CP 2007-05-22
NOTICE OF CITY COUNCIL MEETING AND AGENDA
MAY 22, 2007
DOUG STOVER, BILLY FAUGHT, Place 5
Mayor Mayor Pro Tem
TIM BRANCHEAU, Place 1 MARSHA TUNNELL, Place 4
JAYNE PETERS, Place 2 MARVIN FRANKLIN, Place 6
BRIANNA HINOJOSA-FLORES, Place 3 BILL YORK, Place 7
JIM WITT, City Manager
MEETING TIME AND PLACE:
Call to Order 5:30 p.m. Council Chambers (Open to the Public)
Executive Session Immediately Following 1st Fl. Conf. Room (Closed to the Public)
Work Session Immediately Following 1st Fl. Conf. Room (Open to the Public)
Regular Session 7:00 p.m. Council Chambers (Open to the Public)
Notice is hereby given that the City Council of the City of Coppell, Texas will
meet in Regular Called Session on Tuesday, May 22, 2007, at 5:30 p.m. for
Executive Session, Work Session will follow immediately thereafter, and Regular
Session will begin at 7:00 p.m., to be held at Town Center, 255 Parkway
Boulevard, Coppell, Texas.
As authorized by Section 551.071(2) of the Texas Government Code, this
meeting may be convened into closed Executive Session for the purpose of
seeking confidential legal advice from the City Attorney on any agenda item
listed herein.
The City of Coppell reserves the right to reconvene, recess or realign the Work
Session or called Executive Session or order of business at any time prior to
adjournment.
The purpose of the meeting is to consider the following items:
ITEM # ITEM DESCRIPTION
1. Call to order.
ag052207
Page 1 of 6
ITEM # ITEM DESCRIPTION
EXECUTIVE SESSION (Closed to the Public)
2. Convene Executive Session
A. Section 551.071, Texas Government Code - Consultation with City
Attorney.
1. The City of Coppell and Coppell Independent School District
opposition to a change of zoning request of the Billingsley
Corporation in the City of Dallas, Zoning Case Number Z045-
107; and City of Coppell vs. CB Parkway Business Center VI, et
al in the County Court at Law No. 3; and CB Parkway Business
Center, et al vs. City of Coppell, et al; and City of Dallas vs.
Douglas Stover, et al in the 191st District Court; and City of
Coppell, et al vs. City of Dallas, et al in the 101st District Court.
2. To seek legal advice from City Attorney concerning proposed
agreements with Dart regarding railroad and grade
reconstruction and maintenance.
B. Section 551.087, Texas Government Code – Economic
Development Negotiations.
1. ED Prospects West of Beltline/Denton Tap and south of Bethel
Road.
WORK SESSION (Open to the Public)
3. Convene Work Session
A. Presentation by Coppell High School Math Students.
B. Vision 2030 – Process and Appointments to Steering Committee.
C. Discussion of Agenda Items.
Adjourn Work Session.
PUBLIC ANNOUNCEMENTS
Public Service Announcements concerning local civic events and no Council
action is required or permitted.
REGULAR SESSION (Open to the Public)
4. Convene Regular Session.
5. Invocation.
6. Pledge of Allegiance.
ag052207
Page 2 of 6
ITEM # ITEM DESCRIPTION
7. Consider appointment of Mayor Pro Tem as required by Section 3.05 of
the Home Rule Charter.
8. Report by Park Board.
9. Citizens' Appearances.
CONSENT AGENDA
10. Consider approval of the following consent agenda items:
A. Consider approval of minutes: May 8, 2007.
B. Consider approval of removing Stephen Hafer from the Park Board
due to attendance requirements not being met.
C. Consider approval of a resolution marking the third anniversary of
the "Welcome Home a Hero" program at DFW Airport, and
authorizing the Mayor to sign.
D. Consider approval of awarding Bid # Q-0407-01, for Cleaning and
Related Services of municipal buildings, to Regent Services in the
amount of $121,244.04 as budgeted, for a one-year period
beginning June 1, 2007, with renewal options for an additional 4-
years; and authorizing the City Manager to sign.
E. Consider approval of an ordinance amending Article 8-3 Parking,
Section 8-3-1(A) of the Code of Ordinance for the City of Coppell to
prohibit stopping, standing or parking a vehicle at all times, on both
sides of Crestside Drive beginning at a point approximately 430 feet
south of its intersection with Wrangler Drive and extending to a point
at the west property line of Lot 1, Block A of the PSI Net Addition in
the Northlake 635 Business Park; and authorizing the Mayor to sign.
F. Consider approval to enter into a Professional Engineering Services
Agreement with Kimley-Horn and Associates, Inc. to provide review
services of Floodplain Study submittals, for compliance with City of
Coppell ordinances and Federal Emergency Management Agency
(FEMA) requirements; and authorizing the City Manager to sign.
END OF CONSENT
ag052207
Page 3 of 6
ITEM # ITEM DESCRIPTION
11. PUBLIC HEARING:
Consider approval of Case No. PD-223-C and S-1114-C, Kimbel Addition,
zoning change request from C (Commercial), S-1085-C and S-1114-C to
PD-223-C and S-1114-C (Planned Development 223-Commercial and
Special Use Permit 1114-Commercial) to allow the construction of two
retail/medical buildings, a bank, the retention of an existing take-out
restaurant (S-1114-C, Papa John’s) and a portion of an existing retail
structure, totaling 25,245-square-feet, and to allow a reduction in
landscaped areas, required setbacks, alternative signage colors, sizes and
locations and other deviations from the requirements of the Zoning
Ordinance, on 2.9 acres of property located at the northeast corner of
Sandy Lake Road and MacArthur Boulevard.
12. Consider approval to rescind the previously awarded Bid # Q 1106-04 for
the annual Reinforced Concrete Paving Repair Project to Ken-Do
Contracting and to award Bid # Q 0507-01 for the rebid of the annual
Reinforced Concrete Paving Repair Project to Laughley Bridge and
Construction, Inc. in an amount of $300,000 as budgeted in the
Infrastructure Maintenance Fund; and authorizing the City Manager to
sign.
13. Consider approval of an Interlocal Agreement between the city of Irving
and the city of Coppell for mutual interest in communications consultancy
services for the benefits of the citizens in their respective municipalities,
and the greater Dallas community, and authorizing the Mayor to sign.
14. Consider approval of a Letter of Intent for a funeral home provider for a
proposed municipal cemetery and authorizing the City Manager to sign.
15. Consider appointments to Council Committees.
16. City Manager's Report.
A. FY07 Goals and Objectives.
17. Mayor and Council Reports.
A. Report by Mayor Stover regarding Video on Susan G. Komen North
Texas Race for the Cure.
B. Report by Mayor Stover regarding Project Graduation May 29th.
18. Council Committee Reports.
A. Carrollton/Farmers Branch ISD/Lewisville ISD – Councilmember
Tunnell.
B. Coppell ISD – Mayor Pro Tem Faught and Councilmember York.
ag052207
Page 4 of 6
ITEM # ITEM DESCRIPTION
C. Coppell Seniors – Mayor Pro Tem Faught and Councilmember
Brancheau.
D. Dallas Regional Mobility Coalition - Councilmember Peters.
E. Economic Development Committee - Councilmembers Peters and
Franklin.
F. Metrocrest Hospital Authority - Councilmember Tunnell.
G. Metrocrest Medical Foundation - Councilmember Hinojosa-Flores.
H. Metrocrest Medical Services – Councilmember Hinojosa-Flores.
I. Metrocrest Social Service Center – Councilmember York.
J. North Texas Council of Governments - Councilmember Peters.
K. NTCOG/Regional Emergency Management - Councilmember
Franklin.
L. North Texas Commission - Councilmember Brancheau.
M. Senior Adult Services – Mayor Pro Tem Faught.
19. Necessary action resulting from Work Session.
20. Necessary Action Resulting from Executive Session.
Adjournment.
____________________________________
Douglas N. Stover, Mayor
CERTIFICATE
I certify that the above Notice of Meeting was posted on the bulletin board at
the City Hall of the City of Coppell, Texas on this 18th day of May, 2007, at
__________________.
____________________________________
Libby Ball, City Secretary
ag052207
Page 5 of 6
DETAILED INFORMATION REGARDING THIS AGENDA IS AVAILABLE ON
THE CITY'S WEBSITE (www.ci.coppell.tx.us) UNDER PUBLIC
DOCUMENTS, COUNCIL PACKETS.
PUBLIC NOTICES
STATEMENT FOR ADA COMPLIANCE
The City of Coppell acknowledges its responsibility to comply with the Americans With
Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require
special services (i.e. sign interpretative services, alternative audio/visual devices, and
amanuenses) for participation in or access to the City of Coppell sponsored public
programs, services and/or meetings, the City requests that individuals make requests for
these services forty-eight (48) hours ahead of the scheduled program, service and/or
meeting. To make arrangements, contact Vivyon V. Bowman, ADA Coordinator or
other designated official at (972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989).
ag052207
Page 6 of 6
KEY TO COUNCIL GOALS ICONS
2007
Economic Development
• Promote highest and best use of Lesley tract
• Continue to explore large tract development options
• Continue “hot spot” focus
• Refine “Old Coppell” vision
• Assess use/sale/acquisition of City property
• Develop strategy to attract and retain high value office/retail/development
Quality Public Facilities & Infrastructure
• Explore funding sources for IMF
• Implement ½-cent sales tax reallocation for parks
• Continue focus on local/regional transportation efforts
• Provide quality park and recreation facilities
Excellent City Services & High Citizen Satisfaction
• Continue strategic planning for future costs of service delivery
• Timely response with quality service delivery
• Optimize citizen communication efforts
• Promote citizen involvement
• Actively participate in the legislative process
Sense of Community
• Develop and support community special events
• Encourage and evaluate teen initiatives
• Reassess viability of City cemetery
• Evaluate services and programs for senior citizen community
• Continue support for social services benefiting Coppell citizens
• Continue partnership with public entities serving our community
Fiscal Stability
• Continue and refine financial planning and forecasting
• Continue systematic management of debt and expenditures
• Balance expenditures with ability to maintain over time
• Perform cost analysis on all approved projects and programs prior to implementation
• Minimize potential impact of external factors and developments
Neighborhood Integrity & Code Enforcement
• Maintain communication with neighborhoods and the community
• Update Master Plan and Zoning as required
• Continue proactive neighborhood integrity programs
Safe Community
• Maintain and improve existing excellent level of service
• Continue focus on Homeland Security
• Provide quality public education programs
• Continue traffic/speed control efforts
DATE: May 22, 2007
ITEM #: ES-2
AGENDA REQUEST FORM
EXECUTIVE SESSION
A. Section 551.071, Texas Government Code – Consultation with City Attorney.
1. The City of Coppell and Coppell Independent School District opposition to
a change of zoning request of the Billingsley Corporation in the City of
Dallas, Zoning Case Number Z045-107; and City of Coppell vs. CB Parkway
Business Center VI, et al in the County Court at Law No. 3; and CB
Parkway Business Center, et al vs. City of Coppell, et al; and City of Dallas
vs. Douglas Stover, et al in the 191st District Court; and City of Coppell, et
al vs. City of Dallas, et al in the 101st District Court.
2. To seek legal advice from City Attorney concerning proposed
agreements with Dart regarding railroad and grade reconstruction and
maintenance.
B. Section 551.087, Texas Government Code – Economic Development
Negotiations.
1. ED Prospects West of Beltline/Denton Tap and south of Bethel Road.
Agenda Request Form - Revised 02/04 Document Name: %executivesession
DATE: May 22, 2007
ITEM #: WS-3
AGENDA REQUEST FORM
WORK SESSION
A. Presentation by Coppell High School Math Students.
B. Vision 2030 – Process and Appointments to Steering Committee.
C. Discussion of Agenda Items.
Agenda Request Form - Revised 02/04 Document Name: %worksession
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
City Secretary
May 22, 2007
7
✔
PROCEDURAL
Consider appointment of Mayor Pro Tem as required by Section 3.05 of the Home Rule Charter.
The Coppell Home Rule Charter decrees that a new Mayor Pro Tem be selected annually.
Elect a Mayor Pro Tem
%ProTem
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
City Secretary
May 22, 2007
8
✔
REPORT
Report by the Park Board.
The semi-annual report will be made by a member of the Park Board.
No action necessary on this item.
%boardreport
DATE: May 22, 2007
ITEM #: 9
AGENDA REQUEST FORM
CITIZENS' APPEARANCES
ORDINANCE NO. 2001-964
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, ESTABLISHING RULES, TIMES AND
PROCEDURES FOR CONDUCTING CITY COUNCIL MEETINGS.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS, THE
FOLLOWING ARE HEREBY ADOPTED AS THE RULES, TIMES AND PROCEDURES FOR
CONDUCTING COUNCIL MEETINGS OF THE CITY COUNCIL OF THE CITY OF COPPELL,
TEXAS:
The City of Coppell Code of Ordinances, Article 1-10 "Rules, Times and Procedures for Conducting City
Council Meetings," be, and the same is hereby, amended to read as follows:
"ARTICLE 1-10
RULES, TIMES AND PROCEDURES FOR CONDUCTING
CITY COUNCIL MEETINGS
". . .
1-10-6.2.1 CITIZENS APPEARANCE
Persons wishing to speak on any matter other than an item scheduled for a public hearing on the agenda, must sign
a register and list their residence address, provided by the City Secretary on a table outside the Council Chambers,
and such persons may be heard only at the "Citizens Appearance" portion of a regular meeting or special meeting.
Each speaker must state his or her name and address of residence. Presentations by individuals during the
"Citizens Appearance" shall be limited to two (2) minutes each. An individual speaker's time may be extended for
an additional two (2) minutes with the approval of a majority of the Council members present. There shall be a
cumulative limit of twenty (20) minutes allotted of any regular or special Council meeting. Those persons who
signed up to speak at the "Citizens Appearance" shall be called upon in the order that they have signed the
provided register. No personal attacks by any speaker shall be made against any member of the Council, Mayor,
individual, group or corporation (Charter Article 3, Section 3.12).
Agenda Request Form - Revised 09/02 Document Name: %citapp.doc
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
City Secretary
May 22, 2007
10/A
✔
PROCEDURAL
Consider approval of minutes: May 8, 2007.
Minutes of the City Council meeting held on May 8, 2007.
Staff recommends approval.
%minutes
MINUTES OF MAY 8, 2007
The City Council of the City of Coppell met in Regular Called Session on
Tuesday, May 8, 2007, at 5:30 p.m. p.m. in the City Council Chambers of Town
Center, 255 Parkway Boulevard, Coppell, Texas. The following members were
present:
Doug Stover, Mayor
Billy Faught, Mayor Pro Tem
Tim Brancheau, Councilmember
Jayne Peters, Councilmember
Marsha Tunnell, Councilmember
Marvin Franklin, Councilmember
Bill York, Councilmember
Councilmember Hinojosa-Flores was absent from the meeting. Als o present
were City Manager Jim Witt, City Secretary Libby Ball and City Attorney Robert
Hager.
1. Call to order.
Mayor Stover called the meeting to order, determined that a quorum was
present and convened into Executive Session.
EXECUTIVE SESSION (Closed to the Public)
2. Convene Executive Session
A. Section 551.071, Texas Government Code - Consultation with
City Attorney.
1. The City of Coppell and Coppell Independent School
District opposition to a change of zoning request of the
Billingsley Corporation in the City of Dallas, Zoning Case
Number Z045-107; and City of Coppell vs. CB Parkway
Business Center VI, et al in the County Court at Law No.
3,; and CB Parkway Business Center, et al vs. City of
Coppell, et al.; and City of Dallas vs. Douglas Stover, et al
in the 191st District Court; and City of Coppell, et al vs.
City of Dallas, et al in the 101st District Court.
cm050807
Page 1 of 20
2. To seek legal advice from City Attorney concerning
proposed agreements with Dart regarding railroad and
grade reconstruction and maintenance.
B. Section 551.087, Texas Government Code – Economic
Development Negotiations.
1. ED Prospects West of Beltline/Denton Tap and south of
Bethel Road.
Mayor Stover convened into Executive Session at 5:51 p.m. as allowed
under the above-stated article. Mayor Stover recessed the Exec utive
Session at 6:53 p.m. and opened the Regular Session.
WORK SESSION (Open to the Public)
3. Convene Work Session
A. Review of Council Strategy and Goal Setting.
B. Discussion of Agenda Items.
Work Session was not convened.
REGULAR SESSION (Open to the Public)
4. Convene Regular Session.
5. Invocation.
The Reverend Jennifer Scott of the First United Methodist Church led
those present in the invocation.
6. Pledge of Allegiance.
Mayor Stover led those present in the Pledge of Allegiance.
cm050807
Page 2 of 20
7. Consider approval of a proclamation congratulating Coppell High
School students on their appointments to military academies, and
authorizing the Mayor to sign.
Presentation:
Mayor Stover read Proclamations for the record and presented the same
to each student.
Action:
Councilmember Peters moved to approve a proclamation congratulating
Matthew Hansen on his appointment to West Point, and authorizing the
Mayor to sign. Councilmember Franklin seconded the motion; the motion
carried 6-0 with Mayor Pro Tem Faught and Councilmembers Branch eau,
Peters, Tunnell, Franklin and York voting in favor of the motion.
Councilmember Peters moved to approve a proclamation congratulating
Parker Pope on his appointment to the Merchant Marines, and authorizing
the Mayor to sign. Councilmember Faught seconded the motion; the
motion carried 6-0 with Mayor Pro Tem Faught and Councilmembers
Brancheau, Peters, Tunnell, Franklin and York voting in favor of the
motion.
Councilmember Peters moved to approve a proclamation congratulating
Michael Shuman on his appointment to the Naval Academy at Annapolis,
and authorizing the Mayor to sign. Councilmember Franklin seconded the
motion; the motion carried 6-0 with Mayor Pro Tem Faught and
Councilmembers Brancheau, Peters, Tunnell, Franklin and York voting in
favor of the motion.
8. Citizens’ Appearances.
There was no one signed up to speak under this item.
CONSENT AGENDA
9. Consider approval of the following consent agenda items:
cm050807
Page 3 of 20
A. Consider approval of minutes: April 24, 2007.
B. Consider the approval of a Resolution authorizing the City of
Coppell to enter into a Local Project Advance Funding
Agreement (LPAFA) with the State of Texas for voluntary local
government contributions to transportation improvement
projects; providing for the Federal funding of the IH 635
westbound frontage road, west of Belt Line Road; authorizing
the Mayor to sign and providing an effective date.
C. Consider approval of an Ordinance for Case No. PD-108R2.2-
SF-9, The Reserve, Lot 11, Block B, zoning change from PD-
108R2-SF-9 (Planned Development-108 Revision 2-Single
Family-9) to PD-108R2.2-SF-9 (Planned Development-108
Revision 2.2-Single Family-9) to allow up to 30% stucco and to
permit alternate paving materials for the driveway on property
located at 725 Penfolds Lane, and authorizing the Mayor to sign.
D. Consider approval of an Ordinance for Case No. PD-221R-HC,
Duke Lesley Addition, zoning change from PD-221-HC
(Planned Development-221-Highway Commercial) to PD-
221R-HC (Planned Development-221 Revised-Highway
Commercial) to attach a Detail Site Plan to allow for a 182,700-
square-foot office building on 11.85 acres of property located
at the southwest corner of the proposed extension of Dividend
Drive and S. Beltline Road, and authorizing the Mayor to sign.
E. Consider approval of an Ordinance for Case No. S-1215R-C,
Kountry Donuts & Cafe, zoning change from S-1215-C (Special
Use Permit-1215-Commercial) to S-1215R-C (Special Use
Permit-1215 Revised-Commercial), to allow a 1,400-square-
foot restaurant with drive-through service on 0.49 of an acre of
property located along the west side of S. Denton Tap Road,
approximately 500 feet north of Southwestern Boulevard, and
authorizing the Mayor to sign.
cm050807
Page 4 of 20
F. Consider approval of an Ordinance for Case No. S-1237-C, Da
Dusty Cellar, zoning change request from C (Commercial) to S-
1237-C (Special Use Permit-1237-Commercial) to allow a
3,000-square-foot convenience/retail store to be located at 751
S. MacArthur Blvd., #505, and authorizing the Mayor to sign.
G. Consider approval of an Ordinance for Case No. S-1238-C,
Kegs N Cellar, zoning change from C (Commercial) to S-1238-
C (Special Use Permit-1238-Commercial) to allow a 2,850-
square-foot convenience/retail store to be located at 777 S.
MacArthur Blvd., #413-417, and authorizing the Mayor to sign.
H. Consider approval of an Ordinance for Case No. S-1240-R,
DeVine Cellars, zoning change from R (Retail) to S-1240-R
(Special Use Permit-1240-Retail) to allow a 2,981-square-foot
retail/convenience store and tasting room to be located at 115
W. Sandy Lake Road, and authorizing the Mayor to sign.
Action:
Councilmember Peters moved to approve Consent Agenda Items A, B
carrying Resolution No. 2007-0508.1 and adding condition that Duke will
be financially responsible for funding in the amount of $952,416.50, C
carrying Ordinance No. 91500-A-454, D carrying Ordinance No. 91 500-
A-455, E carrying Ordinance No. 91500-A-456, F carrying Ordinance No.
91500-A-457, G carrying Ordinance No. 91500-A-458 and H carryin g
Ordinance No. 91500-A-459. Councilmember Brancheau seconded the
motion; the motion carried 6-0 with Mayor Pro Tem Faught and
Councilmembers Brancheau, Peters, Tunnell, Franklin and York voting in
favor of the motion.
10. PUBLIC HEARING:
Consider approval of a Resolution granting a variance of three
hundred (300’ ) feet to Harun Bruno Ceka (Siena Pasta & Pizza) from
the 300-foot prohibited requirement under Ordinance No. 2006-1143,
Article 6-16, Section 6-16-2 of the Code of Ordinances, to a
business selling or offering for sale alcoholic beverages, with a
cm050807
Page 5 of 20
business address being 780 S. MacArthur Boulevard, Suite 100; and
authorizing the Mayor to sign.
Presentation:
Gary Sieb, Director of Planning, made a presentation to the Council.
Public Hearing:
Mayor Stover opened the Public Hearing and advised that no one had
signed up to speak on this proposal.
Action:
Councilmember York moved to close the Public Hearing and approve
Resolution No. 2007-0508.2 granting a variance of three hundred (300’ )
feet to Harun Bruno Ceka (Siena Pasta & Pizza) from the 300-foot
prohibited requirement under Ordinance No. 2006-1143, Article 6-16,
Section 6-16-2 of the Code of Ordinances, to a business selling or
offering for sale alcoholic beverages, with a business address being 780 S.
MacArthur Boulevard, Suite 100; and authorizing the Mayor to si gn.
Councilmember Brancheau seconded the motion; the motion carried 6-0
with Mayor Pro Tem Faught and Councilmembers Brancheau, Peters,
Tunnell, Franklin and York voting in favor of the motion.
11. PUBLIC HEARING:
Consider approval of Case No. PD-213R2-H, Lost Creek
Townhomes, zoning change request from H (Historic) to PD-213R2-H
(Planned Development-213 Revision 2-Historic) with a Detail Sit e
Plan, to allow the development of 25 residential units, recreat ion,
open space and common areas on 4.57 acres of property and a
Concept Plan for commercial uses on approximately one acre of
property located along the east side of Coppell Road, approxima tely
210 feet north of Bethel Road.
Presentation:
Gary Sieb, Director of Planning, made a presentation to the Council.
cm050807
Page 6 of 20
Jason Rose, 1207 Bethel School Court, Applicant, addressed the Council.
Public Hearing:
Mayor Stover opened the Public Hearing and advised that no one had
signed up to speak on this proposal.
Action:
Councilmember Brancheau moved to close the Public Hearing and a pprove
Case No. PD-213R2-H, Lost Creek Townhomes, zoning change request
from H (Historic) to PD-213R2-H (Planned Development-213 Revision 2-
Historic) with a Detail Site Plan, to allow the development of 25 residential
units, recreation, open space and common areas on 4.57 acres of property
and a Concept Plan for commercial uses on approximately one acr e of
property located along the east side of Coppell Road, approximately 210
feet north of Bethel Road; subject to the following conditions:
1) Label Mulberry Lane on all exhibits; eliminate Kate Lane;
2) Landscape Plan needs to be signed by a registered landscape architect;
3) Insure units comply with Old Coppell Design Guidelines;
4) Drainage system will be further evaluated during Engineering's plan
review process; and
5) Park development fee of $1285/unit and tree removal permit required.
Councilmember Tunnell seconded the motion; the motion carried 6 -0 with
Mayor Pro Tem Faught and Councilmembers Brancheau, Peters, Tunnell,
Franklin and York voting in favor of the motion.
12. PUBLIC HEARING:
Consider approval of Case No. PD-214R2-SF-9 and C, Arbor Manors,
zoning change request from C (Commercial), R (Retail) and SF-9
(Single Family– 9) to PD-214R2-SF-9 and C (Planned Development-
214 Revision - 2 Single-Family-9 and Commercial), with a Concept
Site Plan to allow the development of 73 single-family homes on
approximately 24 acres and commercial uses on approximately five
acres of property located south of Sandy Lake Road; west of Denton
Tap Road.
cm050807
Page 7 of 20
Presentation:
Gary Sieb, Director of Planning, made a presentation to the Council.
Matt Alexander, Applicant, addressed the Council.
Public Hearing:
Mayor Stover opened the Public Hearing and asked for those persons
wishing to speak on this proposal.
1) Jeannine Luenser, 120 Hearthwood Drive, spoke against the proposal;
2) Gina Calabro, 116 Hearthwood Drive, spoke against the proposal;
3) Ernie Jennings, 251 Tealwood, spoke against the proposal; and
4) Paul Tillson, 129 Hearthwood, spoke against the proposal.
Action:
Councilmember York moved to close the Public Hearing and approve Case
No. PD-214R2-SF-9 and C, Arbor Manors, zoning change request from C
(Commercial), R (Retail) and SF-9 (Single Family– 9) to PD-214R2-SF-9
and C (Planned Development-214 Revision - 2 Single-Family-9 and
Commercial), with a Concept Site Plan to allow the development of 73
single-family homes on approximately 24 acres and commercial uses on
approximately five acres of property located south of Sandy Lake Road;
west of Denton Tap Road; subject to the following conditions:
1) Park development fees will be assessed at $1285/unit;
2) Tree removal permit will be required prior to any construction start;
3) Explain development of cul-de-sac on west property line (how ,
easement, etc.) with written statement;
4) ALL common areas need to be identified by ascending numbers 1X,
2X, 3X, 4X, 5X, etc.;
5) Indicate wall column spacing on exhibit (10- to 30-foot spacing);
6) Indicate “ existing guard rail” along Tealwood Drive will be
removed upon street construction;
7) Need sealed/signed Landscape Plan by a registered landscape
architect;
8) Runoff needs to be intercepted before reaching Sandy Lake Road;
drainage will be evaluated further during Engineering plan review;
cm050807
Page 8 of 20
9) Label water and sanitary sewer lines correctly and tie into
Tealwood Drive;
10) Connect to the existing access drive to the south;
11) 40% lot coverage for single story and 35% lot coverage for two-
story;
12) Tree mitigation fee in the amount of $101,000.00; and
13) Eight (8) foot board on board fence on the southern boundary of the
development which borders the residential property in Wynnpage.
Councilmember Brancheau seconded the motion; the motion carried 6-0
with Mayor Pro Tem Faught and Councilmembers Brancheau, Peters,
Tunnell, Franklin and York voting in favor of the motion.
A short recess was taken at this time.
13. PUBLIC HEARING:
Consider approval of Case No. S-1108R3-A, T-Mobile, zoning
change request from S-1108-A (Special Use Permit-1108-
Agriculture) to S-1108R3-A (Special Use Permit-1108 Revision 3-
Agriculture), to allow for a wireless communication antenna to be
mounted to an existing electric transmission tower, with an accessory
cabinet at the base of the tower, located approximately 1,000-f eet
southwest of the intersection of MacArthur Boulevard and the
transmission line easement; north of Belt Line Road.
Presentation:
Gary Sieb, Director of Planning, made a presentation to the Council.
David Kirk, Applicant, addressed the Council.
Public Hearing:
Mayor Stover opened the Public Hearing and advised that no one had
signed up to speak on this proposal.
cm050807
Page 9 of 20
Action:
Councilmember Tunnell moved to close the Public Hearing and approve
Case No. S-1108R3-A, T-Mobile, zoning change request from S-1108-A
(Special Use Permit-1108-Agriculture) to S-1108R3-A (Special Use
Permit-1108 Revision 3-Agriculture), to allow for a wireless
communication antenna to be mounted to an existing electric transmission
tower, with an accessory cabinet at the base of the tower, located
approximately 1,000-feet southwest of the intersection of MacArthur
Boulevard and the transmission line easement; north of Belt Line Road;
subject to the following conditions:
1) If access or improvements are within the Riverchase HOA, permission
must be granted by the HOA prior to construction. Submit easement
agreement;
2) Accurately depict the nine antenna on the elevation sheet;
3) Show masonry wall and gate specifications on black and white
elevation (i.e., materials, color and type). The gate shall be solid and
painted to match the masonry wall; and
4) Ensure the engineer is listed with the Texas Board of Profes sional
Engineers.
Councilmember Franklin seconded the motion; the motion carried 6-0 with
Mayor Pro Tem Faught and Councilmembers Brancheau, Peters, Tunnell,
Franklin and York voting in favor of the motion.
14. PUBLIC HEARING:
Consider approval of the Shadydale Acres, Lots 4R1 and 4R2, Block
C, Replat, being a replat of Lot 4R, Block C, into two lots to allow the
development of two single-family homes on 1.108 acres of property
located along the east side of Shadydale Lane, 190’ north of Shady
Oak Lane.
Presentation:
Gary Sieb, Director of Planning, made a presentation to the Council.
Steve Payne, 607 Lake Park, Applicant, addressed the Council.
cm050807
Page 10 of 20
Public Hearing:
Mayor Stover opened the Public Hearing and advised that no one had
signed up to speak on this proposal.
Action:
Councilmember Peters moved to close the Public Hearing and approve the
Shadydale Acres, Lots 4R1 and 4R2, Block C, Replat, being a replat of Lot
4R, Block C, into two lots to allow the development of two single-family
homes on 1.108 acres of property located along the east side of Shadydale
Lane, 190’ north of Shady Oak Lane, subject to the following conditions:
1) Waiver of the alley requirement;
2) A Tree Removal Permit being obtained for each lot prior to the
issuance of a Building Permit;
3) Impact Fees will be required for the additional water and se wer service
to the new Lot 4R2; and
4) Contact Larry Redick at (972) 323-8917 to discuss electric easement
requirements.
Mayor Pro Tem Faught seconded the motion; the motion carried 6-0 with
Mayor Pro Tem Faught and Councilmembers Brancheau, Peters, Tunnell,
Franklin and York voting in favor of the motion.
15. PUBLIC HEARING:
Consider approval of Case No. PD-227-SF-12, Bellacere Addition,
zoning change request from 2F-9 (Two Family-9 Residential) to PD-
227-SF-12 (Planned Development-227-Single Family-12), to allow
the construction of four single-family homes on 1.961 acres of
property located along the north side of Sandy Lake Road,
approximately 150-feet east of Summer Place Drive.
Presentation:
Gary Sieb, Director of Planning, made a presentation to the Council.
Tom Whatley, Applicant, addressed Council.
cm050807
Page 11 of 20
Public Hearing:
Mayor Stover opened the Public Hearing and advised that no one had
signed up to speak on this proposal.
Action:
Councilmember Tunnell moved to close the Public Hearing and approve:
Item 15:
Case No. PD-227-SF-12, Bellacere Addition, zoning change request from
2F-9 (Two Family-9 Residential) to PD-227-SF-12 (Planned
Development-227-Single Family-12), to allow the construction of four
single-family homes on 1.961 acres of property located along the north
side of Sandy Lake Road, approximately 150-feet east of Summer Place
Drive, subject to the following conditions:
1) Park development fees are $1,285.00 per unit; and
2) A Tree Removal Permit is required prior to start of construction.
and
Item 16:
Bellacere Addition, Lots 1-4, Block A, Preliminary Plat, to establish lot
lines, easements and a fire lane to allow the construction of four single-
family homes on 1.961 acres of property located along the north side of
Sandy Lake Road, approximately 150-feet east of Summer Place Drive,
subject to the following conditions:
1) Drainage issues will be evaluated further during the Engineering plan
review process; and
2) Waiver of requirement of the Subdivision Ordinance that all residential
lots front on dedicated streets.
Councilmember Franklin seconded the motion; the motion carried 6-0 with
Mayor Pro Tem Faught and Councilmembers Brancheau, Peters, Tunnell,
Franklin and York voting in favor of the motion.
cm050807
Page 12 of 20
16. Consider approval of the Bellacere Addition, Lots 1-4, Bloc k A,
Preliminary Plat, to establish lot lines, easements and a fire lane to
allow the construction of four single-family homes on 1.961 acres of
property located along the north side of Sandy Lake Road,
approximately 150-feet east of Summer Place Drive.
This item was considered under Item 15. See Item 15 for minutes.
17. Consider granting the Planning & Zoning Commission Final Plat
approval authority of the Bellacere Addition, Lots 1-4, Block A , to
establish lot lines, easements and a fire lane to allow the construction
of four single-family homes on 1.961 acres of property located along
the north side of Sandy Lake Road, approximately 150-feet east of
Summer Place Drive.
Presentation:
Gary Sieb, Director of Planning, made a presentation to the Council.
Action:
Councilmember Tunnell moved to grant he Planning & Zoning Commission
Final Plat approval authority of the Bellacere Addition, Lots 1 -4, Block A,
to establish lot lines, easements and a fire lane to allow the construction
of four single-family homes on 1.961 acres of property located along the
north side of Sandy Lake Road, approximately 150-feet east of Summer
Place Drive. Councilmember Peters seconded the motion; the motion
carried 6-0 with Mayor Pro Tem Faught and Councilmembers Branch eau,
Peters, Tunnell, Franklin and York voting in favor of the motion.
18. PUBLIC HEARING:
Consider approval of Case No. S-1216R, Cool Star Beverage, zoni ng
change request from PD-157R6-C-S-1216 (Planned Development-
157 Revision 6-Commercial– Special Use Permit- 1216) to PD-
157R6-C-S-1216R (Planned Development-157 Revision 6-
Commercial-Special Use Permit-1216-Revised) to allow the
cm050807
Page 13 of 20
operation of an approximate 1,600-square-foot retail/convenience
store to be located at 809 S. MacArthur, Suite 125 (southwest corner
of Belt Line Road and MacArthur Boulevard).
Presentation:
Gary Sieb, Director of Planning, made a presentation to the Council.
Kristen An, Applicant, addressed the Council.
Public Hearing:
Mayor Stover opened the Public Hearing and advised that no one had
signed up to speak on this proposal.
Action:
Councilmember York moved to close the Public Hearing and approve
Case No. S-1216R, Cool Star Beverage, zoning change request from PD-
157R6-C-S-1216 (Planned Development-157 Revision 6-Commercial–
Special Use Permit- 1216) to PD-157R6-C-S-1216R (Planned
Development-157 Revision 6-Commercial-Special Use Permit-1216-
Revised) to allow the operation of an approximate 1,600-square-foot
retail/convenience store to be located at 809 S. MacArthur, Suite 125
(southwest corner of Belt Line Road and MacArthur Boulevard), subject to
the following conditions:
1) Compliance with all City of Coppell Ordinances, as well as T ABC rules
and regulations, which are specific to this use; and
2) The hours of operation for this store shall not exceed 9 a.m. to
midnight Monday-Saturday and noon until midnight on Sunday.
Mayor Pro Tem Faught seconded the motion; the motion carried 6-0 with
Mayor Pro Tem Faught and Councilmembers Brancheau, Peters, Tunnell,
Franklin and York voting in favor of the motion.
19. PUBLIC HEARING:
Consider approval of Case No. S-1187R2-C, Pizza Inn, zoning cha nge
request from S-1187R-C (Special Use Permit-1187 Revised–
cm050807
Page 14 of 20
Commercial) to S-1187R2-C (Special Use Permit-1187 Revision-2-
Commercial) to allow a 1,425-square-foot expansion of the existing
1,050-square-foot take-out restaurant to include limited seating,
game room and party room, located at 777 S. MacArthur Blvd., Suite
405.
Presentation:
Gary Sieb, Director of Planning, made a presentation to the Council.
Shameem Hasan, Applicant, addressed Council.
Public Hearing:
Mayor Stover opened the Public Hearing and advised that no one had
signed up to speak on this proposal.
Action:
Councilmember Franklin moved to close the Public Hearing and ap prove
Case No. S-1187R2-C, Pizza Inn, zoning change request from S-1187R-C
(Special Use Permit-1187 Revised– Commercial) to S-1187R2-C (Special
Use Permit-1187 Revision-2-Commercial) to allow a 1,425-square-foot
expansion of the existing 1,050-square-foot take-out restaurant to
include limited seating, game room and party room, located at 7 77 S.
MacArthur Blvd., Suite 405, subject to the following conditions:
1) The site shall be developed in accordance with the Site Plan, Floor
Plan and Sign Plan. One additional attached sign identical to the
existing sign shall be permitted; and
2) The hours of operation shall not exceed 9 a.m. to midnight, seven days
a week
Councilmember Peters seconded the motion; the motion carried 6-0 with
Mayor Pro Tem Faught and Councilmembers Brancheau, Peters, Tunnell,
Franklin and York voting in favor of the motion.
20. Consider approval of an Ordinance for Case No. S-1239-C, Camp
Bow Wow, zoning change from C (Commercial) to S-1239-C (Special
cm050807
Page 15 of 20
Use Permit-1239-Commercial) to allow a 6,484-square-foot kennel
with a screened 3,900-square-foot outside play area to be locat ed at
769 S. MacArthur Boulevard, Suite #233, and authorizing the Mayor
to sign.
Presentation:
Gary Sieb, Director of Planning, made a presentation to the Council.
Action:
Councilmember Tunnell moved to approve Ordinance No. 91500-A-460
for Case No. S-1239-C, Camp Bow Wow, zoning change from C
(Commercial) to S-1239-C (Special Use Permit-1239-Commercial) to
allow a 6,484-square-foot kennel with a screened 3,900-square-foot
outside play area to be located at 769 S. MacArthur Boulevard, Suite
#233, and authorizing the Mayor to sign. Councilmember Frankli n
seconded the motion; the motion carried 5-1 with Mayor Pro Tem Faught
and Councilmembers Brancheau, Tunnell, Franklin and York voting in
favor of the motion and Councilmember Peters voting against the motion.
21. PUBLIC HEARING:
Consider approval of a text amendment to Chapter 12, Zoning, of the
Code of Ordinances, Section 12-30-16. Restaurant to delete the
requirement for Special Use Permits for restaurants, unless adjacent
to a residential zoning district and/or has drive-through facilities, and
further, to allow for the Administrative Approval of the expansion of
existing restaurants, subject to certain conditions.
Presentation:
Gary Sieb, Director of Planning, made a presentation to the Council.
Public Hearing:
Mayor Stover opened the Public Hearing and advised that no one had
signed up to speak on this proposal.
cm050807
Page 16 of 20
Action:
Councilmember Franklin moved to close the Public Hearing and approve a
text amendment to Chapter 12, Zoning, of the Code of Ordinances, Section
12-30-16. Restaurant to delete the requirement for Special Use Permits
for restaurants, unless adjacent to a residential zoning district and/or has
drive-through facilities, and further, to allow for the Adminis trative
Approval of the expansion of existing restaurants, subject to certain
conditions. Councilmember York seconded the motion; the motion carried
6-0 with Mayor Pro Tem Faught and Councilmembers Brancheau, Peters,
Tunnell, Franklin and York voting in favor of the motion.
22. Consider approval of a Resolution expressing official intent to receive
reimbursement for costs incurred in connection with the design costs
related to road improvements for Coppell Road, Deforest Road and
Southwestern Blvd. prior to the issuance of the bonds, and authorizing
the Mayor to sign.
Presentation:
City Manager Jim Witt made a presentation to the Council.
Ken Griffin, Director of Engineering and Public Works, addressed
questions of Council.
Action:
Councilmember Brancheau moved to approve Resolution No. 2007-05 08.3
expressing official intent to receive reimbursement for costs incurred in
connection with the design costs related to road improvements for Coppell
Road, Deforest Road and Southwestern Blvd. prior to the issuance of the
bonds, and authorizing the Mayor to sign. Councilmember York seconded
the motion; the motion carried 6-0 with Mayor Pro Tem Faught and
Councilmembers Brancheau, Peters, Tunnell, Franklin and York voting in
favor of the motion.
23. Consider approval of an Ordinance of the City of Coppell, Texas,
approving an amendment to Ordinance No. 2006-1135, the budget for
cm050807
Page 17 of 20
Fiscal Year October 1, 2006 through September 30, 2007, and
authorizing the Mayor to sign.
Presentation:
City Manager Jim Witt made a presentation to the Council.
Action:
Councilmember York moved to approve Ordinance No. 2007-1163
approving an amendment to Ordinance No. 2006-1135, the budget for
Fiscal Year October 1, 2006 through September 30, 2007, and aut horizing
the Mayor to sign. Councilmember Franklin seconded the motion; the
motion carried 6-0 with Mayor Pro Tem Faught and Councilmembers
Brancheau, Peters, Tunnell, Franklin and York voting in favor of the
motion.
24. Consider approval of a Letter of Intent for a funeral home provider
for a proposed municipal cemetery and authorizing the City Manager
to sign.
Presentation:
City Manager Jim Witt made a presentation to the Council.
Action:
Councilmember Peters moved to postpone this item until the May 22, 2007
City Council meeting. Councilmember York seconded the motion; the
motion carried 6-0 with Mayor Pro Tem Faught and Councilmembers
Brancheau, Peters, Tunnell, Franklin and York voting in favor of the
motion.
25. Mayor and Council Reports.
A. Report by Mayor Stover regarding Metroplex Mayors’
Meeting.
B. Report by Mayor Stover regarding the American Cancer Society
Relay for Life.
cm050807
Page 18 of 20
C. Report by Mayor Stover regarding the Council Retreat.
A. Mayor Pro Temp Faught reported on the Metroplex Mayors’ Meeting
regarding current legislation, the NTTA bid and DART Rail.
B. Mayor Stover reported on the American Cancer society Relay for Life
praising the city staff’s involvement.
C. Mayor Stover reported on the City Council Retreat held over the
weekend. Lyle Sumek professionally facilitated the meeting in regards
to the 2030 Plan.
EXECUTIVE SESSION (Closed to the Public)
Convene Executive Session
A. Section 551.071, Texas Government Code - Consultation with
City Attorney.
1. The City of Coppell and Coppell Independent School
District opposition to a change of zoning request of the
Billingsley Corporation in the City of Dallas, Zoning Case
Number Z045-107; and City of Coppell vs. CB Parkway
Business Center VI, et al in the County Court at Law No.
3,; and CB Parkway Business Center, et al vs. City of
Coppell, et al.; and City of Dallas vs. Douglas Stover, et al
in the 191st District Court; and City of Coppell, et al vs.
City of Dallas, et al in the 101st District Court.
2. To seek legal advice from City Attorney concerning
proposed agreements with Dart regarding railroad and
grade reconstruction and maintenance.
B. Section 551.087, Texas Government Code – Economic
Development Negotiations.
1. ED Prospects West of Beltline/Denton Tap and south of
Bethel Road.
Mayor Stover convened into Executive Session at 10:05 p.m. as allowed
under the above-stated article. Mayor Stover adjourned the Executive
Session at 10:19 p.m. and opened the Regular Session.
cm050807
Page 19 of 20
REGULAR SESSION (Open to the Public)
26. Necessary action resulting from Work Session.
There was no action necessary under this item.
27. Necessary Action Resulting from Executive Session.
There was no action necessary under this item.
There being no further business to come before the City Council, the
meeting was adjourned.
____________________________________
Douglas N. Stover, Mayor
ATTEST:
____________________________________
Libby Ball, City Secretary
cm050807
Page 20 of 20
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
City Secretary
May 22, 2007
10/B
✔
PROCEDURAL
Consider approval of removing Stephen Hafer from the Park Board due to attendance requirements not being met.
Pursuant to City of Coppell ordinance and Park Board By-laws, Park Board members are prohibited from missing three
consecutive meetings or 25% of the regularly scheduled meetings in every 12-month period. Mr. Hafer has missed
three meetings (constituting 25% of the regularly scheduled meetings). He was sent a warning letter in February
advising him that he would be asked to resign if there was another absence before the end of September. He has
since missed the April meeting and was sent a letter asking for his resignation. Mr. Hafer has refused to resign from the
Board.
Approve the removal of Stephen Hafer as a member of the Park
Board.
%removebdmem-1AR
COPPELL
PARK BOARDICRDC
PRESENT - X NOT PRESENT -
MEETING
DATE
October 02,2006 XXXXXXX X X X X
November06,2006 X X X X X X X
December04,2006 X X X X X X X
June 04,2007
July 02, 2007
August 17,2007
September 04,2007
End of Year
STUDENTS
>r - a, .-
m
d
BOARD AND
COMMISSION MEMBERS
5
cam
6
ALT
t
2
3
al cn
Y,
% a . -
&
6
ddao=
>V'"d=+~
- -;s a,$$.B n a
>. a,
February 20,2007
Mr. Stephen L. Hafer
225 Beechwood Lane
Coppell, Texas 750 19
RE: Parks and Recreation Board
c/?a/e
Dear ~aal%r.
In accordance with City policy, I am writing regarding your attendance to meetings of the
Park and Recreation Board. One more absence will automatically terminate your place
on that board. While we understand everyone is busy with family and work-related
activities, our boards cannot function without regular attendance by their members.
We appreciate your participating on one of our boards and thank you for your
cooperation in this matter. If you have any questions, please contact your staff liaison.
cc: Brad Reid, Staff Liaison
Mayor and Council
Libby Ball, City Secretary
-
255 PARKWAY * P.O.BOX 9478 * COPPELL TX 75019 * TEL 972/462 0022 * FAX 972/304 3673
COPPELL
May 3,2007
Mr. Stephen L. Hafer
225 Beechwood Lane
Coppell, Texas 7501 9
RE: Parks and Recreation Board Attendance
Dear Mr. Hafer:
Pursuant to the Council's direction and the bylaws of boards and commissions of the City of
Coppell, I must ask that you step down as a member of the Parks and Recreation Board. I realize
that you have spent countless hours giving your time and service to the committee, but your lack
of attendance at official meetings makes this action necessary.
I am asking that you submit a letter of resignation within the next ten days. If we do not hear
from you within that time period, an item will be placed on the next Council agenda to remove
you from the committee and fill your vacant position.
Once again, I would like to thank you personally for the commitment you have made to our
community in a variety of areas. But, I must follow through with the attendance policy of the
City of Coppell regarding boards and commissions.
ity Manager
cc: Mayor and Council
Brad Reid, Staff Liaison
Libby Ball
255 PARKWAY * P.O.BOX 9478 * COPPELL TX 75019 * TEL 9721462 0022 * FAX 9721304 3673
. . DEPT: Parks and Recreation
AGENDA REQUEST FORM COPPELL
DATE: March 25,2003
ITEM #: 12lC
ITEM CAPTION:
Consider approval of modifications to the Bylaws of the Parks and Recreation Board regarding the times and
location of the scheduled meetings.
APPROVED BY
CITYCOUNCIL
ON ABOVE DATE .A$! -
Motion to Approve
and remove reference
to meeting times
M - Peters
S - Raines
Vote - 7-0
EXECUTIVE SUMMARY:
Article IV, Section 1, of The current Park Board Bylaws stipulate a scheduled meeting start time of 7:OOPM on the
first Monday of each month, to be located at Town Center. The Board has requested to change the meeting start
time to 6:30 and the location to the Coppell Road Service Center, and would like for the bylaws to reflect this
change.
FINANCIAL COMMENTS:
DIR.REVIEW: 1-t
r -
Agenda Request Form - Revised 09/02
CM REVIEW:
Document Name: "Park Board Bylaws 1 -AR
AMENDED BYLAWS
OF
COPPELL PARKS AND RECREATION BOARD
ARTICLE I
NAME
The name of the organization shall be the Coppell Parks and Recreation Board, herein referred to
as "the Board".
ARTICLE I1
INTENT
SECTION 1 : The Board shall function as an advisory group to the Coppell City Council.
ARTICLE I11
OFFICERS
SECTION 1: The Chairperson, Vice-Chairperson shall be elected during the October Board
meeting each year for a one (1) year term. In the event of a vacancy in the office of the
Chairperson, the Vice-Chairperson shall assume the duties of the Chairperson. In the event of a
vacancy in the office of the Vice-Chairperson the Chairperson shall appoint a Board member to
temporarily assume the duties of that office until the next regular meeting at which time an
election will be held to fill such vacancy.
SECTION 2: The Chairperson shall preside at all meetings of the Board. In the absence of the
Chairperson, the Vice-Chairperson shall preside. In the absence of both the Chairperson and the
Vice-Chairperson, the Board shall elect a Chair-Pro Tem.
ARTICLE IV
MEETINGS
SECTION 1: Regular monthly meetings of the Board will be held on the first (1st) Monday of
each month in the Coppell Road Service, conference room unless changed by the Board. The
Board shall hold such special meetings as shall be called by the Chairperson or upon written
request of at least two (2) members of the Board or at the request of the City Council.
SECTION 2: The order of business for each meeting shall be as contained in an agenda
prepared by the Parks and Recreation Director or designated representative and the Board
Chairperson. Any board member or citizen of Coppell may submit items to the Chairperson or
Parks and Recreation Director to be considered for the agenda.
Amended Bylaws of Coppell Parks and Recreation Board - Page 1 511 ~12000
SECTION 3: All meetings require a quorum of members to be present.
SECTION 4: Five (5) members of the Board shall constitute a quorum for the purpose of
transaction of business, and no action of the Board shall be valid or binding unless adopted by an
affirmative vote of four (4) or more members of the Board unless authorized by the laws of the
State of Texas.
SECTION 5: All meetings of the Board shall be open to the public unless otherwise permitted
by law and shall be subject to the Open Meetings Act.
SECTION 6: The Board shall submit to the City Council a copy of the minutes of each regular
and special meeting with a list of any members absent from such meetings.
SECTION 7: If a Board member is absent for three (3) consecutive regularly scheduled
meetings, or 25% of the regularly scheduled meetings within a 12 month period, said member
shall be removed from the Board, and the City Council will fill the unexpired term.
ARTICLE V
POWERS AND DUTIES
SECTION 1: The Board shall have the following powers and perform the following duties:
A. Act in an advisory capacity only to the City Council in matters that pertain to the
planning and development of parks and recreational facilities and shall not have
any responsibility or authority over the public officials or employees of the City in
the implementation of policies or operations of the parks and recreation facilities
of the City
B. The Board shall receive suggestions and recommendations from citizens relating
to park and recreation facilities.
C. Solicit for City gifts, revenues, requests for endowments of money or property as
donations or grants from persons, subject to the approval and acceptance by the
City Council.
D. Study and make recommendations to the City Council for the improvement and
expansion of the parks and recreation facilities and programs of the City.
E. Cooperate with organizations, clubs and groups concerned with recreation in the
City.
Amended Bylaws of Coppell Parks and Recreation Board - Page 2
F. Study and make recommendations to the City Council on long range capital
improvement programs for the parks and recreation facilities of the City.
G. Follow the rules and regulations prescribed by the City Council for the conduct of
its business.
H. Review and make recommendations to the City Council regarding the master plan
and guide for parks and recreation facilities.
I. Adopt rules and regulations for the governing of their actions, proceedings, and
deliberations and set the time and place of their meetings, subject to approval by
the City Council.
J. Maintain a close and coordinated working relationship with the Coppell Sports
Council, the Coppell Recreation Development Corporation and other groups who
are involved in the use or development of Parks and Recreation parks, projects or
programs since these organizations have areas of overlapping responsibility.
K. Advise the Parks and Recreation Director on problems of development of
recreational area facilities, programs and improved recreational services.
L. Review the effectiveness of the parks and recreation program with the Parks and
Recreation Director.
ARTICLE VII
AMENDMENT
SECTION 1: These bylaws may be amended by majority vote of the members of the Board
subject to City Council approval.
Amended Bylaws of Coppell Parks and Recreation Board - Page 3
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
City Manager
May 22, 2007
10/C
✔
RESOLUTION
Consider approval of a resolution marking the third anniversary of the "Welcome Home a Hero" program at DFW
Airport, and authorizing the Mayor to sign.
The city of Coppell has participated in this program all three years.
Staff recommends approval.
!Troops
RESOLUTION NO. _________________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
COPPELL, TEXAS, EXTENDING HEARTFELT APPRECIATION
AND GRATITUDE TO ALL MEN AND WOMEN IN UNIFORM FOR
THEIR SACRIFICE, DEVOTION TO COUNTRY AND
COMMITMENT TO DUTY, AND FOR A JOB WELL DONE.
WHEREAS, the North Texas Commission, a non-profit consortium of businesses,
cities, counties, chambers of commerce, economic development entities and higher education
institutions in the North Texas region whose purpose is to enhance and promote the economic
vitality and quality of life of the Dallas/Fort Worth Metroplex by providing leadership and
acting as the catalyst for regional cooperation; and
WHEREAS, on November 2, 2003, the United States Army began its Rest and
Recuperation (R&R) program at DFW International Airport to serve the brave men and
women who are protecting our country and our freedom; and
WHEREAS, in June, 2004, the North Texas Commission and DFW International
Airport formalized and organized the “Welcome Home a Hero” volunteer campaign that has
grown into one of the largest and most respected ongoing community initiatives in North
Texas and the United States; and
WHEREAS, the “Welcome Home a Hero” campaign has been served by thousands
of committed volunteers from business organizations, churches, chambers of commerce, Boy
Scouts and Girl Scouts of America and Veterans of Foreign Wars.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the city of
Coppell, Texas, that the City hereby extends heartfelt appreciation and gratitude to all men
and women in uniform for their sacrifice, devotion to country and commitment to duty, and
for a job well done.
AND BE IT FURTHER RESOLVED, that June, 2007 marks the third anniversary
of the “Welcome Home a Hero” program and the City Council of the city of Coppell, Texas,
recognizes the United States Army’s Personnel Assistance Point at DFW, the thousands of
community volunteers, and DFW Airport’s dedicated staff of employees for their commitment
to the R&R Program and ensuring it’s continued success until the last soldier comes home.
DULY PASSED by the City Council of the city of Coppell, Texas, this ______ day of
May 2007.
APPROVED:
____________________________________________
Douglas N. Stover, Mayor
ATTEST:
____________________________________________
Libby Ball, City Secretary
APPROVED AS TO FORM:
___________________________
City Attorney
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
ȱ
ȱ
Engineering
May 22, 2007
10/D
✔
CONTRACT/BID or PROPOSAL
Consider approval of awarding Bid # Q-0407-01, for Cleaning and Related Services of municipal buildings, to Regent
Services in the amount of $121,244.04 as budgeted, for a one-year period beginning June 1, 2007, with renewal
options for an additional 4-years; and authorizing the City Manager to sign.
On April 10, 2007, thirteen bids were received and opened for Bid # Q-0407-01 (see attached bid tabulation). The
lowest qualified bidder is Regent Services with a bid of $121,244.04. Positive responses were received from the
references for Regent Services; therefore, staff recommends award of this contract for a one-year period, with
renewal options.
Funds are budgeted in the Facilities Management Other Professional Services account for this contract.
Staff recommends award of the contract for cleaning and related
services of municipal buildings to Regent Services in an amount of
$121,244.04.
#Cleaning Contract
TO:Mayor and City Council
FROM:Sheri Moino, Facilities Manager
DATE: May 22, 2007
RE: Consider approval of awarding Bid # Q-0407-01, for Cleaning and
Related Services of municipal buildings, to Regent Services in the
amount of $121,244.04 as budgeted, for a one-year period beginning
June 1, 2007, with renewal options for an additional 4-years; and
authorizing the City Manager to sign.
Bid #Q-0407-01 for Cleaning and Related Services to Municipal Buildings is the City’s
general cleaning contract for approximately 130,000 square feet of our City facilities.
This contract does not include the Fire Stations, Water Facilities, or Concession Stands.
Included in the contract scope is general cleaning of City buildings, trash removal,
vacuuming, dusting, and floor maintenance. This contract also includes full and part-
time Day Porters at the Aquatic Center and the Library, since these locations generate
heavy use and more frequent cleaning is required.
The contract specifications were changed this year to include the new Fire Training
Center, as well as requiring the company to provide all of the essential dispenser products
(toilet paper, paper towels, soap, shampoos, etc.). These products have been purchased
directly by the City in the past. By including the dispenser products in the contractor’s
scope, the City is able to reduce expenditures by approximately $10,000/per year due to
bulk rate/wholesale pricing made available directly to the contractor.
Staff will be present to answer any questions.
From: Leslie Stokes
To: Sheri Moino; Vivyon Bowman
Date: 4/10/2007 10:45:21 AM
Subject: Bid No Q-0407-01 Cleaning and Related Services
On Tuesday, April 10, 2007 at 10:00 a.m., Bid No. Q-0407-01 Cleaning and
Related Services for Municipal Buildings closed. Thirteen (13) bids were
received. Out of those thirteen bids, four of them will not be reviewed.
Professional Polish Equipment submitted a no bid, Mr. and Mrs. Clean Janitorial
and Members Building Maintenance did not attend the mandatory pre-bid and
Hacienda Cleaning Service failed to submit references therefore disqualifying
their bid.
Attached is unit tabulation report for your review.
Have a great day,
Leslie
CC: Jerod Anderson
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
ȱ
Engineering
May 22, 2007
10/E
✔
ORDINANCE
Consider approval of an ordinance amending Article 8-3 Parking, Section 8-3-1(A) of the Code of Ordinance for the
City of Coppell to prohibit stopping, standing or parking a vehicle at all times, on both sides of Crestside Drive
beginning at a point approximately 430 feet south of its intersection with Wrangler Drive and extending to a point at
the west property line of Lot 1, Block A of the PSI Net Addition in the Northlake 635 Business Park; and authorizing the
Mayor to sign.
Staff has recently received a request, from the Facilities Manager at 1230 Crestside Drive, for 'no parking' signs to be
placed in front of their facility. He expressed safety concerns related to trucks and vehicles parking on the street
adjacent to their property.
Approval of this ordinance will allow signs to be posted prohibiting parking on both sides of Crestside Drive from 430
feet south of Wrangler Drive southward to the west property line of Lot 1, Block A of the PSI Net Addition.
Staff will be available to answer any questions at the council meeting.
Staff recommends approval of the 'no parking' ordinance to restrict
parking on Crestside Drive.
#Crestside No Parking Ordinance
NORTH
1230 Crestside Dr.
SOUTH1230 Crestside Dr.
SOUTH
1230 Crestside Dr.
1 INCH = FT.
0 300
300
150
Proposed No Parking,
Stopping or Standing.
Crestside Drive
Created in LDDTS:\CAD\In_Design\MISC EXHIBITS\dwg\EXHIBITS.dwg\CRESTSIDE NO PARKING
Created on: 09 May 2007 by Scott Latta
AREA OF PROPOSED
NO PARKING
AREA OF EXISTING
NO PARKING
1
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
ORDINANCE NO. ________
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS,
AMENDING THE CODE OF ORDINANCES BY AMENDING SECTION 8-
3-1(A) OF THE CODE OF ORDINANCES; MAKING IT UNLAWFUL TO
PARK A VEHICLE ON BOTH SIDES OF CRESTSIDE DRIVE AND AT
ALL TIMES, BEGINNING AT A POINT APPROXIMATELY 430 FEET
SOUTH OF ITS INTERSECTION WITH WRANGLER DRIVE AND
EXTENDING TO A POINT AT THE WEST PROPERTY LINE OF LOT 1,
BLOCK A OF THE PSI NET ADDITION IN THE NORTHLAKE 635
BUSINESS PARK IN ITS ENTIRETY; PROVIDING A REPEALING
CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A
PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED
DOLLARS ($200.00) FOR EACH OFFENSE; AND PROVIDING AN
EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL,
TEXAS:
SECTION 1.That Section 8-3-1A of Chapter 8 of the Code of Ordinances be, and the
same is hereby, amended to provide for no parking zones at all times on Crestside Drive, to read as
follows:
“Sec. 8-3-1 NO PARKING ON SPECIFIC STREETS & IN CERTAIN SCHOOL
ZONES/SCHOOL AREAS
A.NO PARKING ON SPECIFIC STREETS
It shall be unlawful for any person to stop, stand or park a vehicle at
any time in violation of any official sign, curb marking, or street
marking that prohibits, regulates, or restricts the stopping, standing or
parking of a vehicle at the times designated for the following streets:
. . . .
CRESTSIDE DRIVE at all times on both sides, beginning at a point
approximately 430 feet south of its intersection with Wrangler Drive
extending to a point at the west property line of Lot 1, Block A of the
PSI Net Addition in the Northlake 635 Business Park in its entirety.
2
. . . .”
SECTION 2.The traffic engineer shall erect official signs, curb markings, or street
markings giving notice that parking, stopping or standing of vehicles, with the exception of an
official school bus operated by a licensed school bus driver, is prohibited at the locations designated
herein.
SECTION 3.That all provisions of the Code of Ordinances of the City of Coppell, Texas,
in conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other
provisions not in conflict with the provisions of this ordinance shall remain in full force and effect.
SECTION 4. That should any word, phrase, paragraph, section or phrase of this ordinance
or of the Code of Ordinances, as amended hereby, be held to be unconstitutional, illegal or invalid,
the same shall not affect the validity of this ordinance as a whole, or any part or provision thereof
other than the part so decided to be unconstitutional, illegal or invalid, and shall not affect the
validity of the Code of Ordinances as a whole.
SECTION 5. An offense committed before the effective date of this ordinance is governed
by prior law and the provisions of the Code of Ordinances, as amended, in effect when the offense
was committed and the former law is continued in effect for this purpose.
SECTION 6.That any person, firm or corporation violating any of the provisions or terms
of this ordinance or of the Code of Ordinances, as amended hereby, shall be guilty of a
misdemeanor and upon conviction in the Municipal Court of the City of Coppell, Texas, shall be
subjected to a fine not to exceed the sum of Two Hundred Dollars ($200.00) for each offense; and
each and every day such violation is continued shall be deemed to constitute a separate offense.
3
SECTION 7.That this ordinance shall take effect immediately from and after its passage
and the publication of the caption, as the law and charter in such cases provide.
DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of
___________________, 2007.
APPROVED:
DOUGLAS N. STOVER, MAYOR
ATTEST:
LIBBY BALL, CITY SECRETARY
APPROVED AS TO FORM:
___________________________________
ROBERT E. HAGER, CITY ATTORNEY
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
ȱ
Engineering
May 22, 2007
10/F
✔
CONTRACT/BID or PROPOSAL
Consider approval to enter into a Professional Engineering Services Agreement with Kimley-Horn and Associates, Inc.
to provide review services of Floodplain Study submittals, for compliance with City of Coppell ordinances and Federal
Emergency Management Agency (FEMA) requirements; and authorizing the City Manager to sign.
This agreement is an update to a previous agreement between Kimley-Horn and the City of Coppell for technical
reviews of Floodplain Studies, Conditional Letter of Map Revisions and Letter of Map Revisions to ensure compliance
with FEMA requirements.
Funds for the review of Floodplain studies are provided by the developers.
Staff recommends approval of the agreement to provide the review
of floodplain studies for development in Coppell.
#Kimley Horn Agreement
MEMORANDUM
TO:Mayor and City Council
FROM:Kenneth M. Griffin, P.E., Director of Engineering and Public Works
DATE:May 22, 2007
REF: Consider approval to enter into a Professional Engineering Services
Agreement with Kimley-Horn and Associates, Inc. to provide review services
of Floodplain Study submittals, for compliance with City of Coppell
ordinances and Federal Emergency Management Agency (FEMA)
requirements; and authorizing the City Manager to sign.
On July 14, 1998, City Council approved an agreement between the City of Coppell and Kimley-
Horn and Associates, Inc. to provide engineering services in the form of review of floodplain
studies submitted to the City. The review of floodplain studies is a specialized field in
Engineering. In a normal review, there is a review of the original submittal of the flood study for
a Conditional Letter of Map Revision (CLOMR) and a follow-up review for the final Letter of
Map Revision (LOMR) after the work is complete. The LOMR is what actually removes the
property from the floodplain.
The City charges a fee to the developer for the review based solely on the fee that Kimley-Horn
charges us for their review. Once the study has been reviewed and the necessary changes made
to bring it into compliance with city ordinances and FEMA ordinances, it is submitted to FEMA.
FEMA also charges a review fee for the flood study.
In 1998, the review fee for a CLOMR, which includes the initial review of all floodplain studies,
was $2000. At the same time, FEMA's review fee for that study was $3100. Throughout the
years, FEMA has adjusted their fees three additional times. However, we have not adjusted our
fees because of the fact that we very infrequently receive floodplain studies for review.
In 1999, we received four floodplain studies for review and in 2000 we received one floodplain
study for review. This is the first floodplain study we have received for review since 2000. It is
near Denton Tap and Bethel Road and will require the reclamation of some floodplain areas and
the correction of some areas on the existing FEMA map.
In conversations with our consultant for the review of floodplain studies, it was noted that the
fees from 1998 were no longer applicable. The consultant has submitted a revised fee schedule
for the review of the floodplain studies to go from the original 1998 fee of $2000 to a revised fee
of $3500. Also, if we require their services for the review of the final LOMR that fee goes from
$1000 in 1998 to $2500 in 2007. In about one-half the floodplain studies, I review the studies
for the LOMR.
Staff recommends approval of the revised Letter of Agreement for Professional Services in
regard to review of floodplain studies to Kimley-Horn and Associates, Inc. with the base fee
amount of $3500 for review of CLOMR's and $2500 for LOMR's, along with their hourly rates
for additional services, if needed. Staff will be available to answer any questions at the council
meeting.
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
ȱ
PLANNING
May 22, 2007
11
✔
PUBLIC HEARING
Consider approval of Case No. PD-223-C and S-1114-C, Kimbel Addition, zoning change request from C (Commercial),
S-1085-C and S-1114-C to PD-223-C and S-1114-C (Planned Development 223-Commercial and Special Use Permit
1114-Commercial) to allow the construction of two retail/medical buildings, a bank, the retention of an existing
take-out restaurant (S-1114-C, Papa John’s) and a portion of an existing retail structure, totaling 25,245-square-feet,
and to allow a reduction in landscaped areas, required setbacks, alternative signage colors, sizes and locations and
other deviations from the requirements of the Zoning Ordinance, on 2.9 acres of property located at the northeast
corner of Sandy Lake Road and MacArthur Boulevard.
See attached correspondence dated May 2, 2007, requesting to be rescheduled for the May 22, 2007 City Council
meeting.
See attached letter from Alen Hinkley dated April 25, 2007, appealing the Planning Commission's decision to Council.
A 3/4 VOTE OF COUNCIL (6 OUT OF 7) IS NECESSARY TO OVERTURN THE PLANNING COMMISSION'S DENIAL OF THIS
ZONING CHANGE.
On April 19, 2007, the Planning Commission voted for denial
of this zoning change request (7-0) based on building setbacks,
landscaping, monument signs, attached signage and overall
aesthetics of this development.
Staff recommends denial.
@10PD-223-C&s1114-C, KA 1-AR
CITY OF COPPELL
PLANNING DEPARTMENT
Addendum to
Case No.: PD-223-C and S-1114-C,
Kimbel Addition May 22, 2007
On April 19, 2007, the Planning and Zoning Commission followed staff’s recommendation and
denied this request based on the plan not adhering to the minimum requirements for:
• Building Setbacks;
• Landscaping;
• Monument Signs;
• Attached Signs; and the
• overall aesthetics of this development.
On May 1, 2007 the applicant submitted revised Site and Landscape Plans, Monument and
Attached Sign exhibits, and Color Elevations for Council’s consideration.
The Site and Landscape Plans were revised to include the relocation of the sidewalk along Sandy
Lake to accommodate a landscape hedge of Burford Hollies (7 gal) within the 3’ landscape buffer
area. All other landscape variances are still being requested as PD conditions. A PD condition
was added to the Site Plan by the applicant indicating that the bank site plan “shall be fully
approved, except for elevation and signage”.
The revised Attached Sign exhibit includes a reduction from the original request of 384 square
feet of attached signage to 222.26-square-feet, which is complaint with the size regulations of the
Sign Ordinance. These signs are still not compliant with colors in the Sign Ordinance (red versus
white/ivory/black or other neutral color), but could be considered as a PD condition.
The proposed Multi-Tenant Monument Signs have been revised to be compliant in terms of size
(reduced from 63 to 40 feet) external vs. internal illumination, and the individual tenant name
plates are now uniform in size, color and font. However, variances are still needed to allow for: a
reduction in the setbacks of the signs from the streets and abutting property lines; to allow two
signs on one tract (the bank lot); and to permit two off-premise signs.
Finally, the additional Color Elevations that were submitted clarified that the façade of the
existing building (the portion to be retained and currently occupied by the cleaners) will be painted
to match the color brick proposed for the CVS and the new retail building.
ITEM # 12 Page 1 of 1
SIGN(S) TO BE MANUFACTUREDTO U.L. SPECIFICATIONS, ANDWILL BEAR THE U.L. LABEL(S).INSTALL IN ACCORDANCE WITHNATIONAL ELECTRICAL CODES.FINAL ELECTRICALCONNECTIONBY CUSTOMERClientSalesEstimatingArtEngineeringLandlordApproval / DateSheet ofAccountRep.DesignerDateDesign #ClientAddressThis drawing is the property of Chandler Signs,L.P.and all rights to its use for reproduction arereserved by Chandler Signs,L.P.3201 Manor Way Dallas,TX 75235214-902-2000 Fax 214-902-204412106 Valliant SanAntonio,TX 78216210-349-3804 Fax 210-349-87242420 Vista Way Ste. 200Oceanside, CA 92054760-967-7003 Fax 760-967-7033750 E. Hwy. 24 - Bldg. 2 Ste. 200Woodland Park, CO 80863719-687-2507 Fax 719-687-2506ChandlerSignsP.O. Box 43123 Louisville, KY 40253502-489-3660 Fax 502-254-3843Revision / Datewww.chandlersigns.comWLF / DHR2/MRG/2-15-07/updatesite planR3/MRG/2-23-07/chg copyon mon A2a & A2dR1/MRG/2-10-07/chg mon.signs/update to new stdsR4/MRG/3-12-07/chgelevattions/chg "B1" &ancillary sz06-1330r7R5/MRG/4-11-07/add sq ftgto elevations/reduce cab sizeof monumentsR6/MRG/5-1-07/redesignmonumentsR7/MRG/5-1-07/rearangecover pageCVS/pharmacy #75342NEC SANDY LAKE & McARTHUR BLVDCOPPELL, TX5/31/061 11FREESTANDING SIGNSSITE MAPTJVNOTE:COLORS AND FINISHES TO MATCH BUILDING -EXTERNAL ILLUMINATIONR4/MRG/3-12-07/chgelevattions/chg "B1" &ancillary szA2aA 2 a
A2bA2bBANKSIGNAGE HEREPAPA JOHN'S PIZZATENANT 2TENANT 15'-0 "5'-0 "6"6"2"2"2"2"3'-6"3'-6"8'-0 "8'-0 "6'-0 "6'-0 "A2cA2cA2dA2dTENANTTENANT5'-0 "5'-0 "6"6"2"2"2"2"3'-6"3'-6"8'-0 "8'-0 "6'-0 "6'-0 "NSEW
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
Case No.: PD-223-C and S-1114-C, Kimbel Addition
P&Z HEARING DATE: April 19, 2007, (Postponed on March 15, 2007, prior to
consideration, per the applicant’s request)
C.C. HEARING DATE: May 8, 2007
STAFF REP.: Marcie Diamond, Assistant Planning Director
LOCATION: Northeast corner of Sandy Lake Road & MacArthur Blvd.
SIZE OF AREA: 2.9 acres of property
CURRENT ZONING: C (Commercial)
REQUEST: Zoning change to allow the construction of two retail/medical
buildings, a bank, the retention of an existing take-out
restaurant (S-1114-C, Papa John’s) and a portion of an existing
retail structure, totaling 25,245-square-feet, and to allow a
reduction in landscaped areas, required setbacks, alternative
signage colors, sizes and locations and other deviations from
the requirements of the Zoning Ordinance.
APPLICANT: Applicant:
Alen Hinckley
Yorkshire West Realty Advisors, LP, Inc.
12201 Merit Drive, Suite 170
Dallas, TX 75251
(972) 720-9300
FAX: (972) 991-7500
Engineer:
Michael Doggett
Winkelmann & Associates, Inc
6750 Hillcrest Plaza Drive, Ste. 100
Dallas, TX 75230
(972) 490-7090
FAX: (972) 490-7099
ITEM # 12 Page 1 of 7
HISTORY: In November 1994, Council approved S-1085 to allow for the expansion of
Gloria’s Pizza, whose initial restaurant pre-dated the requirement for an
SUP. This restaurant has since relocated to another retail center in Coppell,
thus allowing for the partial demolition of this retail building. S-1114 for
Papa John’s was approved in December 1996. This existing take-out only
pizza establishment (with no drive-thru) was constructed soon after the
adoption of the CIVIC Report, but prior to the codification of the
recommendations for colors and materials of attached signs; however, the
design, materials and colors of the building and the monument sign were
compliant with those recommendations.
TRANSPORTATION: MacArthur Boulevard and Sandy Lake Road are six-lane divided
thoroughfares, which are built to standard.
SURROUNDING LAND USE & ZONING:
North – vacant land and Lakeside Elementary School; MF-2 (Multifamily-2)
South– Universal Academy and vacant retail; PD-97-R (Planned Development-97-
Retail)
East – Landscape Nursery and City water facility; R (Retail) and MF-2
(Multifamily-2)
West – Kroger; C (Commercial)
COMPREHENSIVE PLAN: The Coppell Comprehensive Master Plan shows the property
as suitable for Neighborhood Retail uses.
DISCUSSION: The applicant has submitted a revised sign package. The other exhibits have
not been revised. The revisions to this staff report are noted as follows:
additions are double underlined and deletions are in strikethrough.
While the community would benefit economically from the redevelopment
of this corner, the fact that this property is in a Primary Image Zone and an
important retail intersection, it is not in the best interest of the community to
support a development which totally disregards Zoning Ordinance
requirements as they relate to minimum building setbacks, landscaping
requirements, size and colors of attached signage, location, size and types of
monument signs, and a number of other development guidelines. If this
plan is approved, as submitted, it would essentially render the enforcement
of the regulations of the Zoning Ordinance on future development or
redevelopment projects difficult, at best.
In short, this plan complies with few requirements of the Zoning Ordinance.
The applicant is requesting that these deficits be cured through PD
conditions. The amount and severity of variances required per lot and per
building are too numerous to detail in this staff report, but they are specified
in various tables on the Site and Landscape Plans submitted by the
ITEM # 12 Page 2 of 7
applicant, although there are inconsistencies with the data within the tables
and what is shown on the Landscape Plan. The following is a detailed
analysis of variances (PD Conditions) requested for the CVS lot, which are
typical of those requested on the other lots. Following that analysis are
summaries of the issues with the other lots.
CVS (Lot 10R) - proposed 12,900-square-foot retail store.
PD Conditions - variances requested:
• Reduction in the side yard setback from 30 to 10 feet.
• Providing only 14% of the required landscaping. Specifically,
19,419-square-feet of landscaped area is required, only 2,685-
square-feet is being provided, which includes deficits in:
o Number, size and location of landscape islands within the
parking lot.
o Provision of three- and six-foot wide perimeter landscaped
buffers adjacent to Sandy Lake and MacArthur (both Primary
Image Zones), where 15-foot-wide buffers are required, and
no perimeter landscaping is being provided adjacent to
internal property lines, where 10-foot-wide buffers are
required.
o No landscape screening hedge being provided adjacent to the
parking spaces along Sandy Lake Road.
o Only 60-square-feet of the required 4,851-square-feet of non-
vehicular landscaping being provided.
• Proposed Attached Signage exceeds maximum permitted:
o Front elevation – 90-square-feet of signage allowed – 159-
110.34 square-feet being requested - 76%l larger than
permitted.
o Side Elevation – 135-square-feet permitted – 183-112
square-feet being requested - 35% larger than permitted.
o There will be 222.34 square-feet of attached signs (225
square feet of signage is permitted based on the building
frontage), and an
o Additional 41.38-square-feet of signage shown on the canopy
over the drive-through. Not including the visible sign behind
the glass over the front door, there is a total 384- square-feet
of signage proposed for this retail building. Under the Sign
Ordinance, that amount of signage would only be permitted
on a building in the Light Industrial district, whose height
exceeds 200 feet.
o Proposed signage is not compliant with colors regulated in
the Sign Ordinance (red versus white/ivory/black or other
neutral color), but could be approved as a PD Condition if
deemed appropriate.
• Proposed Monument Sign 1 , not permitted by Sign Ordinance due to:
o 8’ setback provided while 15’ is required.
1 These conditions apply to all four monument signs being requested. Further, the bank lot is requesting two signs,
where only one sign would be permitted.
ITEM # 12 Page 3 of 7
o 63-square-foot sign requested and a maximum 40-square-foot
sign permitted.
o Individual tenant name plates for multi-tenant signs must be
of uniform size, color and font. The sign elevation indicates a
variety of sizes, colors and fonts.
o Internally illuminated monument signs, as requested, are
strictly prohibited by the Sign Ordinance. (monument signs
have been revised to be externally lit)
o The off-premise nature of this sign is also prohibited.
• Elevations
While the elevations of the building, specifically, the color of brick
field (main) brick versus the accent brick have improved since the
initial submission, it still appears not to be compliant with the
following regulation in the Zoning Ordinance:
Exterior wall surfaces should consist of no more than three
colors -- a base color, and/or a trim color, and/or an accent
color… Another color, other than a base color, shall be
permitted on up to only 5 percent of the surface area of any one
facade, and an accent color on up to only 1 percent of the
surface area of any one façade…
It appears that the accent color accounts for more than the 5% of the
façade. To be more architecturally compatible with similar
developments in Coppell, if the lighter brick is replaced with a
darker brick then white/ivory attached signs, which are compliant
with the Sign Ordinance, would be more visible.
Papa John Pizza (Lot 9R)
This existing restaurant is proposed to be retained. However, as part of this
PD, a drive-thru is requested to be added along the south side of the building
and the southern driveway onto MacArthur relocated, eliminating most, if
not all, of the landscaping that currently exists in front of the building. The
existing Papa John’s monument sign, which currently complies with the
Sign Ordinance, will be replaced by a 64-square-foot, internally lit, multi-
tenant, off-premise sign (on the bank lot), as described above.
Existing Retail Building (Lot 12R)
The applicant intends to demolish approximately 1,600-square-feet of the
existing concrete block and metal building and add a drive-thru lane
adjacent to the east side of the building. There is matured landscaping along
Sandy Lake Road and adjacent to the east property line. Per this plan,
approximately half of the landscaping along Sandy Lake Road will be lost
due to the relocation of the existing driveway and ALL of the landscaping
along the east side of the building will be destroyed to add this 10-foot-wide
drive-thru lane between the existing building and the retaining wall. The
functionality of this new drive-thru lane is also questionable.
New Retail/Medical Building (Lot 14R)
This is proposed to be a 3,033-square-foot retail/medical building with 19
parking spaces. To support this size of building, side and rear yards have
ITEM # 12 Page 4 of 7
been reduced to 10 feet (from 30’ and 20’, respectively), parking space
depth to 17 feet and only 38% of the required landscaping is being provided.
Proposed Bank (Lot 8R)
The Site Plan for the 4,200-square-foot bank with five drive-thru lanes
includes: a reduction in both front and rear yard setbacks; parking spaces
depth reduced to 16.5 feet, where 17’ is the minimum, severe deficiencies in
landscaping, and two illegal monument signs. The drive-thru facilities are
planned to be adjacent and parallel to MacArthur Boulevard, which is also
not acceptable. Drive-thru facilities need to be sited so that visibility is
obscured from Primary Image Zones (MacArthur Boulevard). The
configuration of the bank Site Plan is inconsistent with banks approved in
Coppell. No elevations have been submitted for this bank; therefore, it
could not be approved as a Detail Plan.
OVERALL PLAN COMMENTS
• Staff is concerned with the potential conflicts, safety and
functionality of the area where the proposed drive-thru for Papa
John’s, the double dumpster, CVS’s double drive-thru for the
pharmacy, and the loading dock all converge.
• Standard parking spaces are required to be 19’ in depth, but can be
reduced to 17’ if 2’ additional width in landscaping is provided
adjacent to the perimeter buffer area. None of the parking spaces
comply with these minimum requirements.
• Sanitary Sewer easement between Lots 10R and 12R is indicated on
the Plat to be 20-foot wide and on the Site Plan to be 15-foot wide.
• None of the fire lanes meet the radii requirements. making fire
apparatus access very difficult. There are concessions being made by
the developer that help offset fire and life safety issues, however, the
fire lanes are not compliant with the code which will allow for
adequate fire protection.
• It must be noted that if this property were one lot, some of the site
planning/landscaping issues could addressed, however:
o the amount of landscaped areas being provided is still
approximately 1/3 of what would be required (40,046 square
feet required, 27,396 square feet provided, calculated with
perimeter landscaping only being required adjacent to
streets), however the tree count exceeds the minimum
required by 17; and
o Only one monument sign would be permitted.
While staff would like the opportunity to be fully supportive of a
redevelopment plan for this very important intersection in our community,
this PD request disregards most of the development standards as codified in
the Zoning Ordinance for landscaping, setbacks, signage. There has been
ITEM # 12 Page 5 of 7
no apparent attempt to balance the deficits in the request with additional
amenities (i.e., additional landscape materials, controlled signage, etc.). The
applicant is simply over-building the site. Understanding that as our
community matures, redevelopment, both residential and non-residential,
some concessions may need to be made to support the economic health.
However, any benefit from the granting of this request would be obscured
by the disregard for the community standards and the ordinances in the City
of Coppell. This would be the new standard that future proposals would
refer to when referencing development guidelines.
Attached to this staff report is a memo from Jim Witt, City Manager, to
Gary Sieb, Director of Planning, dated April 12, 2007 concerning this
proposed development. In that memo (which the manager states is unique),
he explains the dilemma we face when dealing with vacant structures,
potential redevelopment which will eliminate the eyesore, yet at a price
which reflects a disregard for our development guidelines.
As he points out, the City has made a concerted effort to resolve our
concerns with this case, conducting several meetings with the applicant, to
no avail. He goes on to say that the Council has discussed the issue in
general terms and feels this project warrants serious consideration as
submitted. The bottom line: should we ignore regulations that have been
long term development standards for a project that eliminates an eyesore
within the community? On one hand, development here over the last 20
years or so has adhered to the Zoning requirements and we have the city we
have today. Existing developments have followed those guidelines. On the
other hand, the question remains: is this project important enough to ignore
those standards in the quest for redevelopment? In a perfect world, the
developer should abide by the rules as we have stated in our staff
recommendation. As we all know, this is not a perfect world, and the
question to be addressed is to what extent to we ignore our guidelines for the
sake of development. That is a question the Commission must answer.
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff is recommending DENIAL of PD-223-C and S-1114-C, Kimbel
Addition, due to the plan’s disregard for even the minimum requirements for:
• Building Setbacks;
• Landscaping;
• Monument Signs;
• Attached Signs;
• Fire lane radii, and
• Overall aesthetics of this development.
ALTERNATIVES:
1) Recommend approval of the request
2) Recommend disapproval of the request
3) Recommend modification of the request
ITEM # 12 Page 6 of 7
4) Take under advisement for reconsideration at a later date.
ATTACHMENTS:
1) Memo from Jim Witt to Gary Sieb, dated April 12, 2007
2) Site Plan
3) Landscape Plan
4) Landscape Data Tables
5) Tree Survey and Mitigation Plan
6) Elevation of Existing Retail Building a portion of which to be retained ( 2 pages)
7) Elevation and Floor Plan of new retail building
8) Signage Package (3 pages) Revised Sign Package (2 pages)
9) Color Elevation of CVS
ITEM # 12 Page 7 of 7
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
ȱ ȱ
Engineering
May 22, 2007
12
✔
CONTRACT/BID or PROPOSAL
Consider approval to rescind the previously awarded Bid # Q 1106-04 for the annual Reinforced Concrete Paving
Repair Project to Ken-Do Contracting and to award Bid # Q 0507-01 for the rebid of the annual Reinforced Concrete
Paving Repair Project to Laughley Bridge and Construction, Inc. in an amount of $300,000 as budgeted in the
Infrastructure Maintenance Fund; and authorizing the City Manager to sign.
Approval of this project will allow repairs to begin on the citizen generated street and alley repair lists.
Staff will be available to answer any questions at the council meeting.
Funds are budgeted in the Infrastructure Maintenance Fund for this contract.
Staff recommends approval of the award of the bid to Laughley
Bridge and Construction, Inc. in an amount of $300,000 for the annual
Street and Alley Repair Project.
#Annual Street Repair Project
MEMORANDUM
TO:Mayor and City Council
FROM:Kenneth M. Griffin, P.E., Director of Engineering and Public Works
DATE:May 22, 2007
REF: Consider approval to rescind the previously awarded Bid #Q-1106-04 for the
annual Reinforced Concrete Paving Repair Project to Ken-Do Contacting L.P.
and to award Bid # Q-0507-01 for the rebid of the annual Reinforced Concrete
Paving Repair Project to Laughley Bridge and Construction, Inc. in an
amount of $300,000, as budgeted in the Infrastructure Maintenance Fund; and
authorizing the City Manager to sign.
On December 19, 2006, the City of Coppell received and opened 7 bids for our yearly street and
alley repair program. The contract for this project has a clause to extend the contract for up to
four additional one-year periods. Our street and alley repair program for 2007 consists of
approximately 4,000 square yards of street repair, at over 50 locations and approximately 2,500
square yards of alley repair at over 60 locations. Also, it includes the removal and replacement of
approximately 100 linear feet of curbs at 10 locations.
On January 23, 2007, the City of Coppell awarded the bid for street repair to Goteck Enterprises,
who was the low bidder. Representatives of Goteck Enterprises notified the Purchasing
Department that they were unable to bond up to $300,000.
Therefore, on February 27, 2007 an agenda item was presented to rescind the previously awarded
bid to Goteck Enterprises and to award the bid to the second low bidder, Ken-Do Contracting,
L.P. Ken-Do Contracting attempted to renegotiate their bid prices and was non-responsive when
contacted by the Purchasing Department; therefore, the project was rebid and on May 1, 2007
five bids were received and opened.
This agenda item is being presented to rescind the previously awarded bid to Ken-Do
Contracting and to award the rebid of the Reinforced Concrete Paving Repair Project to the low
bidder, Laughley Bridge Construction Inc. We allocate $300,000 per year in the Infrastructure
Maintenance Fund for street and alley repairs and based on the current requests that we have, the
Ken-Do Contracting bid totaled $382,580.00. Work up to $300,000 will be completed based on
priority and the date the request was received. The remaining repairs will become part of the FY
07/08 Concrete Replacement Program.
Ken-Do Contracting L.P. has not previously worked in the City of Coppell; however, their
references for completed projects in DeSoto, Benbrook and Fort Worth were very good. All
three cities stated that they had no issues, Laughley Construction was very responsive and work
was completed on time.
The Engineering Department recommends awarding the FY 06/07 Street and Alley Replacement
Project to Laughley Bridge Construction, Inc. in an amount of $300,000, as budgeted in the
Infrastructure Maintenance Fund. Staff will be available to answer any questions at the council
meeting.
BID TABULATION: REINFORCED CONCRETE PAVEMENT REPAIRS FY 06/07 BID #Q-0507-01Page 1 of 1Item Quantity UnitDescriptionLAUGHLEY ESTRADA PAVEMENTSERVICESKEN-DOI-1BaseBid3983 SY Remove/Replace StreetFailures$58.00 $ 231,014.00 $58.50 $ 233,005.50 $62.14 $ 247,503.62 $64.50 $ 256,903.50I-2 994 SY Add Thickness/ Per Inch $5.00 $ 4,970.00 $2.00 $ 1,988.00 $6.84 $ 6,798.96 $4.00 $ 3,976.00II-1 2474 SY Remove/Replace AlleyFailures$58.00 $ 143,492.00 $60.75 $ 150,295.50 $61.86 $ 153,041.64 $60.00 $ 148,440.00III-1 97 LF Remove/Replace Curb &Gutter Failures$32.00 $ 3,104.00 $27.00 $2,619.00 $32.97 $3,198.09 $47.00 $ 4,559.00Completion prior to September 30, 2007$382,580.00$387,908.00 $410,542.31 $413,878.50Item Quantity UnitDescriptionADVANCEDPAVINGI-1BaseBid3983 SY Remove/Replace StreetFailures$85.32 $339,829.56I-2 994 SY Add Thickness/ Per Inch $5.00 $ 4,970.00II-1 2474 SY Remove/Replace AlleyFailures$85.32 $211,081.68III-1 97 LF Remove/Replace Curb &Gutter Failures$25.00 $2,425.00Completion prior to September 30, 2007 $558,306.24
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
City Manager
May 22, 2007
13
✔
CONTRACT/BID or PROPOSAL
Consider approval of an Interlocal Agreement between the city of Irving and the city of Coppell for mutual interest in
communications consultancy services for the benefits of the citizens in their respective municipalities, and the greater
Dallas community, and authorizing the Mayor to sign.
Interlocal Agreement related to North Lake development.
Staff recommends approval.
!Interlocal
PAGE 1
Interlocal Agreement
Between the City of Irving, Texas, and the City of Coppell, Texas
This Interlocal Agreement (“Agreement”) is made and entered into by and between the
municipalities of Irving, Texas in Dallas County, and Coppell, Texas, Dallas County (hereinafter
referred to as Municipality individually or Municipalities when referring to both cities) for the
mutual interest in communications consultancy services for the benefits of the citizens in their
respective municipalities, and the greater Dallas community.
WHEREAS, each Municipality is a duly organized political subdivision of the State of
Texas engaged in the administration of municipal government and related services for the benefit
of the citizens; and
WHEREAS, Chapter 791 of the Texas Government Code authorizes Municipalities to
contract with each other to the greatest extent possible to perform government functions and
services; and
WHEREAS, Section 271.102 of the Local Government Code permits a Municipality to
participate in cooperative purchasing programs with other municipalities; and
WHEREAS, the Municipalities hereby desire to jointly provide the services stated above;
and
WHEREAS, this Agreement relates to the provision of governmental functions and
services that each Municipality is authorized to perform individually; and
WHEREAS, the governing body of each Municipality has authorized the execution of
this Agreement; and
WHEREAS, the governing bodies find that the performance of this agreement is in the
common public interest of both parties, and that the payments provided by each party fairly
compensate said communications consultancy services for the services or functions performed
on behalf of the Municipalities; and
WHEREAS, the Municipalities agree to comply with all applicable requirements of all
other Federal laws, executive orders, regulations, and policies governing this program.
NOW, THEREFORE, this Agreement is made and entered into by the
MUNICIPALITIES as permitted by law.
I.
The term of this agreement shall begin upon latest execution date of the agreement by the
MUNICIPALITIES and shall continue for a period of one (1) year. Provided, however, that the
PAGE 2
term of this Agreement shall thereafter be automatically renewed from year to year until
completion of the services, unless terminated earlier by either of the parties.
II.
For the purposes and consideration herein stated and contemplated, the
MUNICIPALITIES shall jointly obtain communications consultancy services through the
engagement of a consultant or firm both competent and qualified in the provision of the services.
III.
Each Municipality shall designate the City Manager, or his or her designee, of each
MUNICIPALITY to act on behalf of the Municipality in all matters relating to this Agreement,
including its execution. The City Manager of each Municipality, or his or her designee, shall be
authorized to insure the performance of all duties and obligations of the MUNICIPALITY as
herein stated. Each City Manager or designee shall devote sufficient time and attention to the
execution of said duties on behalf of MUNICIPALITY, and shall be responsible for any
consultant’s compliance with provisions relating to the quality of items and terms of delivery, in
full compliance with the terms and conditions of this Agreement.
IV.
Each MUNICIPALITY will share equally in paying the actual costs of the agreed-upon
services during the term of the Agreement in an amount not-to-exceed Eighty-Seven Thousand
and no/100 Dollars ($87,500.00) each, for a total not-to-exceed amount One Hundred-Seventy-
Five Thousand and no/100 Dollars ($175,000.00). Each Municipality paying for the
performance of governmental functions or services under this Agreement must make these
payments from current revenues available to it.
V.
The MUNICIPALITIES shall share, through their respective City Managers or designees,
editorial control over all promotional material, scripts, mail copy, website copy, or other
statements that may be attributable to them with respect to the services obtained under this
Agreement, and agree that no such materials, scripts, mail copy, website copy, or other
statements shall be disseminated to the public without their mutual written authorization.
VI.
Any Municipality may terminate this Agreement at any time, by giving sixty (60) days
advance written notice to the other Municipality. Notice shall be sufficient if delivered by hand
or via certified mail to the City Manager or designee of the Municipality receiving such notice.
PAGE 3
VII.
This Agreement represents the entire and integrated agreement between the
Municipalities and supersedes all prior negotiations, representations and/or agreements, either
written or oral. This Agreement may be amended only by written instrument signed by the
governing bodies of each MUNICIPALITY.
VIII.
The validity of this agreement and any of its terms or provisions, as well as the rights and
duties of the parties hereto, shall be governed by the laws of the State of Texas.
IX.
In the event that any portion of this agreement shall be found to be contrary to law, it is
the intent of the parties hereto that the remaining portions shall remain valid and in full force and
effect to the extent possible.
X.
The Municipalities agree that each Municipality will be independently responsible
for any liability or damages that Municipality may suffer as a result of claims, demands,
costs or judgments, including reasonable attorney fees, against it, including workers
compensation claims, arising out of the performance of this Agreement, or arising from
any accident, injury or damage, whatsoever, to any person or persons, or to the property of
any person(s) or corporation(s) occurring during the performance of the Agreement and
caused by the sole negligence of that Municipality, its agents, officers and/or employees.
The Municipalities further agree that any liability or damages as stated above
occurring during the performance of this Agreement caused by the joint or comparative
negligence of them, their employees, agents and officers shall be determined in accordance
with the comparative responsibility laws of the State of Texas.
XI.
The undersigned officers and/or agents of the parties hereto are the properly authorized
officials and have the necessary authority to execute this agreement on behalf of the parties
hereto and each party hereby certifies to the other that any necessary ordinances or resolutions
extending said authority have been duly passed and are now in full force and effect.
XII.
The recitals to this Agreement are contractual in nature, and are incorporated by reference
herein for all purposes.
PAGE 4
Executed in duplicate originals by the authorized representatives.
CITY OF COPPELL, TEXAS CITY OF IRVING, TEXAS
By: _______________________________ By: _______________________________
Name: DOUGLAS N. STOVER Name: HERBERT A. GEARS
Title: Mayor Title: Mayor
Pursuant to Minutes Resolution # 5-24-07-
Dated May 22, 2007 Dated May 24, 2007
ATTESTED: ATTESTED:
By: ______________________________ By: ______________________________
Libby Ball, City Secretary Janice Carroll, City Secretary, TRMC
APPROVED AS TO FORM: APPROVED AS TO FORM:
__________________________________ __________________________________
Robert E. Hager, City Attorney Charles R. Anderson, Acting City Attorney
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
ȱ
City Manager
May 8, 2007
14
✔
CONTRACT/BID or PROPOSAL
Consider approval of a Letter of Intent for a funeral home provider for a proposed municipal cemetery and
authorizing the City Manager to sign.
Staff recommends approval.
Staff recommends approval.
!FuneralHome
May 4, 2007
Mr. Jim Witt
City Manager
City of Coppell
P. O. Box 478
Coppell, Texas 75019
RE: FUNERAL HOME SITE LESSEES’ COMPARISON
Dear Mr. Witt:
On behalf of the City of Coppell, we solicited proposals from six (6) pre-qualified
funeral service firms to lease the corner of Ruby and Freeport to develop, at their
expense, a funeral home to be collocated on the grounds of the City Cemetery.
We believe this will allow for the proper location of a funeral home to serve the
residents of the City and substantially reduce the capital costs of developing the
municipal cemetery.
Of the six firms, four declined to propose for various reasons internal to each
firm. We received two proposals. The first is from Homestead Funeral Homes,
LLC of Grand Prairie, Texas. The second is from Stewart Enterprises, Inc.
Economic Strength of Firms
Homestead Funeral Homes, LLC operates one funeral home in Grand Prairie,
Texas. The company has a sister firm, Aria Cremation Service. The Grand
Prairie location has been open sixty days. Aria is three (3) years old. Aria is
building two new locations to bring its total to three (3). The owners, Harold and
Gill Giddens, provided a letter of interest to finance the Coppell Project from
Palm Beach Links Capital, Inc. The letter is a part of the records on the search.
Stewart Enterprises (STEI) is a publicly traded funeral service company
headquartered in New Orleans. It was founded in 1910 and went public in 1991.
The company has along-standing presence in the Dallas marketplace with,
notably, Restland Memorial Park, Dallas; Laurel Land, Dallas; Laurel Land, Fort
Worth; and Bluebonnet Hills Memorial Park in Colleyville. The firm provides over
6,000 services annually at its Dallas area firms. Stewart would fund the Coppell
Project without debt with cash held by the company.
Mr. Jim Witt
Page 2
May 4, 2007
Expenses, Market Knowledge
Both firms’ management have a depth of experience in the funeral and cemetery
operations and an excellent working knowledge of the Coppell area. However,
Stewart operates funeral businesses in both Grapevine and Carrollton in addition
to the large locations sited above. As the second largest company in the funeral
and cemetery industry, Stewart has a depth of employees, equipment and
facilities to call upon in serving the Coppell residents.
Compliance with the Conditions of the Proposal
Both firms substantially complied with all the conditions suggested in the Request
for Proposal. Both firms:
1. Will pay for funeral home design knowing the City may not proceed with
the cemetery;
2. Are offering a triple net lease;
3. Are prepared to pay all the development costs for the facility and prorated
costs for signage and the entry;
4. Will lease back the cemetery office space for a nominal annual rent;
5. Acknowledge the facility will be “first class” and will be subject to regular
City approvals and codes.
Proposed Fees to the City
The rent will be a Fixed Rent paid monthly and a Revenue Rent as a percentage
of defined revenues, whichever is greater.
Rent Proposals:
Homestead Stewart
Fixed Rent $60,000 $50,000
Revenue Rent 6.0% 6.0%
Recommendation
We recommend the City select and enter into a Letter of Intent with Stewart
Enterprises, Inc. Our recommendation is based upon Stewart’s depth of
experience, quality of management and financial resources. Secondly, Stewart
2
Mr. Jim Witt
Page 3
May 4, 2007
has similar lease/develop/operate agreements with other organizations, notably
the Roman Catholic Archdiocese of Los Angeles. This gives us a track record of
the manageability of such a relationship and Stewart receives high marks for the
quality of its facilities and client services.
Attached to this letter is a draft Letter of Intent acceptable to Stewart as a
reference. Please advise us if you wish more information or if you have
questions or concerns.
Thank you.
Respectfully submitted,
Lawrence F. Sloane
President
LFS:mmb
Attachment
3
Revised Draft Letter of Intent – April 5, 2007
COPPELL FUNERAL HOME PROVIDER
LETTER OF INTENT
!. Stewart Enterprises, Inc., or an affiliate thereof, hereinafter called the “Funeral
Firm” would lease 2.5± acres of real property from the City of Coppell, hereinafter
called “City”, within the new city cemetery to be built on Freeport Parkway at
Ruby Avenue to develop a full service funeral home and crematory. The site is
identified in the Master Plan prepared by J. Stuart Todd, Inc., Architects.
2. The Base Lease Term would be thirty (30) years commencing from the time it
receives a certificate of occupancy and opens the funeral home and have one
thirty (30) year option.
3. The Base Rent throughout the Base Lease Term would be $50,000 per year.
4. The Ground Lease would be a triple-net lease, i. e. the Funeral Firm would be
responsible for all taxes, insurance and an agreed upon prorated amount for the
common area maintenance. The Funeral Firm would be responsible for the
maintenance and repair of all improvements to the structure, parking, etc., within
the lease premises including, but not limited to, buildings, accessory structures
and landscaping.
5. Revenue Rent would be computed on an amount equal to six percent (6%) of
gross revenues net of cash advances versus the Base Rent.
6. The Funeral Firm would be responsible for all costs relating to the design and
development of the “first class” traditional funeral home and crematory, including
all governmental approvals, licenses, etc. which the City will assist the Funeral
Firm in securing. The Funeral Firm anticipates it will engage J. Stuart Todd, Inc.,
Architects to design the funeral home.
7. The Funeral Firm would provide reasonable and suitable office space for the
management of the cemetery in the funeral home building. The charge to the
City would be a nominal amount per year for space to be determined. Furniture,
fixtures and equipment shall be the responsibility of the City or its designee.
8. The Funeral Firm would be responsible for all occupation licenses and permits,
utility charges and applicable ad valorem and personal property taxes on the
leased premises and its contents.
9. The Funeral Firm would provide the City appropriate building design review and
approval provisions, which approval the City shall not unreasonably withhold.
10. During the design phase of the cemetery and funeral home which, it is
suggested, should occur simultaneously, the City and the Funeral Firm would
agree on co-signage and entry features and the City and the Funeral Firm would
share in same on a formula equitable to all parties.
11. The non-binding Letter of Intent will be subject to:
a) City approval of the Cemetery Project;
b) Zoning and permitting for both the Cemetery and Funeral Home;
c) City financing for the project being in place;
d) Funeral Firm’s satisfactory completion of due diligence, and
e) Funeral Firm’s Board of Directors’ approval.
12. The letter would be governed by the laws of Texas and the venue for any
proceeding shall be in Dallas County, Texas.
13. The parties would agree that the other party is not liable for any cost incurred by
the City to date nor will the City be liable for the costs incurred by the Funeral
Firm if the project is abandoned.
14. If the parties do not consummate a lease/development agreement on or before
August 31, 2007, then the terms of this letter shall expire unless extended by
mutual agreement.
15. The parties would commit to entering into an appropriate lease/development
agreement to reflect the terms of this Letter of Intent subject to City approval and
the conditions expressed in Paragraph 11 above.
Stewart Enterprises, Inc. City of Coppell
By: _________________________ By: __________________________
Title: _________________________ Title: __________________________
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
City Secretary
May 22, 2007
15
✔
PROCEDURAL
Consider appointments to Council Committees.
New appointments are made to the Council Committees on an annual basis.
Appoint Councilmembers to serve on various committees.
%commappt
Rev 5/16/2007
COUNCIL’S COMMITTEES
CARROLLTON/FARMERS BRANCH ISD/LEWISVILLE ISD
Council: Councilmember Tunnell Appointed: 06/13/06
CITY/COPPELL ISD LIAISONS
Council: Mayor Pro Tem Faught Appointed: 06/13/06
Council: Councilmember York Appointed: 06/13/06
CISD: Dr. Mike Arthur Appointed: 08/29/05
COPPELL SENIORS
Council: Mayor Pro Tem Faught
Councilmember Brancheau
Appointed: 06/13/06
Appointed: 06/13/06
DALLAS REGIONAL MOBILITY COALITION
Council: Councilmember Peters Appointed: 06/13/06
ECONOMIC DEVELOPMENT COMMITTEE
Council: Councilmember Peters Appointed: 06/13/06
Councilmember Franklin Appointed: 06/13/06
METROCREST HOSPITAL AUTHORITY
Council: Councilmember Tunnell Appointed: 06/13/06
METROCREST MEDICAL FOUNDATION
Council: Councilmember Hinojosa-Flores Appointed: 06/13/06
METROCREST MEDICAL SERVICES
Council: Councilmember Hinojosa-Flores Appointed: 06/13/06
METROCREST SOCIAL SERVICE CENTER
Council: Councilmember York Appointed: 06/13/06
Rev 5/16/2007
NCTCOG (NORTH TEXAS COUNCIL OF GOVERNMENTS)
(Appointed by City Council - annual basis)
Council: Councilmember Peters Appointed: 06/13/06
NCTCOG (NORTH TEXAS COUNCIL OF GOVERNMENTS) – REGIONAL
EMERGENCY MANAGEMENT PLANNING COUNCIL
Council: Councilmember Franklin Appointed: 06/13/06
2-year appointment
NORTH TEXAS COMMISSION
Council: Councilmember Brancheau Appointed: 06/13/06
SENIOR ADULT SERVICES
Council: Mayor Pro Tem Faught Appointed: 06/13/06
DATE: May 22, 2007
ITEM #: 16
AGENDA REQUEST FORM
CITY MANAGER'S REPORT
A. FY07 Goals and Objectives.
Agenda Request Form - Revised 09/02 Document Name: %necessaryactionwork
06-07 Council GoalsRevised 5/10/07123456789101112131415161718192021222324ABCDEWork Plan Element Responsibility StatusOCTOBER 06City Services/SatisfactionConduct a scientifically valid citizen opinion survey regarding the required revisions to the Parks, Recreation & Open Space Master PlanParks CompleteCity Services/SatisfactionMake recommendations to Council regarding how to have the most favorable impact in the state and federal legislative processCMO CompleteDECEMBER 06Neighborhood IntegrityExpand use of electronic newsletter designed specifically to communicate notices quarterly concerning issues and incidents impacting specific HOA’sCMO CompleteSafe CommunityProvide quarterly report to City Council regarding use and location of Traffic Speed Trailer and Directed Patrol effortsPolice CompleteSafe CommunityEnter into an agreement with the vendor of choice to implement the first phase of our red light camera programEng CompleteJANUARY 07City Services/SatisfactionConduct a scientifically valid survey of citizens designed to measure the overall opinions of citizens regarding various aspects of municipal operations and general direction of the cityCMO CompleteSense of CommunityRe-assess the feasibility of ownership and operation of a municipal cemetery and present recommendations to CouncilCMO CompleteFEBRUARY 07Economic Dev Host Retail Summit with the Economic Development Committee CMO, Planning WIP 5/18Economic DevMake recommendations regarding changes to the current incentives offered to prospective development partnersCMO, Eco Dev Committeepassed EDCFiscal Stability Provide review of outstanding debt and make recommendations re: refundable or callable debt Finance CompleteQuality Facilities Begin the Town Center Commons construction Eng, Parks CompleteMARCH 07Economic DevConduct meetings with large tract property owners to enhance the likelihood of development of the parcels with desired usesCMO CompleteFiscal Stability Present the update to the 5-Year Plan including expanded trend analysis section Finance CompleteFiscal StabilityPresent to Council recommendations for the possible conversion of the CEDC sales tax for street maintenance and crime district usesCMO, Finance CompleteQuality Facilities Present the annual update of the Infrastructure Maintenance Fund Plan CMO, Finance CompleteQuality FacilitiesUpdate the Park & Recreation Master Plan Project Priority List and present to the Council for the purpose of identifying improvements to be included in the FY’08 budgetParks CompleteQuality Facilities Develop a list of possible uses for the 4B ½-cent sales tax funds for park maintenance purposes Parks CompleteSafe CommunityProvide quarterly report to City Council regarding use and location of Traffic Speed Trailer and Directed Patrol effortsPolice CompleteCouncil GoalPage 1 of 4
06-07 Council GoalsRevised 5/10/071ABCDEWork Plan Element Responsibility StatusCouncil Goal2526272829303132333435363738394041424344APRIL 07City Services/SatisfactionUse dept specific surveys measuring customer satisfaction of citizens having direct contact with staff and experience with service delivery and provide qtrly reports to the City CouncilAll CompleteCity Services/SatisfactionConduct online citizen satisfaction survey to measure citizens opinions regarding service delivery and other specific issuesISEconomic DevPresent a master plan revision for Old Town to include all Council directed changes and needed street/parking changesPlanningNeighborhood IntegrityExpand use of electronic newsletter designed specifically to communicate notices quarterly concerning issues and incidents impacting specific HOA’sCMOSafe CommunityProvide quarterly report to City Council regarding use and location of Traffic Speed Trailer and Directed Patrol effortsPoliceSafe CommunityDevelop and disseminate information to the community regarding the Code Red system on a quarterly basisFireAUGUST 07Neighborhood IntegrityPresent HOA common area maintenance plan which communicates needed repairs to respective HOA'sFire, PlanningCity Services/SatisfactionUse dept specific surveys measuring customer satisfaction of citizens having direct contact with staff and experience with service delivery and provide qtrly reports to the City CouncilAllSEPTEMBER 07Neighborhood IntegrityExpand use of electronic newsletter designed specifically to communicate notices quarterly concerning issues and incidents impacting specific HOA’sCMOQuality Facilities Begin the Senior/Community Center construction / Grapevine Springs restroom facility Eng, ParksQuality Facilities Completion of the Police/Fire remodel projects Eng, Police, FireSafe CommunityProvide quarterly report to City Council regarding use and location of Traffic Speed Trailer and Directed Patrol effortsPoliceSafe CommunityDevelop and disseminate information to the community regarding the Code Red system on a quarterly basisFireCity Services/Satisfaction Complete the recommended revisions to the Code of Ordinances AllOCTOBER 07Sense of CommunityCreate an annual “Celebration in the Park” event providing an evening of music and celebration to recognize volunteer efforts and the successes of the communityParksJUNE 07Page 2 of 4
06-07 Council GoalsRevised 5/10/071ABCDEWork Plan Element Responsibility StatusCouncil Goal4546474849505152535455565758596061626364ON GOING EFFORTSEconomic Dev Periodic "Hot Spot" development activity updates to council CMOApr 07 - Sep 07Economic DevReview and direct proposed development and concept plans for the Leslie tract and work with the developer to facilitate desired development of the parcel.CMO CompleteEconomic Dev Make recommendations regarding uses for, or the sale of, or the acquisition of City owned property CMOEconomic DevContinue to meet with DFW Airport and development community concerning the possible development of airport owned property within CoppellCMONeighborhood IntegrityContinue Neighborhood Integrity Communication Program to communicate methods to maintain quality standards regarding private propertyFireNeighborhood Integrity Continue to monitor the master plan and zoning to ensure both are updated as needed PlanningNeighborhood IntegrityMaintain proactive communications with Homeowner Association officers on a regular basis and host quarterly meetings to ensure information and issues are discussedCMOFiscal StabilityContinue use of the program/policy financial impact form regarding Council and Citizen initiated projects, programs and services not included in the current budget or capital improvement program requiring an analysis of immediate and long-term operational and maintenance requirements related to the proposed program, service or projectFinanceFiscal StabilityContinue to monitor legislative threats to municipal revenues and spending limits like the Streamlined Sales Tax (SST) initiative, Tax/Revenue caps and/or expenditure limitsFinanceFiscal StabilityProvide any necessary contingency planning to prepare for negative financial impacts of damaging legislation or economic turndownFinanceFiscal Stability Provide ongoing analysis of the conversion of the CRDC sales tax for park maintenance Finance, Parks CompleteFiscal StabilityContinue to proactively protect the community from the negative impacts associated with development adjacent to our municipal boundariesFinanceQuality Facilities Continue the annual street/alley/sidewalk repair program EngSafe Community Provide continuing education opportunities for existing Citizen Emergency Response Teams (CERT) FireSafe CommunityUtilize HOA’s to educate the public and provide information regarding emergency incidents in the community and how neighborhoods can better prepare for emergenciesCMOSafe CommunityMaintain information for the City’s website designed to assist citizens in making preparations to deal with an emergency or disasterAllSafe CommunityContinue, and expand where needed, the many public safety education classes offered through the Police and Fire Departments including, but not limited to, Self-Defense for Women, CPR, First Aid, and othersPolice, FireSafe CommunityDevelop and disseminate information to the community regarding the Code Red system on a quarterly basisFireSense of CommunityContinue to work with the YMCA, CISD, Park & Recreation Board, and other community groups to evaluate and assist in delivering programming for teen in the communityParksPage 3 of 4
06-07 Council GoalsRevised 5/10/071ABCDEWork Plan Element Responsibility StatusCouncil Goal65666768Sense of CommunityFacilitate the Mayor and Council’s three Town Hall forums per year providing topical information on important matters of the day and providing the opportunity for questions from citizensCMOSense of CommunityContinue and refine Library services designed to meet the needs of school age children in the communityLibraryCity Services/SatisfactionUse department specific surveys measuring customer satisfaction of citizens that have had direct contact with staff and personal experience with service delivery and provide quarterly reports to the City CouncilAllCity Services/SatisfactionUse department specific surveys measuring customer satisfaction of citizens that have had direct contact with staff and personal experience with service delivery and provide quarterly reports to the City CouncilAllPage 4 of 4
DATE: May 22, 2007
ITEM #: 17
AGENDA REQUEST FORM
MAYOR AND COUNCIL REPORTS
A. Report by Mayor Stover regarding Video on Susan G. Koman North Texas Race for
the Cure.
B. Report by Mayor Stover regarding Project Graduation May 29th.
Agenda Request Form - Revised 09/02 Document Name: %mayorreport
DATE: May 22, 2007
ITEM #: 18
AGENDA REQUEST FORM
COUNCIL COMMITTEE REPORTS
A. Carrollton/Farmers Branch ISD/Lewisville ISD – Councilmember Tunnell.
B. Coppell ISD – Mayor Pro Tem Faught and Councilmembeer York.
C. Coppell Seniors – Mayor Pro Tem Faught and Councilmember Brancheau.
D. Dallas Regional Mobility Coalition - Councilmember Peters.
E. Economic Development Committee – Councilmembers Peters and Franklin.
F. Metrocrest Hospital Authority - Councilmember Tunnell.
G. Metrocrest Medical Foundation - Councilmember Hinojosa-Flores.
H. Metrocrest Medical Services – Councilmember Hinojosa-Flores.
I. Metrocrest Social Service Center – Councilmember York.
J. North Texas Council of Governments - Councilmember Peters.
K. NTCOG/Regional Emergency Management – Councilmember Franklin.
L. North Texas Commission - Councilmember Brancheau.
M. Senior Adult Services – Mayor Pro Tem Faught.
Agenda Request Form - Revised 06/03 Document Name: %ccommreport
DATE: May 22, 2007
ITEM #: 19
AGENDA REQUEST FORM
NECESSARY ACTION RESULTING FROM WORK SESSION
Agenda Request Form - Revised 02/04 Document Name: %necessaryactionwork
DATE: May 22, 2007
ITEM #: 20
AGENDA REQUEST FORM
NECESSARY ACTION RESULTING FROM EXECUTIVE SESSION
Agenda Request Form - Revised 09/02 Document Name: %necessaryactionexec
CERTIFICATE OF AGENDA ITEM SUBMISSION
Council Meeting Date: May 22, 2007
Department Submissions:
Item Nos. 10/D, 10/E, 10/F and 12 were placed on the Agenda for the
above-referenced City Council meeting by the Engineering Department. I
have reviewed the Agenda Requests (and any backup if applicable) and
hereby submit these items to the City Council for consideration.
____________________
Engineering Department
Item No. 11 was placed on the Agenda for the above-referenced City
Council meeting by the Planning Department. I have reviewed the
Agenda Request (and any backup if applicable) and hereby submit this item
to the City Council for consideration.
____________________
Planning Department
Financial Review:
I certify that I have reviewed all the items submitted for consideration on
the Agenda for the above-referenced City Council Meeting and have inserted
any financial comments where appropriate.
____________________
Finance Department
City Manager Review:
I certify that I have reviewed the complete Agenda and Packet for the
above-referenced City Council Meeting and hereby submit the same to the
City Council for consideration.
____________________
City Manager
(or Deputy City Manager)