CM 1993-06-08 MINUTES OF JUNE 8, 1993
The City Council of the City of Coppell met in Regular Called Session on Tuesday, June 8,
1993 at 6:00 p.m. in the City Council Chambers of Town Center, 255 Parkway Boulevard,
Coppell, Texas. The following members were present:
Tom Morton, Mayor
Peyton Weaver, Councilmember _
Mitch Reitman, Councilmember
Lanny Mayo, Councilmember
Ron Robertson, Councilmember
Jim Garrison, Councilmember
Councilmember David Thomas was absent from the meeting. Also present were Interim City
Manager Frank Trando, Assistant City Secretary Linda Grau and City Attorney Peter G. Smith.
REGULAR SESSION (Open to the Public)
1. Call to Order
Mayor Morton called the meeting to order.
EXECUTIVE SESSION (Closed to the Public)
2. Article 6252-17, Section 2 (e), and Senate Concurrent Resolution Number 83, discussion
with City Attorney concerning matter involving privileged communications between
attorney and client.
1. Tax Abatement - Minyard Food Stores, Inc.
2. City Attorney to brief Council on disannexation procedure
Mayor Morton convened into Executive Session at 6:03 p.m. as allowed under the above-stated
article. Mayor Morton adjourned the Executive Session at 6:36 p.m. and opened the Work
Session.
WORK SESSION (Open to the Public)
3. Convene Work Session
A. City Attorney to brief the Council on the Council/City Manager form of
government.
B. Special Events Ordinance
C. Potential Relocation of New Traffic Signal at Coppell and Bethel Road
D. Discussion of Agenda Items
4. Reconvene Regular Session
5. Invocation
Councilmember Mayo led those present in the invocation.
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6. Pledge of Allegiance
Mayor Morton led those present in the Pledge of Allegiance.
7. Consider canvassing the returns of the June 5, 1993 Run-Off Election.
City Attorney Peter G. Smith read the returns into the record of the June 5, 1993 Run-Off
Election Councilmember Place 2 as follows:
Walter Pettijohn 828
Flo McFadden Stahly 1096
Councilmember Robertson moved to approve the canvass of returns of the June 5, 1993 Run-Off
Election. Councilmember Mayo seconded the motion; the motion carried 5-0 with
Councilmembers Weaver, Reitman, Mayo, Robertson and Garrison voting in favor of the
motion.
8. Swearing-in Ceremony of City Official (Councilmember Place 2) elected at the June 5,
1993 Municipal Officer Run-Off Election.
Mayor Morton swore Flo McFadden Stahly into office as Councilmember/Place 2.
The City Council at this point consisted of:
Mayor Tom Morton
Councilmember Peyton Weaver
Councilmember Flo McFadden Stably
Councilmember Mitch Reitman
Councilmember Lanny Mayo
Councilmember Ron Robertson
Councilmember Jim Garrison
The Consent Agenda was considered at this time. See Item#25 for minutes.
9. Consider appointment of Mayor Pro Tern - requested by Mayor Morton.
Mayor Morton recommended Councilmember Ron Robertson to serve as Mayor Pro Tem.
Councilmember Mayo also asked to be considered for the Mayor Pro Tem position.
Councilmember Weaver moved to elect Councilmember Robertson as Mayor Pro Tem.
Councilmember Stahly seconded the motion; the motion carried 4-3 with Councilmembers
Weaver, Stahly, and Robertson voting in favor of the motion and Councilmembers Reitman,
Mayo, and Garrison voting against the motion. Mayor Morton broke the tie by voting for
Councilmember Robertson.
The City Council at this point consisted of:
Mayor Tom Morton
Mayor Pro Tem Ron Robertson
Councilmember Peyton Weaver
Councilmember Flo McFadden Stahly
Councilmember Mitch Reitman
Councilmember Lanny Mayo
Councilmember Jim Garrison
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10. Consideration of a proclamation recognizing the National Youth Sports Coaching
Association as a valuable training program for volunteers coaching in Coppell youth
athletics.
Mayor Morton read the Proclamation into the record. Councilmember Mayo moved to approve
a proclamation recognizing the National Youth Sports Coaching Association as a valuable
training program for volunteers coaching in Coppell youth athletics. Councilmember Weaver
seconded the motion; the motion carried 6-0 with Mayor Pro Tern Robertson and
Councilmembers Weaver, Stably, Reitman, Mayo, and Garrison voting in favor of the motion.
11. Consider approval of an Ordinance amending Chapter 6 Article 6-5, Circuses, Carnivals,
and Rock Festivals, of the Code of Ordinances of the City of Coppell by amending
Article 6-5 to provide regulations for special events, and authorizing the Mayor to sign.
Councilmember Weaver expressed concerns regarding limiting festivities and adding red tape
for citizens of the City to have special gatherings. Councilmember Reitman moved to approve
Ordinance No. 93604 amending Chapter 6, Article 6-5, Circuses, Carnivals, and Rock Festivals,
of the Code of Ordinances of the City of Coppell by amending Article 6-5 to provide regulations
for special events. Councilmember Mayo seconded the motion; the motion carried 5-1 with
Mayor Pro Tem Robertson and Councilmembers Stahly, Reitman, Mayo, and Garrison voting
in favor of the motion. Councilmember Weaver voted against the motion.
12. Consideration and approval of a request from Farmers Branch Chamber of Commerce
to conduct the 1993 Farmers Branch Triathlon in the City of Coppell on Sunday, July 11,
1993.
Captain Gary Nix made a presentation and stated that Staff could not recommend approval due
to traffic flow through the City. Ron Pile, representing Farmers Branch Chamber of Commerce,
3320 Garland, Farmers Branch, addressed the Council. Councilmember Reitman moved to
approve the request of Farmers Branch Chamber of Commerce to conduct the 1993 Farmers
Branch Triathlon in the City of Coppell on Sunday, July 11, 1993 providing that details be
worked out with Staff regarding proper street blockage and signage and that any costs incurred
be paid by the promoter of the event. Councilmember Garrison seconded the motion; the motion
carded 5-1 with Councilmembers Weaver, Stahly, Reitman, Mayo, and Garrison voting in favor
of the motion. Mayor Pro Tem Robertson voted against the motion.
13. Consideration of creation and appointment of a Data Processing Committee.
Councilmember Mayo moved to approve the creation and appointment of a Data Processing
Committee comprised of Councilmembers Weaver and Reitman and Staff. Councilmember
Weaver seconded the motion; the motion carried 6-0 with Mayor Pro Tern Robertson and
Councilmembers Weaver, Stahly, Reitman, Mayo, and Garrison voting in favor of the motion.
14. PUBLIC HEARING: Consideration and approval of an amendment to the text of the
Zoning Ordinance regarding Non-Conforming uses.
Gary Sieb, Director of Planning and Community Service made a presentation to Council. Mayor
Morton opened the Public Hearing and asked for those persons wishing to speak against this
proposal. There were none. He then asked for those persons wishing to speak in favor of this
proposal. Again, there were none. Mayor Morton then closed the Public Hearing. Mr. Sieb
then reviewed the ordinance and addressed concerns of the Council. Councilmember Mayo
moved to approve Ordinance No. 91500-A-31, being an amendment to the text of the Zoning
Ordinance regarding Non-Conforming uses. Councilmember Reitman seconded the motion; the
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motion carried 5-1 with Councilmembers Weaver, Stahly, Reitman, Mayo, and Garrison voting
in favor of the motion. Mayor Pro Tem Robertson voted against the motion.
15. Discussion and consideration of a variance to Ordinance 90489 (City of Coppell
Thoroughfare Plan) concerning the spacing of medians.
Ken Griffin, City Engineer, made a presentation to Council and addressed concerns of Council.
Councilmember Weaver asked that "no parking" signs be put on Parkway. Councilmember
Reitman moved to grant a variance to Ordinance No. 90489 (City of Coppell Thoroughfare Plan)
concerning the spacing of medians. Councilmember Robertson seconded the motion; the motion
carried 6-0 with Mayor Pro Tem Robertson and Councilmembers Weaver, Stahly, Reitman,
Mayo, and Garrison voting in favor of the motion.
16. Consideration and approval of a Preliminary Plat Extension, for a period of one year,
for Copper Stone (formerly Parks of Coppell, Section 4), located north of Coppell High
School and west of Denton Tap Road, at the request of Centex Real Estate Corporation.
Gary Sieb, Director of Planning and Community Service, made a presentation to Council and
addressed Council's concerns. Following discussion, Bill Anderson with Dan Dowdy &
Associates, also made a presentation to Council. Following discussion, Councilmember Weaver
moved to approve a Preliminary Plat Extension, for a period of one year, for Copper Stone
(formerly Parks of Coppell, Section 4), located north of Coppell High School and west of
Denton Tap Road. Councilmember Mayo seconded the motion; the motion carried 5-1 with
Councilmembers Weaver, Stahly, Reitman, Mayo, and Garrison voting in favor of the motion.
Mayor Pro Tem Robertson voted against the motion.
17. Discussion and consideration of potential relocation of new traffic signal at Coppell Road
and Bethel Road.
Councilmember Mayo moved to approve the relocation of a new traffic signal at Coppell Road
and Bethel Road subject to applicant paying all relocation costs which are estimated at $4880
and that applicant respond to Staffby noon on June 11, 1993 as to whether applicant will or will
not pay expenses and to sign an agreement between the City and property owner to accept cost.
Councilmember Robertson seconded the motion; the motion carried 6-0 with Mayor Pro Tem
Robertson and Councilmembers Weaver, Stahly, Reitman, Mayo, and Garrison voting in favor
of the motion.
Citizen's Appearance was heard at this time. See Item 21 for minutes.
18. A. Acceptance of the resignation of Robert Banks, who is an alternate member of the
Cable Review Board.
Councilmember Garrison moved to accept the resignation of Robert Banks from his position as
alternate on the Cable Review Board. Councilmember Mayo seconded the motion; the motion
carried 6-0 with Mayor Pro Tern Robertson and Councilmembers Weaver, Stahly, Reitman,
Mayo, and Garrison voting in favor of the motion.
B. Appointment of an alternate member to the Cable Review Board to replace the
vacancy left by the resignation of Robert Banks whose term expires on
September 30, 1994.
Councilmember Weaver moved to appoint Margaret Jean Quinn as alternate to the Cable Review
Board. Councilmember Mayo seconded the motion; the motion carried 6-0 with Mayor Pro Tern
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Robertson and Councilmembers Weaver, Stahly, Reitman, Mayo, and Garrison voting in favor
of the motion.
19. Discussion and consideration of appointments to the Mayor's Task Force Special Study
Committees and Council Liaisons - requested by Mayor Morton.
Discussion was held concerning appointment to the Mayor's Special Task Force Committees and
Council Liaisons and recommendations were reviewed by the Council. Attached and made a
part of these minutes are the recommendations. Councilmember Robertson moved to approve
the appointments of the Mayor's Special Task Force Study Committees with corrections and
additions. Councilmember Garrison seconded the motion; the motion carried 6-0 with Mayor
Pro Tem Robertson and Councilmembers Weaver, Stahly, Reitman, Mayo, and Garrison voting
in favor of the motion.
Consent Agenda Item 25 G was considered at this time. See Item 25 G for minutes.
20. Necessary action resulting from Executive Session.
No action was necessary on this item.
21. Citizen's Appearance.
Vicki Harms, 603 Bethel School, addressed the Council regarding the 4th of July parade and
requested Council to waive all fees for permits. Consensus of Council was to place this item
on the Consent Agenda for the next City Council Meeting.
22. Interim City Manager's Report.
Frank Trando, Interim City Manager, informed the Council that there had been concerns
expressed regarding landscaping and irrigation at the Fire Administration Building. Fire Chief
Clay Phillips addressed the Council regarding the landscaping and irrigation at the Fire
Administration Building. Chief Phillips stated that it is his belief that the irrigation can be done
in-house using personnel from Public Works who is a certified irrigator. Chief Phillips also
stated that the landscape bids were well below the bid requirements. Consensus received from
Council for Staff to use their available talents for in-house irrigation and landscaping and to use
their discretion for outside work which may be needed.
23. Mayor's Report.
A. Mayor Morton read to Council a card received from Jeanne Heath, Election Judge,
thanking Mayor for food brought to Election Judges on Election Day.
B. Mayor Morton called the Councilmembers' attention to the 4th of July Parade.
C. Mayor Morton stated that he had received information regarding the March of Jesus to
be held at Dallas City Hall Plaza on June 12, 1993.
D. Mayor Morton announced that on Friday, June 18, 1993 there will be a public policy
briefing#3, Tax, Finance and Administration hosted by TML at the Radisson Hotel in
Austin. Cost of the seminar will be $75.00.
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E. Mayor Morton informed the Council that the organizational meeting for the Trade Fair
has begun and the Trade Fair is scheduled for Saturday, September 11, 1993 from 10:00
a.m. to 5:00 p.m. at Coppell High School.
F. Mayor Morton stated that he and Interim City Manager Frank Trando had attended the
Metroplex Mayor's Association where Earl Luna was the chief speaker. It was brought
out that the poor school districts are not happy and the rich school districts are not
happy. Poor school districts have filed suit and the rich school districts are soon to file
-- suit. Funding for the Super Collider was also discussed.
G. Mayor Morton also stated that he and Councilman Reitman had attended the Mayors' and
Councilmens' training seminar at the D/FW Hyatt.
24. Liaison Reports.
Finance Committee - Will schedule a meeting within the next ten days.
Economic Development Committee - Mayor Morton met with the Committee and understands
they will be approaching Council for two members of Council to serve on the strategic planning
committee.
Office on Aging - Mayor Morton stated that volunteers are needed for home delivered meals in
the City of Coppell.
Economic & Development Board - Mayor Morton attended a meeting of the Economic &
Development Board and announced they had a good presentation from Catellus.
Mayor Morton announced that a reception for developers and real estate brokers was moving
forward. Commercial and industrial brokers and mortgage lenders will be invited into the City
to have some type of barbecue and tours of the City.
CONSENT AGENDA
25. A. Consider approval of minutes: May 25, 1993
B. Consider approval of a Resolution appointing Election Judge Jeanne Heath and
Alternate Judge Martha Jo Cozby for the Municipal Officer Election to be held
Saturday, August 14, 1993.
C. Review and consideration of an amendment to a resolution supporting the
continued endorsement of the efforts of Dallas County to qualify for the Urban
County Community Development Block Grant Program for Federal Fiscal Years
1994, 1995, and 1996, and authorizing the Mayor to sign.
D. Consideration of approving a variance to the Subdivision Ordinance (Appendix
A, Section I, item Dj, page 21), to allow 5" thick concrete pavement in the
parking lot area of the new Town Center Elementary School (Heartz Road
Elementary Plat), at the request of Coppell I.S.D.
E. Consideration and approval of a Final Plat of Heartz Road Elementary, located
at the southwest corner of Parkway Boulevard and Heartz Road, at the request of
Coppell I.S.D.
F. Consideration and approval of a Final Plat of Gibbs Station Addition, Phase II,
located along the east side of MacArthur Boulevard near Parkway Boulevard, at
the request of Heath and Knight Properties.
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G. Consideration and approval of a Final Plat of Round Oak Estates, located along
the west side of Harris Road, 120' north of Dakota Lane, at the request of
Matthews Southwest Investments.
H. Consideration and approval of a Final Plat of Creekview Addition, Phase II,
located at the northeast and southeast comer of Denton Tap Road and Bethel
Road, at the request of William G. Thompson.
I. Consider appointing Councilman Weaver, Mayo and Chairman William Rohloff
of the Economic Business and Development Board to the Re-alignment of Beltline
Road Study Committee to conclude its study by July 31, 1993.
J. Consideration and approval of awarding Bid No. Q-0493-02 for Fire Fighting
Equipment for a total purchase price of $21,707.13 as follows and rejecting all
bids for hydraulic ram, extension cords and portable lighting:
Vallen Safety Multi-gas detector in the amount of $1,825;
Denko Fire Airbag system in the amount of $3,998 and
chainsaw/chainsaw chains in the amount of $1,726;
Casco Spanner wrenches in the amount of $230.20; adapters and
appliances in the amount of $1,470.30; 2 piston intake
valves in the amount of $1,385.20; 2 positive pressure fans
in the amount of $1,512.00, and tarps in the amount of
$531.60;
Ferrara Fire All Fire hose in the amount of $8,433.91 and flashlights in
the amount of $594.92
K. Consideration and approval for awarding of Bid Q-0493-01 for purchase of
water/wastewater system materials to the following vendors not to exceed
$40,000: Metro Valve & Pipe of Dallas, Texas and O & R Utilities of Dallas,
Texas.
L. Authorization to have the Mayor sign a letter addressed to the State and Federal
elected leaders encouraging them to continue to support the Upper Trinity River
Feasibility Study.
M. Consideration and approval to convey a utility easement to GTE Southwest
Incorporated for the placement of remote terminal equipment at Allen Road Park
and authorizing the Mayor to sign.
lq. Consider approval of an Ordinance formally adopting the Mid-Year Budget with
adjustments for Fiscal Year 1992-93, and authorizing the Mayor to sign.
O. Consideration and approval of calling a Public Heating on July 13, 1993, to
discuss a request for tax abatement submitted by Minyards Foods, Inc.
P. Consideration and approval of an agreement with Ralph Andersen & Associates
in the amount of $12,500 plus allowable expense reimbursement not to exceed
$5,000 without prior City Council approval for the recruitment and selection of
a City Manager.
Items G & M were pulled for further discussion.
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Councilmember Robertson moved to approve Items 25 A, B carrying Resolution No. 060893.1,
C carrying Resolution No. 060893.2, D, E, F, H, I, J, K, L, N carrying Ordinance No. 93605,
O and P. Councilmember Weaver seconded the motion; the motion carded 6-0 with
Councilmembers Weaver, Stahly, Reitman, Mayo, Robertson and Garrison voting in favor of
the motion.
Item G -- Gary Sieb, Director of Planning and Community Service made a presentation to
Council. Councilmember Robertson moved to approve the Final Plat of Round Oak Estates,
located along the west side of Harris Road, 120' north of Dakota Lane. Councilmember
Garrison seconded the motion; the motion carded 4-2 with Mayor Pro Tem Robertson and
Councilmembers Mayo, and Garrison voting in favor of the motion, with Councilmember
Reitman's abstention recorded as an affirmative vote per City Charter §3.11 ~[B.
Councilmembers Weaver and Stahly voted against the motion.
Item M -- Councilmember Weaver moved to approve conveyance of a utility easement to GTE
Southwest Incorporated for the placement of remote terminal equipment at Allen Road Park,
with the stipulation that the applicant be required to landscape the area adjacent to the utility
easement and their transformer in a manner consistent with the City's streetscape ordinance.
Councilmember Robertson seconded the motion; the motion carded 6-0 with Mayor Pro Tem
Robertson and Councilmembers Weaver, Stahly, Reitman, Mayo, and Garrison voting in favor
of the motion.
There being no further business to come before the City Council, the meeting was adjourned.
Tom Morton, Mayor
ATTEST:
Linda Grau, Assistant City Secretary
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