CM 1996-08-27 MINUTES OF AUGUST 27, 1996
The City Council of the City of Coppell met in Regular Called Session on Tuesday, August 27,
1996 at 6:00 p.m. in the City Council Chambers of Town Center, 255 Parkway Boulevard,
Coppell, Texas. The following members were present:
Tom Morton, Mayor
Lanny Mayo, Mayor Pro Tem
Norm Alexander, Councilmember
Chuck Sturges, Councilmember
Danny L. Watson, Councilmember
Marsha Tunnell, Councilmember
Ron Robertson, Councilmember
Candy Sheehan, Councilmember
Also present were City Manager Jim Witt, City Secretary Linda Grau and Jason Marshall from
the City Attorney's Office.
REGULAR SESSION (Open to the Public)
1. Call to order.
Mayor Morton called the meeting to order and adjourned into Executive Session.
WORK SESSION (Open to the Public)
2. Convene Work Session
A. Walking Tour of Town Center property.
This Work Session was cancelled due to inclement weather.
EXECUTIVE SESSION (Closed to the Public)
3. Convene Executive Session
A. Section 551.071, Texas Government Code - Consultation with City
Attorney.
1. CED, et al vs. City of Coppell, et al.
Mayor Morton convened into Executive Session at 6:12 p.m. as allowed under the above-stated
article. Mayor Morton adjourned the Executive Session at 6:18 p.m. and opened the Work
Session.
WORK SESSION (Open to the Public)
4. Convene Work Session A. Review of 1996-97 Budget.
B. Discussion of Boards and Commissions training.
C. Discussion of a potential environmental restoration study along Denton
Creek.
D. Discussion of Agenda Items.
REGULAR SESSION (Open to the Public)
5. Invocation.
Councilmember Sturges led those present in the Invocation.
6. Pledge of Allegiance.
Mayor Morton led those present in the Pledge of Allegiance.
7. Presentation of Awards to Firefighter Joe Chavez and Fire Captain Kevin
Richardson for courageous action under severe fire conditions which led to the
rescue of an Il-year-old boy.
Mayor Morton made a presentation of plaques to honor Firefighter Joe Chavez and Captain
Kevin Richardson for saving an 1 l-year old boy in the Wellington Apartment fire. Mayor
Morton also advised that the two firemen received a KRLD Citizen of the Week Award for
August 2, 1996.
8. Swearing in of new members to the 4B Economic Development Corporation.
Mayor Morton swore in Kip Allison, Sandra Edwards, Elizabeth Barger, Timothy Higgins, Jim
Still, Andrew Wagner and Mary Williams to the 4B Economic Development Corporation.
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9. Swearing in of Kathleen Roach as City Secretary.
Mayor Morton swore in Kathleen Roach to the position of City Secretary.
10. Citizen's Appearances.
A. Barbara Bailey, 232 Plantation, addressed the Council concerning the lack of restroom
facilities at some construction sites in the City.
B. Lee Scoggins, 922 Laguna Drive, spoke to Council regarding businesses locating close
to residential areas.
C. Tony Christian, 935 Laguna Drive, discussed with Council the delivery times for the
Kroger store.
D. Joe Shirley, 582 Villawood Lane, requested that Consent Agenda Item 12 K be removed
from consent and be considered in regular session.
11. PUBLIC HEARING:
To receive public comment concerning the Proposed 1996-97 Municipal
Budget.
Jennifer Armstrong, Director of Finance, made a presentation to the Council. Chad Beach,
Assistant Finance Director, made a presentation concerning the Water/Sewer Fund. Mayor
Morton opened the Public Hearing and asked for those persons wishing to speak regarding this
proposal. Dale Griffiths, 126 Wynnpage, thanked Council and staff for their work on the
budget; Pat Keenan, 412 Wellington, thanked Council for decreasing taxes and discussed the
infrastructure needs and the lottery resolution; and Joe Shirley 582 Villawood Lane, expressed
his disappointment in not receiving more details concerning the budget. Mayor Morton closed
the Public Hearing. City Manager Jim Witt addressed the infrastructure issue and reserves for
future maintenance and effective enforcement of Ordinances such as the Landscape, Tree and
Neighborhood Integrity Ordinance. Mr. Witt suggested that Council might want to look at
hiring a Park Planner to oversee these issues and that the 4B Economic Development
Corporation could contribute 50 % toward the salary of the Planner. Councilmember Robertson
discussed the staff issue of hiring a Planner and suggested that the City not hire additional staff
at this time. Councilmember Watson agreed with the 4B Corporation picking up half of the
salary of a possible Planner and stated his desires to get moving on the 4B plans.
Councilmember Watson also addressed the issue that the Tree Ordinance is not being enforced.
Councilmember Sheehan agreed with the comments of Councilmember Watson. Councilmember
Tunnell had questions regarding the hiring of a Planner. City Manager Jim Witt indicated that
the 4B Corporation would probably have an answer in the next 60 to 90 days on whether they
-- would be willing to support the hiring of a Planner.
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CONSENT AGENDA
12. Consider approval of the following consent agenda items:
A. Consider approval of minutes: August 13, 1996.
B. Consider approval of awarding bid Q-0796-01 for playground
equipment purchases, installation, and connecting sidewalk construction
services to Pittman Construction Company not to exceed $78,734.
C. Consider approval of an agreement with Dallas County to reconstruct
DeForest Road from MacArthur Blvd. to the east side of Allen Drive
in the amount of $58,436.57 and authorizing the Mayor to sign.
D. Consider approval of an agreement with Earl Farrow and Floyd Farrow
in the amount of $17,202 for the acquisition of right-of-way and a slope
easement associated with the construction of the Sandy Lake Road
bridge (Project # ST 93-01A).
E. Consider approval of a resolution to determine a necessity of acquiring
right-of-way and slope easement from the James A. Itarrington
property located on east Sandy Lake Road in conjunction with the
construction of the bridge over the Elm Fork of the Trinity River
(Project # ST 93-01A) and authorizing the Mayor to sign.
F. Consider approval of the certification of the 1996 anticipated collection
rate for the period of July 1, 1996 through June 30, 1997 and the
amount of excess debt collections during the period of July 1, 1995
through June 30, 1996.
G. Consider approval of awarding Bid # Q-0796-02 to Future Equipment
for a Case Tractor Model 590 Super L in the amount of $56,047.00.
H. Consider approval of a Resolution to provide and receive county wide
mutual aid for fire and rescue resources in Denton County, and
authorizing the Mayor to sign.
I. Consider approval of a resolution amending Section IH (Delegation of
Authority and Training) of the Investment Policy, by designating the
Director of Finance, Assistant Finance Director and the Chief
Accountant/Budget Officer for the City of Coppell, as Investment --
Officers and authorizing the Mayor to sign.
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_ J. Consider approval of a resolution to the proposed Senate Bill by
Senator Tom Haywood that would return five cents from every dollar
of the Texas State Lottery ticket sales to the cities and counties, and
authorizing the Mayor to sign.
K. Consider approval of awarding the bid for Animal Boarding Services
to Sandy Lake Animal Hospital, at the minimum monthly charge of
$2,000.00, and authorizing the Mayor to sign.
L. Consider approval of a contract for the renewal of the Dallas County
Health Services Agreement, effective October 1, 1996 to September 30,
1997, in the amount of $4,005.00, and authorizing the Mayor to sign.
Items J and K were pulled for further consideration.
Items A, B, C, D, E, F, G, H, I and L --
Mayor Pro Tem Mayo moved to approve Consent Agenda Items 12 A, B, C, D, E carrying
Resolution No. 082796.1, F, G, H carrying Resolution No. 082796.2, I carrying Resolution No.
082796.3 and L. Councilmember Sheehan seconded the motion; the motion carried 7-0 with
Mayor Pro Tem Mayo and Councilmembers Alexander, Sturges, Watson, Tunnell, Robertson,
and Sheehan voting in favor of the motion.
Item J --
Councilmember Sturges made a presentation regarding the 5 % of lotto sales being rebated to the
originating municipality and expressed his opposition to this bill. Councilmember Robertson
moved to approve Consent Agenda Item 12 J. Councilmember Watson seconded the motion;
the motion carried 5-2 with Mayor Pro Tem Mayo and Councilmembers Alexander, Watson,
Robertson, and Sheehan voting in favor of the motion and Councilmembers Sturges and Tunnell
voting against the motion.
Item K --
City Manager Jim Witt made a presentation to Council concerning the contract for animal
boarding services. Councilmember Robertson moved to approve Consent Agenda Item 12 K.
Mayor Pro Tern Mayo seconded the motion; the motion carried 7-0 with Mayor Pro Tern Mayo
and Councilmembers Alexander, Sturges, Watson, Tunnell, Robertson, and Sheehan voting in
favor of the motion.
13. Consideration of the formation of Infrastructure Maintenance Fund ad hoc
committee.
City Manager Jim Witt requested that Council appoint three members to work with Staff to
formulate an ordinance regarding the Infrastructure Maintenance Fund. Mayor Morton and
Councilmembers Alexander and Robertson expressed an interest in serving on this committee.
Mayor Pro Tern Mayo moved to create an Infrastructure Maintenance Fund Ad Hoc Committee
to serve until a policy has been accepted by City Council, said committee to be composed of
Mayor Morton and Councilmembers Alexander and Robertson. Councilmember Sturges
seconded the motion; the motion carried 7-0 with Mayor Pro Tem Mayo and Councilmembers
Alexander, Sturges, Watson, Tunnell, Robertson, and Sheehan voting in favor of the motion.
14. Consideration of Boards and Commi~ions training.
Mayor Morton advised Council concerning the aspects of training from COG for members of
the Boards and Commissions. Councilmember Tunnel1 expressed concern regarding the time
commitment to attend the training. Jason Marshall, representing the City Attorney, suggested
that a Resolution could set the training as a policy of the City. Mr. Marshall was requested to
draft a resolution to be brought back to Council on September 24, 1996. Mayor Pro Tem Mayo
requested that all future members of Council be requested to attend the same training. The City
Secretary's Office was requested to put the requirement of the training in the selection letter to
new Board members.
15. Consider approval of a resolution naming park land Wagon Wheel Park; and
providing an effective date.
Gary Sims, Director of Leisure Services, made a presentation to Council and advised that the
Park Board recommended the requested name change. Councilmember Robertson moved to
approve Resolution No. 082796.4 naming park land as Wagon Wheel Park. Councilmember
Tunnell seconded the motion; the motion carried 7-0 with Mayor Pro Tem Mayo and
Councilmembers Alexander, Sturges, Watson, Tunnell, Robertson, and Sheehan voting in favor
of the motion.
16. Consider approval of Copperstone, Amending Plat of Lot~ 13, 14, 15, 16 &
46. Block A, to relocate the rear property line of 4 lots adjoining Lot 46
dedicated to the City, located at the north side of Copperstone Trail.
Councilmember Robert.son moved to approve Copperstone, Amending Plat of Lots 13, 14, 15,
16 & 46, Block A, to relocate the rear property line of 4 lots adjoining Lot 46 dedicated to the
City, located at the north side of Copperstone Trail. Councilmember Alexander seconded the
motion; the motion carried 7-0 with Mayor Pro Tem Mayo and Councilmembers Alexander,
Sturges, Watson, Tunnell, Robertson, and Sheehan voting in favor of the motion.
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17. Necessary action resulting from Executive Session.
There was no action necessary under this item.
18. City Manager's Report.
There was no report under this item.
19. Mayor's Report.
A. Mayor Morton announced the departure of Linda Grau from the City Secretary's Office
on September 6, 1996 and invited all to attend a reception in her honor on Tuesday,
September 10, 1996 from 4:00 and 6:00 p.m. in the atrium of Town Center.
B. Councilmember Sheehan requested that a response be given to the citizen who questioned
new developments in residential areas.
C. Councilmember Sheehan advised that the CISD will have a Public Hearing concerning
budget on September 12, 1996.
D. Councilmember Robertson announced that he had raffle tickets for the Senior Adult
Services golf tournament.
E. Councilmember Robertson commented regarding the water problem at Bethel Road and
Old Coppell Estates.
F. Mayor Pro Tern Mayo inquired regarding the cost of restroom facilities on the CISD and
verified that no City funds would be used.
There being no further business to come before the City Council, the meeting was adjourned.
~Tom Morton, Mayor
ATTEST:
Linda Grau, City Secretary
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