CM 1994-05-24 MINUTES OF MAY 24, 1994
The City Council of the City of Coppell met in Regular Called Session on Tuesday, May 24,
1994 at 7:30 p.m. in the City Council Chambers of Town Center, 255 Parkway Boulevard,
Coppell, Texas. The following members were present:
Tom Morton, Mayor
Ron Robertson, Mayor Pro Tern
Norm Alexander, Councilmember
Flo McFadden Stably, Councilmember
Danny L. Watson, Councilmember
Lanny Mayo, Councilmember (late arrival)
Candy Sheehan, Councilmember
Councilmember Reitman was absent from the meeting. Also present were City Manager Jim
Witt, Assistant City Secretary Linda Grau and City Attorneys Robert Hager (present for
Executive Session) and Robert Dillard, III (present for the regular meeting).
REGULAR SESSION (Open to the Public)
1. Call to order
Mayor Morton called the meeting to order and adjourned into Executive Session.
EXECUTIVE SESSION (Closed to the Public)
2. Convene Executive Session
A. Section 551.071, Texas Government Code - Consultation with City
Attorney.
1. The remaining claims of John Robinson, Kamwell Inc, and
Lonestar Country Club, Inc.
Mayor Morton convened into Executive Session at 6:08 p.m. as allowed under the above-stated
article. Mayor Morton adjourned the Executive Session at 7:19 p.m. and opened the Regular
Session. Councilmember Mayo arrived during Executive Session.
WORK SESSION (Open to the Public)
3. Convene Work Session
A. Truck Parking Ordinance '-~
B. Mid Year Budget
There was no Work Session held.
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REGULAR SESSION (Open to the Public)
4. Reconvene Regular Session
5. Invocation
Councilmember Watson led those present in the Invocation.
6. Pledge of Allegiance
Mayor Morton led those present in the Pledge of Allegiance.
7. Citizen's Appearances
There were no citizens wishing to speak under this item.
CONSENT AGENDA
8. A. Approval of minutes: May 10, 1994
B. Consideration and approval of naming the month of June 1994 as
COPPELL SENIORS APPRECIATION MONTH, and authorizing the
Mayor to sign.
C. Consideration and approval of naming May 23-30, 1994 as BUCKLE
UP AMERICA WEEK, and authorizing the Mayor to sign.
D. Consideration of a recommendation from the Parks and Recreation
Board to have City Council officially recognize the Coppell Soccer
Association for its donation of a piece of top dressing equipment to the
Parks and Recreation Division.
E. Consideration of a variance from Section 10-5-2 (C) of the City of
Coppell Sign Ordinance regulating spacing setbacks for detached
(monument) signs, specifically related to the 75-foot minimum side yard
measurement. The applicant requests approval to locate the sign in the
middle of the lot with the maximum available sideyard setbacks allowed
by the lots' 105 feet width or a variance of 22.5 feet to each of the
sideyard setbacks. This variance is being requested by Sonic Drive-In
for their property located north of Sandy Lake Road on the west side
of Denton Tap Road, at the request of Mark Wainscott of Wainscott &
Assoc. on behalf of Mason, Harrison, Jarrad Enterprises
F. Consideration of a variance from Section 10-5-2 (C) of the City of
Coppell Sign Ordinance regulating spacing setbacks for detached
(monument) signs, specifically related to the 75-foot minimum side yard
measurement. The applicant requests approval to locate the sign in the
middle of the lot with the maximum available sideyard setbacks allowed
by the lots' 120 feet width or a variance of 15 feet to each of the
sideyard setbacks. This variance is being requested by Dr. Greg
Gemoules for his property located at 712 S. Denton Tap Road.
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G. Consideration of a variance from Section 8-3-5 C (1) of the City of
Coppell Code of Ordinances regulating parking in rear yards of
residential lots, specifically related to the 32-foot maximum length
allowed on any residential lot within the City. The applicant is
requesting a variance to park a 33-foot recreational vehicle on the rear
portion of his lot which would require a variance to allow an additional
! foot to the ordinances' maximum permissible vehicle length. This
variance is being requested by John Gainer for his property located at
764 Cardinal.
H. Consideration and approval of Bid Q-0494-02, Gateway Business Park,
Landscaping and Irrigation Improvements, to Clean Cut, Inc. Total
contract amount is as follows: Base Bid, $360,203.11; Alternative 1
(Items AL-3, AL-4, and AL-6, $41,008.00; Alternative 2, $12,300.00;
Alternative 4, $34,687.50; alternative 7, $1,045.00; Alternative 8,
$1,100.00; for a total amount of $450,343.61.
I. Consideration and approval of a contract with Rady and Associates for
a Water and Waste Water System Analysis, Capital Improvement Plan
and Impact Fee Determination in the amount of $74,300.00 and
authorizing the Mayor to sign.
Items G & H were pulled for further consideration.
Items A, B, C, D, E, F, and I --
Councilmember Mayo moved to approve Items 8 A, B, C, D, E, F, and I. Councilmember
Stahly seconded the motion; the motion carried 6-0 with Mayor Pro Tem Robertson and
Councilmembers Alexander, Stahly, Watson, Mayo, and Sheehan voting in favor of the motion.
Item G --
John Gainer, Applicant, 764 Cardinal, made a presentation to the Council. After motion and
withdrawal of motion, the consensus of Council was to consider amending the ordinance from
32 to 33 feet and to present the amended ordinance to the City Council at the June 14, 1994
meeting.
Item H --
Councilmember Mayo moved to approve Item 8 H. Mayor Pro Tern Robertson seconded the
motion; the motion carried 6-0 with Mayor Pro Tern Robertson and Councilmembers Alexander,
Stahly, Watson, Mayo, and Sheehan voting in favor of the motion.
9. PUBLIC HEARING: Consideration and approval of the annexation of 3.79
acres of land along the north side of East Beltline Road, in close proximity to
our existing eastern City Limit line.
Mayor Morton opened the Public Hearing and announced that no one had signed up to speak on
this item. Mayor Morton then closed the Public Hearing. Jim Witt, City Manager, made a
presentation to the Council and informed Council that an ordinance would be presented at the
June 14, 1994 meeting. Mayor Pro Tem Robertson moved to approve the annexation of 3.79
acres of land along the north side of East Beltline Road, in close proximity to our existing
eastern City Limit line. Councilmember Watson seconded the motion; the motion carried 6-0
with Mayor Pro Tern Robertson and Councilmembers Alexander, Stahly, Watson, Mayo, and
Sheehan voting in favor of the motion.
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10. PUBLIC HEARING: Consideration and approval of the annexation of 1.06
acres of land located along the west side of Denton Tap Road and generally
north of Highland Road (in Lewisville),,
Mayor Morton opened the Public Hearing and announced that no one had signed up to speak on
this item. Mayor Morton then closed the Public Hearing. Jim Witt, City Manager, made a
presentation to the Council and informed Council that an ordinance would be presented at the
June 14, 1994 meeting. Mayor Pro Tern Robertson moved to approve the annexation of 1.06
acres of land located along the west side of Denton Tap Road and generally north of Highland
Road (in Lewisville). Councilmember Mayo seconded the motion; the motion carried 6-0 with
Mayor Pro Tem Robertson and Councilmembers Alexander, Stahly, Watson, Mayo, and Sheehan
voting in favor of the motion.
Items 13 and 14 were considered at this time. See Items 13 and 14 below for minutes.
11. Presentation of report on the Management Study of Law Enforcement by Mr.
Carroll Buracker of Buracker & Associates, Harrisonburg, Virginia.
Carroll Buracker made a presentation to Council regarding a Management Study of the Coppell
Police Department. A copy of the Management Study is on file in the City Secretary
Department and Mayor Morton requested that a copy be placed in the Library. No action was
required on this item.
12. A. Consider accepting the resignation of Linda Millegan from the
Economic and Business Development Board.
B. Discussion and consideration of filling a vacancy on the Economic and
Business Development Board created by the resignation of Linda
Millegan whose term expires September, 1994.
A. Councilmember Mayo moved to accept the resignation of Linda Millegan from the
Economic and Business Development Board. Councilmember Stably seconded the
motion; the motion carried 6-0 with Mayor Pro Tern Robertson and Councilmembers
Alexander, Stably, Watson, Mayo, and Sheehan voting in favor of the motion.
B. Councilmember Mayo moved to postpone filling the vacancy on the Economic and
Business Development Board until the regular appointments are made in October.
Councilmember Watson seconded the motion; the motion carried 6-0 with Mayor Pro
Tern Robertson and Councilmembers Alexander, Stahly, Watson, Mayo, and Sheehan
voting in favor of the motion.
13. Consider approval of an ordinance calling an election for August 13, 1994 to
vote for or against a proposition for the adoption of an additional one-half of
one percent sales and use tax pursuant to Section 4B of the Development
Corporation Act of 1979 and authorizing the Mayor to sign.
Jim Witt, City Manager, made a presentation to the Council. Ken Hevron, Chairman of the
Library Board, and Amy Smith, Chairman of the Park Board, addressed the Council on this
matter. Council requested that the City Manager report on the status of current fund requests
at the June 28, 1994 meeting. Alan Johnson, Finance Director, answered questions from
Council regarding the selling of bonds. Robert Dillard, III, City Attorney, addressed issues
concerning the Board which would have to be appointed. Councilmember Mayo moved to
approve Ordinance No. 94548 calling an election for August 13, 1994 to vote for or against a
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proposition for the adoption of an additional one-half of one percent sales and use tax pursuant
to Section 4B of the Development Corporation Act of 1979 and authorizing the Mayor to sign.
Councilmember Stahly seconded the motion; the motion carried 6-0 with Mayor Pro Tern
Robertson and Councilmembers Alexander, Stahly, Watson, Mayo, and Sheehan voting in favor
of the motion. Jim Witt, City Manager, read the ordinance into the record.
14. Consider approval of an ordinance formally adopting the Mid-Year Budget
with adjustments for Fiscal Year 1993-94, and authorizing the Mayor to sign.
Jim Witt, City Manager, made a presentation to the Council. Councilmember Robertson
requested to amend the Senior Citizens Expenses to $4,000.00. Consensus of Council was to
increase the Senior Citizens Expenses an additional $1,000 for a total of $4,000. Council asked
the City Manager to look into outside services of an arborist and bring something back to the
June 28, 1994 meeting. Mayor Pro Tem Robertson moved to approve Ordinance No. 94649
formally adopting the Mid-Year Budget with adjustments to the Senior Citizens Expenses for
Fiscal Year 1993-94, and authorizing the Mayor to sign. Councilmember Mayo seconded the
motion; the motion carried 6-0 with Mayor Pro Tem Robertson and Councilmembers Alexander,
Stahly, Watson, Mayo, and Sheehan voting in favor of the motion.
15. Consideration and approval to appropriate funds to construct a left turn lane
along Parkway Boulevard eastbound at the entrance of Andrew Brown, Jr.
Community Park, east of Denton Tap Road.
Steve Goram, Director of Public Works, made a presentation to Council stating that the Public
Works Department will do the construction and the Engineering Department has done the design.
Public Works estimated a 22-day period for completion of the project. After motion and
withdrawal of motion, Councilmember Alexander moved to put this item out to quote not to
exceed $15,000.00. Councilmember Watson seconded the motion; the motion carried 5-1 with
Councilmembers Alexander, Stahly, Watson, Mayo, and Sheehan voting in favor of the motion
and Mayor Pro Tern Robertson voting against the motion.
16. Necessary Action resulting from Executive Session.
There was no action necessary under this item.
17. City Manager's Report.
There was no report from the City Manager.
18. Mayor's Report.
A. Appointment of a City Council Liaison to the Cable Review Board.
^. Consensus of Council was to appoint Councilmember Reitman to serve as the liaison to
the Cable Review Board and place item on the agenda for the next City Council meeting.
B. Mayor Morton discussed the Public Housing Committee and Councilmembers submitted
names for the Committee. Names submitted were Pat Keenan, Chuck Sturges and Leslie
Fetchen. Mayor Morton requested an agenda item for the next City Council meeting.
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19. Liaison Reports.
Senior Citizens -- Councilmember Stably reported that the Senior Citizens were a non-profit
organization and that they can accept donations.
YMCA -- Councilmember Stably announced that the registration for the summer programs were
under way.
Jim Witt, City Manager, introduced Tommie Buchanan who will serve as Interim Police Chief.
There being no further business to come before the City Council, the meeting was adjourned.
Tom Morton, Mayor
ATTEST:
Linda Grau ,Assistant City Secretary
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