CM 1993-04-13 MINUTES OF APRIL 13, 1993
The City Council of the City of Coppell met in Regular Called Session on Tuesday,
April 13, 1993 at 6:00 p.m. in the City Council Chambers of Town Center, 255 Parkway
Boulevard, Coppell, Texas. The following members were present:
Mark Wolfe, Mayor
Bill Smothermon Mayor Pro Tem
Peyton Weaver, Councilman
David Thomas, Councilman
Tom Morton, Councilman
Ron Robertson, Councilman
Jim Garrison, Councilman
Councilman Lanny Mayo was absent frown the meeting.
Also present were Interim City Manager Frank Trando, City Secretary Dorothy Timmons
and City Attorney Peter G. Smith.
REGULAR SESSION (Open to the Public)
1. Call to Order
Mayor Wolfe called the meeting to order. Mayor Wolfe adjourned the Regular Session and
opened the Executive Session.
EXECUTIVE SESSION (Closed to the Public)
2. Convene Executive Session
(Items marked with (*) are not scheduled for "Regular Session" discussion or
consideration.)
A. Article 6252-17, Section 2 (e), and Senate Concurrent Resolution Number 83,
discussion with City Attorney concerning matter involving privileged
communications between attorney and client.
1.* D/FW Negotiations
2.* Discussion concerning the collection of Substandard Roadway Fees.
B. Article 6252-17, Section 2 (f), discussion with respect to the purchase,
exchange, lease or value of real property.
1. Easement Acquisition for the Grapevine Creek Sewer Project
(Troth Inc., Lerman Inc. & S.C. Parsons/nc.)
2. Easement Acquisition for the Grapevine Creek Sewer Project
-~ (Troth Enterprises, Inc.)
Mayor Wolfe convened into Executive Session at 6:00 p.m. as allowed under the above
stated article. Mayor Wolfe adjourned the Executive Session at 6:30 p.m. and opened the
Work Session.
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WORK SESSION (Open to the Public)
3. Convene Work Session
A. Selection of Consultant for Design of Sandy Lake Road
B. Swimming Pool Fence Ordinance
C. Personnel Recruiter for Position of City Manager
D. Urban County Community Development Block Grant Program
E. Discussion of Sno Cone Stand (Carl Foulds)
F. Discussion of Agenda Items
REGULAR SESSION (Open to the Public)
4. Reconvene Regular Session
5. Invocation
Councilman Thomas led those present in the invocation.
6. Pledge of Allegiance
Mayor Wolfe led those present in the Pledge of Allegiance.
7. Consider approval of minutes: March 17, 1993
March 22, 1993
March 23, 1993
March 31, 1993
Councilman Morton moved to approve the minutes of March 17, 1993, March 22, 1993,
March 23, 1993 and March 31, 1993 as submitted. Mayor Pro Tem Smothermon seconded
the motion; the motion carried 6-0 with Mayor Pro Tem Smothermon and Councilmen
Weaver, Thomas, Morton, Robertson and Garrison voting in favor of the motion.
Consent Agenda was considered at this time. See Item//16 for minutes.
8. Discussion and consideration of establishing a Citizen's Advisory Board to offer
input to and monitor results of Dallas/Ft. Worth International Airport activities, as
requested by Mayor Pro Tem Smothermon.
Mayor Pro Tem Smothermon moved to remand this issue to staff to come back to Council
with a proposal along with a draft of the Board of Commissions' duties and responsibilities
and that the current Airport Committee have input into the staff recommendation°
Councilman Robertson seconded the motion; the motion carried 6-0 with Mayor Pro Tem
Smothermon and Councilmen Weaver, Thomas, Morton, Robertson and Garrison voting
in favor of the motion.
9. Consideration and approval of a resolution for the waiver of permit fees, but not
safety regulations or inspections for Coppell Celebrates, Inc., a non-profit
organization made up of several civic clubs in Coppell, for a FunFest to be held on
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April 30th and May 1st and 2nd, 1993 at the High School, and authorizing the
Mayor to sign.
Angelo Vacarro made a presentation to Council. A discussion was held regarding the cost
of police officers and whether the City or the FunFest group will pay for the officers. The
YMCA will pay the cost of overtime officers. Mayor Pro Tem Smothermon moved to
approve Resolution No. 041393.1 waiving the permit fees, but not safety regulations or
inspections for Coppell Celebrates, Inc., for a FunFest to be held April 30th and May 1st
and 2nd, 1993 at the High School. Councilman Robertson seconded the motion; the motion
carried 6-0 with Mayor Pro Tern Smothermon and Councilmen Weaver, Thomas, Morton,
Robertson and Garrison voting in favor of the motion.
10. PUBLIC HEARING.-. To consider approval of a zoning change, Case #PD-130
(Austin Place), from (SF-12) Single-Family-12 to (PD-SF-7) Planned Development
Single-Family-7, located 250' north of Sandy Lake Road, along the east side of
Moore Road, at the request of Barbara Austin.
Gary Sieb, Director of Planning and Community Services, made a presentation to the
Council stating that Planning & Zoning recommended approval with thecondition that (1)
landscaping should be developed as shown on the PD plan, and (2) this development be
maintained by a Homeowners Association. Barbara Austin, owner and applicant, also
made a presentation to council. George Gibson representing the owner also made
comments to the Council regarding saving of trees, fronting of property on Moore Road,
gas easement, size of lots and drainage. Bill Anderson was also present to answer questions
of Council. Mayor Wolfe opened the Public Hearing and asked for those persons wishing
to speak against this proposal. There were none. He then asked for those persons wishing
to speak in favor of this proposal. Again, there were none. Mayor Wolfe then closed the
Public Hearing. Councilman Robertson moved to approve a zoning change, Case #PD-130
(Austin Place), from (SF-12) Single-Family-12 to (PD-SF-7) Planned Development Single-
Family-7, located 250' north of Sandy Lake Road, along the east side of Moore Road with
the conditions that landscaping should be developed as shown on the PD plan and that this
development be maintained by a Homeowners Association. Councilman Morton seconded
the motion; the motion carried 5-1 with Mayor Pro Tem Smothermon and Councilmen
Weaver, Morton, Robertson and Garrison voting in favor of the motion and Councilman
Thomas voting against the motion.
11. PUBLIC HEARING: To consider approval of a zoning change, Case #ZC-547, from
(SF-12) Single-Family-12, to (C) Commercial, located at the northeast corner of
Moore Road and Sandy Lake Road, at the request of Barbara Austin.
Gary Sieb, Director of Planning and Community Development, made a presentation to the
Council stating that Planning & Zoning recommended approval. Mr. Sieb stated that when
the plat comes in, there will be a twenty-five foot right-of-way dedication on Sandy Lake
Road and there will be a right-of-way dedication on Moore Road. Mayor Wolfe opened
the Public Hearing and asked for those persons wishing to speak against this proposal.
There were none. He then asked for those persons wishing to speak in favor of this
proposal. Again, there were none. Mayor Wolfe then closed the Public Hearing.
Councilman Robertson moved to approve zoning change, Case #ZC-547, from (SF-12)
Single-Family-12, to (C) Commercial, located at the northeast corner of Moore Road and
Sandy Lake Road. Mayor Pro Tern Smothermon seconded the motion; the motion carried
5-1 with Mayor Pro Tern Smothermon and Councilmen Weaver, Morton, Robertson and
Garrison voting in favor of the motion and Councilman Thomas voting against the motion.
12. PUBLIC HEARING: To consider approval of a replat of Shadydale Acres, Block
B, Tract 6, located at the northwest corner of Shadydale Lane and ~Shady Oak Lane,
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to allow the subdivision of the lot for single-family purposes, at the request of Otha
Leach.
Gary Sieb, Director of Planning and Community Services, made a presentation to the
Council stating that Planning & Zoning recommended approval of this item. Mayor Wolfe
opened the Public Hearing and asked for those persons wishing to speak against this
proposal. There were none. He then asked for those persons wishing to speak in favor of
this proposal. Again, there were none. Mayor Wolfe then closed the Public Hearing°
Mayor Pro Tem Smothermon moved to approve a replat of Shadydale Acres, Block B,
Tract 6, located at the northwest corner of Shadydale Lane and Shady Oak Lane, to allow
the subdivision of the lot for single-family purposes. Councilman Morton seconded the
motion; the motion carried 6-0 with Mayor Pro Tern Smothermon and Councilmen Weaver,
Thomas, Morton, Robertson and Garrison voting in favor of the motion.
13. Citizen's Appearance
Mayor Wolfe asked for those persons wishing to address the Council. Speaking were:
A. John Higgins, P. O. Box 1236, operator of the Longbranch Country Club, spoke
regarding a letter from Council and Mayor to TABC having to do with the liquor
license of the Longbranch. Mr. Higgins wanted to make sure that someone from the
City would appear before the Commission for their appeal. Mr. Higgins also
inquired as to whether everything in the letter was accurate and correct. Mr.
Higgins also inquired as to whether the Council had filed any other letters of
complaint against any other establishments similar to the Longbranch.
B. Johnny Thompson, P. O. Box 1236, expressed a concern regarding the speed limit
on Beltline at Ledbetter.
Mr. Thompson also addressed the Council regarding the letter to TABC having to
do with the liquor license of the Longbranch Country Club. Mr. Thompson stated
that there were issues in the letter that were untrue.
14. Mayor's Report
A. Mayor Wolfe announced that the Kid Country Dedication would be held April 18,
1993 from 2:00 to 4:00 p.m.
B. Mayor Wolfe also announced that the Employee Recognition & Reward Banquet
would be held on April 24, 1993.
C. Councilman Robertson inquired about the tree ordinance and also asked if it would
be possible to put a median cut on Parkway Boulevard at Kid. County. Mayor
Wolfe asked the Council for a consensus for support of the median cut.
D. Mayor Wolfe stated that Dr. Stearman asked that the Chamber have a member on
the City Manager Search Committee. The consensus of the Council was not to
include a member from the Chamber.
15. Liaison Reports
Coppell Historic District -- Councilman Thomas indicated that he had discussed with the
Historical Commission the issue of the Bethel Cemetery and they are still attempting to
have a meeting.
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Carrollton Youth & Family Services -- Councilman Morton stated that he had attended a
meeting.
D/FW Airport Expansion -- Councilman Morton announced that the bill will be brought
up before the House on April 14, 1993 for a floor vote.
Economic and Business Development Board -- Councilman Morton stated that he and
Councilman Thomas attended the meeting. The Chamber reported, at that meeting, the
tentative hiring or final negotiations with the new Executive Director coming out of Temple.
Councilman Morton indicated there should be an agenda item coming forward on a
contract.
City/CISD Joint Newcomers -- Councilman Robertson indicated that there was nothing new
to report at this time, but he would like to investigate the possibility of joint meetings after
the May election.
Councilman Garrison expressed a concern regarding the traffic at the Kid Country
dedication. Chief Neil McKinney indicated that they were also concerned and stated that
the police would be on the scene to help direct traffic.
CONSENT AGENDA
16. A. Discussion and consideration of awarding Bid No. Q-0293-01 for the purchase
of a 1/2 ton shortbed pickup truck to Arendale Ford in the amount of
$9,290.00.
B. Consider approval of an ordinance of the City of Coppell amending Section
15-1-3 of Chapter 15 of the Code of Ordinances of the City of Coppell, Texas
providing for barriers, fences and gates for pools, spas, and hot tubs
hereinafter more fully described, providing a savings clause, providing a
severability clause providing penalties for violation, and an effective date.
C. Discussion and consideration of an ordinance amending Chapter 18 of the
Code of Ordinances to add Article 18-12 providing residential and
commercial garbage collection fees to incorporate a 1.5% increase in fees for
trash pickup.
D. Review and consideration of a resolution supporting the continued
endorsement of the efforts of Dallas County to qualify for the Urban County
Community Development Block Grant Program for Federal Fiscal Years
1994, 1995 and 1996, and authorizing the Mayor to sign the agreement.
E. Consideration and approval of an ordinance to change the zoning, Case #S-
1041 (A) to (LI-SUP) Light Industrial Special Use Permit, on property located
at the northwest corner of Thweatt Road and Coppell Road, at the request
of Brazos Electric Cooperative, and authorizing the Mayor to sign.
F. Consider approval of a final payment in the amount of $28,932.70 to
-- Dal-Tech Construction Inc. for construction of the Fire and Building
Inspections Administrative Building located at 500 Southwestern Boulevard.
G. Consideration and approval of awarding bid for travel management services
to Coppell Travel King with a term of contract to be one year and the option
to extend the contract for four additional one-year periods. Travel
arrangements will be ordered by department as required during the term of
the contract and will not exceed the budgeted amount approved for travel.
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H. Consider appointment of Councilmen Peyton Weaver, Lanny Mayo, and Ron
Robertson along with Police Chief Nell McKinney and City Secretary Dorothy
Timmons to a City Manager Search Committee to assist a consultant in the
search for a City Manager with Councilman Weaver serving as the contact
person on the Committee.
I. Consideration of a motion to rescind the budget manual approved on
March 10, 1987, replacing it with a revised purchasing manual which shall
be administered and/or revised by the City Manager.
J. Consideration of approving an agreement with Mr. Bill Troth in the amount
of $20,000 for the acquisition of utility easements from Lots 8 & 9 Northlake
Woodlands Phase 12.
K. Consideration of approving an agreement with S.C. Parsons, Inc., Troth
Enterprises, Inc. and Lerman Investments, Inc. in the amount of $15,000 for
the acquisition of a permanent and temporary construction easement.
Item 16 F and Item 16 I were pulled for later consideration.
Mayor Pro Tem Smothermon moved to approve Items 16 A; B, carrying Ordinance No.
93598; C, carrying Ordinance No. 93599; D, carrying Resolution No. 041393.2; E, carrying
Ordinance No. 91500-A-28; G; H; J; and K. Councilman Morton seconded the motion; the
motion carried 6-0 with Mayor Pro Tern Smothermon and Councilmen Weaver, Thomas,
Morton, Robertson and Garrison voting in favor of the motion.
Item F was considered at this time.
Mayor Pro Tem Smothermon moved to approve Item 16 F approving a final payment in
the amount of $28,932.70 to Dal-Tech Construction Inc. for construction of the Fire and
Building Inspections Administrative Building located at 500 Southwestern Boulevard,
subject to the punch list being completed. Councilman Morton seconded the motion; the
motion carried 6-0 with Mayor Pro Tem Smothermon and Councilmen Weaver, Thomas,
Morton, Robertson and Garrison voting in favor of the motion.
Item I was considered at this time.
Mayor Pro Tem Smothermon moved to approve Item 16 I with the wording changed to
read to rescind the purchasing manual approved on March 10, 1987, replacing it with a
revised purchasing manual which shall be administered and/or revised by the City
Manager. Councilman Robertson seconded the motion; the motion carried 6-0 with Mayor
Pro Tem Smothermon and Councilmen Weaver, Thomas, Morton, Robertson and Garrison
voting in favor of the motion.
EXECUTIVE SESSION (Closed to the Public)
(Reins marked with (*) are not scheduled for "Regular Session" discussion or
consideration.)
17. A. Article 6252-17, Section 2 (e), and Senate Concurrent Resolution Number 83,
discussion with City Attorney concerning matter involving privileged
communications between attorney and client.
1.* Longbranch Country Club
This item was discussed at the Executive Session which was held at the beginning of this
meeting.
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REGULAR SESSION (Open to the Public)
18. Reconvene Regular Session
19. Potential action resulting from Executive Session.
There being no further business to come before the City Council, the meeting was
adjourned.
ATTEST:
Mark Wolfe, Mayor
Dorothy Timmons, City Secretary
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