CM 1993-09-14 MINUTES OF SEPTEMBER 14, 1993
The City Council of the City of Coppell met in Regular Called Session on Tuesday,
September 14, 1993 at 6:00 p.m. in the City Council Chambers of Town Center, 255 Parkway
Boulevard, Coppell, Texas. The following members were present:
Tom Morton, Mayor
Ron Robertson, Mayor Pro Tem --
Peyton Weaver, Councilmember
Flo McFadden Stahly, Councilmember
Danny L. Watson, Councilmember
Mitch Reitman, Councilmember
Lanny Mayo, Councilmember
Jim Garrison, Councilmember
Also present were Interim City Manager Frank Trando, City Secretary Dorothy Timmons and
City Attorney Peter G. Smith.
REGULAR SESSION (Open to the Public)
1. Call to Order
Mayor Morton called the meeting to order and adjourned into Executive Session.
EXECUTIVE SESSION (Closed to the Public)
2. A. Section 551.074, Texas Government Code - Personnel Matters
1. Report from City Manager Search Committee regarding the
appointment of a City Manager
B. Section 551.071, Texas Government Code - Consultation with City
Attorney regarding settlement of City of Coppell vs. City of Grapevine
C. Section 551.071, Texas Government Code - Consultation with City
Attorney regarding pending litigation
1. Arthur H. Kwast vs. City of Coppell, Mark Wolfe, and Peyton
Weaver
2. Richard Lee Terry vs. City of Coppell
Mayor Morton convened into Executive Session at 6:01 p.m. as allowed under the above-stated
article. Mayor Morton adjourned the Executive Session at 7:13 p.m. and opened the Work
Session.
WORK SESSION (Open to the Public)
3. Convene Work Session
A. City Attorney to brief Council regarding Open Meetings Act.
B. Presentation by Jerry Alford of GTE regarding proposal of new
Franchise Agreement.
C. Discussion of Library supplement and General Fund Balance.
D. Friendly Greetings by Anna, Inc.
E. General Discussion of agenda items.
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Due to the limited time left following the Executive Session, Items B and D were the only Work
Session items discussed. The others will be discussed either during the Regular Session or at
a later date.
4. Reconvene Regular Session.
5. Invocation
Councilmember Mayo led those present in the invocation.
6. Pledge of Allegiance
Mayor Morton led those present in the Pledge of Allegiance.
7. Citizen's Appearance
A. Ann McNear, 456 W. Bethel spoke to the Council regarding the book sale and bake sale
scheduled for next Friday and Saturday by Friends of the Library. It was announced that
a blackberry jam cake will be auctioned at the sale which will be held at 200 Heartz
Road behind the Assembly of God Church.
B. Melvin Gross, 152 Cottonwood, expressed concerns regarding rumors to bring Alan D.
Ratliff back as City Manager and voiced his opposition.
C. Amy Spicer Smith, 313 Morning Mist, addressed the Council regarding acquiring 100
-- more acres of park land and informed the Council that the Park Board is recommending
the adoption of a City Ordinance requiring developers to donate park land, or money in
lieu of, when lots are platted within the City.
D. Jim Still, 726 Oriole, also addressed the Council with his concerns regarding park land.
E. Randy Lisbona, 719 Clayton Circle, also addressed the Council regarding the parks.
F. Bill Markham, 200 Heatherglen, also spoke regarding the parks.
The Consent agenda was considered at this time.
8. A. Consideration and approval to accept the resignation of Don B.
Featherston from the Board of Adjustments effective September 14,
1993.
B. Consider approval of re-confirming Jerrie Kertz as a member of the
Board of Adjustments to fill the unexpired term of Don B. Featherston.
C. Consider appointment of alternate member Douglas Stover, for a
one-year term, to the American Red Cross.
Councilmember Reitman moved to accept the resignation of Don B. Featherston from the Board
of Adjustments effective September 14, 1993. Councilmember Weaver seconded the motion;
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the motion carried 7-0 with Mayor Pro Tem Robertson and Councilmembers Weaver, Stahly,
Watson, Reitman, Mayo, and Garrison voting in favor of the motion.
Councilmember Mayo moved to approve to re-confirm Jerrie Kertz as a member of the Board
of Adjustments to fill the unexpired term of Don B. Featherston. Mayor Pro Tem Robertson
seconded the motion; the motion carded 7-0 with Mayor Pro Tem Robertson and
Councilmembers Weaver, Stahly, Watson, Reitman, Mayo, and Garrison voting in favor of the
motion.
Councilmember Weaver moved to appoint alternate member Douglas Stover, for a one-year
term, to the American Red Cross. Councilmember Mayo seconded the motion; the motion
carded 7-0 with Mayor Pro Tem Robertson and Councilmembers Weaver, Stahly, Watson,
Reitman, Mayo, and Garrison voting in favor of the motion.
9. Swearing-in of a Representative, and Alternate, to the American Red Cross
and new members to the City's Boards and Commissions.
Mayor Morton swore in the Board and Commission appointees. Those not present will be sworn
in either at a Board and Commission meeting or individually. No further action was required
on this item.
Item 11 was considered at this time.
10. Discussion and consideration of reviewing the supplemental budget
(Library/Technical Page) and amending the City Manager's proposed budget
for Fiscal Year 1993-94.
Frank Trando, Interim City Manager, made a presentation to Council. Councilman Weaver -
spoke regarding deferring this matter to December or mid-year. John Hill, Chairman of Library
Board, 321 Meadowcreek, addressed the Council on this matter. Councilmember Weaver
moved to postpone this item until the mid-year budget next year in May of 1994.
Councilmember Reitman seconded the motion; the motion carried 7-0 with Mayor Pro Tem
Robertson and Councilmembers Weaver, Stahly, Watson, Reitman, Mayo, and Garrison voting
in favor of the motion.
11. Consideration and approval to designate Fund Balance of the General Fund
for specific purposes in the amount of $1,312,000.
Mayor Pro Tem Robertson made a presentation to Council. Councilmember Reitman moved
to approve to designate Fund Balance of the General Fund for specific purposes in the amount
of $1,312,000 as follows: A.D.A. Compliance - $415,000; Library Contingency - $250,000;
Capital Replacement Fund - $300,000; Park Improvements $200,000; and Market
Adjustment - $147.000. Councilmember Mayo seconded the motion; the motion carried 7-0
with Mayor Pro Tem Robertson and Councilmembers Weaver, Stahly, Watson, Reitman, Mayo,
and Garrison voting in favor of the motion.
12. Consideration and approval of the Coppell Soccer Association's request for
soccer field lighting at Andy Brown Park, as requested by the CSA.
Jay Turner, 747 Blue Jay Lane, spoke to the Council as a parent, coach and Board member of
the CSA. The next step will be the recommendations of the Park Board and then the item will
appear on the Consent Agenda of a City Council meeting. Following further discussion,
consensus of Council was to begin the advertising process for lighting three soccer fields as
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recommended by the Park Board. Councilmember Mayo asked that the bids look for galvanized
steel posts or concrete posts.
13. Consideration and approval of an Ordinance approving and adopting the
budget for the City of Coppell for the Fiscal Year October 1, 1993 through
September 30, 1994, and authorizing the Mayor to sign.
Mayor Pro Tem Robertson moved to approve Ordinance No. 93618 approving and adopting the
budget for the City of Coppell for the Fiscal Year October 1, 1993 through September 30, 1994.
Councilmember Reitman seconded the motion; the motion carried 7-0 with Mayor Pro Tem
Robertson and Councilmembers Weaver, Stably, Watson, Reitman, Mayo, and Garrison voting
in favor of the motion.
14. Consideration and approval of an Ordinance of the City of Coppell, levying
the Ad Valorem Taxes for the year 1993 at $0.6895/$100 taxable evaluation,
and authorizing the Mayor to sign.
Councilmember Reitman moved to approve Ordinance No. 93619 levying the ad valorem taxes
for the year 1993 at $0.6895/$100 taxable evaluation. Councilmember Mayo seconded the
motion; the motion carried 7-0 by a roll-call vote, with Mayor Pro Tern Robertson and
Councilmembers Weaver, Stahly, Watson, Reitman, Mayo, and Garrison voting in favor of the
motion. Interest & Sinking to be $.25687 and Operation & Maintenance to be $.43263.
15. PUBLIC HEARING: Consideration and approval of a site plan amendment
for Case #S-1007(a) to allow the alteration of a site plan, located
approximately 680 feet east of the southeast corner of MacArthur Boulevard
and Beltline Road, at the request of Bank of America.
Gary Sieb, Director of Planning and Community Services, made a presentation to the Council.
Mayor Morton opened the Public Hearing and asked for those persons wishing to speak in favor
of this proposal. There were none. He then asked for those persons wishing to speak in
opposition of this proposal. Again, there were none. Mayor Morton then closed the Public
Hearing. Councilmember Weaver had questions concerning the location of dumpsters
throughout the shopping center. Mayor Pro Tem Robertson moved to approve a site plan
amendment for Case #S-1007(a) to allow the alteration of a site plan, located approximately 680
feet east of the southeast corner of MacArthur Boulevard and Beltline Road with the condition
that 1) fifteen foot monument sign set back per the staff's recommendations and 2) directional
sign located on the far east curb cut that would direct specific traffic through the drive-thru.
Councilmember Garrison seconded the motion; the motion carried 7-0 with Mayor Pro Tern
Robertson and Councilmembers Weaver, Stahly, Watson, Reitman, Mayo, and Garrison voting
in favor of the motion.
Consent Agenda Items 24 D, G and I were considered at this time.
EXECUTIVE SESSION (Closed to the Public)
16. A. Section 551.071, Texas Government Code - Consultation with City
Attorney regarding pending litigation
1. Longbranch Country Club
2. Lone Star Country Club
3. Johnny J. E. Thompson/Disannexation vs. City of Coppell
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Mayor Morton convened into Executive Session at 9:13 p.m. as allowed under the above-stated
article. Mayor Morton adjourned the Executive Session at 10:22 p.m. and opened the Regular
Session.
REGULAR SESSION (Open to the Public)
17. Reconvene Regular Session
Consent Agenda Item 24 C was considered at this time.
18. Consideration of directing staff to proceed with the necessary paperwork to
have a water line installed on the Johnny Thompson, et al property located at
1850 E. Beltline Road, at the earliest possible time, as requested by
Councilman Danny Watson.
Councilmember Watson moved to proceed with the necessary paperwork to have a water line
stalled on the Johnny Thompson, et al property located at 1850 E. Beltline Road, at the earliest
possible time; said water line to be a twelve-inch line down the south side of Beltline Road to
the Ledbetter intersection. Mayor Pro Tem Robertson seconded the motion; the motion failed
3-4 with Mayor Pro Tem Robertson and Councilmembers Stahly, Watson voting in favor of the
motion and Councilmembers Weaver, Reitman, Mayo and Garrison voting against the motion.
19. Discussion and consideration of Council Liaison assignments.
Mayor Morton requested a postponement of this item until the next City Council meeting.
20. Necessary action resulting from Executive Session.
No action was necessary on this item.
21. Interim City Manager's Report.
No report under this item.
22. Mayor's Report.
A. Councilmember Reitman addressed the Council regarding the new law on disclosing
names and addresses of utility customers and requested that this item be placed on the
agenda for the next City Council meeting.
B. Councilmember Weaver discussed alternates for the Planning & Zoning Commission.
Peter G. Smith, City Attorney, stated that since the Charter does not provide for
alternates, therefore the City is not authorized to have alternates. The State law is silent
on this issue.
C. Councilmember Weaver also spoke regarding the approaching holiday season, one-way
streets, and Christmas decorations and requested that a representative from each Board
and Commission be recruited to judge Christmas decorations. This item was requested
to be placed on the agenda for the next City Council meeting.
D. Councilmember Weaver discussed the special events ordinance and requested that a copy
of the ordinance be distributed as necessary for extensive Christmas decorations.
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Councilman Mayo suggested mailing a copy of the ordinance to each Homeowner's
Association.
23. Liaison Reports
YMCA -- Mayor Pro Tem Robertson announced that a brief meeting was held on the morning
of September 14, 1993 and that a lease is in hand for 10,000 square feet of expansion.
Councilmember Stably requested that the City buy a table for the Patron's Ball.
City/CISD Liaisons -- Councilmember Mayo stated that this committee was unable to meet due
to a surgery in the superintendent's family.
Metr0crest Red Ribbon Committee -- Councilmember Mayo informed the Council that this
committee will meet on Thursday, September 16, 1993.
Economic & Business Development Board -- Councilmember Stahly announced that this Board
is sponsoring a reception on October 14, 1993 for developers & brokers.
D/FW Airport Expansion -- Councilmember Stahly informed the Council that the noise
monitoring equipment is in the procurement process.
Office on Aging/Senior Citizens -- Councilmember Stahly attended a meeting on September 14,
1993 and announced that on Monday, October 25, 1993 from 9:00 to 3:00 will be the annual
flu shot clinic at Farmer's Branch Senior Center.
Library_ Board -- Councilmember Weaver informed the Council of the thankyou he received from
John Hill regarding the library.
City Manager Search Committee -- Councilmember Weaver stated that information needs to be
given to Dorothy Timmons, City Secretary, regarding the interviewing process for the City
Manager. September 28, 29 and 30 at 4:00 p.m. was set aside for the interviews.
Mayor Morton announced that the Negotiating Committee/Paragon Franchise Renewal committee
could be dropped from the Liaison. Mayor Morton also requested that the Re-alignment of
Beltline Road Committee be renewed.
CONSENT AGENDA
24. A. Consider approval of minutes: August 17, 1993
August 24, 1993
September 7, 1993
B. Consideration and approval of an Ordinance amending the Code of
Ordinances transferring the Code Article that creates the Code
Advisory and Appeal Board from Chapter 15 to Chapter 2 and
authorizing the Mayor to sign.
-- C. Consideration and approval of a Resolution opposing the renewal of the
alcoholic beverage license for the Longbranch Country Club and
authorizing the Mayor to sign.
D. Consideration and approval of awarding bid Q-0793-02 for the printing
of brochures to promote the economic and business development in the
City of Vanier Business Forms in an amount not to exceed $11,850.00.
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E. Discussion and consideration to enter into an Engineering Service
Agreement with Johnson, Brickell, Mulcahy and Associates, Inc. (JBM
Consulting) for engineering services in regards to the completion of a
Roadway Impact Fee Study in accordance with Chapter 395 of the
Local Government Code in an amount not to exceed $45,000.00 and
authorizing the Mayor to sign.
F. Consider approval of waiving permit fees for the installation of a
banner advertising the Coppell Consumer Trade Fair. A
G. Consideration of three (3) variance requests by Joe Gebron on behalf
of St. Ann's Carnival to be held October 29-31, 1993 at 180 Samuel
Blvd., CoppeH, Texas.
1. Consideration of a request for a variance to Section 31-2-2 of the
City of Coppell Comprehensive Zoning Ordinance which
concerns parking on paved concrete surfaces.
2. Consideration of a variance from Section 10-8-6.E of the Sign
Ordinance-Temporary Off Premise Signs which concerns the
time limit that non-profit organizations may erect temporary off
premise signs. Request that all fees be waived for these carnival
signs.
3. Consideration of a variance from Section 10-5-4.B.1 of the Sign
Ordinance-Temporary Banner Signs which concerns the size of
temporary banner signs that non-profit organizations may
display. Request that all fees be waived for this carnival banner.
H. Consideration and approval of a final plat for Austin Place Addition,
located approximately 250 feet north of Sandy Lake Road, along the
east side of Moore Road, at the request of Dowdey, Anderson &
Associates, Inc.
I. Discussion and consideration of entering into a letter of agreement with
Arthur Anderson to assist in the assessment and review of the City's
current computer systems and recommendation for future hardware
and software in an amount not to exceed $12,500.00 and authorizing the
Mayor to sign.
J. Discussion and consideration to allow the Economic and Business
Development Board to use City Hall, including Council Chambers, for
a Developer's/Broker's Reception on October 14, 1993, as requested by
Don Keach, Reception Chairperson.
K. Consideration and approval of an Ordinance of the City of Coppell,
Texas approving an amendment to the budget for the City for the fiscal
year October 1, 1992 through September 30, 1993 in the amount of
$61,500.00 for the General Fund and $287,393.00 for the Water and
Sewer Fund and authorizing the Mayor to sign.
Items C, D, G and I were pulled for later consideration.
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Items 24 A, B, E, F, H, J and K --
Councilmember Garrison moved to approve Items 24 A, B carrying Ordinance No. 93620, E,
F, H, J and K carrying Ordinance No. 93621. Councilmember Reitman seconded the motion;
the motion carried 7-0 with Mayor Pro Tern Robertson and Councilmembers Weaver, Stably,
Watson, Reitman, Mayo, and Garrison voting in favor of the motion.
Item 24 C -
Councilmember Weaver moved to approve Item 24 C carrying Resolution No. 091493.1.
Councilmember Reitman seconded the motion; the motion carried 5-2 with Councilmembers
Weaver, Stably, Reitman, Mayo, and Garrison voting in favor of the motion and Mayor Pro
Tem Robertson and Councilmember Watson voting against the motion.
Item 24 D -o
Councilmember Weaver moved to approve Item 24 D. Councilmember Stahly seconded the
motion; the motion carried 7-0 with Mayor Pro Tem Robertson and Councilmembers Weaver,
Stahly, Watson, Reitman, Mayo, and Garrison voting in favor of the motion.
Item 24 G --
Mayor Pro Tem Robertson asked that Item 24 G be considered on each of its individual three
parts. Mayor Pro Tem Robertson moved to approve Item 24 G. 1 with the condition that after
the event on October 29-31 that that surface be returned back to its original condition.
Councilmember Weaver seconded the motion; the motion carried 7-0 with Mayor Pro Tern
Robertson and Councilmembers Weaver, Stahly, Watson, Reitman, Mayo, and Garrison voting
in favor of the motion.
Mayor Pro Tern Robertson moved to approve Items 24 G.2 and 24 G.3. Councilmember
Weaver seconded the motion; the motion carded 7-0 with Mayor Pro Tern Robertson and
Councilmembers Weaver, Stahly, Watson, Reitman, Mayo, and Garrison voting in favor of the
motion.
Item 24 I --
Following a request of Councilmember Reitman, Peter G. Smith, City Attorney, stated that,
based upon the facts presented by Councilmember Reitman, there does not appear to be a
conflict of interest for Councilmember Reitman for Item 24 I. Barron Green, 433 Parkway
Boulevard, representing Arthur Anderson, addressed the Council concerning the key
requirements of the City. Arthur Anderson will make a recommendation consisting of three
hardware platforms and three software platforms. Councilmember Weaver moved to approve
Item 24 I. Councilmember Mayo seconded the motion; the motion carried 6-1 with
Councilmembers Weaver, Stahly, Watson, Reitman, Mayo, and Garrison voting in favor of the
motion and Mayor Pro Tem Robertson voting against the motion.
There being no further business to come before the City Council, the meeting was adjourned.
Tom Morton, Mayor
ATTEST:
Dorothy Timmons, City secretary
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