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CM 1992-06-23 MINUTES OF JUNE 23, 1992 The City Council of the City of Coppell met in Regular Called Session on Tuesday, June 23, 1992 at 6:00 p.m. in the City Council Chambers of Town Center, 255 Parkway Boulevard, Coppell, Texas. The following members were present: Mark Wolfe, Mayor Bill Smothermon, Mayor Pro Tem Peyton Weaver, Councilman Tom Morton, Councilman Lanny Mayo, Councilman Ron Robertson, Councilman Jim Garrison, Councilman Councilman Thomas was absent from the meeting. Also present were City Manager Alan D. Ratliff, City Secretary Dorothy Timmons and City Attorney Lawrence W. Jackson. REGULAR SESSION (Open to the Public) Item 1 Call to order Mayor Wolfe called the meeting to order. Item 2 Work Session a. Council Photographs b. Floodplain Ordinance c. Development Fees/CISD d. Franchise Agreement e. General Discussion of Agenda Items Item 3 Invocation Jerry Carlisle, Pastor, Valley Ranch Baptist Church, led those present in the Invocation. Item 4 Pledge of Allegiance Mayor Wolfe led those present in the Pledge of Allegiance. EXECUTIVE SESSION Item 5-ES A. Article 6252-17, Section 2 (e), Senate Concurrent Resolution Number 83, discussion with City Attorney concerning matter involving privileged communications between attorney and client. 1. Johnny Thompson 2. Firefighters Lawsuit 3. Carrollton Radios 4. Status Report of Pending Lawsuits/Claims B. Article 6252-17, Section 2 (g), discussion concerning personnel. 1. Disciplinary Appeals Advisory Board The City Council convened into Executive Session at 6:02 p.m. as allowed under the above stated articles. Mayor Wolfe adjourned the Exeeutiv~ Se~ion at 6:30 p.m. and op~ned th~ public ~e~ion. REGULAR SESSION (Open to the Public) Item 6 Approval of Minutes: June 9, 1992 Councilman Morton moved to approve the minutes of June 9, 1992 as submitted. Mayor Pro Tem Smothermon seconded the motion. The motion carried 6-0 with Mayor Pro Tem Smothermon and Councilmen Weaver, Morton, Mayo, Robertson and Garrison voting in favor of the motion. CM062392 Page 1 of 6 (jr.,.,:~. 0~~ Item 7 Citizen's Appearances Johnny Thompson of 1780 E. Beltline. appeared to speak in regard to the speed limit on Beltline at the intersection of Ledbetter. Mr. Thompson requested that the limit be lowered. Mr. Thompson feels that this is a dangerous intersection asked that Council consider lowering the speed limit. Item 8 Citizen's appearance by Susan Couts to discuss Parkway Boulevard extension. Ms. Susan Couts of 365 E. Parkway Boulevard made an appearance before the Council to express that she and other residents of Parkway Boulevard do not want the existing West Parkway Boulevard near the High School to be connected with South Highway 121. Ms. Couts presented a daily count of traffic to the year 2010 and presented a petition signed by 52 residents on Parkway Boulevard. Mayor Wolfe made statements concerning Parkway Boulevard being an integral part of the City's Master Plan for the last 12 years. No action was required by Council at this time. Item 9 Consideration and discussion in regard to park fees assessed to developers in the City of Coppell. Mayor Wolfe made introductory remarks regarding the current assessed fee of $150.00 and that the fee would be charged to the developer and not to individual residential homeowners. The Council discussed providing funds to Kid Country and how plats already in process would be affected. No action was required by the Council at this time. Item 10 Consideration of an ordinance amending Section 5.08, Paragraph 3, Subparagraph (b) of the Subdivision Ordinance which establishes a pro rata unit fee to provide funds for the development of park and recreational facilities and authorizing the Mayor to sign. Mayor Pro Tem Smother moved to approve Ordinance Number 92560 to amend Section 5.08, Paragraph 3, Subparagraph (b) of the Subdivision Ordinance which establishes a pro rata unit fee to provide funds for the development of park and recreational facilities and authorizing the Mayor to sign under the following conditions: 1) $350 fee per platted lot will apply to lots that have not had a preliminary plat fee paid yet, 2) that the Kid Country be provided the amount of $40,000 to be paid out of the Park Special Revenue Fund borrowed from General Fund of the City to be repaid at the rate of $50 per lot on property that has already been preliminary platted (to be taken from the developer's share of that fee) or at the rate of $200 per lot of any future preliminary plat (to be taken from the developer's share of the fee), and 3) Each Townhouse or Multi-family unit shall pay $350 for each unit. Councilman Robertson seconded the motion. The motion carried 6-0 with Mayor Pro Tem Smothermon and Councilmen Weaver, Morton, Mayo, Robertson and Garrison voting in favor of the motion. Item 11 Presentation, discussion and consideration of a proposal by Lou Douggan regarding the funding for children's programs within the City of Coppell This item was withdrawn at the request of the applicant. Item 12 Presentation by the Coppell Humane Society and introduction of newly elected officers. Councilman Garrison made introductory remarks. New officers of the Coppell Humane Society were introduced as Susan Garrison, Immediate Past President; Pat Thompson, President; Roxanne Hoppy, Vice President; and David Strubing,Treasurer. Pat Thompson gave a brief history of Coppell Humane Society. All members are volunteers and no animals are put to sleep. Funding is received entirely from donations. The Humane Society recently published their first CM062392 Page 2 of 6 official newsletter. Ms. Thompson presented a slide show on the Coppell Humane Society. The Society is currently working on getting office space and are having, regular monthly meetings. T- shirts are also available to the public. Ms. Thompson recognized volunteers in the organization, and the Council assisted in naming the visiting cat "Hondo". No action was required by the Council at this time. Item 13 Discussion and consideration of approval in principle of a 5K Run/1 Mile Walk to be held in conjunction with August 4th National Night Out festivities. Ms. Mickey Neill of 1290 Asher Court made the presentation to the Council. A preliminary 5K "Fun Run" and 1 mile walk has been considered for Saturday, August 1, 1992 at 8:00 a.m. in conjunction with the activities planned for Tuesday, August 4th National Night Out festivities. The "Fun Run" will start and finish at the YMCA on Sandy Lake Road. The run will be advertised locally and about 300 runners are anticipated. Lisa Myers was introduced as the co- chairman of the event. Councilman Morton moved to approve and direct staff to prepare a resolution to be presented at the next Council meeting giving Council support and endorsement to the 5K Run/1 Mile Walk to be held in conjunction with August 4th National Night Out festivities. Mayor Pro Tem Smothermon seconded the motion. The motion carried 6-0 with Mayor Pro Tem Smothermon and Councilmen Weaver, Morton, Mayo, Robertson and Garrison voting in favor of the motion. Item 14 A. Discussion and consideration of appointing a committee of representatives from City Council and citizens to investigate and negotiate possible Cable Franchise Agreements. B. Discussion and consideration of approving the formation of a five (5) member Cable Review Board, with applications available from July 6th through August 14th, with appointments to begin October 1, 1992 for a term of two (2) years. Mayor Pro Tem Smothermon made introductory remarks and moved to authorize the Cable Committee consisting of Bill Coppola as a citizen of the community, Frank Trando, Deputy City Manager and himself to meet with Alamo Cable and their financial backers to determine the liability of their proposal. After the determination is made the committee shall return to Council to have additional members appointed for the technical aspects of drafting a franchise agreement. Councilman Morton seconded the motion. The motion carried 6-0 with Mayor Pro Tem Smothermon and Councilmen Weaver, Morton, Mayo, Robertson and Garrison voting in favor of the motion. Mayor Pro Tem Smothermon moved to establish a Cable Review Board and to appoint five (5) regular and two (2) alternate members to be appointed in October to serve two-year staggered terms with three (3) members serving two (2) years, two (2) members serving one (1) year, one (1) alternate serving two (2) years and one (1) alternate serving one (1) year. Applications will be taken during the regular Boards and Commissions appointment time. Councilman Morton seconded the motion. The motion carried 4-2 with Mayor Pro Tem Smothermon and Councilmen Morton, Mayo and Robertson voting in favor of the motion, and Councilman Weaver and Garrison voting against the motion. Item 15 Consideration of a variance from Section 10-8-4 of the City's Sign Ordinance which concerns signs advertising the coming of a new business. The request is made by the Valley Ranch Baptist Church for the property located approximately 1000 feet east of the southeast corner of MacArthur Boulevard and Beltline Road. Gary Sieb, Director of Planning and Community Services, made the presentation to the Council. Jerry Carlisle, Pastor of Valley CM062392 Page 3 of 6 (~i,, Ranch Baptist Church also made presentation to Council. Pastor Carlisle hopes to begin construction in January of 1994. The congregation presently has approximately 400 members. Mayor Pro Tem Smothermon moved to grant a variance from Section 10-8-4 of the City's Sign Ordinance which concerns signs advertising the coming of a new business at the request of Valley Ranch Baptist Church with the condition that the variance expires on January 1, 1996 and that the sign be kept in good repair at all times. Councilman Morton seconded the motion. The motion carried 6-0 with Mayor Pro Tem Smothermon and Councilmen Weaver, Morton, Mayo, Robertson and Garrison voting in favor of the motion. Item 16 Mayor's Report A. Mayor Wolfe announced the Kid Country Volleyball Tournament is Saturday, June 27, 1992 from 10:00 a.m. to 5:00 p.m. B. There has been a request from the City of Dallas that all the suburban cities participate in the June 27, 28 Mayor's division of the "Hoop it Up" to work with minority children in the city. Mayor Wolfe asked if anyone is interested to please advise him. C. Mayor Wolfe announced four ribbon cuttings for the Coppell Chamber new members on July 1, 1992. D. John Nelson has requested variance for the Coppell Community Theater for sign variance from July 7th through August 2, 1992 for yard signs for the Coppell Community Theater for the "Music Man" presentation. Consensus of Council was to grant the variance. This item will be placed on the Consent Agenda of the next council meeting for formal approval. E. Mayor Wolfe reminded the Council of the Employee Recognition Dinner on July 11, 1992 at the Doubletree at Luna Road and LBJ. F. Mayor Wolfe called a Special Called City Council Meeting on Wednesday, July 22, 1992 to discuss Capital Improvement Projects. Mayor Pro Tem Smothermon announced that information will be forwarded in the FYI packets of next week, and that if any additions are to be made, forward those to Frank Trando or Alan Ratliff as soon as possible. Council was asked to submit questions in writing. Mayor Wolfe also announced that funding for the Economic Development Board will also be presented at the Special Called City Council Meeting and the possibility of the Dividends newsletter currently being sent out from the Industrial Committee becoming a City function. G. Councilman Robertson announced the date of August 14, 1992 for the Roast for former Councilmen Cowman and Nelson at St. Ann's Catholic Church. The dinner will be a "sit down", casual attire dinner at $25.00 per person with proceeds to go to Kid Country. H. Mayor Wolfe reminded Council of the Bond Trip to New York involving the Mayor and Mayor Pro Tem Smothermon on August 20, 1992. I. The Exchange Club has requested a variance on the Sign Ordinance to hang the July 4th Trade Days Banners from the light poles along Denton Tap Road and Beltline. Consensus of Council was to grant this variance. This item will be placed on the Consent Agenda of the next Council meeting for formal approval. J. Mayor Pro Tem Smothermon announced that on Saturday, July 25, 1992, Congressman Joe Barton will be in town at Ken Marchant's home from about 3:00 p.m to approximately 6:00 pm. and encouraged Council to come by and meet the new Congressman. Page 4 of 6 K. Councilman Robertson reported on the YMCA expansion meeting of this date. The YMCA currently has 261 memberships and are looking for expansion of another 1800 square feet and are gaining approximately 30 memberships per week. Item 17 Liaison Reports Library Board Councilman Garrison announced that Councilman Weaver and he met with the Library Board to look at the first set of drawings for the Library. These drawings will be made available for viewing at the July 4th Parade. CONSENT AGENDA Item 18 A. Consider appropriation of funds for a reception for Board and Commission applicants to be held at Town Center and setting a date. B. Consideration for awarding of bid for purchase of manhole rain pans to Southwestern Underground of Irving, Texas for $6,975.00. C. Consideration for awarding of bid for purchase of water/wastewater system materials to the following vendors: Metro Valve & Pipe - $9,159.44, O & R Utilities, Inc. - $278.00, Ferguson Enterprises, Inc. - $5,206.30, Southwestern Underground - $11,593.60, Industrial International, Inc. - $4,877.16. D. Discussion and consideration to enter into a contract with Fire Emergency Television Network (F.E.T.N.) that deals with various aspects of fire training for in-service or in-house training in the amount of $3,841.00 and authorizing the City Manager to sign. Mayor Pro Tem Smothermon moved to approve items 18-A through 18-D specifying in item 18-A that the reception will be held on August 31, 1992 from 6:00 - 7:30 p.m. Councilman Morton seconded the motion. The motion carried 6-0 with Mayor Pro Tem Smothermon and Councilmen Weaver, Morton, Mayo, Robertson and Garrison voting in favor of the motion. EXECUTIVE SESSION Item 5-ES A. Article 6252-17, Section 2 (e), Senate Concurrent Resolution Number 83, discussion with City Attorney concerning matter involving privileged communications between attorney and client. 1. Johnny Thompson 2. Firefighters Lawsuit 3. Carrollton Radios 4. Status Report of Pending Lawsuits/Claims B. Article 6252-17, Section 2 (g), discussion concerning personnel. 1. Disciplinary Appeals Advisory Board The City Council convened into Executive Session at 8:16 p.m. as allowed under the above stated articles. Mayor Wolfe adjourned the Executive Session at 9:14 p.m. and opened the public session. WORK SESSION Item 2 a. Council Photographs b. Floodplain Ordinance c. Development Fees/CISD d. Franchise Agreement e. General Discussion of Agenda Items CM062392 Page 5 of 6 (i~i~.i_~ !}3 REGULAR SESSION (Open to the Public) There being no further business to come before the Council, the meeting was adjourned. Mark Wolfe, M~or ATTEST: Dorothy Ti~mons, City Secretary CM062392 Page 6 of 6 (i,',~,,_~ !)4