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CM 1998-01-27 MINUTES OF JANUARY 27, 1998 The City Council of the City of Coppell met in Regular Called Session on Tuesday, January 27, 1998 at 6:00 p.m. in the City Council Chambers of Town Center, 255 Parkway Boulevard, Coppell, Texas. The following members were present: Candy Sheehan, Mayor Marsha Tunnell, Mayor Pro Tem Nora Alexander, Councilmember Chuck Sturges, Couneilmember Danny L. Watson, Couneilmember Lanny Mayo, Couneilmember Larry Wheeler, Couneilmember Bill York, Councilrnember Also present were City Manager Jim Witt, City Secretary Kathleen Roach and City Attorney Peter O. Smith. REGULAR SESSION (Open to the Public) 1. Call to order. Mayor Sheehan called the meeting to order and adjourned into Executive Session. EXECUTIVE SESSION (Closed to the Public) 2. Convene Executive Session A. Section 551.072, Texas Government Code - Deliberation regarding real property. 1. Deliberations regarding Wagon Wheel. Mayor Sheehan convened into Executive Session at 6:15 p.m. as allowed under the above-stated article. Mayor Sheehan adjourned the Executive Session at 6:30 p.m. and opened the Work Session. cm012798 Page 1 of 11 WORK SESSION (Open to the Public) 3. Convene Work Session A. Discussion of TU Electric rate reduction. B. Discussion of attendance at City Board/Commission meetings via teleconference. C. Update status report on Capital Improvement Projects/City Engineer. D. Discussion of Agenda Items. REGULAR SESSION (Open to the Public) 4. Invocation. Couneilmember Mayo led those present in the Invocation. 5. Pledge of Allegiance. Mayor Sheehan led those present in the Pledge of Allegiance. 6. Presentation of awards to Wendy's Old-Fashioned Hamburgers, Cottonwood Creek Elementary School, Mockingbird Elementary School, Town Center Elementary School, and Wilson Elementary School, in recognition of the high level of food handling and sanitation practices for the period, January 2, 1997 through December 31, 1997. Mayor Sheehan presented awards to the representatives of Wendy's Old Fashioned Hamburgers, Cottonwood Creek Elementary School, Mockingbird Elementary School, Town Center Elementary School and Wilson Elementary School for high levels of food handling and sanitation practices for the period of January 2, 1997 through December 31, 1997. Pert/Kitties, Environmental Health Officer, thanked all recipients for their hard work. At this time, Mayor Sheehan introduced the pilot class of Leadership Coppell attending a portion of the meeting and City Manager Jim Witt gave an overview of the progrom. Mayor Sheehan thanked City Manager Jim Witt and Coppe]l Chsmber President Debbie Cook for orgsnizing the project. cm012798 Page 2 ofll 7. Citizen's Appearance. A. Marlene Yanelli, 305 Meadowood Lane, expressed her support of the proposed aquatic/recreation plan. B. Bill Yanelli, 305 Meadowood Lane, also expressed his support for the aquatic/recreation plan and urged Council to build it as soon as possible. C. Jeff Burgher, 840 Blue Jay Lane, addressed the Council regarding the cost and tax burden of the proposed pool. D. Melvin Gross, 152 Cottonwood, advised Council of things he would like to see included in the pool project. E. Ron Robertson, 834 Pelican, addressed Council stating that it was Council's job to approve policy, not direct policy. F. Brink Trammel, 629 Raven, placed a handout on the table for citizens to take and spoke regarding attendance at the aquatic/recreation center. G. Michael Baird, 284 Enclaves Court, expressed his feelings that $9.2 million is way too much for the aquatic/recreation center, the number of people attending from outside Coppell is way too many and that residents of the City do not want that sort of attraction built here. H. Pat Keenan, 412 Wellington, spoke to Council regarding and aquatic/recreation center and asked Council to do what was best for the community. I. Afzal Noor, 361 Kyle Drive, addressed Council concerning the aquatic/recreation center and his desire not to attract non-residents to the pool. J. Alexis Tucker, 212 Whispering HilIs, expressed her support of the aquatic/recreation center. K. Shannon Edwards, 241 Whispering I-lills, stated she would love to have a pool to swim in in the winter time and that the teenagers need a place to congregate. L. Joe Shirley, 582 Villawood, addressed Council concerning citizen access to City information ....... cm012798 Page S of 11 -- CONSENT AGENDA 8. Consider approval of the following consent agenda items: A. Consider approval of minutes: January 13, 1998. B. Consider approval of a Resolution authorizing the City Manager to enter into a contract with Dallas County, Texas to conduct a Municipal Election to be held May 2, 1998, and authorizing the Mayor to sign. C. Consideration and approval of professional services contract between the City of Coppell and Schrickel Rollins and Associates for development of a Park, Recreation and Open Space Master Plan, Site Master Plans for both Wagon Wheel Park and MacArthur Park properties. As reviewed at the January 5, 1998, joint work session with Park Board. D. Consideration and approval of the purchase of 10.85 acres of property for park land from the Wester Rim Investors, ~ L.C.C., located adjacent to the Mansions by the Lake development for $236,275 and authorizing the City Manager to execute this transaction. E. Consider approval of awarding of Bid Q1197-05 for Lease Purchase of Vehicles to Classic Chevrolet, Inc. F. Consider approval of approving Developers Agreement between RPG Estates, Ltd. and the City of Coppell for the construction of Fairway Drive, and authorizing the City Manager to sign. G. Consider approval of an ordinance establishing a new Article 2-18, 'Telecommunications" to the City Code to establish rules governing the use of City rights-of-way providers of telecommunications services, establishing a fee structure for the use of City rights-of-way, and __ authorizing the Mayor to sign. cm012798 Page 4 of 11 H. Consideration and approval to award Bid Q-0197-09 in the bid amount of $214,750.00 to Cerulean Technology, Inc., Marlborough, Massachusetts, for a Public Safety Mobile Data Computer System. Mayor Sheehan advised that Items E and G were tabled until the February 10, 1998 meeting. Items C, D and H were pulled for further consideration. Items A, B, and F -- Councilmember Mayo moved to approve Consent Agenda Items A, B carrying Resolution No. 012798.1 and F and to table Items E and G upon the request of the City Manager. Councilmember York seconded the motion; the motion carried 7/0 with Mayor Pro Tern Tunnell and Councilmembers Alexander, Sturges, Watson, Mayo, Wheeler and York voting in favor of the motion. Item C -- Mayor Pro Tern Tunnell advised that the Parks and Recreation Board and the City Council had held a joint work session regarding the Park Master Plan and she asked Gary Sims, Director of Leisure Services, to speak regarding this item. Mr. Sims advised that the City had to have such a master plan in place in order to comply with the Texas Parks and Wildlife to apply for grants. Couneilmember Mayo moved to approve Consent Agenda Item C. Mayor Pro Tern Tunnell seconded the motion; the motion carried 7-0 with Mayor Pro Tern Tunnell and Couneilmembers Alexander, Sturges, Watson, Mayo, Wheeler and York voting in favor of the motion. Item D -- City Manager Jim Witt made a presentation to the Council advising the location of the property and that Council had authorized purchasing the same. Couneilmember Sturges moved to approve Consent Agenda Item D. Couneilmember York seconded the motion; the motion carried 7-0 with Mayor Pro Tern Tunnell and Couneilmembers Alexander, Sturges, Watson, Mayo, Wheeler and York voting in favor of the motion. Item I-I -- Couneilmember Mayo had some questions regarding whether some items were included in the bid. Mayor Pro Tern Tunnell had some budget questions. David Miller, Police Chief, answered inquiries of Council. Couneilmember Mayo moved to cm012795 Page 5 of 11 approve Consent Agenda Item H. Councilmember York seconded the motion; the motion carried 6-0 with Mayor Pro Tern Tunnell and Councilmembers Alexander, Watson, Mayo, Wheeler and York voting in favor of the motion. Couneilmember Sturges was absent from his seat for the vote. 9. Discussion and consideration regarding the Aquatics and Recreation Center. A. Discussion of the proposed costs and elements related to the Aquatics and Recreation Center; and B. Consideration of approval of action resulting from discussions. A. Mayor Sheehan read a prepared statement to Council regarding the aquatic/recreation center and made her recommendation to set a cap on the project of $7.5 million, support the recreation center and have the wet area of the pools self-sustsinlng, and prioritize the water features and elements to allow the architects to do their job, i.e. design two pools and a recreation center that will be unique for our community and our fsmilies and will fit into the parameters we have provided. Mayor Sheehan asked each Councilmember to give their opinions on the budget, idea of support and affordability, fees, water elements and features to be a priority in a design. Counc. ilmember Alexander stated he had considered the cost of the pool too high all along, that the cost of the dry side should still remsin at 30% of the cost and the wet side should remain at 70% of the cost, and he would like to move on with the project and get the consensus done and start the groundbreakin g. Councilmember Sturges thanked Ron Robertson for his comments, stating that he agreed with Ron's statements, he indicated his desire that the facility be self-sustsining and it would require certain amenities to accomplish that. He stated that the City could sfford, and he would support, a $9.2 million facility. He advised that the 1/2 cent sales tax money could only be used only for construction and not msintenance and operation. Councilmember Watson stated he supported the Mayor's proposal for a $7.5 million facility and he felt that would give the City $2 million up front to support some initial development at the Wagon Wheel and some hike and bike trails instead of deferring them out for several years. Councilmember Watson stated his priorities for the facility as follows: OUTDOOR POOL: diving boards moved to the lap lanes and cut out the diving well; the east leisure pool to cost much less than the $243,000, possibly a maximum of cm012798 Page 6 of 11 $100,000; would prefer to have seating along the lap pool instead of the water bridges; INDOOR POOL: have six indoor lap lanes and the body of water go from 4 to 8 feet or deep enough for kids to jump off the side and dive to retrieve things and it not have around the side "No Diving;" possibly to have the shallow end of the body of water take the place of the current pool circulation area; the leisure water inside is too big and should be downsized and joined with the slide/catch area; would like to have a ledge around the shallow water so parents could sit with their kids; feels that the indoor deck space is too large; would llke to get rid of ony food inside; would like to use the snack bar at the pavilion; questioned the placement of the inside restrooms next to the pool; questioned the need for a rsmp if the shallow pool is zero entry; feels that the project could do without the current channel and the spa; RECREATION CENTER: would like to shrink the cost of the center; feels the lobby is too large; questioned the need for the indoor track if the City is building hike and bike trails. Counc. ilmember Watson stated he liked the idea of multiple fee arrangements for the facilities. Mayor Pro Tem Tunnell stated the pool was about community; Council should remember who it is being built for; stated that the City did not require the parks to pay for themselves; feels there is a problem with not waning outsiders in the facility but non-residents could pay a higher rate and there could be times restricted for only residents; everyone would have to realize that if the cost is to be cut there would have to be cuts in the amenities; would like to keep the outdoor pool in some form, shrink the indoor pool and that a recreation center would be a great place for the kids and that she would support the $7.5 million. Councilmember Mayo thanked the CRDC members for the job they have done; stated if he had locked the door behind him, most of the people present would not be there and he was not a proponent of locking the door and restricting the use of the facility; the Council had set broad priorities and did so deliberately; feels that the inside recreation facility will never pay for itself and will always be subsidized; discussed the reasoning of not building the facilities in multiple locations; stated he agreed with some of the issues that Councilmember Watson had raised; stated he was not sure he supported the 70/30% on the pool and recreation center ratios; discussed the projected earnings from the sales tax and the commercial base. Councilmember Wheeler stated the facility is being built to meet future needs of the City; feels that the facility should not exclude non-residents; contends that part of the confusion of the cost is because of the combination of wet and dry areas Councilmember York stated he was elected on the basis that he had no personal agenda; thanked the CRDC for their hard work; pointed out that cm012798 Page 7 of 11 the facility is planned for property that was paid for through a grant and that requires that we not restrict access by non-residents. B. Councilmember Mayo moved to approve sending the aquatic/recreation center project back to the CRDC with a cap of $7.5 million and bring another schematic design to Council. Councilmember York seconded the motion. Councilmember York indicated he would prefer to not ]imlt the project to one design but to have options to make a choice from. Mayor Sheehan stated in order to do that Council would need to prioritize their plans. Councilmember York asked that Couneilmember Mayo amend the motion to include the stipulation that the facility be self-sustalning. Councilmember Mayo withdrew his motion stating that he felt there was a lot more work to do to reach a consensus. Councilmember Sturges moved to affirm the schematic design presented by the CRDC, the $9.2 million aquatic/recreation center. The motion died for lack of second. Mr. Brinkley, the architect on the project, addressed Council concerning the cost issues and features. Councilmember Alexander moved to instruct the CRDC to work with the architect to come up with the best possible plan at a maximum cost of not to exceed $7.5 million to include all site reclamation, dry side and wet side combinations. Mayor Pro Tern Tunnell seconded the motion. After lengthy discussion, Councilmember Mayo called the question. Vote carried 4-3 on calling the question with Mayor Pro Tern Tunnel] and Councilmembers Alexander, Mayo and Wheeler voting to call the question and Councilmembers Sturges and Watson voting against calling the question. Councilmember York abstained from the vote, said abstention counting as a vote in favor of the motion, per the Home Rule Charter, Section 3.11B. The motion to instruct the CRDC to work with the architect to come up with the best possible plan at a maximum cost of not to exceed $7.5 million to include all site reclamation, dry side and wet side combinations carried 5-2 with Mayor Pro Tern Tunnel] and Councilmembers Alexander, Mayo, and Wheeler voting in favor of the motion, Councilmembers Sturges and Watson voting against the motion. Councilmember York abstained from the vote, said abstention counting as a vote in favor of the motion, per the Home Rule Charter, Section 3.1 lB. A short recess was taken at this time. Councilmember Mayo moved that the City Council and the CRDC meet in a joint work session to define the features of the new $7.5 million aquatic/recreation center before the architect begins the redesign process, said meeting to be held on Monday, February 2, 1998 at 7:00 p.m. in the second floor conference room. Councilmember Watson seconded the motion; the motion carried 6-1 with Mayor Pro Tern Tunnell and Coun¢ilmembers Alexander, Watson, Mayo, and Wheeler voting in favor of the motion and Councilmember Sturges voting against the motion. Councilmember cm012798 Page 8 of 11 York abstained from the vote, said abstention counting as a vote in favor of the __ motion, per the Home Rule Charter, Section 3.1 lB. 10. Consider a non-binding referendum on the recreation-aquatic center to allow citizens the choice of two pool designs: A. The present pool design with the indoor-outdoor pools, pirate cove, slides, play areas, diving area, and wading pool at the projected cost of $9,200,000.00 and projected yearly maintenance of $810,000.00. B. A pool design with a maximum of 6 swimming lanes indoors, 4 lanes outdoors, a dive area, and a wading pool to be built at a maximum cost of $6,000,000.00 and a maximum yearly upkeep of $500,000.00. City Manager Jim Witt made a presentation to the Council stating that Melvin Gross, a Coppell citizen, had asked that this item be placed on the agenda. Mr. Gross stated that the motion on the previous item obliterates this item and makes Item 10 null and void. Mr. Gross asked that Council please consider the m~intenance costs on the project. 11. PUBLIC HEARING: To solicit and receive citizen input regarding the City of Coppell's Application for a grant assistance through the Texas Recreation & Parks Account Program and to receive citizen comment regarding recreational facility development in the flood plain within Andrew Brown Jr. Community Park East. Gary Sims, Director of Leisure Services, made a presentation to the Council. Mayor Sheehan opened the Public Hearing and stated that no one had signed up to speak. Mayor Pro Tern Tunnell moved to close the Public Hearing and approve Resolution No. 012798.2 authorizing participation by the City of Coppell in the Texas Recreation and Parks Account Grant Progrsm, authorizing the Mayor to sign and designating the City Manager or his designee to act for the City in desling with the Texas Department of Parks and Wildlife concerning this progrsm. Councilmember Mayo seconded the motion; the motion carried 7-0 with Mayor Pro Tern Tunnell and Councilmembers Alexander, Sturges, Watson, Mayo, Wheeler and York voting in favor of the motion. 12. Consider approval of a resolution authorizing participation by the City of Coppell in the Texas Recreation and Parks Account Grant Program, authorizing the Mayor to sign and designating cm012795 Page 9 of 11 the City Manager or his designate to act for the City in dealing with the Texas Department of Parks and Wildlife concerning this program. This item was considered under Item 11. See Item 11 for minutes. 13. Consider appointment of an applicant to the Keep Coppell Beautiful Committee to a term ending October 1999. Counc-i]member Wheeler stated that he had one applicant to recommend but that Keep Coppell Beautiful was still struggling. He recommended that the City advertise for members to serve on the committee. Couneiimember Wheeler moved to approve the appointment of Louisa Garcia to serve on the Keep Coppell Beautiful Committee for a term to expire October 1999. Mayor Pro Tern Tunnel] seconded the motion; the motion carried 7-0 with Mayor Pro Tem Tunnell and Couneilmembers Alexander, Sturges, Watson, Mayo, Wheeler and York voting in favor of the motion. 14. Consider appointment of two citizen members to serve on the Special Events Committee. Mayor Pro Tern Tunnell moved to approve the appointment of Patty Notgrass and Ceilia Smith to serve on the Special Events Committee. Councilmember Sturges seconded the motion; the motion carried 7-0 with Mayor Pro Tern Tunnell and Councilmembers Alexander, Sturges, Watson, Mayo, Wheeler and York voting in favor of the motion. 15. A. Consider approval of accepting the resignation of Coleta Scott as Alternate on the Tree Board. B. Consider appointment of an Alternate member to the Tree Board to fill unexpired term ending October 1999. .A_ Councilmember Mayo moved to approve acceptance of the resignation of Coleta Scott as Alternate on the Tree Board. Councilmember Wheeler seconded the motion; the motion carried 7-0 with Mayor Pro Tern Tunnell and Councilmembers Alexander, Sturges, Watson, Mayo, Wheeler and York voting in favor of the motion. B. Councilmember Mayo moved to table the appointment of an Alternate member to the Tree Board to the second meeting in February. Mayor Pro Tern Tunnel] seconded the motion; the motion carried 7-0 with Mayor Pro Tern Tunnel] and Councilmembers Alexander, Sturges, Watson, Mayo, Wheeler and York voting in favor of the motion. cm012795 Page 10 of 11 16. Necessary action resulting from Executive Session. No action was necessary under this item. 17. City Manager's Report. The City Msnager had no report. 18. Mayor's Report. The Mayor had no report. Couneilmember Sturges stated that the Coppell YMCA Youth in Government would be going to Austin February 5 through February $ and wished them well. Mayor Pro Tem Tunnell advised that the Chamber's Gala was a great event this year, possibly the best ever and a record breaking fundraiser. There being no further business to come before the City Council, the meeting was adjourned. Candy Sheehan, Mayor ATTEST: Kathleen Roach, City Secretary cm012798 Page 11 ofll