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CM 1993-08-10 MINUTES OF AUGUST 10, 1993 The City Council of the City of Coppell met in Regular Called Session on Tuesday, August 10, 1993 at 6:00 p.m. in the City Council Chambers of Town Center, 255 Parkway Boulevard, Coppell, Texas. The following members were present: Tom Morton, Mayor Ron Robertson, Mayor Pro Tem Peyton Weaver, Councilmember Flo McFadden Stahly, Councilmember Mitch Reitman, Councilmember Lanny Mayo, Councilmember Jim Garrison, Councilmember Also present were Interim City Manager Frank Trando, City Secretary Dorothy Timmons and City Attorney Peter G. Smith. REGULAR SESSION (Open to the Public) 1. Call to Order Mayor Morton called the meeting to order. EXECUTIVE SESSION (Closed to the Public) 2. A. Article 6252-17, Section 2(e), and Senate Concurrent Resolution Number 83, discussion with City Attorney concerning matter involving privileged communications between attorney and client. 1. Grapevine Boundary Dispute The Council did not convene into Executive Session during this meeting. WORK SESSION (Open to the Public) 3. Convene Work Session A. City Attorney to answer general legal questions concerning municipalities from Council. B. Discussion of Engineering CAD, Court Software and Mainframe C. Discussion of Agenda Items REGULAR SESSION (Open to the Public) 4. Reconvene Regular Session 5. Invocation Councilmember Garrison led those present in the invocation. CM081093 Page 1 of 6 6. Pledge of Allegiance Mayor Morton led those present in the Pledge of Allegiance. The Consent Agenda was considered at this time. See Item 21 for minutes. 7. Citizen's Appearance There were no citizens who wished to address the Council. 8. Consideration and approval of an ordinance of the City of CoppeH, Texas extending a franchise to Paragon Cable for a period not to exceed fifteen years, and authorizing the Mayor to sign. Alan Johnson made a presentation to the Council. After lengthy discussion, Councilmember Garrison moved to approve Ordinance No. 93615 extending a franchise to Paragon Cable for a period not to exceed fifteen years. Councilmember Reitman seconded the motion; the motion carried 4-2 with Councilmembers Stably, Reitman, Mayo, and Garrison voting in favor of the motion and Mayor Pro Tem Robertson and Councilmember Weaver voting against the motion. 9. Consideration and approval to purchase computer mainframe from IBM to replace System-36. This was budgeted this fiscal year. Consideration should include financial software to ensure uninterrupted processing of City business. 10. Consideration of awarding RFP#0057 for the purchase of Municipal Court Software from Multi Information Systems, Inc. in the amount of $13,975.00. 11. Discussion and consideration of awarding Bid #Q-0693-03 for computer hardware for the Engineering CADD System to Dell Marketing for items 1, 2, and 3 in the amount of $15,498.00. Councilmember Weaver moved to postpone Items 9, 10 and 11 to the August 17, 1993 Council meeting and to schedule an executive session to discuss these three items. Councilmember Reitman seconded the motion; the motion carried 5-1 with Councilmembers Weaver, Stahly, Reitman, Mayo, and Garrison voting in favor of the motion and Mayor Pro Tem Robertson voting against the motion. 12. Discussion and consideration of requesting D/FW Regional Airport Board to modify flight patterns of prop jets flying over the City of Coppell. Gary Sieh, Director of Planning and Community Services, introduced Dick Belke who made a presentation to the Council. Mr. Belke recommended that a letter should be sent from the City signed by the Mayor regarding propeller-driven aircraft and changing the flight patterns to reduce the noise levels of planes flying over Coppell. Consensus of Council was to draft a letter by Friday, August 13, 1993, to be signed by the Mayor. CM081093 Page 2 of 6 13. Consideration and approval of a final plat for Austin Place Addition, located approximately 250 feet north of Sandy Lake Road, along the east side of Moore Road, at the request of Dowdey, Anderson & Associates, Inc. Applicant requested that this item be pulled from the agenda. Peter G. Smith, City Attorney, informed the Council that this item must have some action taken or it would be automatically approved. Mayor Pro Tern Robertson then moved to deny a final plat for Austin Place Addition, located approximately 250 feet north of Sandy Lake Road, along the east side of Moore Road. Councilmember Mayo seconded the motion; the motion carried 6-0 with Mayor Pro Tem Robertson and Councilmembers Weaver, Stahly, Reitman, Mayo, and Garrison voting in favor of the motion. 14. Public Hearing: Consideration and approval of a zoning change Case #S-1067, from (R) Retail to (R.S.U.P.) Retail Special Use Permit, located at 416 Bethel Road at the request of Mr. Phillip Jewitt. Gary Sieb, Director of Planning and Community Services, made a presentation to the Council. Mayor Morton opened the Public Hearing and asked for those persons wishing to speak in favor of this proposal. Phillip Jewitt, 228 E. Bethel, Applicant, stated he planned to turn the property into a gift store handling outdoor type of items. Mayor Morton then asked for those persons wishing to speak in opposition of this proposal. There were none. Mayor Morton then closed the Public Hearing. Councilmemher Mayo moved to approve a zoning change Case #S-1067, from (R) Retail to (R.S.U.P.) Retail Special Use Permit, located at 416 Bethel Road with the following two conditions: 1) parking being as shown on the plat and 2) the assignment of a dummy escrow agreement. Councilmember Garrison seconded the motion; the motion carried 6-0 with Mayor Pro Tern Robertson and Councilmembers Weaver, Stahly, Reitman, Mayo, and Garrison voting in favor of the motion. 15. Consideration and approval of a preliminary plat for the Church of Jesus Christ of Latter Day Saints Addition, located approximately 1,056 feet from the southeast corner of MacArthur & Samuel Boulevard at the request of John Horton Architects. Gary Sieb, Director of Planning and Community Services, made a presentation to the Council. Mayor Pro Tem Robertson moved to approve a preliminary plat for the Church of Jesus Christ of Latter Day Saints Addition, located approximately 1,056 feet from the southeast corner of MacArthur & Samuel Boulevard with the following three conditions: 1) drainage easements to be provided for the on-site drainage system; 2) utility plans to be provided; and 3) drainage plans that include the proper collection of off-site drainage. Councilmember Reitman seconded the motion; the motion carried 6-0 with Mayor Pro Tem Robertson and Councilmembers Weaver, Stably, Reitman, Mayo, and Garrison voting in favor of the motion. 16. Public Hearing: Consideration and approval of a request to extend an (S.U.P.) at Riverchase Golf Course an additional six months, located along the east side of Riverchase Drive, within the Riverchase Golf Course; at the request of Mr. Jim Helms. Gary Sieh, Director of Planning and Community Services, made a presentation to the Council. Mayor Morton opened the Public Hearing and asked for those persons wishing to speak in favor of this proposal. Jeff Johnson, 645 Coats, General Manager of the Riverchase Golf Course addressed the Council. Mayor Morton then asked for those persons wishing to speak in opposition of this proposal. There were none. Mayor Morton then closed the Public Hearing. Mayor Pro Tem Robertson moved to approve a request to extend an (S.U.P.) at Riverchase Golf Course an additional six months, located along the east side of Riverchase Drive, within Riverchase Golf Course. Councilmember Mayo seconded the motion; the motion carried 6-0 CM081093 Page 3 of 6 with Mayor Pro Tem Robertson and Councilmembers Weaver, Stably, Reitman, Mayo, and Garrison voting in favor of the motion. 17. Necessary action resulting from Executive Session. No action was necessary under this item. 18. Interim City Manager's Report. No report under this item. 19. Mayor's Report A. Mayor Morton stated that the Ardinger property still needs a lot of work. Mr. Sieb indicated that contact had been made with the property owner. B. Mayor Morton spoke regarding news releases from the Police Department. C. Mayor Pro Tem Robertson addressed the issue of abstention on Planning & Zoning and requested that the City Attorney discuss the issue with Planning & Zoning. D. Councilmember Weaver indicated that he had received the copy of the letter from Park N Fly in the FYI packet and was quite disturbed by it. 20. Liaison Reports City Manager Search Committee -- Councilmember Weaver stated the committee met with Mr. David Eisenlohr and reviewed a list of candidates that was put together. It is anticipated that interviews with four to six candidates will begin after the first of September. Office on Aging -- Councilmember Stahly indicated she had attended a meeting and reminded Council that the Office on Aging would be sponsoring a golf tournament on September 27, 1993. The Office on Aging is also in need of volunteers to provide transportation for seniors outside the metrocrest area. YMCA -- Councilmember Stahly announced that Candy Sheehan had been appointed the sustaining drive chairperson for this year. The YMCA is in the process of enrolling after- school children. Park Board -- Councilmember Reitman attended a Park Board meeting and stated that they were making progress with the Grapevine Springs park. Councilmember Mayo indicated that there is some delay on the bridges that Dallas County is going to pay for. Library Board -- Councilmember Reitman stated that the Friends of the Library has a book sale coming next month. City/CISD Liaisons -- Councilmember Mayo indicated that they would be getting together within the next two weeks. Neighborhood Integrity Ordinance -- Mayor Pro Tem Robertson announced they would meet Thursday, August 12, 1993. Finance Committee -- Mayor Pro Tem Robertson stated that the Finance Committee met several times and the budget should go quite quickly. CM081093 Page 4 of 6 Councilmember Garrison commented regarding National Night Out and indicated there had been a lot of support for the program by the citizens. Citizen's Recognition Committee -- Councilmember Garrison stated that he and Councilmember Stahly had met and that an additional $200.00 was needed for the Boards & Commissions Reception. Consensus of Council was to place this on the consent agenda for the next meeting. Councilmember Garrison brought up the matter of having a liaison to Planning & Zoning. After some discussion, Council decided this item should appear on the next agenda. CONSENT AGENDA 21. A. Consider approval of minutes: July 20, 1993 July 27, 1993 B. Consideration of accepting the resignation of Kent Moore from his position as Vice Chairman of the Cable Review Board. C. Consider approval of awarding a bid for the purchase of a photocopier machine to Oce' Office Systems, Inc. for an Oce' copier model number 2450 ADF/S20 including a 4-bid sorter in the amount of $23,765. D. Consideration and approval to award Bid Q-0693-02 for tractor/mower with boom to Dallas Ford New Holland in the amount of $33,640.00. E. Consideration and approval of awarding Bid No. Q-0793-01 for two (2) EKG monitor/defibrillators to Marquette Electronics for a total --r- purchase price of $17,367.76. F. Consideration and approval of renewing the Trinity River Authority contract for services for a period of October 1, 1993 to September 30, 1994 in an amount not to exceed $3,850.00, and authorizing the Mayor to sign. G. Consideration and approval of a Tax Abatement Agreement between the City of Coppell, Texas and Minyard Food Stores, Inc., and authorizing the Mayor to sign. ~l[t>~o?~. H. Consideration and approval of renewing the Sandy Lake Animal Hospital contract for services for a period from September 1, 1993 to August 31, 1994 in an amount not to exceed $16,500.00. I. Consideration and approval of an ordinance providing for the abandonment of a fire lane easement, located in the Hager Containers Addition, located approximately 992 feet south of Thweatt Road along the east side of Royal Lane, at the request of Southwestern Bell ..... Telephone Mobile Systems. J. Consideration and approval of an ordinance annexing 127 acres (more or less) of L.B.J. Freeway from Beltline Road to approximately Cotton Road, and authorizing the Mayor to sign. K. Consideration and approval of granting a temporary waiver of water line extension, on Lot 3, Block B of Creekview, Phase II Subdivision. CM081093 Page 5 of 6 Mayor Pro Tern Robertson moved to approve Items 21 A, B, C, D, E, F, G, H, I carrying Ordinance 93616, J carrying Ordinance No. 93617, and K. Councilmember Reitman seconded the motion; the motion carried 6-0 with Mayor Pro Tem Robertson and Councilmembers Weaver, Stably, Reitman, Mayo, and Garrison voting in favor of the motion. There being no further business to come before the City Council, the meeting was adjourned. Tom Morton, Mayor ATTEST: Dorothy Timmons, City Secretary CM081093 Page 6 of 6