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CM 1994-03-22 MINUTES OF MARCH 22, 1994 The City Council of the City of Coppell met in Regular Called Session on Tuesday, March 22, 1994 at 6:00 p.m. in the City Council Chambers of Town Center, 255 Parkway Boulevard, Coppell, Texas. The following members were present: Tom Morton, Mayor Ron Robertson, Mayor Pro Tem Peyton Weaver, Councilmember Flo McFadden Stably, Councilmember Danny L. Watson, Councilmember Lanny Mayo, Councilmember Jim Garrison, Councilmember (late arrival) Councilmember Mitch Reitman was absent from the meeting. Also present were City Manager Jim Witt, Assistant City Secretary Linda Grau and City Attorney Peter G. Smith. REGULAR SESSION (Open to the Public) 1. Call to order Mayor Morton called the meeting to order and adjourned into Work Session. Councilmember Garrison arrived prior to the Work Session. WORK SESSION (Open to the Public) 2. Convene Work Session A. Texas Waste Management - Solid waste collection fees. Report by -- Texas Waste Management and Director of Public Works. B. Lone Star water bill appeal from John Robinson. C. Discussion of Woodridge Homeowners Association Fence Issue REGULAR SESSION (Open to the Public) 3. Reconvene Regular Session 4. Invocation Councilmember Watson led those present in the invocation. 5. Pledge of Allegiance Mayor Morton introduced Cub Scout Pack 846 consisting of Clay Cansler, Scott Rappaport, Victor Ngyen, Chris Carter, Tim Disen, Alan Thiele, Travis Wilson, Bradley Bender and John Rodriguez and Troop Leaders Vicki Cansler and Gay Carter who led those present in the Pledge of Allegiance. The Consent Agenda was considered at this time. See Item 13 below for minutes. 6. Citizen's Appearances There were no Citizens who wished to address the Council at this time. 7. Appearance by Mr. John Robinson to appeal his water bill, as outlined in the attached letter. CM032294 Page 1 of 5 John Robinson addressed the Council concerning his water bill and expressed his belief that some of the damages to the water line were caused by City vehicles and the construction along Beltline Road. Mr. Robinson stated he had paid what he felt was reasonable and requested an abatement and forgiveness of a portion of the water bill. City Attorney Peter G. Smith stated that the code of ordinances specifically prohibited free water services. Mayor Pro Tern Robertson stated that the maximum consideration that could be given would be the cost of the water and what the City sold it for which would be $1,800.00. Council requested legal advice from City Attorney Pete Smith; therefore, Mayor Morton convened into Executive Session at 8:15 p.m. requesting legal advice. Mayor Morton adjourned the Executive Session at 8:22 p.m. and resumed Item 7 of the Regular Session. Councilmember Mayo moved to deny the request of John Robinson to abate the water. Councilmember Garrison seconded the motion; the motion to deny carded 6-0 with Mayor Pro Tern Robertson and Councilmembers Weaver, Stahly, Watson, Mayo, and Garrison voting in favor of the motion. 8. A. Discussion and consideration of accepting the resignation of Keith Roberson, an alternate member of the Cable Review Board, whose term expires in October, 1995. B. Discussion and consideration of filling the vacancy on the Cable Review Board left by the resignation of alternate member Keith Roberson, whose term expires in October, 1995. C. Discussion and consideration of filling the vacancy on the Cable Review Board left by the resignation of regular board member Melinda Reitman, whose term expires October, 1994. -- A. Mayor Pro Tem Robertson moved to accept the resignation of Keith Roberson, an alternate member of the Cable Review Board, whose term expires in October, 1995. Councilmember Garrison seconded the motion; the motion carried 6-0 with Mayor Pro Tem Robertson and Councilmembers Weaver, Stahly, Watson, Mayo, and Garrison voting in favor of the motion. B. Councilmember Stahly moved to approve Wayne Casa to serve as alternate member on the Cable Review Board to fill the unexpired term of Keith Roberson, whose term expires October, 1995. Mayor Pro Tern Robertson seconded the motion; the motion carried 6-0 with Mayor Pro Tern Robertson and Councilmembers Weaver, Stahly, Watson, Mayo, and Garrison voting in favor of the motion. C. Councilmember Weaver moved to approve Wayne Richard to serve on the Cable Review Board to fill the unexpired term of Melinda Reitman, whose term expires October, 1994. Councilmember Garrison seconded the motion; the motion carried 6-0 with Mayor Pro Tern Robertson and Councilmembers Weaver, Stahly, Watson, Mayo, and Garrison voting in favor of the motion. 9. Presentation by Texas Waste Management of an increase in solid waste collection fees of 6.9%. This includes a 2.3% increase which is 75% of the Consumer Price Index (CPI3.1%), as per their contract, and an additional increase of 4.6% associated with the landfill rate increases due to the Subtitle D regulations imposed in October 1993. Councilmember Weaver requested a division of the question which will be honored. Allen Judkiewicz, representing Texas Waste Management, addressed the Council concerning recycling and trash pick-up, current trash rate and proposed trash proposal increase and reviewed Subtitle D in making facility safer and cleaner for the environment. Following discussion, CM032294 Page2 of 5 U' ' O Councilmember Weaver moved to approve an increase in solid waste collection fees of 2.3 % which is 75% of the Consumer Price Index, as per their initial contract. Councilmember Garrison seconded the motion; the motion carried 6-0 with Mayor Pro Tem Robertson and Councilmembers Weaver, Stably, Watson, Mayo, and Garrison voting in favor of the motion. Councilmember Weaver moved to deny an increase of 4.6% associated with the landfill rate increases due to the Subtitle D regulations imposed in October, 1993. Mayor Pro Tem Robertson seconded the motion; the motion to deny carried 6-0 with Mayor Pro Tern Robertson and Councilmembers Weaver, Stahly, Watson, Mayo, and Garrison voting in favor of the motion. 10. Consideration and approval to establish an Adopt-A-Location Street Litter program whereby business, industry, home owners associations and local civic organizations can adopt locations throughout the City for litter pick up and beautification. Steve Goram, Director of Public Works, made a presentation to the Council. Rey Gonzales, from Public Works, presented a sample of the sign for Adopt-A-Location. Councilmember Mayo moved to approve to establish an Adopt-A-Location Street Litter program whereby business, industry, home owners associations and local civic organizations can adopt locations throughout the City for litter pick up and beautification. Mayor Pro Tern Robertson seconded the motion; the motion carded 6-0 with Mayor Pro Tem Robertson and Councilmembers Weaver, Stahly, Watson, Mayo, and Garrison voting in favor of the motion. Consent Agenda Item 13 E was considered at this time. See Item 13 E below for minutes. 11. Mayor's Report. A. Mayor Morton reported receiving a telephone call from the Fort Worth Star Telegram indicating that the City of Coppell had been ranked in the Top Ten suburban cities in the metroplex area for quality of life. B. Mayor Morton indicated he had received a letter from Kent Moore requesting a consensus on creating an ethics ordinance. Consensus of Council was to draft a letter stating the City has more pressing matters which need to be addressed at this time. C. Mayor Morton discussed the nomination guidelines for the Woman of the Year Award. D. Councilmember Watson reminded everyone of the Park Board Hearing on the Master Plan to be held on Wednesday, March 23, 1994 at 7:00 p.m. E. Mayor Pro Tem Robertson requested an opinion from the City Attorney concerning non- conforming use. F. City Manager Jim Witt reported that there will be a very large agenda on April 12, 1994 and asked for a consensus of Council to entertain spending some time in a Work Session on either April 5th or April 7th on the land use issues. Council agreed that April 5th was the best day. 12. Liaison Reports. MUD Task Force -- Councilmember Weaver announced that there would be no more meetings of the MUD Task Force. Mayor Pro Tem Robertson discussed the reasons for absorbing the MUD. Re-alignment of Beltline Road Committee -- Councilmember Weaver stated he felt a meeting was long overdue on this item. CM032294 Page 3 of 5 D/FW Ai _rport Expansion -- Councilmember Weaver stated that the committee had no activity and encouraged a new committee after the election. Councilmember Stahly announced that a new runway use plan had been presented at the last meeting. Office on Aging/Seniors -- Councilmember Stably stated a meeting of Coppell Senior Citizens would be held on Wednesday by the Senior Citizens and the guest speaker would be City Manager Jim Witt. Councilmember Stahly announced that there would be a raffle sponsored by the Chamber of Commerce and the YMCA to be held April 30, 1994. CONSENT AGENDA 13. Consider approval of the following consent agenda items: A. Consider approval of minutes: March 8, 1994. B. Consider approval of schedule and guidelines to be used in the selection process of designating City of Coppell 1994 Woman of the Year sponsored by the Women's Charity Organization of the Metrocrest. C. Consideration and approval of a resolution authorizing release of a street assessment for and in consideration of the dedication by the property owner of a permanent ten-foot utility and sidewalk easement, providing for execution of a release upon receipt of an easement deed and providing and effective date, and requesting the Mayor to sign. D. Consideration and approval of a resolution for the waiver of permit fees and sign requirements, but not safety regulations or inspections for Coppell Celebrates, Inc., a non-profit organization made up of several civic clubs in Coppell, for a FunFest to be held at Andy Brown Park on April 29, 30 and May 1, 1994, and authorizing the Mayor to sign. E. Consideration and approval of awarding Bid Q-1192-02 for Newspaper Advertising to Citizen's Advocate not to exceed $3,000.00. F. Consideration and approval of awarding Bid Q-0194-05, for automotive parts, to the following vendors. Award to Robertson Fleet Sections 1, 4, 5, 6, and 7 for an amount not to exceed $35,000.00; award to Midway Auto Sections 3, 8, 9, and 12 for an amount not to exceed $25,000.00; reject all bids for Section 2. G. Consideration and approval to award Bid #Q-0194-06 to Goldthwaite's of Texas for a diesel self-propelled rotary mower with a 16' cutting unit and accessories in the amount of $42,383.00. II. Consideration and approval to award Bid Number Q-0194-08 to Dean Electric, Inc. for the construction and installation of lighting for two soccer fields located at Andrew Brown, Jr. Community Park, west of Denton Tap Road in the amount of $53,510.00. I. 1) Consideration and approval to reject the bid to provide fertilization to Class C medians as described in Alternate #3 from The Green Company. CM032294 Page 4 of 5 2) Consideration and approval to award bid to provide fertilization to Class A medians as described in Alternate #3 from Randall and Blake, Inc. in the amount of $2,715.00 during the 1993-94 Fiscal Year. J. 1) Consideration and approval for a "Reciprocal Water and/or Wastewater Service Agreement" between the City of Dallas and the City of Coppell, allowing the City of Coppell to supply water to ureas of the City of Dallas that connect with the City of Coppell and authorizing the Mayor to sign. 2) Consideration and approval of an agreement with Texas Utilities associated with water service and authorizing the City Manager to sign. Item 13 E was pulled for later consideration. Councilmember Mayo moved to approve Items 13 A, B, C carrying Resolution No. 032294.1, D carrying Resolution 032294.2, F, G which should read Bid #Q-0294-01, H, I, and J. Councilmember Watson seconded the motion; the motion carried 6-0 with Mayor Pro Tern Robertson and Councilmembers Weaver, Stahly, Watson, Mayo, and Garrison voting in favor of the motion. Item 13 E -- City Manager Jim Witt presented this item to Council and stated that the Citizen's Advocate was the only local newspaper which met the criteria required. Councilmember Stahly congratulated Jean Murph on the Advocate's first ten years. Councilmember Weaver moved to approve Item 13 E which should read Bid #Q-1293-01. Mayor Pro Tem Robertson seconded the motion; the motion carried 6-0 with Mayor Pro Tem Robertson and Councilmembers Weaver, Stahly, Watson, Mayo, and Garrison voting in favor of the motion. There being no further business to come before the City Council, the meeting was adjourned. Tom Morton, Mayor ATTEST: Dorothy Timmons, City Secretary CM032294 Page 5 of 5