wolfe, Mayor
ATTEST:
Dorothy Timmons, City Secretary
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