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CM 1997-11-11 MINUTES OF NOVEMBER 11, 1997 The City Council of the City of Coppell met in Regular Called Session on Tuesday, November 11, 1997 at 5:30 p.m. in the City Council Chambers of Town Center, 255 Parkway Boulevard, Coppell, Texas. The following members were present: Candy Sheehan, Mayor Marsha Tunnell, Mayor Pro Tem Norm Alexander, Councilmember Chuck Sturges, Councilmember Danny L. Watson, Councilmember Lanny Mayo, Councilmember Larry Wheeler, Councilmember Bill York, Councilmember Also present were City Manager Jim Witt, City Secretary Kathleen Roach and Jason Marshall from the City Attorney's office. REGULAR SESSION (Open to the Public) 1. Call to order. Mayor Sheehan called the meeting to order and adjourned into Work Session. WORK SESSION (Open to the Public) 2. Convene Work Session ~ A. Review of proposed Aquatic/Recreation Center Proposal. B. Discussion of Agenda Items. REGULAR SESSION (Open to the Public) 3. Invocation. Councilmember Mayo led those present in the Invocation. CMllll~ 4. Pledge of Allegiance. Mayor Sheehan led those present in the Pledge of Allegiance. 5. PROCLAMATIONS: A. Consider approval of a Proclamation honoring the Coppell High School Band, and authorizing the Mayor to sign. B. Consider approval of a Proclamation naming December 3, 1997 as Education Foundation Day, and authorizing the Mayor to sign. C.Consider approval of a Proclamation naming November 15, 1997 as Texas Recycles Day, and authorizing the Mayor to sign. D. Consider approval of a Proclamation proclaiming "International Police Women Day" on Tuesday, November 11, 1997, and providing City Council Support and endorsement of the International Association of Women Police 35th Annual Conference and authorizing the Mayor to sign. A. Mayor Sheehan read the Proclamation for the record and presented the same to the band members present. Councilmember Mayo moved to approve a Proclamation honoring the Coppell High School Band, and authorizing the Mayor to sign. Mayor Pro Tern Tunnell seconded the motion; the motion carried 7-0 with Mayor Pro Tem Tunnell and Councilmembers Alexander, Sturges, Watson, Mayo, Wheeler, and York voting in favor of the motion. B. Mayor Sheehan read the Proclamation for the record and presented the same to Andy Wagner. Councilmember Sturges moved to approve a Proclamation naming December 3, 1997 as Education Foundation Day, and authorizing the Mayor to sign. Councilmember York seconded the motion; the motion carried 7-0 with Mayor Pro Tem Tunnell and Councilmembers Alexander, Sturges, Watson, Mayo, Wheeler, and York voting in favor of the motion. C. Mayor Sheehan read the Proclamation for the record and presented the same to Steve Goram, Director of Information, Customer and Support Services. Mayor Pro Tem Tunnell moved to approve a Proclamation naming November 15, 1997 as Texas Recycles Day, and authorizing the Mayor to sign. Councilmember Alexander seconded the motion; the motion carried 7-0 with Mayor Pro Tern Tunnell and Councilmembers Alexander, Sturges, Watson, Mayo, Wheeler, and York voting in favor of the motion. CM111197 __ D. Mayor Sheehan read the Proclamation for the record and presented the same to the visiting police women from Papua New Guinea. Councilmember Mayo moved to approve a Proclamation proclaiming "International Police Women Day" on Tuesday, November 11, 1997, and providing City Council Support and endorsement of the International Association of Women Police 35th Annual Conference and authorizing the Mayor to sign. Councilmember Wheeler seconded the motion; the motion carried 7-0 with Mayor Pro Tem Tunnell and Councilmembers Alexar:der, Sturges, Watson, Mayo, Wheeler, and York voting in favor of the motion. 6. City Manager's Report. A. City Manager Jim Witt complimented Dan Eakin of the Metrocrest News for wearing red and whim in honor of the band. B. City Manager Jim Witt announced that the Greater Dallas Community Relations Commission presented an award to the Diversity Challengers of the City of Coppell. C. Police Chief David Miller announced to Council and those present that he would be retiring in the Spring of 1998. 7. Citizen's Appearances. A. Sharon Neary, 339 Wesflake, addressed the Council regarding traffic calming. CONSENT AGENDA 8. Consider approval of the following consent agenda items: A. Consider approval of minutes: October 28, 1997. B. Consider approval of an Ordinance amending the Code of Ordinances by amending Chapter 15, Article 15-1, Section 15-1-2(1) to provide for contractor registration, and authorizing the Mayor to sign. C. Consider approval of a Resolution amending Resolution No. 010996.3, as heretofore amended, regarding the Contractor Registration fee, and authorizing the Mayor to sign. CM111197 D. Consider approval of awarding Bid/Contract #Q-1097-01 to Abcon Paving, Inc. in an amount not to exceed $57,500 for the 1997/98 Sidewalk Replacement Program and authorizing the Mayor to sign. E. Recommend Mayor and Council send a letter of interest to Senator John McCain (R-Arizona) regarding Coppell's desire that Congress re- regulate cable TV rate hikes, and authorizing the Mayor to sign. F. Consider approval of bylaws for the Telecommunication Board including recommended standards of attendance clause. G. Consider approval of amended Library Board By-Laws which include the recommended standards of attendance clause and a change for the starting time of the meetings. H. Consider approval of Ordinance amending Chapter 2 to add Article 2- 10 to establish the Coppell Special Events Committee; and authorizing the Mayor to sign. I. Consider approval of a Resolution authorizing the City Manager to sign applications for the City of Coppell to participate in the Texas Parks and Wildlife Department's Community Outdoor Outreach Program, and authorizing the Mayor to sign. Councilmember Mayo moved to approve Consent Agenda Items A, B carrying Ordinance No. 97815, C carrying Resolution No. 111197.1, D, E, F, G, H carrying Ordinance 97816 and I carrying Resolution No. 111197.2. Councilmember York seconded the motion; the motion carried 7-0 with Mayor Pro Tem Tunnell and Councilmembers Alexander, Sturges, Watson, Mayo, Wheeler, and York voting in favor of the motion. 9. PUBLIC HEARING (CONTINUED): Public hearing to receive citizen input on the proposed Coppell Aquatic/Recreation Center. Mayor Sheehan advised that there were a large number of citizens wishing to speak and asked that the speakers limit their speaking time. Kip Allison, representing the CRDC, made a presentation to Council. Mayor Sheehan opened the Public Hearing and asked for those persons wishing to speak regarding this proposal. Thomas Salmon, 273 Enclaves Court; Darrin Podeschi, 268 Enclaves Court; Wyatt Hurt, 261 Enclaves Court; Chris Ruska, 233 Chestnut Lane; Cecilia Jacob, 288 Enclaves Court; Trixie Damico, 256 Enclaves Court; Jerry Baker, 215 Salem Court; Terry Langworthy, 276 Enclaves Court; Bob Moran, 260 Enclaves Court; Quirm Newhall, 149 Hollywood Drive; Ken Brewster, 266 Chestnut Court; Bob Hill, 269 Enclaves CM111197 Page 4 of 9 Court; Joe Shirley, 582 Villawood; Bill Hurlbert, 241 Suzanne Way; Russ Smith, 244 Enclaves Court; and Karen Fink, 518 Gifford spoke in opposition of the proposed project. Barry Moore, 476 Country Lane; Saundra Hodges, 538 Raintree Circle; Robert Refsdal, 509 Parkview Place; Pat Murphy, 112 Heather Glen Drive; Gary Tanel, 316 Crooked Tree Court; and Ben Coggins, 834 E. Bethel School Road spoke in support of the proposed project. At this time a short recess was held. 10. Consider approval of the schematic design of the Coppell Aquatic/Recreation Center as designed by Brinkley Sargent Architects. City Manager Jim Witt made a presentation to the Council. After lengthy discussion, Mayor Sheehan advised that each of the three components of the proposed project would be discussed as a separate item. City Manager Jim Witt advised Council on the construction costs of the projects as follows: 1) Recreation Center (dry side) - $2.92 million; 2) Indoor Aquatics - $2.48 million; and 3) Outdoor Aquatics - $1.27 million; 4) FF&E - $150,000. Site construction costs as follows: 1) Parking - $199,765; 2) Landscaping and bridge - $165,000; (3) Earthwork, utilities, additional lighting - $389,707; (4) Fire Lane and Waterloop - $142,142. The above items total $7.73 million. Indirect costs: 1) Professional Services - $682,500; 2) Reimbursable costs - $35,300; 3) Contingency - $379,200. For a grand total of $8,831,041. Council gave consensus to consider a depth of the wading pool between 0 and 18 inches. Council gave consensus for the mouth of the amoeba to be expanded at the entrance of the lap pool to accommodate the lily pads. Consensus of Council was to leave the play equipment as shown and make any changes as to placement at a later time. Council gave consensus to expand the north fence to allow blankets to be spread on a grassy area adjacent to the deck. Council gave consensus to consider, as a bid alternative, the expansion of the lap swim area by 50%, or two lanes. A short break was taken, after which Council continued with Item 10. After lengthy discussion, Councilmember York moved to approve the schematic design of the Coppell Aquatic/Recreation Center as designed by Brinkley Sargent Architects, subject to the following conditions: 1) that the depth of the outdoor southwest pool area near the dive well, beginning with the west end to begin at 2.5 feet until it reaches a depth of 4 feet and that the mouth of the southwest pool area that adjoins the lap pool be expanded in order to accommodate the lily pads equal to those which are stretched across the 4-lane lap pool area; 2) taking the wading pools to be deepened to a depth of from 12 to 18 inches, or somewhere in between based upon further study by the CRDC and the consultant and architect for both pools, indoor and outdoor; 3) to expand the north fence to allow blankets to be spread on the grassy area adjacent to the deck; 4) as a possible bid alternative, to expand the outdoor free swim area by 50%, or 2 lanes; 5) as a possible bid alternative, for the second slide on the outside pool area; 6) evaluate CMIIII~/ whether a 3-meter diving platform be constructed, and the depth of water needed to accommodate it in the dive well, as far as sketch and cost estimate; 7) add one lane to the indoor pool area for sketch and cost estimate; and 8) add a spa pool area to the indoor area to accommodate 10 to 12 people in a sketch and cost estimate form. Councilmember Mayo seconded the motion; the motion carried 6-1 with Mayor Pro Tem Tunnell and Councilmembers Alexander, Watson, Mayo, Wheeler, and York voting in favor of the motion and Councilmember Sturges voting against the motion. 11. Consider approval of the design development phase of the Brinkley Sargent Architects contract to design the Coppell Aquatics/Recreation Center. City Manager Jim Witt made a presentation concerning the operating budget of the facility indicating that estimated annual operating costs would be $749,000. Councilmember Alexander moved to approve the design development phase of the Brinkley Sargent Architects' contract to design the Coppell Aquatics/Recreation Center. Mayor Pro Tern Tunnell seconded the motion; the motion carried 6-1 with Mayor Pro Tern Tunnell and Councilmembers Alexander, Watson, Mayo, Wheeler, and York voting in favor of the motion and Councilmember Sturges voting against the motion 12. PUBLIC HEARING (CONTINUED): Consider approval of Case No. S-1084R, Kwik Kar, zoning change for property zoned C-S.U.P. (Commercial, Special Use Permi0, by amending the Site Plan for an automotive service center to perndt a 900 square foot building expansion for two additional service bays on property located approximately 300 feet south of Bethel School Road, along the west side of Denton Tap Road. Gary Sieb, Director of Planning and Community Services, made a presentation to the Council. Sid Hollingsworth, Applicant, addressed the Council. The Public Hearing remained open from the October 28, 1997 meeting. There were five citizens signed up to speak in favor of this proposal and chose not to speak. After discussion regarding the signage and power pole, Councilmember Watson moved to close the Public Hearing and approve Case No. S-1084R, Kwik Kar, zoning change for property zoned C-S.U.P. (Commercial, Special Use Permi0, by amending the Site Plan for an automotive service center to permit a 900 square foot building expansion for two additional service bays on property located approximately 300 feet south of Bethel School Road, along the west side of Denton Tap Road subject to the following conditions: 1) restriction of the removal of existing trees to the 2 post oak trees located closest to the existing building; 2) removal of all attached signs except for the letters which read Kwik Kar Lube & Tune, the Official Inspection Station sign, and 6 customer directional signs, limited to 3 on each side of the building located on every other space bctween bay doors and only signs shown on the Site Plan submittals will be allowed; 3) removal of all portable signs, since they are not now and never have been permitted by Coppell sign regulations; 4) relocate the overhead power line a minimum of 80' from the Denton Tap right-of-way line; 5) there will be no CM111197 additional fill beyond the retaining wall to the west side of the property; 6) placement of temporary protective fencing along the eastern edge of the wooded area to prevent construction and construction equipment from disturbing more than 25 % of the area under the drip line of the 5 trees shown to be preserved east of the City sewer easement; 7) construction of a screening wall on top of the retaining wall to comply with Section 33 of the Zoning Ordinance; 8) additional light fixtures on the rear of the building addition shall be shielded; 9) the west end of the property be maintained in accordance with City standards; and 10) applicant will plant three red cedar trees, thirteen wax myrtles, and on top of the retaining wall will plant fosters holly. Councilmember York seconded the motion; the motion carried 6-1 with Mayor Pro Tern Tunnell and Councilmembers Sturges, Watson, Mayo, and York voting in favor of the motion and Councilmember Alexander voting against the motion. Councilmember Wheeler abstained from the vote, said abstention counted as a vote in favor of the motion, per the Home Rule Charter, Section 3.1 lB. 13. PUBLIC HEARING: Consider approval of the designation of a reinvestment zone, pursuant to Section 312.201 of the Property Redevelopment and Tax Abatement Act. The property to be considered for Reinvestment Zone designation is that property owned by Lincoln CBC, Ltd. described as part of Tract 6, Abstract No. 56 (33.20 acres) in the Northlake 635 Business Park, located at the southwest corner of Beltline Road and Lakeshore Drive. Mayor Sheehan opened the Public Hearing and advised that no citizens had signed up to speak. Mayor Pro Tern Tunnell moved to close the Public Heating and approve the designation of a reinvestment zone, pursuant to Section 312.201 of the Property Redevelopment and Tax Abatement Act. The property to be considered for Reinvestment Zone designation is that property owned by Lincoln CBC, Ltd. described as part of Tract 6, Abstract No. 56 (33.20 acres) in the Northlake 635 Business Park, located at the southwest corner of Beltline Road and Lakeshore Drive and to approve Ordinance No. 97817 designating Lincoln CBC, Ltd. property as Reinvestment Zone No. 16, and authorizing the Mayor to sign. Councilmember York seconded the motion; the motion carded 7-0 with Mayor Pro Tem Tunnell and Councilmembers Alexander, Sturges, Watson, Mayo, Wheeler, and York voting in favor of the motion. 14. Consider approval of an Ordinance designating Lincoln CBC, Ltd. property as Reinvestment Zone No. 16, and authorizing the Mayor to sign. This item was considered under Item 13. See Item 13 for minutes. 15. Consider approval of The Mansions by the Lake, Lot 1, Block 1, Final Plat, to allow a mixed-use development containing 315 multi-family units on a CM111197 34.861 acre tract of land located along the east side of Coppell Road, approximately 967 feet north of Parkway Boulevard. Couneilmember Sturges moved to approve The Mansions by the Lake, Lot 1, Block 1, Final Plat, to allow a mixed-use development containing 315 multi-family units on a 34.861 acre tract of land located along the east side of Coppell Road, approximately 967 feet north of Parkway Boulevard. Councilmember York seconded the motion; the motion carried 7-0 with Mayor Pro Tem Tunnell and Councilmembers Alexander, Sturges, Watson, Mayo, Wheeler, and York voting in favor of the motion. 16. Authorization for traffic calming measures to be implemented as outlined in the Neighborhood Traffic Management Program as discussed at the August 12, 1997 City Council meeting. Mayor Shechan advised that Item 16 had been tabled until thc December 9, 1997 meeting. 17. Consider approval of a Resolution for the purpose of casting the City's vote for the Fourth Member of the Board of Directors of the Dallas Central Appraisal District, and authorizing the Mayor to sign. City Manager Jim Witt made a presentation and indicated that Council had nominated Dr. Ralph Poteet in a previous meeting and recommended that the vote be for Dr. Poteet. Mayor Pro Tern Tunnell moved to approve Resolution No. 111197.3 for the purpose of casting the City's vote for Dr. Ralph Poteet to serve as the Fourth Member of the Board of Directors of the Dallas Central Appraisal District, and authorizing the Mayor to sign. Councilmember York seconded the motion; the motion carried 7-0 with Mayor Pro Tern Tunnell and Councilmembers Alexander, Sturges, Watson, Mayo, Wheeler, and York voting in favor of the motion. 18. Presentation by Ron Pankey regarding the need for a professional economic development staff person. Mayor Sheehan advised that Mr. Ron Pankey had asked to be tabled until the December 9, 1997 meeting. 19. Necessary action resulting from Executive Session. There was no action under this item as there was no Executive Session. CMl11197 20. Mayor's Report. Mayor Sheehan stated she would delay her report. There being no further business to come before the City Council, the mee_ting was adjourned. Candy Sheehan, Mayor- ATTEST: Kathleen Roach, City Secretary