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CM 1992-12-08 MINUTES OF DECEMBER 8, 1992 The City Council of the City of Coppell met in Regular Called Session on Tuesday, December 8, 1992 at 6:30 p.m. in the City Chambers of Town Center, 255 Parkway Boulevard, Coppell, Texas. The following members were present: Mark Wolfe, Mayor Bill Smothermon, Mayor Pro Tern Peyton Weaver, Councilman -- David Thomas, Councilman Tom Morton, Councilman Lanny Mayo, Councilman Ron Robertson, Councilman Jim Garrison, Councilman Also present were City Manager Alan D. Ratliff, City Secretary Dorothy Timmons, and City Attorney Lawrence W. Jackson. REGULAR SESSION (Open to the Public) 1. Call to Order Mayor Wolfe called the meeting to order. Mayor Wolfe adjourned the Regular Session and opened the Executive Session. (See also Executive Session following Item 15 and Item 17.) EXECUTIVE SESSION (Closed to the Public) 2ES A. Article 6252-17, Section 2(e), and Senate Concurrent Resolution Number 83, discussion with City Attorney concerning matter involving privileged communications between attorney and client. _ 1. Longbranch 2. Negotiation with D/FW Airport 3. Sewer Encroachment 4. Sandy Lake Property - Johnny Thompson 5. Status Report of Pending Lawsuits/Claims B. Article 6252-17, Section 2(g), discussion concerning personnel. 1. Police Reserves Officer 2. City Attorney Mayor Wolfe convened into Executive Session at 6:00 p.m. as allowed under the above stated article. Mayor Wolfe adjourned the Executive Session at 6:32 p.m. and opened the Work Session. WORK SESSION (Open to the Public) 3. Work Session: A. Radio Communications System - Chief McKinney B. Sewer Video - Steve Goram C. Traffic Issue - Christmas Lights Havencrest - Gary Sieb D. Review of City-Wide Mapping - Ken Griffin E. General Discussion of Agenda Items Mayor Wolfe adjourned the Work Session and opened the Regular Session. REGULAR SESSION (Open to the Public) 4. Reconvene Regular Session CM120892 Page 1 of 10 5. Invocation Councilman Mayo led those present in the Invocation. 6. Pledge of Allegiance Mayor Wolfe led those present in the Pledge of Allegiance. 7. Approval of minutes: November 10, 1992 Mayor Pro Tern Smothermon moved to approve the minutes of November 10, 1992. Councilman Mayo seconded the motion. The motion carded 7-0 with Mayor Pro Tem Smothermon and Councilmen Weaver, Thomas, Morton, Mayo, Robertson and Garrison voting in favor of the motion. 8. Presentation of the Certificate of Achievement for Excellence in Financial Reporting from the Government Finance Officers Association of the United States and Canada to the City of Coppell for the Fiscal Year ended September 30, 1991. Frank Trando, Deputy City Manager/Finance Director, made the presentation to the Mayor. He stated the City of Coppell received a Certificate of Achievement for Excellence in Financial Reporting from the Government Finance Officers Association of the United States and Canada. No action was required. 9. Discussion and consideration of authorizing the use of the Town Hall facilities for a wine tasting event during Coppell FunFest, May 2, 1993. After discussion regarding the liabilities, carding those who enter, and having monitors, Councilman Mayo moved to deny the use of the Town Hall facilities for a wine tasting event during Coppell FunFest, May 2, 1993. Councilman Weaver seconded the motion. The motion to deny carried 4-3 with Councilmen Weaver, Thomas, Mayo and Garrison voting in favor of the motion to deny and Mayor Pro Tern Smothermon and Councilmen Morton and Robertson voting against the motion. 10. Discussion and consideration as to support or rejection of the proposed amendment to the Texas Municipal Airport Act being considered by the State Legislature, as requested by Councilman Tom Morton. Mayor Wolfe stated that the Airport must receive the approval of the Zoning of Euless, Grapevine and Irving for the Airport to build as per their Home Rule Charters. Mayor Wolfe expressed his concern and how he did not want the City's Home Rule right taken away. Councilman Morton stated that NCTCOG is supposed to be working for the cities and in this situation he believes they are working directly opposite the cities. He recommended the Council, at the next NCTCOG dues renewal time, take a strong look at their stand. Councilman Morton moved to reject the proposed amendment to the Texas Municipal Airport Act being considered by the State Legislature, and draft a resolution of that effect and forward it to the State Legislature as soon as possible. Mayor Pro Tern Smothermon seconded the motion. The motion carried 7-0 with Mayor Pro Tern Smothermon and Councilmen Weaver, Thomas, Morton, Mayo, Robertson and Garrison voting in favor of the motion. 11. PUBLIC HEARING: To consider approval of a site plan amendment, Case #S-1008- A.1, located at the southeast corner of MacArthur Boulevard and Beltline Road, at the request of The Dimension Group. Gary Sieb, Director of Planning and Community Services, made the presentation to Council. Jay Myhill, the applicant, 5151 Beltline Road, also addressed the Council. Mayor Wolfe declared the Public Heating open and asked for those persons who would like to speak in favor of this proposal. There were none. He then asked for those persons who wished to speak against this proposal. Again there were none. Mayor Wolfe then declared the Public Hearing closed. CM120892 Page 2 of 10 (;,., .., Councilman Morton moved to approve the site plan amendment, Case #S-1008-A. 1, located at the southeast comer of MacArthur Boulevard and Beltline Road, at the request of The Dimension Group. Mayor Pro Tern Smothermon seconded the motion. The motion carried 7-0 with Mayor Pro Tem Smothermon and Councilmen Weaver, Thomas, Morton, Mayo, Robertson and Garrison voting in favor of the motion. 12. PUBLIC HEARING: To consider approval of a Certificate of Appropriateness, at the request of Historical Bethel Cemetery Association, to allow a log cabin (10' x 16') to store cemetery maintenance equipment and supplies, located at the east end of Christi Lane, south of Bethel School Road. Mayor Wolfe announced that at the last Council meeting it was decided to appoint a subcommittee of Councilmen Thomas and Mayo and Gary Sieb, Director of Planning and Community Services, to meet with three member of the Cemetery group and three of the neighbors who live around the Bethel area. Councilman Thomas commented that the meeting was very positive. Mayor Wolfe then stated that the Public Hearing had been left open from the previous City Council meeting and asked for those persons who would like to speak in favor of this proposal. Ann McNear, 456 W. Bethel, Coppell, requested the facility be placed in the cemetery or a ten year commitment of $1200.00 that is proposed. Mayor Wolfe then asked for those persons who wished to speak against this proposal. Lynn Dom, 606 Swan, Coppell, stated she has a neighbor who has volunteered to mow the grass, and perhaps negotiate the use of the riding lawn mower. This neighbor stated he would also put in a sprinkler system. The neighbors have agreed to assume the cost of watering and planting grass. Mayor Wolfe then declared the Public Hearing closed. Councilman Thomas moved to deny without prejudice a Certificate of Appropriateness at the request of Historical Bethel Cemetery Association, which would allow a log cabin (10' x 16') to store cemetery maintenance equipment and supplies. Councilman Garrison seconded the motion. The motion to deny without prejudice the Certificate of Appropriateness carried 7-0 with Mayor Pro Tem Smothermon and Councilmen Weaver, Thomas, Morton, Mayo, Robertson and Garrison voting in favor of the motion. 13. Report by Council Sub-Committee on study of need for calling an election regarding a 1/2 cent Sales Tax for Economic Development and a 1/2 cent Sales Tax for Park Development. Mayor Wolfe stated the Park Board met and unanimously consented calling for an election. The Economic and Business Development Board met last week. Because this Board did not have the information they needed, the members decided to give no recommendation at this time to this issue. The Chamber also met and decided to not give a recommendation at this time for the 1/2 cent Economic Development. Councilmen Morton, Robertson and Thomas made their comments on this issue. Mayor Wolfe informed those present that this item was not a legal Public Hearing; however, Council would hear the comments of those present who wished to express their views. He then asked for those persons who would like to speak in favor of this proposal. Carl Guiderian, Chairman of the Park Board, 661 Thompson, stated he believes the facilities are needed, especially with the population increase that is anticipated. He added that the Park Board recommends that the City proceed further with the 1/2 cent Sales Tax. Mary Williams, 755 Pelican Lane stated she was in favor of the sales tax for the parks. Also in favor were Rebecca Watson, 203 Meadow Run, Lou Duggan, and Danny Watson. Bob Wood, 622 Havencrest, raised the issue of what is needed for the City in the future and has the City utilized the facilities that we have. Also in favor was Bill Marcom, 200 Heatherglen, who believes the sales tax would pay for the operation and maintenance. Jerry Singleton, 207 Tara Court expressed his support for both sales taxes, but wants to develop a comprehensive plan for the City. He would llke to see the City approach it from a different direction, lim Arnett, 603 Samuel Court, spoke in favor of the tax for the parks, but against the tax for Economic Development. Mayor Wolfe then asked for those persons who wished to speak against this proposal. Owen Webber, 210 Tara Court, Coppell, stated he is opposed to the tax due to the high taxes the citizens pay now, and is opposed to more monies to be spent on parks, libraries, swimming pools, recreation centers or Economic Development. Vivian Checkly, 812 Howell Dr., Coppell, also expressed opposition to the tax, as did Craig Niebes, 529 Briarglen, Coppell. John Nelson, 637 Phillips, stated he was against the sales tax for Economic Development, Dean Wilkerson, 541 Oakcrest was against CM120892 Page 3 of 10 both sales tax issues. There being no additional citizens who wished to speak, Mayor Wolfe then stated that of the City's increase in tax rates from $0.56 to $0.699, 82 percent has been by voter-approved bond issues and the remainder has been for operation and maintenance. He then discussed the last bond elections and the effect of the Robin Hood bill. Mayor Pro Tern Smothermon moved to direct staff to prepare the necessary papers to call an election on May 1, 1993 to ask the citizens of Coppell if they wish to institute up to a 1/2 cent Sales Tax for Economic Development and up to a 1/2 cent Sales Tax for Park Development. Councilman Robertson seconded the motion. The motion carded 6-1 with Mayor Pro Tern Smothermon and -- Councilmen Thomas, Morton, Mayo, Robertson and Garrison voting in favor of the motion and Councilman Weaver voting against the motion. Staff was also requested to schedule a Work Session on a Saturday if possible, some time in January to further discuss this item. 14. Consideration and approval of one (1) new and twelve (12) revised Employee Handbook Policies and establishment of effective date of January 15, 1993. Vivyon Bowman, Assistant City Manager/Personnel Director, gave the presentation to Council. Mayor Pro Tem Smothermon moved to approve the one (1) new and twelve (12) revised Employee Handbook Policies and establishment of effective date of January 15, 1993, subject to final legal review and approval. Councilman Garrison seconded the motion. The motion carried 6-1 with Mayor Pro Tern Smothermon and Councilmen Weaver, Thomas, Morton, Robertson and Garrison voting in favor of the motion and Councilman Mayo voting against the motion. Item 18-D was considered at this time (see Consent Agenda). 15. Citizen's Appearances Robert Key, expressed his appreciation for the City's efforts regarding the D/FW issue. He expressed his concern that it would affect over 5,000 residents in the community. He asked the Council to address his concerns regarding the 8,000-foot runway and would there be any guaranteed runway usage patterns. He also asked, will the information from the Pelton-Marsh- Kinsella, Inc. study that was put forth be used to negotiate any further mitigation for the homes, schools and businesses on that corridor. Thirdly, he asked if the Council could enter into a "friend of the court" brief. David Tucker, 211 Tara Court, expressed his concern over the expansion of D/FW Airport and the flight path. Glen Gillam, 722 Field Lane asked what can the City do to raise the ceiling for take offs and landings, how to contact D/FW when violations are made, and why was the subdivision Oakbend approved. He also suggested the City to get something in writing concerning the flights and flight paths over the west side of Coppell. Vivian Checkley, 812 Howell, expressed concern over the noise level and smell of oil from D/FW and wants the carriers to stay on the flight path. 18-1 was considered at this time (see Consent Agenda). EXECUTIVE SESSION (Closed to the Public) -- 2ES A. Article 6252-17, Section 2(e), and Senate Concurrent Resolution Number 83, discussion with City Attorney concerning matter involving privileged communications between attorney and client. 1. Longbranch 2. Negotiation with D/FW Airport 3. Sewer Encroachment 4. Sandy Lake Property - Johnny Thompson 5. Status Report of Pending Lawsuits/Claims CMl20892 Page 4 of 10 B. Article 6252-17, Section 2(g), discussion concerning personnel. 1. Police Reserves Officer 2. City Attorney Mayor Wolfe convened into Executive Session at 10:12 p.m. as allowed under the above stated article. Mayor Wolfe adjourned the Executive Session at 10:51 p.m. and opened the Regular Session. REGULAR SESSION (Open to the Public) 16. Mayor's Report A. Mayor Wolfe commended those employees who participated in decorating City Hall and the Decorate A Door Contest. He also commended Linda Grau, Assistant City Secretary and Staff Liaison, for the successful Shop Coppell First Campaign. B. Mayor Wolfe stated that the deadline for turning in the questionnaire for the Metrocrest SCAN is December 21, 1992. He requested Staff to provide Council with another copy of the questionnaire and asked that Council fill out the information and return it as soon as possible. C. Mayor Wolfe stated that the Lakes of Coppell Homeowners Association would like for the City to deed the land in the Allen Road Park to the Association; however, Mayor Wolfe will inform the Association that this would not be possible. D. Drug Awareness Resistance Education has their graduation ceremonies December 15, 1992, at 1:30 p.m. at the CISD Intermediate School. Scott Murray will be speaking. E. Mayor Wolfe requested that the Neighborhood Integrity Ordinance go before the Building and Standards Commission before consideration by the City Council .... F. Mayor Wolfe informed Council of the need for a special called City Council meeting prior to Christmas. A date for this meeting will be decided later in the agenda. G. Mayor Wolfe reminded Council of the ribbon-cutting ceremony on Sunday, December 20, 1992 at 2:00 p.m. for the Art Days when Kathlene House opens up her art studio in Old Downtown Coppell. H. Councilman Garrison thanked and complimented Paragon Cable and City employees for the City In-Service Programs. He has received a lot of positive comments from the program. I. Councilman Weaver thanked Steve Goram, Ken Griffin and Ray Gonzalez who worked on the intersection improvements of Sandy Lake and Beltline. He was pleased with their timely response. J. Councilman Thomas stated that Coppell was represented well at the Tournament of Champions for soccer teams. K. Mayor Wolfe stated that a formal agenda request could not be placed on the agenda for a consensus item in regards to a new parking lot for the First United Methodist Church. The Church is requesting 5-inch concrete instead of 6-inch, which is a part of an ordinance. This was brought before Council during this meeting because there is a deadline situation. The consensus of Council was to allow the variance and place it on the next agenda as a Consent Agenda item. Council convened in Executive Session following the Liaison Reports and prior to completion of the Mayor's Report. (See Executive Session following Item # 17.) CM120892 Page 5 of 10 6,;,;I d L. City Attorney Lawrence W. Jackson stated that as of January 1, 1993, he will step down as the City's primary attorney. After 35 years of service, Mr. Jackson stated that one of his partners will step in. The Council has asked to meet Tuesday, December 15, 1992 to discuss several items on the agenda, including the City Attorney issue. Mayor Wolfe and Councilmen Weaver and Morton met with the other attorneys of the firm. This committee will meet prior to next week's meeting to interview further those attorneys to make a recommendation. Mayor Wolfe commended Mr. Jackson for his fine dedication and service. M. Following discussion, it was the consensus of Council that a Special Called meeting would be held on Tuesday, December 15, 1992 at 7:30 p.m. Mayor Wolfe requested the rejection of the Texas Municipal Airport Act that will be sent to the legislators in Austin be on this agenda. Staff was also asked to check into a phone with a message machine for people to call regarding D/FW Airport. Mayor Wolfe also referred to the memo dated December 4, 1992 regarding the Economic and Business Development Board and their working with the Chamber. This will be discussed at the next Council meeting. Also discussed at this meeting will be the testimony that Gary Sieb, Director of Planning and Community Services, gave at the Governments Application Review Committee hearing, in addition to the Executive Session discussion regarding the sewer encroachment. % 17. Liaison Reports YMCA - Councilman Robertson stated the YMCA's Ball was a huge success. Paragon Cable Franchise - Mayor Pro Tern Smothermon passed out information on the franchise and asked for the Council's input. Economic and Business Development Board o Councilman Thomas stated he was needing feedback from the Council regarding the potential contract reviewed by staff and legal review. He also announced to the Council that Luis Castillo has prepared the first-half portion of the Fiscal Impact by existing land development. The second and final half is expected to be completed shortly after the first of the year. Clarification regarding the contract with Mr. Castillo was again requested. EXECUTIVE SESSION (Closed to the Public) 2ES A. Article 6252-17, Section 2(e), and Senate Concurrent Resolution Number 83, discussion with City Attorney concerning matter involving privileged communications between attorney and client. 1. Longbranch 2. Negotiation with D/FW Airport 3. Sewer Encroachment 4. Sandy Lake Property o Johnny Thompson 5. Status Report of Pending Lawsuits/Claims B. Article 6252-17, Section 2(g), discussion concerning personnel. 1. Police Reserves Officer 2. City Attorney Mayor Wolfe convened into Executive Session at 11:34 p.m. as allowed under the above stated article. Mayor Wolfe adjourned the Executive Session at 12:25 a.m. and opened the Regular Session. CM120892 Page 6 of 10 REGULAR SESSION (Open to the Public) Consent Agenda 18. A. Consideration of formal acceptance of the Soccer Field Improvements Project at Andrew Brown Jr. Community Park and the final payment to American Grass Corporation, in the amount of $4,747.63, including the release of all retainage. B. Consideration for awarding Bid #Q-1092-02 for an annual contract for the purchase of sign materials to Price Barricade and Signal for an estimated amount of $12,200.00; Road Runner Traffic Supply for an estimated amount of $6,545.00; Unistrut for an estimated amount of $4,821.00; Highway Sign and Paint for an estimated amount of 5,105.00; and Center Line Supply for an estimated amount of 5,026.00, which makes an estimated total of $33,697.00. C. Consideration and approval of awarding Bid Number Q-1092-06 for printing of Utility Bills to Vanier Business Forms for a total of $6,908.00. D. Consideration and approval of awarding Bid Q-1092-03 for rental of pocket pagers to Southwestern Bell in the total amount of $3,067.20. E. The award of Bid #Q0792-03 for the Grapevine Creek Trunk Sewer Main Branches I and II to KENCO, Inc. in the amount of $2,815,005.50. (This includes the base bid and Alternates #3, #4, #5, and Change Orders #1 and 2) and authorizing the Mayor to sign the contract and change orders. F. Consideration for granting a one (1) year extension to the contract for purchase of water meters to various firms not to exceed $38,300.00. G. Consideration of awarding Bid #Q-1092-04 for installation of two traffic signals at intersections of (1) Bethel Road/Coppell Road and (2) MacArthur Blvd. and Samuel Blvd., to Arjang Electric Systems, in the amount of $118,142.40, and authorizing the Mayor to sign the contract. H. Consideration Ordinance No. 92581 approving an amendment to the budget in the amount of $1,000.00 for the City of Coppell for the Fiscal Year October 1, 1992 through September 30, 1993 and authorizing the mayor to sign. I. Consider award of Bid No. Q~1192-02 to the Citizen's Advocate as the City's official newspaper for a period of one year beginning January 8, 1993, with the City reserving the option to extend the bid contract for four (4) additional one- year periods as it deems to be in the best interest of the City, with the cost per line for legal notices, other notices, and maps or special drawings ranging from $.26 for 9-point type to $1.90 for 72-point type and 50% discount off of the current rate for items not listed. J. Consideration of awarding Bid #Q-1092-05 for Gateway Business Park Phase I-B to Apac-Texas, Inc. in the amount of $1,271,887.65 and authorizing the Mayor to sign the contract. K. Consideration and approval of the adoption Ordinance No. 91500-A-24 for a zoning change from (MF-2) Multi-Family-2 to (SF-7) Single-Family-7, Lakewood Addition, Case #ZC-536, located south of Parkway Boulevard, east of MacArthur Boulevard, and along the east and west side of Village Parkway, and authorizing the Mayor to sign. L. Consider approval of a final plat of Parks of Coppell, located at the southeast corner of Parkway Boulevard and Heartz Road, at the request of Centex Real Estate Corporation. CM120892 Page 7 of 10 M. Consider approval of a final plat of Stonemead Estates (formerly Parks of Coppell, Section II), located at the northeast corner of Denton Tap Road and Parkway Boulevard, at the request of Centex Real Estate Corporation. N. Consideration of approval of a Proclamation proclaiming December, 1992 as "National Drunk and Drugged Driving Awareness Prevention Month", and authorizing the Mayor to sign. O. Consideration of adoption Ordinance No. 91500-A-25 approving the Historic Preservation Ordinance and authorizing the Mayor to sign. P. Consideration of a proposal from Teague, Nall & Perkins for professional services to prepare computerized utility/aerial mapping services in the amount of $51,500.00 and authorizing the Mayor to sign. Q. Consider approval of Resolution 112392.1 requesting the Texas State legislature to totally reject the "Fair Share Plan" because of its unfairness to many Texas cities and towns and to find a resolution that is equitable to everyone, both the advantaged and disadvantaged. R. Consideration and approval of a Citywide Radio Communications Upgrade Project totaling $378,215.00 to include: 1) Approval to enter into an agreement with the City of Lewisville for the sharing of a trunked radio system for a cost of $30,000.00, and authorizing the Mayor to sign; 2) Approval to enter into an agreement with Motorola Communications and Electronics, Inc. for the renovation of the radio communications center, upgrading of civil defense warning system, and the purchase of mobile and hand-held radios for the total cost of $343,215.00; and 3) Approval of consultant fees and related miscellaneous services required for renovation for a total cost not to exceed $5,000.00; and authorizing the Mayor to sign. S. Consideration and approval of awarding Bid #Q-1192-01 for the purchase of a sanitary sewer video and grout unit from CUES, Inc., of Orlando, Florida for a total cost of $173,890.50. T. Consider approval of a final plat of Fairways @ Riverchase, located east of Riverchase Drive north of Riverchase Club, at the request of Thompson Interests. U. Consideration of approval of Ordinance No. 92582 amending Sections 4-2-2, 4-2- 4, and 4-2-10 of Article 4-2 of Chapter 4 of the Code of Ordinances known as the Police Reserve Force Ordinance to provide the same residency requirements for Reserve Officers as for full-time employees, to allow Police Reserve Officers to operate Police vehicles alone, and to remove the limitation on the number of authorized Police Reserve Officer positions, and authorizing the Mayor to sign. V. Approval and confirmation of Police Reserve Officer Jerry Cassel by Mayor and City Council. Items 18 D, E, H, I, L, P, S, and T were pulled from the Consent Agenda and considered individually. Item 18-J was withdrawn at the request of Catellus. Mayor Pro Tem Smothermon moved to approve Items 18 A, B, C, F, G, J, K carrying Ordinance No. 91500-A-24, M, N, O carrying Ordinance No. 91500-A-25, P, Q, R, U carrying Ordinance No. 92582, and V, with Item M amended to read "northeast", instead of "northwest". Councilman Garrison seconded the motion. The motion carded 7-0 with Mayor Pro Tern Smothermon and Councilmen Weaver, Thomas, Morton, Mayo, Robertson and Garrison voting in favor of the motion. CM120892 Page 8 of 10 18-D Frank Trando, Deputy City Manager/Finance Director answered the Council's questions regarding the number of pagers needed. Mayor Pro Tern Smothermon moved to approve the awarding Bid of Q-1092-03 for rental of pocket pagers to Southwestern Bell in the total amount of $3,067.20. Councilman Weaver seconded the motion. The motion carried 7-0 with Mayor Pro Tem Smothermon and Councilmen Weaver, Thomas, Morton, Mayo, Robertson and Garrison voting in favor of the motion. 18oE Wayne Ginn addressed the Council to answer their questions. Mayor Pro Tem Smothermon moved to approve the awarding of Bid #Q0792-03 for the Grapevine Creek Trunk Sewer Main Branches I and II to KENCO, Inc. in the amount of $2,815,005.50. (This includes the base bid and Alternates #3, #4, #5, and Change Orders #1 and 2) and authorizing the Mayor to sign the contract and change orders. Councilman Morton seconded the motion. The motion passed 5-2 with Mayor Pro Tem Smothermon and Councilmen Thomas, Morton, Robertson and Garrison voting in favor of the motion and Councilman Weaver and Mayo voting against the motion. 18-H Councilman Thomas moved to approve Ordinance No. 92581 to amend the budget in the amount of $1,000.00 for the City of Coppell for the Fiscal Year October 1, 1992 through September 30, 1993 and authorizing the Mayor to sign. Mayor Pro Tern Smothermon seconded the motion. The motion carried 5-2 with Mayor Pro Tem Smothermon and Councilmen Thomas, Morton, Robertson, and Garrison voting in favor of the motion and Councilmen Weaver and Mayo voting against the motion. 18-1 Dorothy Timmons, City Secretary, explained the bid process and that bidders do not typically make presentations to the Council. The only bidder the Council is legally required to allow to speak is the low bidder and only when that low bidder is not being awarded the bid that is being considered. Mayor Wolfe indicated to Council that allowing bidders to speak is out of the ordinary; however, out of courtesy to the news media, Council will hear presentations from any representatives present. Lynn Dickerson, President of the Harte-Hanks Community Newspapers, urged Council to consider the Coppell Gazette to carry the legal notices. Understanding they were not the low bidder, she stated she believes they are a good value for the City of Coppell's money. She showed that there was a very minor difference between the low bid and their bid for the cost per line, yet indicated that the Coppell Gazette delivers to virtually every household in Coppell and has an average issue audience readership of 76% versus that of the Citizen's Advocate of 26 %. Jean Murph of the Citizen's Advocate gave her presentation to the Council. She stated the Citizens Advocate Newspaper is classified as a legal newspaper meeting all of the specifications of the State of Texas and the Texas Press Association, and is the only Coppell newspaper who meets these specific requirements. She also stated that her newspaper has a subscriber readership, enhancing the fact that the paper would be read more, versus a paper that is thrown to every home in the City. There was no representative present from the Metrocrest News. Councilman Morton then moved to award Bid No. Q-1192-02 to the Citizen's Advocate as the City's official newspaper for a period of one year beginning January 8, 1993, with the City reserving the option to extend the bid contract for four (4) additional one-year periods as it deems to be in the best interest of the City, with the cost per line for legal notices, other notices, and maps or special drawings ranging from $.26 for 9-point type to $1.90 for 72-point type and 50% discount off of the current rate for items not listed. Councilman Weaver seconded the motion. The motion carried 6-1 with Mayor Pro Tern Smothermon and Councilmen Weaver, Thomas, Morton, Robertson and Garrison voting in favor of the motion, and Councilman Mayo voting against the motion. 18-L Councilman Weaver moved to approve a final plat of Parks of Coppell, located at the southeast corner of Parkway Boulevard and Heartz Road, at the request of Centex Real Estate Corporation. Councilman Thomas seconded the motion. The motion carried 7-0 with Mayor Pro Tem Smothermon and Councilmen Weaver, Thomas, Morton, Mayo, Robertson and Garrison voting in favor of the motion. CM120892 Page 9 of 10 18-P Councilman Morton moved to approve a proposal from Teague, Nall &,: Perkins for professional services to prepare computerized utility/aerial mapping services in the amount of $51,500.00 and authorizing the Mayor to sign. Councilman Thomas seconded the motion. The motion carried 6-1 with Mayor Pro Tem Smothermon and Councilmen Thomas, Morton, Mayo, Robertson and Garrison voting in favor of the motion and Councilman Weaver voting against the motion. 18-S Councilman Thomas moved to approve the awarding of Bid #Q-1192-01 for the purchase of a sanitary sewer video and grout unit from CUES, Inc., of Orlando, Florida for a total cost of $173,890.50. Councilman Morton seconded the motion. The motion carried 4-3 with Mayor Pro Tem Smothermon and Councilman Thomas, Morton, and Garrison voting in favor of the motion and Councilmen Weaver, Mayo and Robertson voting against the motion. 18-T Councilman Mayo expressed concern over the security gates, which limits access into the subdivision. Gary Sieb, Director of Planning and Community Services, addressed the Council to answer the Council's questions regarding access into the subdivision, especially under circumstances where fire and police personnel would have difficulty gaining entrance in an emergency situation. Mayor Pro Tem Smothermon moved to deny, without prejudice, the approval of a final plat of Fairways @ Riverchase, located east of Riverchase Drive north of Riverchase Club, at the request of Thompson Interests. Councilman Mayo seconded the motion. The motion carried 6-1 with Mayor Pro Tem Smothermon and Councilmen Weaver, Thomas, Morton, Mayo and Garrison voting in favor of the motion and Councilman Robertson voting against the motion. There being no further business to come before the City Council, the meeting was adjourned. Mark Wolfe, Mayor/ ' v ATTEST: Dorothy Timmons,City Secretary CM120892 Page 10 of 10 (..,o,;., ,q t