CM 1992-10-27 MINUTES OF OCTOBER 27, 1992
The City Council of the City of Coppell met in Regular Called Session on Tuesday, October 27,
1992 at 6:30 p.m. in the City Council Chambers of Town Center, 255 Parkway Boulevard,
Coppell, Texas. The following members were present:
Bill Smothermon, Mayor Pro Tem
Peyton Weaver, Councilman
David Thomas, Councilman
Tom Morton, Councilman
Lanny Mayo, Councilman
Ron Robertson, Councilman
Jim Garrison, Councilman
Mayor Wolfe was absent from the meeting due to illness. Also present were City Manager Alan
D. Ratliff, City Secretary Dorothy Timmons, and City Attorney Lawrence W. Jackson.
REGULAR SESSION (Open to the Public)
1. Call to Order
Mayor Pro Tem Smothermon called the meeting to order. Mayor Pro Tem Smothermon
adjourned the Regular Session and opened the Executive Session.
EXECUTIVE SESSION (Closed to the Public)
2ES A. Article 6252-17, Section 2 (e), and Senate Concurrent Resolution Number 83,
discussion with City Attorney concerning matter involving privileged
communications between attorney and client.
_ 1. Longbranch (Not on Agenda)
2. Lonestar (Not on Agenda)
3. Negotiation with D/FW Airport (Mayor Wolfe)
4. Status Report of Pending Lawsuits/Claims
B. Article 6252-17, Section 2 (g) discussion concerning personnel.
1. Review of City Attorney (Mayor Wolfe)
Mayor Pro Tem Smothermon convened into Executive Session at 6:05 p.m. as allowed under
the above stated article. Mayor Pro Tem Smothermon adjourned the Executive Session at 7:00
p.m. and opened the Work Session.
Mayor Pro Tem Smothermon adjourned the
WORK SESSION (Open to the Public)
3. Work Session:
A. Orphan Roads (Item//9)
Work Session and opened the Executive Session.
EXECUTIVE SESSION (Closed to the Public)
-- 2ES A. Article 6252-17, Section 2 (e), and Senate Concurrent Resolution Number 83,
discussion with City Attorney concerning matter involving privileged
communications between attorney and client.
1. Longbranch (Not on Agenda)
2. Lonestar (Not on Agenda)
3. Negotiation with D/FW Airport (Mayor Wolfe)
4. Status Report of Pending Lawsuits/Claims
CM102792
Page 1 of 5
B. Article 6252-17, Section 2 (g) discussion concerning personnel.
1. Review of City Attorney (Mayor Wolfe)
Mayor Pro Tern Smothermon convened into Executive Session at 7:08 p.m. as allowed under
the above stated article. Mayor Pro Tern Smothermon adjourned the Executive Session at 7:20
p.m. and opened the Regular Session.
REGULAR SESSION (Open to the Public)
4. Reconvene Regular Session
5. Invocation
Pastor Richard Moore from Christ Our Savior Lutheran Church led those present in the
Invocation.
6. Pledge of Allegiance
Mayor Pro Tem Smothermon led those present in the Pledge of Allegiance.
7. Approval of minutes: October 13, 1992
Councilman Thomas moved to approve the minutes of October 13, 1992. Councilman Morton
seconded the motion. The motion carded 7-0 with Mayor Pro Tem Smothermon and Councilmen
Weaver, Thomas, Morton, Mayo, Robertson, and Garrison voting in favor of the motion.
8. Presentation by Robert McMahan, representative from the Metrocrest Nonprofits Forum,
regarding information about the organization and a community-wide needs assessment,
as requested by Councilman Morton.
Mr. Robert McMahan, representative from the Metrocrest Nonprofits Forum, made the
presentation to Council. He stated the Forum's objectives are to be efficient and effective for
the community. Mr. McMahan informed Council the Forum will be doing a random survey of
the City concerning the needs of Coppell's citizens. Hoping to receive a broad base of
information, the responses will assist the Metrocrest Nonprofits Forum to determine the best way
to spend their resources in order to better assist Coppell's citizens. No action was required by
Council.
9. Discussion regarding Orphan Roads and directing staff accordingly.
Following a motion, Councilman Morton moved to amend the motion to direct Staff to initiate
the necessary steps and bring forward an ordinance that would annex all of Coppell's ETJ in the
1-635 corridor. Councilman Mayo seconded the motion. The motion carried 7-0 with Mayor Pro
Tem Smothermon and Councilmen Weaver, Thomas, Morton, Mayo, Robertson, and Garrison
voting in favor of the motion.
10. Discussion and consideration of authorizing the Mayor to sign a Release of Development
Agreement involving Parks of Coppell Joint Venture II and ABQ Development
Corporation.
Frank Trando, Deputy City Manager/Finance Director, made the presentation to Council.
Councilman Robertson moved to approve the authorizing of the Mayor to sign a Release of
Development Agreement involving Parks of Coppell Joint Venture II and ABQ Development
Corporation. Councilman Garrison seconded the motion. The motion carried 5-2 with Mayor
Pro Tern Smothermon and Councilmen Thomas, Mayo, Robertson and Garrison voting in favor
of the motion and Councilmen Weaver and Morton voting against the motion.
CM102792
Page 2 of 5
11. Consideration of a request for a variance to section 10-5-3 of the Sign Ordinance which
concerns allowable areas for attached signs. This variance is being requested by Mr. Tom
Chapman for the Subway store at 820 S. ~MacArthur, Suite 124.
Gary Sieb, Director of Planning and Community Services, made the presentation to Council. He
addressed statements by the applicant that some signs in the same business center are larger signs
than allowed. Following discussion, Councilman Robertson moved to deny the request for a
variance to section 10-5-3 of the Sign Ordinance. Councilman Morton seconded the motion. The
motion carried 6-1 with Councilmen Weaver, Thomas, Morton, Mayo, Robertson and Garrison
voting in favor of the motion and Mayor Pro Tern Smothermon voting against the motion.
12. Consideration of a request for variance to Section 10-5-2(C) of the Sign Ordinance which
concerns setback requirements for monument signs. This variance is being requested by
Ms. Teresa Buckner on behalf of the Parks Apartments, 625 Parkway Blvd.
Gary Sieb, Director of Planning and Community Services, made the presentation to Council.
Ms. Teresa Buckner, Resident Manager, and Oz Erickson, representing the management
company of the Parks Apartments, 625 Parkway Blvd., Coppell, Texas, made a presentation to
Council regarding the variance to Section 10-5-2(C) of the Sign Ordinance. Following
discussion, Councilman Morton moved to deny the request for variance to Section 10-5-2(C) of
the Sign Ordinance which concerns setback requirements for monument signs. Councilman
Robertson seconded the motion. The motion carried 7-0 with Mayor Pro Tem Smothermon and
Councilmen Weaver, Thomas, Morton, Mayo, Robertson and Garrison voting in favor of the
motion.
13. Citizens Appearances
Ms. Teresa Buckner, 625 E. Parkway Blvd., asked Council if there is a proposed increase water
and sewer rate for 1993 and, if so, what the increase would be. Frank Trando, Deputy City
Manager/Finance Director stated there is a possibility for an increase, and the time frame for
an answer to this question should be within the next 60 to 90 days. Ms. Buckner asked Council
if the variation fee of $100.00 her company paid would be refunded, regarding Item No. 12.
Mayor Pro Tem Smothermon stated the $100.00 would not be refunded.
14. Mayor's Report
A. Mayor Pro Tem Smothermon announced Council is asked to attend a luncheon on
November 9, 1992 at the Baja Cafe.
B. Councilman Thomas stated he believes that a plaque should be considered to honor the
core group of Kid Country workers and those individuals who were a vital part of Kid
Country. Councilman Garrison recommended that any plaques or certificates should be
given out before the ribbon cutting ceremony in December. It was recommended that this
go through the Parks Board so the Board will be involved in this recognition as well.
C. Councilman Weaver thanked Staff members who participated in Kid Country.
D. Councilman Weaver stated he saw an article in the Dallas Morning News regarding the
North Texas Commission and how it is preparing to engage a consultant to re-evaluate
the Washington Study regarding the Wright Amendment Repeal. Councilman Weaver
--- stated his concern that the consultant will be hired to tell the Commission what it wants
to hear and he does not believe that this is in Coppell's best interest. Councilman Thomas
will make an inquiry directly to the NTC regarding their purpose of the study and bring
the information back to the next City Council meeting.
E. Councilman Weaver suggested Paragon Cable to place an announcement on closed circuit
reflecting the places and time for the upcoming election.
CM102792
Page 3 of 5
F. Councilman Robertson stated the YMCA is now standing at 450 members, up from the
65 members nine months ago.
G. Councilman Garrison stated the Coppell's Humane Society will host their first annual
veterinarian appreciation night on November 7, 1992 at 6:30 p.m. at Gibb's Station. This
is to recognize the participating veterinarians who sponsor the Humane Society.
15. Liaison Reports
Park Board - Councilman Mayo reported the Board met October 26, 1992 to review items to
bring to Council for recommendation regarding spending for the park areas, based on the 1/2
cent sales tax. This should take place the first meeting in November.
Metrocrest Area Fund - Councilman Morton reported this was the fund that held all the Kid
Country money, as well as being involved in activity in the area.
Carrollton Youth and Family Services - Councilman Morton stated the First Offenders Program
will move from Coppell City Hall to the Carrollton facilities for more space. He added they
have become more active with the Police Department.
NTCOG - Councilman Morton stated NTCOG will meet October 30, 1992 to discuss the Trinity
River Corridor Study.
Neighborhood Integrity Ordinance Committee - Councilman Morton stated Greg Jones, Acting
Building Official, will give the appropriate ordinances out to the committee soon. A report on
this ordinance will be given by the second City Council meeting in November.
Half-cent Sales Tax Committee - Councilman Morton reported he and Councilman Robertson
met with a group at the Chamber to discuss the 1/2 cent sales tax for Economic and Business
Development. Councilman Morton added the Chamber is in support of this, and this will be
brought before Council for consideration at the first meeting in November to receive guidance
from Council on what to do with this tax. He also requested that Council allow speakers during
that agenda item.
The City Council meeting recessed for 20 minutes to conduct an Industrial Development
Corporation meeting.
Consent Agenda
16. A. Consideration and approval of awarding Bid bio. Q-0992-01 for fire department
remote high pressure compressor purification and filling station to Casco
Industries, Inc. in the total amount of $25,469.00.
B. Discussion and consideration of awarding Bid No. Q-0992-02, for Traffic Light
Synchronization II (TLS-II), to Arjang Electric Systems, in the amount of
$37,620.00, and authorizing the Mayor to sign.
C. Discussion and consideration of awarding Bid #Q-0992-03 for the Phase-I
Drainage Improvements, Sandy Knoll/Shadowcrest and Sandy Knoll/Woodhurst
drainage and pavement improvements in Willowood Subdivision to Gibson &
Associates, Inc. in the amount of $87,571.00, and authorizing the Mayor to sign. --
D. Discussion and consideration of approving the City of Coppell's FY 1993
Funding Share for the Upper Trinity Feasibility Study in the amount of
$6,485.00.
E. Consideration and approval of authorizing final payment to precise Results, Inc.
in the amount of $245.55 for renovations to City Hall.
CM102792
Page 4 of 5
F. Ratification of City Council's action to exempt the Coppell Kid Country Project
group from the City of Coppell's Peddlers and Solicitors Ordinance No. 92538,
for the purpose of operating a vehicle with a public address system on the dates
of October 17-18, 1992.
Councilman Weaver moved to approve the Consent Agenda Items 16 A, C, D, E and F.
Councilman Robertson seconded the motion. The motion carried 7-0 with Mayor Pro Tem
Smothermon and Councilmen Weaver, Thomas, Morton, Mayo, Robertson and Garrison voting
in favor of the motion.
Item 16. B.
Councilman Weaver addressed the Council regarding this item. Ken Griffin, City Engineer,
stated this is a grant from the state that deals with oil overcharge funds. Mr. Griffin stated the
intent of the synchronization is to allow for a progression down certain streets so drivers would
not have to stop and pollute the air and consume more fuel. Mr. Griffin addressed questions and
concerns from the Council that this synchronization could increase speeding. The actual dollar
cost for the synchronization is $13,612.00. Councilman Morton moved to award Bid number Q-
0992-02, for Traffic Light Synchronization II (TLS-II), to Arjang Electric Systems, in the
amount of $37,620.00, and authorizing the Mayor to sign. Councilman Thomas seconded the
motion. The motion carried 4-3 with Mayor Pro Tern Smothermon and Councilmen Thomas,
Morton and Mayo voting in favor of the motion and Councilmen Weaver, Robertson and
Garrison voting against the motion.
EXECUTIVE SESSION (Closed to the Public)
2ES A. Article 6252-17, Section 2 (e), and Senate Concurrent Resolution Number 83,
discussion with City Attorney concerning matter involving privileged
communications between attorney and client.
1. Longbranch (Not on Agenda)
2. Lonestar (Not on Agenda)
3. Negotiation with D/FW Airport (Mayor Wolfe)
4. Status Report of Pending Lawsuits/Claims
B.Article 6252-17, Section 2 (g) discussion concerning personnel.
1. Review of City Attorney (Mayor Wolfe)
Mayor Pro Tem Smothermon closed the Open Session and convened into Executive Session at
8:46 p.m. as allowed under the above stated article. Mayor Pro Tem Smothermon adjourned the
Executive Session at 9:05 p.m. and opened the Regular Session.
REGULAR SESSION (Open to the Public)
There being no further business to come before the City Council, the meeting was adjourned.
Ma r k W olfe, ~.
Mayor
ATTEST:
Dorothy Timmons~--City Secretary
CM102792
Page 5 of 5