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CM 1993-07-27 MINUTES OF JULY 27, 1993 The City Council of the City of Coppell met in Regular Called Session on Tuesday, July 20, 1993 at 6:00 p.m. in the City Council Chambers of Town Center, 255 Parkway Boulevard, Coppell, Texas. The following members were present: Tom Morton, Mayor Ron Robertson, Mayor Pro Tem --' Peyton Weaver, Councilmember Flo McFadden Stahly, Councilmember Mitch Reitman, Councilmember Lanny Mayo, Councilmember Jim Garrison, Councilmember Also present were Interim City Manager Frank Trando, City Secretary Dorothy Timmons and City Attorney Peter G. Smith. REGULAR SESSION (Open to the Public) 1. Call to Order Mayor Morton called the meeting to order and opened the Work Session. EXECUTIVE SESSION (Closed to the Public) 2. A. Article 6252-17, Section 2(e), and Senate Concurrent Resolution Number 83, discussion with City Attorney concerning matter involving privileged communications between attorney and client. The Council did not convene into Executive Session during this meeting. WORK SESSION (Open to the Public) 3. Convene Work Session A. City Attorney to brief Council regarding Conflict of Interest B. Temporary closing of Bethel Road from Grapevine Creek eastward to Denton Tap C. Presentation by Judge Moseley regarding Municipal Court activities D. Freeport Goods Tax Exemption/waiving of development fees E. Discussion of Agenda Items REGULAR SESSION (Open to the Public) 4. Reconvene Regular Session -- 5. Invocation Councilmember Weaver led those present in the invocation. CM072793 Page 1 of 5 6. Pledge of Allegiance Mayor Morton led those present in the Pledge of Allegiance. 7. Citizen's Appearance There were no citizens who wished to address the Council. 8. Discussion and consideration of approval of a Proclamation proclaiming "National Night Out" on Tuesday August 3, 1993, and providing City Council support and endorsement for both the "2nd Annual 5K/1 Mile Fun Run- Walk" on July 31, 1993, and a Golf Tournament scheduled for August 2, 1993, to be held in conjunction with the August 3rd National Night Out festivities, and authorizing the Mayor to sign; and approval for exemption from the requirements of the Special Events Ordinance for the National Night Out special events. Captain Nix of the Coppell Police Department made a presentation to the Council. The Proclamation was read aloud. Mayor Pro Tem Robertson moved to approve a Proclamation proclaiming "National Night Out" on Tuesday August 3, 1993, and providing City Council support and endorsement for both the "2nd Annual 5K/1 Mile Fun Run-Walk" on July 31, 1993, and a Golf Tournament scheduled for August 2, 1993, to be held in conjunction with the August 3rd National Night Out festivities. Councilmember Mayo seconded the motion; the motion carried 6-0 with Mayor Pro Tem Robertson and Councilmembers Weaver, Stahly, Reitman, Mayo, and Garrison voting in favor of the motion. 9. Consideration and approval of a Proclamation naming September 17, 1993 as Coppell Cheerleader Appreciation Day and authorizing the Mayor to sign. Councilmember Mayo made a presentation to the Council and read the Proclamation. Councilmember Mayo moved to approve a Proclamation naming September 17, 1993 as Coppell Cheerleader Appreciation Day. Councilmember Reitman seconded the motion; the motion carried 6~0 with Mayor Pro Tem Robertson and Councilmembers Weaver, Stably, Reitman, Mayo, and Garrison voting in favor of the motion. 10. A. PUBLIC HEARING: To consider the designation of 100.24 acres on the north side of Airline Drive between Beltline Road and a line 300 feet east of Freeport Parkway; the west boundary being Grapevine Creek, to a line halfway between Airline Drive and Southwestern Boulevard, as a Reinvestment zone under Chapter 312 of the Texas Tax Code. Alan Johnson, Interim Finance Director, made a presentation to the Council. Mayor Morton opened the Public Hearing and asked for those persons wishing to speak against this proposal. There were none. He then asked for those persons wishing to speak in favor of this proposal. Again, there were none. Mayor Morton then closed the Public Heating. B. Consideration and approval of an ordinance designating Tax Abatement Reinvestment Zone No. 2 (TAR-2); pursuant to Section 312.201 of the Property Redevelopment and Tax Abatement Act, said area being 100.24 acres on the north side of Airline Drive between Beltline Road and a line 300 feet east of Freeport Parkway; the west boundary being CM072793 Page 2 of 5 Grapevine Creek, to a line halfway between Airline Drive and Southwestern Boulevard, as a Reinvestment zone under Chapter 312 of the Texas Tax Code, and authorizing the Mayor to sign. Mayor Pro Tem Robertson moved to approve Ordinance No. 93611 designating Tax Abatement Reinvestment Zone No. 2 (TAR-2); pursuant to Section 312.201 of the Property Redevelopment and Tax Abatement Act, said area being 100.24 acres on the north side of Airline Drive between Belfline Road and a line 300 feet east of Freeport Parkway; the west boundary being Grapevine Creek, to a line halfway between Airline Drive and Southwestern Boulevard, as a Reinvestment zone under Chapter 312 of the Texas Tax Code and that the zone be reasonably likely to contribute to the retention or expansion of primary employment, or to attract major investment in the zone, that will be of benefit to the property and contribute to the economic development of the City and that the improvements sought are feasible and practicable and would be of benefit to the land to be included in the zone and to the City after the expiration of a tax abatement agreement. Councilmember Mayo seconded the motion; the motion carried 6-0 with Mayor Pro Tem Robertson and Councilmembers Weaver, Stably, Reitman, Mayo, and Garrison voting in favor of the motion. A five-minute recess was held at this time. 11. Consideration of an ordinance repealing Ordinance#89-459 providing for the exemption from ad valorem taxation of Freeport property. Carlton Swaab made a presentation regarding Freeport property and incentive programs offered by cities. Andy Stone with MJ Designs agreed to provide to the Mayor and Economic Development Board a letter of commitment to build in Coppell. Councilmember Mayo moved to approve Ordinance No. 93612 which repeals Ordinance No. 89459 providing for the exemption from ad valorem taxation of freeport property. Mayor Pro Tem Robertson seconded the motion; the motion carded 4-2 with Mayor Pro Tem Robertson and Councilmembers Weaver, Stahly, and Mayo voting in favor of the motion and Councilmembers Reitman and Garrison voting against the motion. 12. Consideration and awarding Bid#Q-0693-03 for computer hardware for the Engineering CADD System to Dell Marketing for items 1, 2 and 3 in the amount of $15,498.00. This item was pulled from the agenda. 13. Consideration of approval to award RFP#0053 for the purchase of software from Multi Information Systems, Inc. in the amount of $13,975.00. This item was pulled from the agenda. 14. Consideration and approval to temporarily dose Bethel Road from Grapevine Creek eastward to Denton Tap Road. Councilmember Weaver moved to approve the temporary closing of Bethel Road from Grapevine Creek eastward to Denton Tap Road. Mayor Pro Tem Robertson seconded the motion; the motion carried 6-0 with Mayor Pro Tem Robertson and Councilmembers Weaver, Stahly, Reitman, Mayo, and Garrison voting in favor of the motion. CM072793 Page 3 of 5 The Consent Agenda was considered at this time. See Item 19 for minutes. 15. Necessary action resulting from Executive Session. No action was necessary on this item. 16. Interim City Manager's Report. There was no report made under this item. 17. Mayor's Report. A. Councilmember Weaver addressed the Council regarding the Creekview Plat. Consensus of the Council was to make minor changes and come back as consent agenda item. B. Councilmember Weaver inquired as to the action required by the letter received from Mrs. Austin. C. Councilmember Weaver commented on the fact that Animal Control would no longer be working full-time on weekends and requested that if it doesn't work, to go back to the previous schedule. D. Councilmember Weaver read a letter he had received commending a police officer. E. Councilmember Weaver inquired as to the maintenance of the girl's softball fields at Pinkerton. F. Councilmember Weaver inquired as to whether the letters from St. Ann's congregation were going to be addressed. 18. Liaison Reports. Library Board -- Councilmember Weaver announced that they should be moving forward shortly with the construction drawings for the Library. City Manager Search Committee -- Councilmember Weaver stated he had spoken to Mr. Eisenlohr and they had received over 270 applications and have narrowed those down to about 50. The interviewing process should begin by September or sooner. Councilmember Stahly stated she had attended the Texas Municipal League Conference last weekend in Plano and complimented several of the seminars she had attended. Councilmember Mayo also addressed the Texas Municipal League Conference and some of the press releases prepared by the Texas Municipal League. Councilmember Mayo informed Council of a cooperative agreement in Abilene between the City and School and stated he would like to see something of this nature come into play in Coppell. Finance Committee -- Mayor Pro Tem Robertson stated that the Finance Committee had met several times during the past week and a time is being set for a budget hearing which is tentatively 1:00 p.m. on August 13, 1993. YMCA -- Mayor Pro Tern Robertson announced that the YMCA would be relocating to Nicor Center shortly. CM072793 Page 4 of 5 Negotiating Committee/Paragon Franchise Renewal -- Councilmember Garrison ask that the cable issue be included on the next Council agenda. CONSENT AGENDA 19. A. Consider approval of minutes: July 13, 1993. B. Consideration of the f'mal payment, in the amount of $8,855.00 to Teague Nail and Perkins, Inc. for providing the City with computerized utility/aerial mapping services. C. Consideration and approval of extending the appointment of Council Members Peyton Weaver, Lanny Mayo and Chairman William Rohloff of the Economic Development Board, to the Realignment of Beltline Road Study Committee from July 31, 1993 to August 31, 1993. D. Consideration and approval of an ordinance, abandoning a 25 foot utility easement, located near the southwest corner of Parkway Boulevard and Heartz Road (Heartz Road Elementary School Addition), at the request of Coppell Independent School District, and authorizing the Mayor to Sign. Mayor Pro Tem Robertson moved to approve Items 19 A, B, C, and D which carries Ordinance No. 93613. Councilmember Weaver seconded the motion; the motion carried 6-0 with Mayor Pro Tem Robertson and Councilmembers Weaver, Stably, Reitman, Mayo, and Garrison voting in favor of the motion. There being no further business to come before the City Council, the meeting was adjourned. Tom Morton, Mayor ATTEST: Dorothy Timmons , City Secretary CM072793 Page 5 of 5